Advertisement: appointment of a service provider for professional, simultaneous and consecutive interpreting, as well as translation and editing services, for a period of six months, on an as and when required basis

{"closingDate":"4 AUGUST 2026","closingTime":"11:00","briefingSession":"{"date":"28 July 2026","time":"11:00","venue":"e Officials Session","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":"COMMUNICATION, MARKETING AND EVENTS","address":"................................"}

Returnable Documents: 2. Pricing Schedule Pg. 14 – 15, 3. Invitation to Bids MBD 1 Pg. 16 – 17, 4. Declaration of Interest MBD 4 Pg. 18 – 20, 5. Preference points claimed form MBD 6.1 Pg. 21 – 26, 6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28, Declaration of Past Supply Chain MBD 8 Pg. 29 – 30, 8. Certificate of independent bid determination MBD 9 Pg. 31 – 34, 9 Company Registration Certificate, 10. Tax Clearance Certificate or Unique Pin, 13. CSD summary report

Mandatory: Registration on the Central Supplier Database (CSD) with a valid CSD number; Tax compliance (TCS PIN or CSD verification); Submission of all compulsory returnable documents (Company Registration, Tax Clearance, BBBEE Certificate, Municipal Rates/Taxes statement not in arrears >90 days, CSD report, duly completed MBD forms); Attendance at the compulsory briefing session; Submission of a fully completed pricing schedule without corrections using fluid; Proof of relevant experience via reference letters; Proof of practitioners' qualifications (e.g., degrees/diplomas in language practice) and CVs for interpreters/translators.

The responsibility of ensuring parity of esteem and equity of all the official

languages as enjoined by the Constitution, lies with the three spheres of

government, considering the language preferences and dynamics of the

communities they serve. Since local government is at the coalface of service

delivery, more responsibility is placed on it to consider the language preferences

of the communities they serve in their effort to deliver services. It is against this

background that Council approved a multilingual language policy for the City with

the aim of ensuring access to much-needed services and information in the

different official languages of the communities we serve.

It is for this reason that the department would like to follow the quotation

advertisement process to appoint a service provider for a six-month period as a

stopgap measure to ensure uninterrupted rendering of services, especially

interpreting services because there are no interpreters internally. The department

will also embark on the tender process to have a service provider appointed for a

three-year period.

3. Project scope

Provision of professional simultaneous and consecutive interpreting, and

translation and editing services for a period of six months on an as and when

required basis.

3.1 The hiring of the services of simultaneous and/or consecutive interpreters in

the following language combinations:

• Afrikaans into English; and/or
• English into Afrikaans; and/or
• Sepedi into English; and/or
• English into Sepedi; and/or
• Setswana into English; and/or
• English into Setswana; and/or
• isiZulu into English; and/or
• English into isiZulu; and/or
• isiNdebele into English; and/or
• English into isiNdebele; and/or
• Xitsonga into English; and/or
• English into Xitsonga; and/or
• Sesotho into English; and/or
• English into Sesotho; and/or
• isiXhosa into English; and/or
• English into isiXhosa; and/or
• SiSwati into English; and/or
• English into SiSwati; and/or
• Foreign languages into English; and/or
• English into foreign languages; and/or
• Any of the official languages into South African Sign Language; and/or
• South African Sign Language into any of the official languages.

The above language combinations may need to be extended depending on the

language needs of the various target groups in the communication process.

The simultaneous interpreting service is required at monthly meetings of Council,

formal disciplinary hearings and/or any other meetings, conferences and

workshops hosted by the City.

The simultaneous, consecutive and lip-speaking interpreting service is also

required at informal and ad hoc meetings and summits of the City, such as public

participation programmes and Integrated Development Plan (IDP) consultations,

as and when the need arises.

Because of the COVID-19 pandemic, which dictated alternative ways of

functioning, including making use of different online platforms, the successful

bidder should have the capacity to provide interpreting services remotely (virtually),

should such need arise.

The bidder must see to the following in terms of staff provisioning:

(a) It is expected that the bidder will deploy experienced personnel to perform

all three functions, namely simultaneous and consecutive interpreting, and

translation and editing for the required language combinations.

(b) Interpreters must strictly be on time for all proceedings and must preferably

be 15 minutes early.

(c) Standby interpreters must be available in case of an emergency.

(d) Interpreters must be familiar with the interpreting equipment used for

simultaneous interpreting.

(e) Interpreters must familiarise themselves with the subject fields of local

government, the terminology used and the laws governing it before they

proceed with the interpreting service.

(f) An on-site coordinator or manager may be required to be present for

simultaneous interpreting assignments, which may include Council

meetings, IDP consultations, conferences, etc.

(g) No meals will be provided for interpreters, except when sufficient quantities

are available and arranged in good faith with the organiser of the event.

Interpreters will not be reimbursed for the cost of meals.

(h) Interpreters may not bring guests to official meetings.

3.2 The hiring of the services of professional translators and editors in the

following languages:

• Afrikaans
• Sepedi
• Setswana
• English
• isiZulu
• isiNdebele
• Xitsonga
• Tshivenda
• Siswati
• Sesotho
• isiXhosa
• Foreign languages

Note

(i) Efforts will be made to obtain and communicate preliminary dates, times,

venues, names and the nature of the various meetings (including the

language combinations required for the purposes of simultaneous and

consecutive interpreting) with the successful bidder at least three days

before the relevant proceedings.

(ii) Given the uncertainty surrounding the need for ad hoc interpreting,

translation and editing services, the successful bidder must be able to meet

urgent requests at very short notice, such as one day's notice.

(iii) Owing to the uncertainty mentioned in Paragraph (ii) above, requests for the

cancellation of a particular service may also be given at very short notice,

such as one day's notice, and no cancellation fee will be paid in this

instance.

It is expected that the bidder will deploy experienced personnel that have

performed simultaneous interpreting, consecutive interpreting, translation and/or

editing in the required language combinations in the past. This team should

possess the relevant skills adequate for performing the tasks set out in this

specification document.

4. Validity period

The validity period for the tender after closure is 90 days.

5. Stages of evaluation

The bidders will be evaluated in three stages. The evaluation will be done as

follows;

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Preference Point System

5.1 Administrative compliance

All the bids will be evaluated against the administrative responsiveness requirements as set out

in the list of returnable documents.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

a) To enable The City to verify the bidder’s tax Tax status must be compliant

compliance status, the bidder must provide; before the award.

• Tax compliance status PIN.

or

• Central Supplier Database (CSD)

b) A copy of their Central Supplier Database CSD must be valid.

(CSD) registration; or indicate their Master

Registration Number / CSD Number;

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

c) Confirmation that the bidding company’s Was a Municipal Account

municipal service charges, rates and taxes Statement, or signed lease

are up to date: Original or copy of Municipal agreement or letter from the

Account Statement of the Bidder (bidding local councillor provided for the

company) not older than 3 months and bidding company? The name

account must not be in arrears for more than and / or addresses of the

ninety (90) days; or ,signed lease agreement bidder’s statement correspond

or In case of bidders located in informal with CIPC document, Address

settlement, rural areas or areas where they on CSD or Company profile?

are not required to pay Rates and Taxes a Are municipal service charges,

letter from the local councillor confirming they rates and taxes up to date (i.e.

are operating in that area not in arrears for more than 90

days?

d) In addition to the above, confirmation that all Was a Municipal Account

the bidding company’s owners / members / Statement, or signed lease

directors / major shareholders municipal agreement or letter from the

service charges, rates and taxes are up to local councillor provided for the

date:

• Original or copy of Municipal Account company’s owners / members /

Statement of all the South African based directors / major shareholders?

owners / members / directors / major Are municipal service charges,

shareholders not older than 3 months and the rates and taxes up to date (i.e.

account/s may not be in arrears for more than not in arrears for more than 90

ninety (90) days; or a signed lease agreement days?

of owners / members / directors / major

shareholders or In case of bidders located in

informal settlement, rural areas or areas

where they are not required to pay Rates and

Taxes a letter from the local councillor

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

If the bidder is not required by law to prepare prepare audited financial

signed annual financial statements for auditing statements.

purposes, then the bidder must submit proof

that the bidder is not required by law to

prepare audited financial statements.

g) Joint Ventures (JV) – (Only applicable when If applicable. JV agreement

the bidder tenders as a joint venture) Where provided? JV agreement

the bidder bids as a joint venture (JV), the complete and relevant?

required or relevant documents as per (a) to Agreement signed by all

(f) above must be provided for all JV parties. parties? All required

In addition to the above the bidder must documents as per (i.e. a to f)

submit a Joint Venture (JV) agreement signed must be provided for all

by the relevant parties. partners of the JV.

NB: It is a condition of this bid that the

successful bidder will continue with the same

Joint Venture (JV) for the duration of the

contract unless prior approval is obtained from

the City.

h) Bidder attended a compulsory briefing session A compulsory briefing register

where applicable must be signed by the bidder.

Bidders will be disqualified

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

Bidder will be disqualified

should they use tippex/

correction ink, on the price

schedule.

5.2 Mandatory requirements

Criteria Requirements to be attached

Bidder must have experience in a form of letters, Attach at least 2 or more contactable reference letters

and the letter(s) must be signed and in the demonstrating previous relevant experience.

company’s letterhead.

South African official spoken language practitioners’ Bachelor’s degree in Arts or

relevant qualifications and at least three years’ Bachelor’s degree in Social Sciences or

experience (Attach a curriculum vitae for each of the BTech or Diploma in Language Practice orlanguage combinations for interpreting and

translation of the official languages as well as Diploma in Translation and Editing or Interpreting or

certified copies of qualifications) Equivalent relevant qualification

Foreign language practitioners’ relevant Bachelor’s degree in Arts or

qualifications (attach curriculum vitae demonstrating

qualifications and experience for at least two of the Bachelor’s degree in Social Sciences or

foreign languages: French and Portuguese as well BTech or Diploma in Language Practice or

as certified copies of qualifications) Diploma in Translation and Editing or Interpreting

Equivalent relevant qualification

South African Sign Language interpreters’ relevant Matric or equivalent qualification

qualifications and at least three years’ experience

(attach at least two curricula vitae of South African

Sign Language interpreters as well as certified

copies of qualifications)

5.3 Preference point system

The preferential points to be used will be the 80/20 points system in terms of the

Preferential Procurement Policy Framework Act, 2000 (Act ) Regulations 2022.

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Micro Enterprises or CIPC BBBEE

Material unit price

Item number description unit (excl VAT)

R c

1 interpreting

1.1 3034638 Simultaneous interpreting for any combination of South African official spoken languages 1 hour

1.2 3034639 Consecutive interpreting for any combination of South African spoken official languages 1 hour

3034640 Simultaneous interpreting between South African Sign Language and any other South African 1 hour 1.3 official language

1.4 3034641 Consecutive interpreting between South African Sign Language and any other South African 1 hour

official language

1.5 3034642 Simultaneous interpreting between English and any foreign language 1 hour

1.6 3034643 Consecutive interpreting between English and any foreign language 1 hour

1.7 3034644 Interpreting for lip-speaking 1 hour

1.8 3034645 Facilitator for simultaneous interpreting 1 hour

2 translation

2.1 3034646 Translation for any combination of South African official languages 100 words

2.2 3034647 Translation between English and any foreign language 100 words

3 editing

3.1 3034648 Editing of any South African official language 100 words

3.2 3034649 Editing of any foreign language 100 words

Total excl. VAT

VAT

Total incl. VAT

Nb: the city reserves the right to increase or decrease the quantities of products or

Services subject to budget availability.

7. Market analysis

The City of Tshwane reserves the right to conduct market analysis. Should the City

exercise this option, where a tenderer offers a price that is deemed not to be viable to

supply goods or services as required, written confirmation will be made with the

tenderer if they will be able to deliver on the price, if a tenderer confirm that they

cannot, the tenderer will be disqualified on the basis of being non-responsive. If they

confirm that they can deliver, a tight contract to mitigate the risk of non-performance

will be entered into with the service provider. Further action on failures by the supplier

to deliver will be handled in terms of the contract including performance warnings and

listing on the database of restricted suppliers.

The City further reserves the right to negotiate a market related price with a tenderer

scoring the highest points. If the tenderer does not agree to a market-related price, the

city reserves the right to negotiate a market-related price with the tenderer scoring the

second highest points, if the tenderer scoring the second highest points does not agree

to a market-related price, negotiate a market-related price with the tenderer scoring

the third highest points. If a market-related price is not agreed, the city reserves the

right to cancel the quotation.

Mbd1

respond to the bid on the online platform no later than 10:00 on the 4 August 2026

Technical enquiries: Landela Nyambintsimbi at (012) 358 4762 or

[email protected]

Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]

Bids will remain valid for a period of 90 days after the closing date

• Received after the closing date and time will not be considered. CoT does not bind

itself to accept the lowest or any other bid in whole or in part

• Bid documents must be completed using a black pen (not re-typed or scanned)
• Mistakes made on the price schedule must be crossed out in ink and each price

alteration must be initialled.

• Price corrections may not be made with correction fluid, such as Tippex or a similar

product.

• If correction fluid was used on any specific item price, such an item will not be

considered. No correction fluid may be used on a bill of quantities where prices are

calculated to arrive at a total amount. If correction fluid was used, the quotation as a

whole will be repudiated.

• The Municipality will reject the quotation if corrections are not made in accordance

with the above.

No Details Document . Scope of Work Pg. 5 – 13

2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28

Declaration of Past Supply Chain MBD 8 Pg. 29 – 30

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s companies and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned companies 2 Points Medical Certificate with doctor’s by People with disability details (Practice Number, Physical Address, and contact numbers) and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned companies 2 Point Certified copy of Identity Document/s by Youth and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Specific goals 80/20 preference Proof of specific goals to be point system submitted Local Economic Participation Municipal Account statement/Lease

City of Tshwane 4 Points agreement.

Gauteng 2 Points

National 1 Point PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) QUOTATION NUMBER: Q07-2026-27 CLOSING DATE: 4 August 2026 CLOSING TIME: 10:00 ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER FOR PROFESSIONAL, SIMULTANEOUS AND CONSECUTIVE INTERPRETING, AS WELL AS TRANSLATION AND EDITING SERVICES, FOR A PERIOD OF SIX MONTHS, ON AN AS AND WHEN DESCRIPTION REQUIRED BASIS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BIDDERS SHOULD THEREFORE NOT DEPOSIT THEIR BID RESPONSE IN THE TENDER BOX BUT RESPOND TO THE BID ON THE ONLINE PLATFORM Tshwane House Supply Chain Management 320 Madiba Street Pretoria GPS coordinates: 25.74431°S, 28.19464°E SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION B-BBEE STATUS Yes YesCERTIFICATE LEVEL SWORN [TICK APPLICABLE BOX] AFFIDAVIT No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU A FOREIGN ARE YOU THE ACCREDITED BASED SUPPLIER FOR Yes No REPRESENTATIVE IN SOUTH AFRICA Yes No THE GOODS FOR THE GOODS /SERVICES /WORKS /SERVICES /WORKS [IF YES, ANSWER PART B:3 OFFERED? [IF YES ENCLOSE PROOF] OFFERED? ] SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: Supply Chain DEPARTMENT Management CONTACT PERSON Landela Nyangintsimbi CONTACT PERSON Josia Masenya TELEPHONE NUMBER (012) 358 0658 TELEPHONE NUMBER (012) 358 4762 E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] MBD1 PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online 1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract.

Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status. 2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA. 2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3. 2.5 Bidders may also submit a printed tcs certificate together with the bid. 2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs certificate / pin / csd number. 2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.

Questionnaire to bidding foreign suppliers 3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO 3.2. Does the entity have a branch in the RSA? yes NO 3.3. Does the entity have a permanent establishment in the RSA? yes NO 3.4. Does the entity have any source of income in the RSA? yes NO 3.5. Is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above. Nb: failure to provide any of the above particulars may render the bid invalid. NO bids will be considered from persons in the service of the state. Signature of bidder: ................................................... Capacity under which this bid is signed: ................................................... Date: ................................................... Mbd 4 declaration of interest

No bid will be accepted from persons in the service of the state1.

Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative:..................................................... 3.2 Identity Number: .............................................................................................. 3.3 Position occupied in the Company (director, trustee, hareholder2):............................. 3.4 Company Registration Number: ......................................................................... 3.5 Tax Reference Number:.................................................................................... 3.6 VAT Registration Number: .............................................................................. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state? YES / NO 3.8.1 If yes, furnish particulars. ......................................................................... ........................................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? .........YES / NO 3.9.1 If yes, furnish particulars........................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? ....................................... YES / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3.14.1 If yes, furnish particulars: ......................................................................................... .........................................................................................

Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022

GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state

The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 TOTAL POINTS FOR PRICE AND SPECIFIC 100 GOALS 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

DEFINITIONS (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 − ) or PPPP = 9999 (11 − ) PP mmmmmm PP mmmmmm Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 + ) or PPPP = 9999 (11 + ) PP mmmmmm PPPPPPPP Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender

POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Specific goals 80/20 preference Number of point system points claimed (80/20 system) (To be completed by the tenderer) BB-BEE score of companies

• 8 Points

Level 1

• 7 Points

Level 2

• 6 Points

Level 3

• 5 Points

Level 4

• 4 Points

Level 5

• 3 Points

Level 6

• 2 Points

Level 7

• 1 Point

Level 8

• 0 Points

Non-compliant EME and/ or QSE 2 Points At least 51% of Women- 2 Points owned companies At least 51% owned 2 Points companies by People with disability At least 51% owned 2 Point companies by Youth Local Economic Participation 4 Points

City of Tshwane 2 Points

Gauteng 1 Point

National N.B For points to be allocated as per above the tenderers will be required to submit proof of documentation as evidence for claims made. Any tenderer that does not submit evidence as stated in the bid document to claim applicable points will be allocated zero points. DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One-person business/sole propriety Close corporation Public Company Personal Liability Company (Pty) Limited Non-Profit Company State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that

The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... MBD 7.2 CONTRACT FORM - RENDERING OF SERVICES THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS FOR THEIR RESPECTIVE RECORDS. PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: Regulations 2022.

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Micro Enterprises or CIPC BBBEE

certificate

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

companies and proof of ownership (Sworn

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership)

At least 51% owned companies 2 Points Medical Certificate with doctor’s

by People with disability details (Practice Number, Physical

Address, and contact numbers) and

proof of ownership (Sworn affidavit

for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

At least 51% owned companies 2 Point Certified copy of Identity Document/s

by Youth and proof of ownership (Sworn

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

Local Economic Participation Municipal Account statement/Lease

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

Material unit price

Item nu

• Level 1
• 8 Points certificate. Sworn Affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate.

response to bid opportunities published by City of Tshwane. The portal enables

interested bidders to download bid documents and respond to the bid through an

online submission at their convenience before the closing time.

(a) It is expected that the bidder will deploy experienced personnel to perform

all three functions, namely simultaneous and consecutive interpreting, and

translation and editing for the required language combinations.

(b) Interpreters must strictly be on time for all proceedings and must preferably

be 15 minutes early.

(c) Standby interpreters must be available in case of an emergency.

(d) Interpreters must be familiar with the interpreting equipment used for

simultaneous interpreting.

(e) Interpreters must familiarise themselves with the subject fields of local

government, the terminology used and the laws governing it before they

proceed with the interpreting service.

(f) An on-site coordinator or manager may be required to be present for

simultaneous interpreting assignments, which may include Council

meetings, IDP consultations, conferences, etc.

(g) No meals will be provided for interpreters, except when sufficient quantities

are available and arranged in good faith with the organiser of the event.

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

should they use tippex/

correction ink, on the price

schedule.

5.2 Mandatory requirements

Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 7.2

8. Certificate of independent bid determination MBD 9 Pg. 31 – 34

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at

my own risk.

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

signed annual financial statements for auditing purposes, then the bidder must submit proof that the bidder is not required by law to prepare audited financial statements.

5. Stages of evaluation

The bidders will be evaluated in three stages. The evaluation will be done as

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Preference Point System

these are compulsory) Evaluation Committee)

5.3 Preference point system

The preferential points to be used will be the 80/20 points system in terms of the

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

At least 51% owned companies 2 Points Medical Certificate with doctor’s

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points