Appointment of service provider for bus gearbox and automotive component overhaul

• This is a Standard Site Visit Inspection document for Automotive Engineering Repair Bidders.
• The tender is for the appointment of a service provider to overhaul bus gearboxes.
• The scope includes: Engine Overhauls, Gearbox Overhauls, Differential Overhauls (including Centre Portions), Front Axle Overhauls (including King Pin Replacements), and Cylinder Head Overhauls.

Registration with Retail Motor Industry (RMI) for Automotive Engineering; valid at bid submission; equipment availability at repair site; compliance with standard site visit inspection checklist.

• This tender covers the overhaul of bus gearboxes.
• The scope also includes: Engine Overhauls, Differential Overhauls (including Centre Portions), Front Axle Overhauls (including King Pin Replacements), and Cylinder Head Overhauls.
• The bidder must have a site equipped with specific machinery for the work, including:

• Dynamometer (with Electronic Reporting) for engines.
• Test Bench (Automatic Transmission) for gearboxes.
• Large Lathe – Propellor Shaft Balancer for gearbox overhaul.
• Large Lathe – Propellor Shaft Balancing for differential overhaul.

• The bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering. Registration must be valid at bid submission.
• If using a sub-contractor, the sub-contractor must also be RMI registered for Automotive Engineering.
• For Joint Ventures, Consortiums, or Partnering Agreements, a copy of the agreement must be submitted with the bid.

• The bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering, with valid registration at bid submission.
• If using a sub-contractor, the sub-contractor must also be RMI registered for Automotive Engineering.
• For Joint Ventures, Consortiums, or Partnering Agreements, submit a copy of the agreement with the bid.
• Specific workshop equipment is required, including a Dynamometer (with Electronic Reporting), Test Bench (Automatic Transmission), and Large Lathes for propeller shaft balancing.

• Appointment of a service provider to overhaul a bus gearbox for a specific vehicle (VIN: 9BM634061AB676285, Engine Number: 457916U0938342).
• The work includes gearbox overhaul and replacement of specific components: rear timing cover, seal, flex plates, flex plate bolts, cam sensor, crank sensor, and engine breather.

• Closing date: 28 July 2026.
• Closing time: 12:00.
• Validity period: 60 working days from the closing date; PRASA may request an extension.
• No other dates (e.g., briefings, site visits) are specified in the document.

• For submission and bidding enquiries:

• Contact person: Modumo Maeco.
• Email for submission: [email protected].
• Email for enquiries: [email protected].
• Telephone: 012 748 7337 (and a cell number 011 085 7269 is also listed).

• For complaints: Use [email protected], including bid description, reference number, closing date, supplier name, contact details, and detailed complaint.
• Physical address for correspondence: Umjantshi House, 3rd Floor, 30 Wolmarans Street, Braamfontein, Johannesburg.

• Submit your quotation by email to [email protected] by 28 July 2026 at 12:00.
• The quotation must be typed on your company letterhead.
• Address the quotation to Modumo Maeco.
• Ensure all mandatory returnable documents are included; failure to submit them will result in disqualification.
• Do not include documents or references to other quotations; any additional conditions must be in a separate letter.
• Proposals must be enclosed in a sealed envelope if submitting physically.
• Any attempt to canvass PRASA SCM officers or employees between the closing date and award date will lead to disqualification.
• Changes to your submission after the closing date and time will not be considered.
• Note the special funding contingency: PRASA may cancel the RFQ if sufficient budget allocation is not secured.

• Mandatory returnable documents must be submitted; failure results in disqualification.
• Include signed bidder declaration with signature, capacity, and date (proof of authority required).

Must be registered on National Treasury's Central Supplier Database (CSD). Must have valid tax compliance status (SARS PIN). Must not be in service of the state or have directors who are. Foreign suppliers must answer additional questionnaire. Must have valid RMI/WIMA certificate. Must disclose any relationship with PEPs/PIPs. Must meet B-BBEE requirements.

• Scope: Overhaul of a bus gearbox for a specific vehicle (VIN: 9BM634061AB676285, Engine Number: 457916U0938342).
• Deliverables include:

• Gearbox overhaul.
• Replacement of rear timing cover, seal, flex plates, flex plate bolts, cam sensor, crank sensor, and engine breather.

• The service provider must have a valid RMI/WIMA certificate.
• No additional technical standards or service levels are detailed.

• Complete the attached pricing schedule annexure.
• Ensure the pricing bill of quantity aligns with the schedule.
• Use the prescribed format; deviations may lead to non-responsiveness.
• Discounted prices are considered only unconditionally in final evaluation.

• Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT 15%).
• Pricing must be fixed and firm; include a cost breakdown and indicate price escalation basis if applicable.
• Use the provided pricing schedule format; deviations may render the bid non-responsive.
• Discounted prices will only be considered unconditionally in the final evaluation.
• PRASA may negotiate a market-related price with the highest scoring bidder if the quoted price is not market related, proceeding to the next highest if needed.
• Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
• The pricing schedule includes specific line items for the overhaul and replacement parts.

• Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN, provide your Central Supplier Database (CSD) number.
• Central Supplier Database (CSD): Registration is mandatory for local suppliers; only foreign suppliers with no local entity are exempt.
• B-BBEE: Points are awarded for B-BBEE Level 1 or 2 (10 points) and at least 51% black women ownership (10 points). Provide a BEE certificate/affidavit and certified ID copies.
• Declarations Required:

• SBD4: Disclose any state employment, relationships with PRASA employees, interests in other enterprises, and PEP/PIP status.
• SBD6.1: Preference points claim form for specific goals.

• No bids accepted from persons in the service of the state or companies with directors who are state employees.
• Ensure compliance with all applicable national and local laws.

• Specific Goals for preference points:

• At least B-BBEE Level 1 or 2: 10 points (submit BEE certificate or affidavit).
• At least 51% owned by black women: 10 points (submit certified ID copies not older than 3 months).

• Points claimed must be substantiated with required documentation.

• Warranty: Items must be fit for purpose and defect-free for one year from acceptance (unless another period is stated).
• Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement, defective design, materials, or workmanship.
• Subcontracting: Only with PRASA's prior approval; the successful bidder remains liable.
• Governing Law: South African law; parties submit to non-exclusive jurisdiction of South African courts.
• Funding Contingency: Award is subject to PRASA securing budget allocation; PRASA may cancel the RFQ if funding is not secured and is not liable for any claims.

• Funding Contingency: PRASA has obtained approval to invite quotations despite budget not yet allocated. Any award is subject to PRASA securing funding and confirming sufficient budget. PRASA may cancel the RFQ if funding is not secured and is not liable for any claims.

• Foreign suppliers must complete a questionnaire regarding residency, branch, permanent establishment, income source, and tax liability in RSA.
• If answer is 'no' to all, no requirement to register for SARS TCS PIN.
• Bids must be submitted on official forms, not re-typed, and are subject to preferential procurement regulations and general conditions of contract.

• Stage 1A (Mandatory): Quotation on company letterhead and valid RMI/WIMA certificate; missing these causes automatic disqualification.
• Stage 1B (Other Mandatory): Valid SARS Pin, completion of all RFP documentation, and CSD registration number; PRASA may request within 3 days if missing.
• Stage 2 Scoring: Price (80 points) and Specific Goals (20 points).
• Specific Goals: B-BBEE Level 1 or 2 (10 points), at least 51% black women ownership (10 points).

• Appointment of a service provider to overhaul differentials and gearboxes.
• The scope is assessed via a site visit evaluation sheet.

Must achieve a minimum score of 80 out of 100 on the technical evaluation sheet. All 10 listed technical criteria are mandatory and carry equal weight (10 points each).

• The service provider must overhaul differentials and gearboxes.
• Required equipment includes:

• Testman diagnostic tool for transmission ECU diagnostics, programming, and settings.
• Fully equipped dynamometer (dyno) capable of testing ZF transmissions to full operating capacity.
• Full set of genuine ZF pullers and clamps for stripping and assembling units.
• Transmission stand.
• Pressure testing equipment for the reverse clutch piston.
• Micrometers and depth gauges for accurate transmission setup and tolerances.
• Ultrasonic cleaner for cleaning valve body components.
• Fully equipped machine shop for basic repairs on transmission casings and components.

• Only genuine original parts and components must be used during reconditioning.
• Assembly must be carried out by ZF-trained technicians.

• Required equipment and processes for quality work include:

• Testman diagnostic tool for transmission ECU.
• Fully equipped dynamometer for ZF transmission testing.
• Full set of genuine ZF pullers and clamps.
• Transmission stand.
• Pressure testing equipment for the reverse clutch piston.
• Micrometers and depth gauges for setup tolerances.
• Ultrasonic cleaner for valve body components.

• Additional evaluation criteria include:

• A fully equipped machine shop for basic repairs on transmission casings and components.
• Use of only genuine original parts and components during reconditioning.
• Assembly by ZF-trained technicians.

• Total score is 100, with a minimum pass mark of 80.