Renewal of adobe acrobat pro dc and creative cloud licenses – 3-Year contract

Non-compulsory briefing session: 23 October 2026 at 10:00, online via Microsoft Teams. Link: https://teams.microsoft.com/meet/370345235734254?p=XouI3HtfZ Rw0bQ1ipl. Meeting ID: 370 345 235 734 254. Passcode: XC6MD6GM.

Enquiries and communication:

• Email: [email protected]
• All RFB-related communication must go to this address only.

Submission address:

Trans Caledon Tunnel Authority (TCTA)

Building 9

Byls Bridge Office Park

Olievenhoutbosch Rd

Centurion, 0157

Submission method: hand delivery

Address: Trans Caledon Tunnel Authority (TCTA), Building 9, Byls Bridge Office Park, Olievenhoutbosch Rd, Centurion, 0157

Mark envelope: RFB NO: 077/2026/EWSS/LICENSES/RFB, addressed to The Receiving Officer

Closing time: 9 November 2026 at 11:00

Format: one envelope containing technical and financial proposal, plus one soft copy on an unencrypted USB (PDF only, no password, virus-free)

Late bids are not accepted, regardless of cause.

Outer packaging must clearly show the bid description and bid number.

Returnable forms (all must be completed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses any director or shareholder employed by the state or connected to the institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA.
• Annexure A (Pricing Schedule): mandatory, completed pricing for all years.
• Proof of Adobe authorised reseller status (mandatory).
• Proof of CSD registration.
• B-BBEE certificate or sworn affidavit (as applicable).

Disqualification risks:

• Missing any mandatory document (Adobe reseller proof, Annexure A pricing schedule).
• Late submission.
• USB unreadable, corrupted, or password-protected; files not in PDF.
• Failure to complete requested annexures within 7 working days of being called upon.

Four evaluation stages, in order:

Stage 1 – Returnables: mandatory documents checked (Adobe reseller proof, Annexure A pricing schedule). Missing mandatory document disqualifies the bid.

Stage 2 – Specific Goals (B-BBEE): scored out of 20 using the 80/20 preference point system. Points by B-BBEE level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders without B-BBEE proof are not disqualified but score 0 for specific goals and can only score out of 80 for price.

Stage 3 – Price: scored out of 80 using the formula Ps = (Pmin/Pt) x 80, for bids up to R50 million. Price must be quoted excluding and including VAT, and must include all costs. Bidders must quote at a base rate of R16.47 per US$1 for evaluation; actual price revised per exchange rate at award and anniversary. TCTA may refuse to award if the highest-scoring price is not market-related.

Stage 4 – Supplier Vetting: TCTA may disqualify a successful bidder for fraudulent information, being on National Treasury's blacklist, posing a vetting risk, having a director/shareholder employed by an organ of state without a permission letter, or unresolved tax non-compliance with SARS.

Total score: Price (80) + Specific Goals (20) = 100.

Scope: renewal of Adobe software licenses for TCTA for three years.

Quantities:

• Adobe Acrobat Pro DC: 215 licenses
• Adobe Creative Cloud: 4 licenses

TCTA Adobe VIP number: B5639C84190ECB880A7A

Contract duration: 3 years

Bidder must be an authorised Adobe reseller/partner and provide proof (certificate or letter from Adobe).

Pricing format: Annexure A pricing schedule, with amounts for Year 1, Year 2, Year 3 and total.

Provisional sum: R100,000 per year (included in pricing schedule).

Prices must be quoted excluding and including VAT, and must include all costs.

Base exchange rate: R16.47 per US$1 for evaluation; actual price revised per exchange rate at award and anniversary.

Bid validity: 120 calendar days from closing date.

No price variations or adjustments accepted within 6 months of award, unless stated in the Letter of Award.

Bidders bear all costs of preparing and submitting the bid.

CSD registration: proof of registration on the National Treasury Central Supplier Database required.

Tax compliance: tax affairs must be in order at time of award; SARS non-compliance may lead to disqualification.

B-bbee:

• Valid B-BBEE certificate from a SANAS-accredited agency, or for EME/QSE a validly commissioned sworn affidavit meeting Annexure E requirements.
• QSEs not meeting Level 2 or 51% black ownership must obtain a full SANAS-accredited B-BBEE certificate.
• Joint ventures must submit a consolidated SANAS-accredited B-BBEE certificate.
• EME/QSE with 100% black ownership = Level 1; >51% black ownership = Level 2; EME below 51% = Level 4; QSE below 51% must be measured as QSE.

VAT: VAT registration certificate required if the successful bidder is a VAT vendor.

Adobe reseller status: mandatory proof (certificate/letter) from Adobe.