Appointment of a service provider for the provision of secure indoor parking, maintenance support, and 24-Hour roadside assistance for the joburg city theatres truck

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Returnable Documents: BID NO: ____________________ PLEASE USE THE CHECKLIST TO CONFIRM THAT ALL COMPULSORY DOCUMENTS HAVE BEEN ATTACHED TO YOUR QUOTATION. PLEASE NOTE THAT IF THESE DOCUMENTS ARE NOT ATTACHED COMPLETED AND SIGNED THE QUOTATION WILL BE DISQUALIFIED. DESCRIPTION Yes /no Returnable documents required for tender evaluation purposes MBD 1 -Invitation to Bid Certificate of Attendance of Site Meeting Authority to Sign Documents Record Of Addenda to Tender Documents MBD 2 -Tax Clearance Certificate Requirements MBD3.1 - Pricing and Delivery Schedule MBD4- Declaration of Interest MBD 6.1- Preference Points Claim Form in terms of PPPFA 2022 regulations MBD 8- Declaration of Bidder’s Past Supply Chain Management Practices MBD9- Certificate of Independent Bid Determination Additional Documents to be provided by the Bidder and attached to his/her tender Provides proof of its entity’s registration documentation (e.g., CIPC) indicating the date of registration/incorporation, and a list of directors, partners, and members and share certificates Provide proof of current and valid SARS Tax Pin and VAT registration certificate. Provide rationale if not VAT registered. Provide a National Treasury Centralised Supplier Database (CSD) registration summary report (report should not be older than 30 days) Provide a Valid certified copy of B-BBEE certificate / In the case of EME’s a Sworn Affidavit on DTI template. Provide a current or latest Municipal Rates and Taxes invoice for the Tenderer’s office/premises (not in arrears for more than 90 days) or Where a bidder does not own the premises, they reside in, they must provide a certified lease agreement together with the utility bill statement (payments made according to the lease agreement) (not in arrears for more than 90 days). NB: Where the Tenderer operates from their residential address (where they live), an affidavit confirming this arrangement must be provided. Please note the address should be the same as the one disclosed in the CSD or CIPC Provide a current or latest Municipal Rates and Taxes invoice for the Tenderer’s office/premises (not in arrears for more than 90 days) or of 72 Where a bidder does not own the premises, they reside in, they must provide a certified lease agreement together with the utility bill statement (payments made according to the lease agreement) (not in arrears for more than 90 days) NB: Where the Tenderer operates from their residential address (where they live), an affidavit confirming this arrangement must be provided. Please note the address should be the same as the one disclosed in the CSD or CIPC The Tenderer must provide proof that it is in possession of a letter of good standing from the Compensation Fund or a licensed compensation insurer as contemplated in the Compensation for Occupational Injuries and Disease (COIDA) Act No. . The proof must be valid at the time of close of the Tender and a valid certificate must be produced at the time of award if the certificate expires between close of Tender and award. In cases where the supplier has no employees, a duly completed and commissioned affidavit must be provided. NB: A supplier who fails to submit a valid Letter of Good Standing may be disqualified, unless the supplier qualifies for a recognised exemption (such as having no employees) and submits a properly completed and commissioned affidavit in support thereof. Provide Certified copies of South African Identity Documents or Valid Passports of Members, Directors or owner (Copy with original stamp). Other Any additional bidder information not mentioned above Signature ____________________________ of 72 SECTION 1 of 72 MBD 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (JOBURG CITY THEATRES) BID NUMBER: 00397/26 CLOSING DATE: 11 August 2026 CLOSING TIME: 12h00 Appointment Of a Service Provider for The Provision of Secure Indoor Parking, Maintenance Support, And 24-Hour Roadside Assistance for the Joburg City Theatres DESCRIPTION Truck THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). Sealed quotations marked with the reference no: must be placed in the Tender Box at Joburg Theatre Complex, 01st Floor, Loveday Street, Braamfontein. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: CSD No: B-BBEE STATUS LEVEL B-BBEE STATUS VERIFICATION CERTIFICATE LEVEL SWORN Yes Yes [TICK APPLICABLE BOX] AFFIDAVIT No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] Yes ARE YOU THE ACCREDITED ARE YOU A No REPRESENTATIVE IN SOUTH FOREIGN BASED Yes AFRICA FOR THE GOODS SUPPLIER FOR THE No [IF YES, /SERVICES /WORKS GOODS /SERVICES ANSWER OFFERED? /WORKS OFFERED? [IF YES ENCLOSE PROOF] PART B:3] TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE R SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED TECHNICAL INFORMATION MAY BE DIRECTED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TO: DEPARTMENT Supply Chain CONTACT PERSON CONTACT PERSON Keabetswe Senne E-MAIL ADDRESS E-MAIL ADDRESS [email protected] TELEPHONE NUMBER of 72 PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT., TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E- FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B: 3. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED., QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: ..................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ....................................... of 72 Instructions to Bidders, BID DOCUMENTS Rules for Bidding ➢ JCT is not bound to accept any of the proposals submitted and reserves the right to call for presentations from short-listed bidders before final selection. ➢ JCT reserves the right to terminate this appointment or temporarily defer the work, or any part thereof, at any stage of completion should JCT decide not to proceed with the bid. ➢ JCT also reserves the right to appoint any other person to undertake any part of the tasks. ➢ The service provider must be a single legal entity with all other necessary expertise secured. JCT will enter into a single contract with a single entity for the delivery of the work set out in these bid documents. ➢ The bidding entity shall be the same entity that will execute the bid. Any bid found to be fronting for another entity, or entities shall be disqualified immediately. ➢ The service provider and its affiliates are disqualified from providing goods, works and services to any private party to this Agreement, or any eventual project that may result, directly or indirectly from these services. ➢ JCT reserves the right to return late bid submission unopened. ➢ Should the contract between JCT and the service provider be terminated by either party due to reasons not attributable to the service provider, the service provider will be remunerated for the appropriate portion of work completed up to a maximum amount of not more than the total fee bid by the service provider for the appropriate phase of the project during which the appointment was terminated. ➢ Bids must be submitted with all official Bid Forms that are contained within this tender document and duly completed. ➢ Bids must be delivered to the correct address location that is indicated in the tender document, and must be delivered timeously, as late bid submissions will NOT be accepted for consideration. ➢ Late submissions will not be accepted under any circumstances. The tender box shall be locked at exactly 12:00 Noon and tenders arriving only a second after 12:00 or any time thereafter will not be accepted under any circumstance. Tenderers are therefore strongly advised to ensure that their tenders when dispatched allow enough time for any unforeseen events that may delay the delivery of the tender. The Tender, including the returnable address, must be submitted in a sealed envelope, marked with, Tender Number and Description, The Name and Address of the Tenderer ➢ This Bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations of 2022, the General Conditions of Contract (GCC) as listed in this document and, if applicable, any other special conditions of contract as specified. of 72 ➢ Each party to a consortium/ sub-contractors must submit a separate original and valid Tax Clearance Certificate. ➢ Failure to submit completed documents with the tender proposal may invalidate the tender proposal. ➢ Failure to submit a valid BBBEE Certificate will result in zero preference points being awarded for BBBEE. ➢ Tender forms contained within the Tender Document requesting information have been drawn up so that certain essential information is furnished in a specific manner and format. Any additional particulars should be furnished on this document where appropriate, or in a separate annexure. ➢ This tender document, together with associated forms and annexures, may NOT be retyped or re-drafted. ➢ This tender document, together with associated forms and annexures, may NOT be filled in by means of mechanical devices. A black ink pen should be used to fill in this tender document. ➢ Bidders should check the numbers of the pages and satisfy themselves that none are missing or duplicated. No liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated ➢ The tender price shall be open for acceptance for a period of at least 120 ➢ calendar days after the closing date of the tender. It should be noted that Tenderers may offer a shorter validity period, but their bid may in that event be disregarded for such a reason. Tenderers shall clearly state whether or not prices will remain firm for the duration of the contract. Only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange of variations) will not be considered. In cases where different delivery points influence the pricing, a separate pricing schedule must be submitted for each delivery point. ➢ Failure to have the Price declaration of this tender document signed by a duly authorized person will constitute non-commitment by the bidder of the tender price, and the bid will be invalidated. ➢ All prices shall be quoted in South African currency and be VAT inclusive. ➢ JCT reserves the right to only accept part of the submitted bid by a supplier. ➢ JCT reserves the right to withdraw this tender. ➢ Unless specifically provided for in the tender document, no tenders will be considered if submitted or transmitted by telegram, telex, facsimile, e-mail or similar apparatus. ➢ It should be noted that JCT reserves the right to accept or reject any tender proposal without being obliged to give any reasons in this respect. ➢ The bidder’s company letterhead must be used for the proposal’s cover letter and reflect the company name, address and contact details. ➢ The correct Tender reference number (See the front page of this BID for the Tender Number) must be quoted and the bidding company’s name must appear on all pages of the proposal. ➢ Responsiveness criteria for submissions: No Tender will be considered by JCT unless it meets the following responsiveness criteria: of 72, The Tender must be properly received in a sealed envelope clearly indicating the description of the service or goods and the Tender number for which the Tender is submitted., The Tender must be deposited in the relevant Tender box as indicated on the notice of the Tender on or before the closing date and time of the Tender., The official Tender document must be fully completed in black ink pen. Where information requested does not apply to the Tenderer and the space is left blank, it will be deemed to be not applicable., All requested relevant and/or additional documentation must be submitted with the Tender on or before the closing date and time., The Tenderer must be in good standing to do business with the public sector in terms of Regulation 38 of the Supply Chain Management Regulations (Government Gazette May 2005)., Complies with the requirements of the Specification., Adheres to Pricing Instructions., Complies in full and observes the requirements of the Notice to Tenderers (if applicable)., In addition to the terms and conditions stipulated in this document, for the Tender to be considered responsive, the Tenderer must submit the following Tender information: ➢ A fully completed and signed Tender Form; ➢ The Tenderer’s Details; ➢ The necessary document authorising the Representative to sign and submit the Tender on the Tenderer’s behalf; ➢ The Declaration by Tenderer Registration on the CSD Potential service providers must be registered on the CSD administered by National Treasury at the time of submitting this bid. Bidders that are not yet registered can register on-line at www.csd.gov.za Grounds for Disqualification Joburg City Theatres reserves the right to disqualify any bidder which does any one or more of the following, and such disqualification may take place without prior notice to the offending bidder, however the bidder shall be notified in writing of such disqualification, Bidders who do not submit a valid Tax PIN issued by SARS, on the closing date and time of the bid. of 72, bidders who submitted incomplete information and documentation according to the requirements of this Bid, bidders who submitted information that is fraudulent, factually untrue or inaccurate, for example memberships that do not exist, BEE credentials, experience, etc.;, bidders who received information not available to other vendors through fraudulent means; and/or, Bidders are reminded that all alterations in the bid document must be signed in full by the bidder’s authorised signatory and an accompanying letter on the bidder’s official letterhead must be provided indicating such alterations., This bid correctly endorsed is to be addressed to Joburg City Theatres and must be deposited into the tender box at the time and date shown herein. Under no circumstances will late tenders be accepted., The bid document is to be completed in black ink pen and in full. It is not to be retyped at all., The bid document is to be submitted in full in the same order as issued with all sections attached., Proposal that does not meet Joburg City Theatres’ requirements shall be considered as unsuitable and non-responsive and shall be rejected., Bidders are required to cost for all the items as required. If not, the proposal will be rejected as non-responsive. Notice to Bidders The costs of preparing the proposal, negotiation and any other engagement pursuant to this bid shall be for the sole account of the bidder and shall not be reimbursed by Joburg City Theatres under any circumstances. Joburg City Theatres reserves the right to amend, modify or withdraw the BID in part or in total including terminating any associated proceedings at any time, without prior notice to the bidders and without liability to compensate or reimburse any person in relation thereto. Joburg City Theatres' reserves the right to accept or reject any of the proposals submitted; and shall be under no obligation or bound to do so. Joburg City Theatres reserves the right to adopt any submission by any Bidder(s) and to include information therein into other procurement documentation of Joburg City Theatres without compensation to the authors of such information. Amendment of Bid Documents At any time prior to the deadline for submission of bids, JCT may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the tender document by amendment. of 72 All prospective bidders who have received the bid document will be notified of the amendment in writing and same will be binding on them. In order to allow prospective bidders reasonable time in which to take the amendment(s) in account in preparing their bids, JCT at their discretion, may extend the deadline for the submission of bids., PREPARATION OF BIDS Language of Bid The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and JCT shall be written in English. Bid Price ➢ The Tenderer shall supply all the price information required in the price schedule, failure to do so shall invalidate the Tender. ➢ No claim for price escalation will be considered unless it is specifically stated that this Tender is subject to adjustment. Failure to complete this clause will result in the Tender prices being deemed to be firm. ➢ Notwithstanding anything to the contrary contained in JCT’s Conditions of Tender, Memorandum of Agreement or the Price Schedule, any claim for an increase in the Tender prices herein quoted shall be submitted in writing. ➢ The method and conditions of payment to be made to the supplier under this contract shall be specified. ➢ The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfilment of other obligations stipulated in the contract. ➢ Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of statement by the supplier. ➢ Payment will be made in Rand unless otherwise stipulated. ➢ All prices must include Value Added Tax. ➢ All tax invoices submitted by the Bidder must show the Value of the supply, the amount of tax charged and the consideration for the supply. ➢ All price(s) must be net with all discounts and settlement discount already deducted. ➢ Price(s) must include cost of supply, transport of personnel delivery and off-loading (if applicable). ➢ Price(s) must include cost of all labour, equipment, delivery of labour to site, materials etc. and without any extra or additional charges to Joburg City Theatres whatsoever. ➢ Any and all alterations to the bid price must be signed in full by the bid’s authorized signatory and an accompanying letter from bidder on their official company letterhead will indicate such alterations. Failure to this will disqualify the bid of 72 Period of Validity of Bids ➢ Bids shall remain valid for 120 days after the closing date of bid prescribed by JCT. A bid valid for a shorter period shall be rejected by JCT as non-responsive. ➢ In exceptional circumstances, JCT may solicit the Bidder’s consent to an extension of the period of validity. The request and the response thereto shall be made in writing. A Bidder may refuse the request. A Bidder granting the request will not be required nor permitted to modify its bid. Closing date of Bids ➢ Bids must be received by JCT at the address specified in the bid document. In the event of the specified date for the submission of Bids being declared a holiday, the Bids will be received up to the appointed time on the next working day. ➢ JCT may, at its discretion, extend this deadline for submission of bids by amending the bid documents, in which case all rights and obligations of JCT and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended. Late Bids Any bid received by JCT after the deadline for submission of bids prescribed by JCT will be rejected and/or returned unopened to the Bidder. Modification and Withdrawal of Bids ➢ The Bidder may modify or withdraw its bid after the bid’s submission, provided that written notice of the modification or withdrawal is received by JCT prior to the deadline prescribed for submission of bids. ➢ The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance with the provisions of clause 6. A withdrawal notice may also be sent by fax, followed by a signed confirmation copy, post marked not later than the deadline for submission of bids. ➢ No bid may be modified subsequent to the deadline for submission of bids. ➢ No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of period of bid validity specified by the Bidder on the bid form. Certified Copies/Commissioner of Oaths Certification The bidder shall, where required in terms of the bid (bidders’ information) submit with the bid, certified copies of all certificates specified. Failure to do so may render the bid liable to rejection on the grounds of being incomplete. of 72 Improper Lobbying /Interference Any prospective Bidder who is found to have lobbied an official or Councillor in respect of bid application including any other business with Joburg City Theatres will face the following charges, Immediate disqualification., Blacklisted against any bid in future., Company name will be given to all Local Authorities about the conduct.” No relaxation, indulgence or waiver granted by Joburg City Theatres to the Bidder shall in any way operate as an estoppel against Joburg City Theatres in the exercise by it of its right hereunder. Requirements to Submit Proposals ➢ All schedules in this document must be populated and will form part of the quotation ➢ A completed Joburg City Theatres supplier registration application form which is available for download from Joburg City Theatres’ website (www.joburgtheatreptyltd.co.za). Alternatively, if the supplier is registered on the JCT database, then the service provider need only submit all the mandatory documents with this application. ➢ The contractor will need to provide examples /references of similar such works performed.

Must submit all compulsory returnable schedules (MBD forms) and supporting documents. Must be registered on the National Treasury Central Supplier Database (CSD). Must provide valid Tax Compliance Status/PIN and B-BBEE certificate (or sworn affidavit for EMEs/QSEs). Must provide proof of COIDA compliance (Letter of Good Standing or affidavit). Must have a physical office within Johannesburg Municipality. Bids from consortia/joint ventures require a joint venture agreement. Foreign suppliers must complete a specific questionnaire. Must not be in the service of the state.

Secure Indoor Parking, Maintenance Support, And 24-

Hour Roadside Assistance for the Joburg City Theatres

Truck

Tender documents are available in PDF format at no

cost on the e-tender portal (www.etenders.gov.za) or

the bid.

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2. bidders who submitted incomplete information and documentation according to the

requirements of this Bid

3. bidders who submitted information that is fraudulent, factually untrue or inaccurate, for

example memberships that do not exist, BEE credentials, experience, etc.;

4. bidders who received information not available to other vendors through fraudulent

means; and/or

The appointed service provider will be monitored on the following basis: Timeliness of

service delivery; Quality of the service provided; Provision of services in compliance with

clearly stated specifications;

3. introduction

Joburg City Theatres (JCT) invites suitably qualified and experienced service providers to

submit bids for the provision of secure indoor parking, storage, maintenance support, and 24hour roadside assistance for the JCT Theatre Truck.

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occupied with other work.

4.3 Breakdown Team Qualifications

3.3 Secure Indoor Parking

• Secure indoor warehouse parking suitable for the Theatre Truck.
• The facility must provide adequate clearance to accommodate the vehicle

dimensions.

• The premises must have appropriate security measures, including controlled

access and surveillance.

• Sufficient indoor space must be available to fully open and access all operational

compartments of the truck for servicing, inspections and demonstrations.

• Storage space must be available for theatre props, sets and related equipment.

3.4 Vehicle Support Services

• Assist with annual roadworthy inspections and obtaining the Certificate of

Roadworthiness (COR).

• Provide access to vehicle washing and cleaning facilities.
• Supply and replace vehicle batteries when required.
• Support routine servicing and preventative maintenance.
• Assist with tyre repairs and tyre replacements.

3.5 Emergency Breakdown Assistance

The successful bidder shall provide a 24-hour roadside assistance service that includes:

• Mechanical repairs
• Auto-electrical repairs

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• Hydraulic repairs
• Air system repairs
• Fault diagnosis and emergency repairs at the breakdown location
• Provision of lubricants and fluids that comply with the Original Equipment

Manufacturer (OEM) specifications

• Towing arrangements where roadside repairs cannot be completed safely or

effectively

• Coordination of repair services to minimise vehicle downtime

3.6 National Coverage

• Suitable indoor warehouse facilities capable of accommodating the Theatre Truck.
• Adequate security infrastructure.
• Controlled access to the premises.
• Sufficient operational space for maintenance activities.
• Evidence of the facility may be requested during evaluation or site inspection.

4.2 Breakdown Response Capacity

• Overall contract performance

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• Quality assurance
• Health and safety compliance
• Response times
• Payment of subcontractors or alliance partners
• Compliance with all contractual obligations

5. service level agreement (SLA)

The successful bidder will be required to enter into a Service Level Agreement (SLA) with Joburg

• Provision of secure indoor parking throughout the contract period.
• Availability of a dedicated 24-hour emergency breakdown service.
• Preventative maintenance support.
• Battery replacement support.
• Tyre repair and replacement support.
• Roadworthy inspection assistance.
• Vehicle washing facilities.
• Secure storage for theatre equipment and props.
• Monthly reporting on all services rendered.
• Incident reporting and corrective action.

6. response times

• Number of breakdown call-outs.
• Response times achieved.
• Repairs completed.
• Outstanding repairs.
• Vehicle downtime.
• Preventative maintenance undertaken.
• Roadworthy assistance provided.
• Tyre and battery replacements.
• Towing incidents.
• Customer complaints and corrective actions.

BACKGROUND Joburg Theatre (SOC) Ltd trading as Joburg City Theatres (JCT), an independent municipal entity wholly owned by the City of Johannesburg Metropolitan Municipality (“COJ”), operates in order to provide world class theatre entertainment to the citizens of Johannesburg. The company continuously strives towards transformation from both within its core employment, procurement and governance practices; and also, its productions and audience inclusiveness. With effect from January 1st, 2013, Joburg Theatre (SOC) Ltd and Roodepoort City Theatre NPC t/a Joburg Promusica were integrated into a single theatre management company (Joburg City Theatres), which also institutionalised the operation of the newly established Soweto Theatre. Joburg City Theatres uphold its vision statement: “We are the providers of the integrated management of world class African theatre venues and a high quality, entertaining, innovative and inclusive programme which serves the diverse communities of the City of Joburg.” To succeed, significant increased operational efficiency is critical. That means Joburg City Theatres must be cost efficient. Operational efficiency is important not only to cost saving, but also to attracting and retaining theatre audiences, as the organization strives to become responsive to customers’ needs and the market’s demands.

GENERAL REQUIREMENTS OVERVIEW OF RESPONSIBILITIES OF THE SERVICE PROVIDER’S Joburg City Theatres (JCT) hereby invites proposals from all prospective service providers to propose a cost-effective solution for below mentioned. Service Providers are required to respond to this bid demonstrating that their proposed approach and solutions are a probable fit to JCT's requirements and are required to complete all categories as stipulated within this document. All information contained in this bid or given by management or staff of JCT is solely for the purpose of providing Service Providers with relevant information with which to complete and submit their proposals. The appointed service provider will be monitored on the following basis: Timeliness of service delivery; Quality of the service provided; Provision of services in compliance with clearly stated specifications;

INTRODUCTION Joburg City Theatres (JCT) invites suitably qualified and experienced service providers to submit bids for the provision of secure indoor parking, storage, maintenance support, and 24hour roadside assistance for the JCT Theatre Truck. of 72 The appointed service provider shall provide a comprehensive service to ensure the safe storage, maintenance support, and operational readiness of the Theatre Truck at all times. 3.1 Vehicle Details The successful bidder must be able to accommodate the following vehicle

Vehicle Type: Theatre Truck

Width: 3 200 mm

Height: 4.3 m

Length: 22 m

Minimum Indoor Parking Area Required: Approximately 200 m2 3.2 Required Services The successful bidder shall provide the following services: 3.3 Secure Indoor Parking

Secure indoor warehouse parking suitable for the Theatre Truck.

The facility must provide adequate clearance to accommodate the vehicle dimensions.

The premises must have appropriate security measures, including controlled access and surveillance.

Sufficient indoor space must be available to fully open and access all operational compartments of the truck for servicing, inspections and demonstrations.

Storage space must be available for theatre props, sets and related equipment. 3.4 Vehicle Support Services The service provider shall

Assist with annual roadworthy inspections and obtaining the Certificate of Roadworthiness (COR).

Provide access to vehicle washing and cleaning facilities.

Supply and replace vehicle batteries when required.

Support routine servicing and preventative maintenance.

Assist with tyre repairs and tyre replacements. 3.5 Emergency Breakdown Assistance The successful bidder shall provide a 24-hour roadside assistance service that includes

Mechanical repairs

Auto-electrical repairs of 72

Hydraulic repairs

Air system repairs

Fault diagnosis and emergency repairs at the breakdown location

Provision of lubricants and fluids that comply with the Original Equipment Manufacturer (OEM) specifications

Towing arrangements where roadside repairs cannot be completed safely or effectively

Coordination of repair services to minimise vehicle downtime 3.6 National Coverage The bidder shall demonstrate the ability to provide roadside assistance throughout South Africa. Where the bidder does not have a direct presence in a particular area, they may utilise approved alliance partners or subcontractors located near major cities and transport routes to ensure rapid response times. The appointed bidder shall remain fully responsible for

Service quality

Response times

Contract management

Payment of alliance partners

B-BBEE Details: e of Independent Bid Determination

Additional Documents to be provided by the Bidder and attached to his/her tender

Provides proof of its entity’s registration documentation (e.g., CIPC) indicating the

date of registration/incorporation, and a list of directors, partners, and members

and share certificates

Provide proof of current and valid SARS Tax Pin and VAT registration certificate.

Provide rationale if not VAT registered.

Provide a National Treasury Centralised Supplier Database (CSD) registration

summary report (report should not be older than 30 days)

Provide a Valid certified copy of B-BBEE certificate / In the case of EME’s a Sworn

Affidavit on DTI template.

Provide a current or latest Municipal Rates and Taxes invoice for the Tenderer’s

office/premises (not in arrears for more than 90 days) or Where a bidder does not

own the premises, they reside in, they must provide a certified lease agreement

together with the utility bill statement (payments made according to the lease

agreement) (not in arrears for more than 90 days).

NB: Where the Tenderer operates from their residential address (where they live),

an affidavit confirming this arrangement must be provided. Please note the

address should be the same as the one disclosed in the CSD or CIPC

Provide a current or latest Municipal Rates and Taxes invoice for the Tenderer’s

office/premises (not in arrears for more than 90 days) or

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Where a bidder does not own the premises, they reside in, they must provide a

certified lease agreement together with the utility bill statement (payments made

according to the lease agreement) (not in arrears for more than 90 days)

NB: Where the Tenderer operates from their residential address (where they live),

an affidavit confirming this arrangement must be provided. Pl

appended by the bidder to this Schedule ............ (If nil, enter NIL)

Signed _________________________ Date___________________

Name __________________________ Position ________________

Checklist

Bid NO: ____________________

➢ Failure to submit completed documents with the tender proposal may invalidate the tender

proposal.

➢ Failure to submit a valid BBBEE Certificate will result in zero preference points being awarded

for BBBEE.

➢ Tender forms contained within the Tender Document requesting information have been

drawn up so that certain essential information is furnished in a specific manner and format.

way operate as an estoppel against Joburg City Theatres in the exercise by it of its right

hereunder.

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the supplies are required, or the supplier’s services

are not readily available.

6. Except as provided under GCC clause 3.25, a delay by the supplier in the performance of

its delivery obligations shall procure the supplier liable to the imposition of penalties,

pursuant to GCC clause 3.22, unless an extension of time is agreed upon pursuant to GCC

clause 3.21.2 without the application of penalties.

➢ All successful Tenderers, Tendering on items where labour and/or equipment are

included, shall enter into an agreement with JCT, indemnifying JCT from the provisions of

the Occupational Health and Safety Act (.

➢ The Contractor is to ensure compliance with the provisions of the Occupational Health

and Safety Act () & all relevant regulations, inclusive of all its employees &

other Contractors on the site. The Tenderer shall provide a suitable health and safety

plan appropriate for the contract tendered for.

➢ The Contractor shall comply with all laws relating to wages and conditions generally

governing the employment of labour.

Workmen’s Compensation

Requirements

1. background

Joburg Theatre (SOC) Ltd trading as Joburg City Theatres (JCT), an independent municipal

entity wholly owned by the City of Johannesburg Metropolitan Municipality (“COJ”), operates

in order to provide world class theatre entertainment to the citizens of Johannesburg. The

company continuously strives towards transformation from both within its core employment,

procurement and governance practices; and also, its productions and audience inclusiveness.

With effect from January 1st, 2013, Joburg Theatre (SOC) Ltd and Roodepoort City Theatre

NPC t/a Joburg Promusica were integrated into a single theatre management company (Joburg

City Theatres), which also institutionalised the operation of the newly established Soweto

• At least one fully equipped breakdown vehicle.

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• Qualified personnel available for emergency call-outs.
• Sufficient capacity to attend to at least one breakdown at any given time.

➢ The Contractor agrees that the occupational use of JCT’s premises and buildings shall be

at his own risk, and that he acknowledges the risks and dangers inherent therein.

➢ The Contractor furthermore acknowledges that JCT and / or its employees shall not be

liable or responsible for any loss, liability, damages, accident or injury, whether fatal or

otherwise, of whatsoever nature and howsoever arising, whether directly from the

permission granted by JCT to execute certain events or otherwise, including but not

limited to, the use of the premises and / or buildings, and indemnifies JCT and/or its

employees against all and any loss of / or damage to property, or injury or death, and any

claim for such loss, damage, injury or death, from any cause whatsoever and howsoever

arising, which may be suffered in this regard.

➢ The Contractor and / or its officers, employees, agents, concessionaires, suppliers,

Contractors or customers shall not have any claim of any nature against the JCT for any

loss, damage, injury or death which any of them may directly or indirectly suffer (whether

or not such loss, damage, injury or death is caused through negligence of JCT or its agents

or employees) or for:

➢ any latent or patent defect in the premises;

➢ a fire on the premises;

➢ a theft from the premises;

➢ the Premises or any part thereof being in a defective condition or state of disrepair;

➢ force majeure of causus fortuitus or any other cause either wholly or partly beyond

the JCT’s control;

➢ the use of the services offered on the premises;

➢ consequential loss howsoever caused;

➢ any loss or damage whether to persons or property caused by riots, civil commotion,

insurrection or actions taken by the Contractor or JCT to mitigate the effect of / or

prevent the aforesaid; and any other cause whatsoever.

➢ Save for any willful acts or omission or gross negligence by JCT, its officers, employees,

agents, concessionaires, suppliers and Contractors, the Contractor indemnifies JCT and

holds it harmless from and against all claims, actions, damages, liability and expense in

connection with loss of life, personal injury and / or damage to property arising from or

out of any occurrence in, upon or at the premises or the occupancy or use by the

Contractor of the premises.

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Compliance with Legislature

➢ All successful Tenderers, Tendering on items where labour and/or equipment are

included, shall enter into an agreement with JCT, indemnifying JCT from the provisions of

the Occupational Health and Safety Act (.

➢ The Contractor is to ensure compliance with the provisions of the Occupational Health

and Safety Act () & all relevant regulations, inclusive of all its employees &

other Contractors on the site. The Tenderer shall provide a suitable health and safety

plan appropriate for the contract tendered for.

➢ The Contractor shall comply with all laws relating to wages and conditions generally

governing the employment of labour.

Workmen’s Compensation

The Tenderer shall, prior to commencement of any work on site in terms hereof, give written

proof that he is registered as an employer in terms of Section 80 of the Compensation for

Occupational Injuries and Diseases Act, and the Tenderer shall remain registered as

such for the duration of the contract awarded and shall pay all monies due to the

Compensations Fund in terms of Section 15 of Act . Failure to comply will result in

the Tenderer being disqualified.

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Section 2

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Background, objective and scope of

MBD 2 -Tax Clearance Certificate Requirements

MBD3.1 - Pricing and Delivery Schedule

MBD4- Declaration of Interest

MBD 6.1- Preference Points Claim Form in terms of PPPFA 2022 regulations

MBD 8- Declaration of Bidder’s Past Supply Chain Management Practices

MBD9- Certificate of Independent Bid Determination

including terminating any associated proceedings at any time, without prior notice to the bidders

and without liability to compensate or reimburse any person in relation thereto.

Joburg City Theatres' reserves the right to accept or reject any of the proposals submitted; and

shall be under no obligation or bound to do so.

Joburg City Theatres reserves the right to adopt any submission by any Bidder(s) and to include

information therein into other procurement documentation of Joburg City Theatres without

compensation to the authors of such information.

Subject to GCC clause 3.25, if the supplier fails to deliver any or all of the goods or to perform the

services within the period(s) specified in the contract, JCT shall, without prejudice to its other

remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the

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delivered price of the delayed goods or unperformed services using the current prime interest rate

calculated for each day of the delay until actual delivery or performance. JCT may also consider

termination of the contract pursuant to GCC clause 3.23.

Indemnity

➢ The Contractor agrees that the occupational use of JCT’s premises and buildings shall be

at his own risk, and that he acknowledges the risks and dangers inherent therein.

➢ The Contractor furthermore acknowledges that JCT and / or its employees shall not be

liable or responsible for any loss, liability, damages, accident or injury, whether fatal or

otherwise, of whatsoever nature and howsoever arising, whether directly from the

permission granted by JCT to execute certain events or otherwise, including but not

limited to, the use of the premises and / or buildings, and indemnifies JCT and/or its

employees against all and any loss of / or damage to property, or injury or death, and any

claim for such loss, damage, injury or death, from any cause whatsoever and howsoever

arising, which may be suffered in this regard.

➢ The Contractor and / or its officers, employees, agents, concessionaires, suppliers,

loss, damage, injury or death which any of them may directly or indirectly suffer (whether

or not such loss, damage, injury or death is caused through negligence of JCT or its agents

or employees) or for:

➢ any latent or patent defect in the premises;

➢ a fire on the premises;

➢ a theft from the premises;

➢ the Premises or any part thereof being in a defective condition or state of disrepair;

➢ force majeure of causus fortuitus or any other cause either wholly or partly beyond

the JCT’s control;

➢ the use of the services offered on the premises;

➢ consequential loss howsoever caused;

➢ any loss or damage whether to persons or property caused by riots, civil commotion,

insurrection or actions taken by the Contractor or JCT to mitigate the effect of / or

prevent the aforesaid; and any other cause whatsoever.

➢ Save for any willful acts or omission or gross negligence by JCT, its officers, employees,

agents, concessionaires, suppliers and Contractors, the Contractor indemnifies JCT and

holds it harmless from and against all claims, actions, damages, liability and expense in

connection with loss of life, personal injury and / or damage to property arising from or

out of any occurrence in, upon or at the premises or the occupancy or use by the

in contract termination

Bidders will be evaluated based on the information as contained in their Submissions, and this may

be further supplemented by presentations and clarification information as may be requested from

the Bidders.

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Evaluations will as far as possible be based on evaluation templates prepared by Joburg Theatre’s

evaluation committees prior to opening of Submissions. The criteria set out in the document shall

be applicable and may not be altered after the Submissions have been opened unless it is clear

that such alterations will not disadvantage any Bidder or give an unfair advantage.

Submissions will be evaluated and the Contract awarded in accordance with the SCM regulations,

MFMA, Preferential Procurement Policy Framework Act and the Preferential Procurement

Regulations 2022 and other applicable legislation, the General Conditions of Contract (GCC) and if

applicable, any other special conditions of contract.

The bid will be evaluated in the following stages:

➢ Stage 1 – Administrative Requirements

➢ Stage 2- Functionality

➢ Stage 3 – Price and special goals

D. Award of contract

Period of Contract

The appointment will be for a period of three (3) years, subject to annual performance reviews

and budget availability.

Acceptance of Bid

A valid and binding Contract and/or Service Level Agreement with the successful Bidder will be

concluded immediately following the time that Joburg City Theatres emails / delivers a letter of

acceptance of this bid to the Bidder.

Local Office

In order to be considered for an appointment in terms of this bid, bidders must have an office

within the Johannesburg Municipality. The address of this local office must be indicated on the

SERVICE PROVIDERS INFORMATION below and which will be regarded as the

domiciliumcitandietexecutandi for the purpose of any contract or service level agreement arising

from this bid submission.

Contract Amendments

No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

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Enhancement in Rates

The tender rates shall be taken to be firm, and the supplier shall not be entitled to any price

variation or escalation.

Assignment

The supplier shall not assign, in whole or in part, its obligations to perform under the contract,

except with JCT’s prior written consent.

Delays in the Supplier’s Performance

1. Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by JCT in the contract.

2. If at any time during performance of the contract, the supplier or its subcontractor(s)

should encounter conditions impeding timely delivery of the goods and performance of

services, the supplier shall promptly notify JCT in writing of the fact of the delay, its likely

duration and its cause(s).

3. As soon as practicable after receipt of the supplier’s notice, JCT shall evaluate the situation

and may at its discretion extend the supplier’s time for performance, with or without the

imposition of penalties, in which case the extension shall be ratified by the parties by

amendment of contract.

4. No provision in a contract shall be deemed to prohibit the obtaining of supplies or services

from a national department, provincial department, or local authority.

5. The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the supplies are required, or the supplier’s services

are not readily available.

6. Except as provided under GCC clause 3.25, a delay by the supplier in the performance of

its delivery obligations shall procure the supplier liable to the imposition of penalties,

pursuant to GCC clause 3.22, unless an extension of time is agreed upon pursuant to GCC

clause 3.21.2 without the application of penalties.

7. Upon any delay beyond the delivery period in the case of a supplies contract, JCT shall,

without cancelling the contract, be entitled to purchase supplies of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier.

Penalties

Subject to GCC clause 3.25, if the supplier fails to deliver any or all of the goods or to perform the

services within the period(s) specified in the contract, JCT shall, without prejudice to its other

remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the

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delivered price of the delayed goods or unperformed services using the current prime interest rate

calculated for each day of the delay until actual delivery or performance. JCT may also consider

termination of the contract pursuant to GCC clause 3.23.