Biometric system at office of the public service commission (opsc) northern cape provincial office

Returnable documents:

• SBD 4 (Bidder's Disclosure): discloses whether the bidder or any director, trustee, shareholder, member, partner, or controlling-interest person is employed by the state, has a relationship with anyone at the procuring institution, or has an interest in a related enterprise. A false or incomplete disclosure disqualifies the bid.
• The disclosure must be signed and dated by an authorised representative.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a disclosure that is not true and complete in every respect.

Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. The Bidder's Disclosure (SBD 4) must be completed and signed; false or incomplete disclosure disqualifies the bid.

Supply and installation of a biometric system at the Office of the Public Service Commission (OPSC) Northern Cape Provincial Office. The specifications are attached to the RFQ.

Closing date: 29 October 2026 at 16:00

Quotation validity: at least 30 days from closing date.

Site visits to be arranged with:

• Contact: [email protected]
• Contact: [email protected]

Submission email: [email protected]

Site visit address:

1st Floor, Woolworths Building

Corner Lennox & Chapel Streets

Kimberley

Submission method: email to [email protected]

Returnable documents (all must be completed, signed and submitted):

• Completed and signed RFQ (the quotation cover page).
• Signed official quotation.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the OPSC.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Declaration for Local Production and Content) if applicable.
• Valid Tax Clearance PIN.
• Valid B-BBEE certificate accredited by SANAS, or a certified copy, and/or a CSD MAAA number and/or a sworn affidavit indicating the percentage of ownership of all shareholders and/or owners, signed by a Commissioner of Oaths.

Disqualification risks:

• Quotations received after the closing date and time will not be accepted.
• Failure to submit any of the required documents may invalidate the quotation.
• Bidders must verify receipt of any emails sent to the office.
• Bidders unable to quote must email the page back as a no quote, stating reasons.

Evaluation split: 80/20 preference system (Preferential Procurement Regulation of 2022).

• Price: 80 points.
• Specific Goals: 20 points.

Specific goals scoring (max points per category):

• Black owned enterprises: max 8 points (100% owned = 8, >=51% owned = 6, <51% owned = 3).
• Women owned businesses: max 6 points (100% owned = 6, >=51% owned = 4, <51% owned = 2).
• Youth: max 3 points (100% owned = 3, >=51% owned = 2, <51% owned = 1).
• People with Disability: max 3 points (100% owned = 3, >=51% owned = 2, <51% owned = 1).

Preference points for specific goals are only claimed if the required B-BBEE or ownership documents are submitted.

Supply and installation of a biometric system at the Office of the Public Service Commission (OPSC) Northern Cape Provincial Office.

Specifications are attached to the RFQ (see attached specifications).

Delivery period must be stated on the quotation, and the bidder must indicate whether the delivery period is firm.

Prices must be firm for the duration of the contract, and the offer must be strictly according to the set specifications; any deviations must be stated.

Prices must be VAT inclusive, if applicable.

Quotations must be valid for at least 30 days.

No bid security, guarantee, or retention requirements are stated.

CSD registration: CSD number must be provided on the RFQ.

Tax compliance: valid Tax Clearance PIN required.

B-BBEE: valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit (for EMEs) indicating ownership percentages, signed by a Commissioner of Oaths.

Returnable forms:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the OPSC.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Declaration for Local Production and Content) if applicable.

This is the SBD 6.1 Preference Points Claim Form, used to claim preference points for specific goals under the Preferential Procurement Regulations 2022. It applies to this tender for a biometric system at the OPSC Northern Cape Provincial Office.

Returnable forms: SBD 6.1 (Preference Points Claim Form) must be completed, signed, and submitted with the bid. Proof or documentation for specific goal points must accompany the bid; otherwise, those points are not claimed.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points). Specific goal points: Black Owned (max 8), Women (max 6), Youth (max 3), People with Disability (max 3). Points depend on ownership percentage (100%, ≥51%, <51%). B-BBEE status level certificate or sworn affidavit required to claim points. Disability points require proof of disability (medical report or letter from authorised body). Fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business up to 10 years, and criminal prosecution.

Bidders claiming specific goal points must hold a valid B-BBEE status level certificate issued by an authorised body or person, or a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice. Proof of disability required for disability points.