Supply and delivery of commercial kitchen and front-of-house operating equipment

• Closing date and time: 24 August 2026 at 12h00.
• No compulsory briefing or site visit indicated.
• Bid validity period: at least 120 calendar days after closing date.

• For enquiries: Email [email protected] or [email protected].
• Contact person for bidding procedure: Keabetswe Senne (email: [email protected]).
• Submission address: Tender box at Reception Area, 1st Floor, Joburg Theatre, 163 Civic Boulevard (previously Loveday Street), Braamfontein, opposite Metro Centre.

• Submit your bid in a sealed envelope marked with the tender number and description, plus your name and address.
• Deliver to the tender box at Joburg Theatre Complex, 1st Floor, Loveday Street, Braamfontein, by 12h00 on 24 August 2026. Late submissions will not be accepted.
• Use the official tender forms; do not retype or use mechanical devices. Complete in black ink.
• Include all compulsory documents: MBD1, MBD2 (Tax Clearance), MBD3.1 (Pricing), MBD4, MBD6.1 (Preference Points), MBD8, MBD9, Certificate of Authority, Record of Addenda, and the checklist.
• Additional required documents: proof of entity registration (CIPC), SARS Tax PIN and VAT registration, CSD summary report (not older than 30 days), valid B-BBEE certificate or sworn affidavit, municipal rates and taxes invoice or lease agreement (not in arrears >90 days), audited financial statements, letter of good standing from Compensation Fund (or affidavit if no employees), and certified copies of ID/passports for directors/members.
• Bids submitted by telegraph, post, fax, or email will not be accepted.
• Ensure your bid is valid for at least 120 days after the closing date.

1. Must be registered on National Treasury's Central Supplier Database (CSD), 2) Must provide valid Tax Compliance Status (TCS) PIN from SARS, 3) Must submit B-BBEE certificate or sworn affidavit (EMEs/QSEs), 4) Must have local office within Johannesburg Municipality, 5) Must provide proof of entity registration (CIPC), 6) Must provide valid COIDA letter of good standing or affidavit if no employees, 7) Must submit audited financial statements or annual financial statements if not required to audit, 8) Must provide municipal rates/taxes proof for business premises and directors.

Scope: Supply and delivery of commercial kitchen and front-of-house operating equipment on an 'as and when needed' basis for 36 months.

Equipment categories (indicative, not exhaustive):

• Kitchen equipment: commercial ovens, refrigeration, freezers, stainless steel worktables, shelving, food processors, mixers, microwaves, bain-maries, chafing dishes, deep fryers, griddles, salamanders, vegetable cutters, meat slicers, sinks, cold rooms, hot holding cabinets, food warmers, rice cookers, kettles, toasters.
• Front-of-house equipment: buffet stations, beverage dispensers, coffee urns, plate warmers, serving trolleys, bar equipment, ice buckets, ice scoops, wine buckets, cocktail equipment, glassware, crockery, cutlery, serving trays, condiment dispensers, display cabinets, menu stands, queue barriers.
• Smallwares: pots, pans, baking trays, chef knives, chopping boards, utensils, measuring equipment, storage containers, mixing bowls, hotel pans, ladles, tongs, whisks, colanders.

General requirements:

• Equipment must be new, commercial/industrial grade, durable, fit for purpose, easy to clean, include manuals and warranties, have spare parts available, and be energy-efficient where applicable.
• Compliance with SANS, Occupational Health and Safety Act, electrical regulations, food safety, environmental legislation, and other applicable standards.
• Electrical equipment to operate on SA standard voltages (220–240V or 380–415V) with required safety approvals and compatible plugs.
• Delivery: standard stock items within 5 working days from purchase order; non-stock/specialised items within agreed lead times.
• Quality assurance: equipment must be free from defects, in original packaging, meet manufacturer specs, covered by warranties, and subject to inspection. JCT reserves right to reject damaged, non-compliant, counterfeit, or refurbished items.
• Contract management: successful bidder to nominate contract manager, sales rep, technical support rep, warranty administrator. Quarterly performance reviews may occur.

• Provide delivery methodology, fleet information, installation procedures, and delivery schedules.

• Demonstrate experience supplying commercial kitchen and front-of-house equipment to hospitality, catering, hotel, restaurant, conference, entertainment, healthcare, education, or public sectors.
• Provide company profile, registration documents, appointment letters or purchase orders, signed contracts or completion certificates.

• Equipment must be free from defects, supplied in original manufacturer packaging, meet manufacturer specifications, covered by warranties, accompanied by manuals, and subject to inspection upon delivery.
• JCT reserves right to reject damaged, non-compliant, counterfeit, or refurbished items.
• Successful bidder must nominate contract manager, sales representative, technical support representative, and warranty administrator.
• Quarterly performance reviews may be conducted.
• Maintain adequate stock levels, respond to enquiries within 1 working day, submit quotations within 2 working days, provide technical advice, recommend equivalent/upgraded products, honour warranties, maintain after-sales support and spare parts availability.

• Pricing must be detailed in the price schedule (MBD3.1). Failure to supply all price information invalidates the tender.
• Prices must be firm, VAT inclusive, in South African Rand, and include all costs (supply, transport, delivery, labour, materials).
• No price escalation claims unless specifically stated.
• Bidders must cost all required items; otherwise proposal may be rejected.

• Prices must be quoted in South African Rand, VAT inclusive.
• All prices must be firm for the duration of the contract; no price escalation claims unless specifically stated.
• Prices must include all costs: supply, transport, delivery, off-loading, labour, equipment, materials, with no extra charges.
• Bid validity: at least 120 days after closing date.
• Payment terms: within 30 days after submission of invoice accompanied by delivery note and fulfilment of contract obligations.
• Financial documentation required: current audited annual financial statements, or if not obliged to audit, submit current annual financial statements.
• Additional proofs: municipal rates and taxes invoice for office/premises (not >90 days arrears) or certified lease agreement with utility bill; if operating from residential address, provide affidavit confirming this.

• Central Supplier Database (CSD) registration is mandatory; provide CSD summary report not older than 30 days.
• Tax Compliance: submit SARS Tax PIN and VAT registration certificate (or rationale if not VAT registered). Foreign suppliers must complete pre-award questionnaire.
• B-BBEE: submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) on DTI template to qualify for preference points.
• Entity registration: provide CIPC documentation showing date of registration/incorporation, list of directors/partners/members, share certificates.
• Municipal rates and taxes: invoice for office/premises (not >90 days arrears) or certified lease agreement with utility bill statement. If operating from residential address, provide affidavit.
• Directors' proof: municipal rates and taxes invoice for all directors, or original certified lease agreement with statement, or affidavit certified by SAPS if business at director's premises.
• Letter of Good Standing from Compensation Fund or licensed insurer under COIDA, valid at tender close; if no employees, provide commissioned affidavit.
• Certified copies of South African ID documents or valid passports for members, directors, or owner.
• Joint ventures: provide joint venture agreement showing percentage contribution, company registration numbers, authorised signatures, % share, addresses for each partner.

• Supplier must ensure compliance with Occupational Health and Safety Act and all relevant regulations, including for employees and other contractors on site.
• Provide a suitable health and safety plan appropriate for the contract.
• Comply with all laws relating to wages and employment conditions.
• Registered under Compensation for Occupational Injuries and Diseases Act (COIDA) and provide proof; failure results in disqualification.

• Contract period: 3 years, subject to annual performance reviews and budget availability.
• Supplier must have a local office within Johannesburg Municipality.
• Prices are firm; no price variation or escalation allowed.
• Supplier may not assign obligations without JCT's prior written consent.
• Delays in performance: supplier must notify JCT in writing; JCT may extend time, impose penalties, or terminate.
• Penalties: for late delivery, JCT may deduct a penalty based on delivered price and prime interest rate per day of delay.
• Indemnity: supplier uses JCT premises at own risk and indemnifies JCT against all loss, damage, injury, or death.
• Compliance with Occupational Health and Safety Act required; supplier must provide a health and safety plan.
• Workmen's Compensation: supplier must be registered under COIDA and provide proof; failure results in disqualification.

• Functionality assessment focuses on product offering breadth, operational readiness, relationships with OEMs/distributors, warehouse and stockholding, sourcing ability, and supply chain resilience.
• Evidence required: product catalogues, manufacturer brochures, warehouse details, stockholding policy, distribution agreements.
• Experience: demonstrate successful completion of contracts in hotels, restaurants, catering, conference centres, convention centres, theatres. Reference letters must be on client letterhead, signed, issued within last 5 years, stating scope, value, duration, performance, and contact details.
• Delivery capability: evaluate delivery fleet, lead times, installation, commissioning, user demonstrations, customer support, emergency deliveries. Provide methodology, fleet info, installation procedures, schedules.
• After-sales support: assess warranty periods, repair services, preventative maintenance, spare parts availability, technical support, response times. Provide warranty policy, service level agreement, maintenance procedures.
• Company profile and registration documents, appointment letters/purchase orders, signed contracts/completion certificates.