125Q/2026/27 — 36-month term tender for supply, installation and retrofitting of water efficiency and water/sewer infrastructure protection technologies, city of cape town

Tender advertised: 13 November 2026

Documents available from: 13 November 2026, weekdays 08:30 to 15:00

Clarification meeting and site visit: 27 November 2026 at 10:00 — not compulsory but strongly recommended

• Venue: Microsoft Teams, Meeting ID 350 240 033 933 920 7, passcode PV9fi6Lx
• Request the meeting link by emailing [email protected] before the meeting date and time

Closing: 21 January 2027 at 10:00

Enquiries

• Email: [email protected]

Data protection (POPIA) Information Officer

• Email: [email protected]
• Additional details: clause C.1.6.5.6 of the Tender Data

Issuing office

City of Cape Town

Water and Sanitation: Technical Services

Head Office

c/o Voortrekker Road and Mike Pienaar Boulevard

Bellville

7530

Document collection

Tender Distribution Office

2nd Floor (Concourse Level), Civic Centre

12 Hertzog Boulevard

Cape Town

Bid submission

Tender Box 191, Tender & Quotation Box Office

2nd Floor (Concourse Level), Civic Centre

12 Hertzog Boulevard

Cape Town

Submission method

• Hand delivery only, into the official tender box, in a sealed envelope.
• Envelope must be marked with the tenderer's name and address, the tender number and title, the tender box number and the closing date.
• Tender Box 191, Tender & Quotation Box Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• The sealed envelope must be in the box before the closing time; the onus for correct placement rests with the tenderer.
• If the offer is too bulky for the box, or the box is full, ask at the Tender Distribution Office counter for alternative instructions.
• Format: printed tender document plus the electronic bill of quantities on a USB flash drive, in a clearly marked envelope.
• Only the issued tender documentation may be used; printed Schedules of Rates must match the issued layout, items, units and quantities.
• Not accepted: telegraphic, telephonic, telex, facsimile, email and late tenders.

Collecting the document

• Tender Distribution Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Available weekdays 08:30 to 15:00 from 13 November 2026.
• Non-refundable fee of R300.00, by cash or EFT in favour of the City of Cape Town.
• Schedule of Rates in Microsoft Excel is downloadable from the procurement website or on request from [email protected].

Returnable documents

• C1.1 Form of Offer and Acceptance: the signed offer and acceptance.
• Table 1: Tender Preference Claim Form: claims preference points.
• C5.1 List of Returnable Documents and C5.2 Returnable Schedules: completed and submitted with the bid.
• Electronic bill of quantities in Microsoft Excel on USB flash drive, matching the printed submission.

Evaluation order

• Supplier database check: bidders must be registered on the City's supplier databases; unregistered bidders may still submit but must register in writing within the period set in the City's request.
• CIDB grading gate: 2CE/2SO or higher for works above R500 000 up to R1 000 000; 3CE/3SO or higher for works above R1 000 000 up to R3 000 000.
• Preference points: awarded under the Preferential Procurement Regulations and the City's SCM Policy; bidders must meet the HDI and/or RDP specific goals.
• Framework contract type: winner-takes-all.

Scope

• Supply, installation and retrofitting of technologies for water efficiency, and protection of water and sewer infrastructure, across the City of Cape Town.
• Framework contract of the winner-takes-all type, running 36 months from the commencement date.
• Work is packaged by value: above R500 000 up to R1 000 000, and above R1 000 000 up to R3 000 000.
• Pricing is by Schedule of Rates, submitted electronically in Microsoft Excel and in printed form.
• Technical content is carried in the Scope of Work: description of the works, engineering, procurement, construction, management and annexes, with site information in a separate part.
• Contract administration includes an occupational health and safety agreement, an environmental protection declaration, and a temporary employment contract for a community liaison officer.

Tender fee: R300.00, non-refundable, cash or EFT in favour of the City of Cape Town, payable on collection of the documents.

Pricing format: Schedule of Rates in Microsoft Excel, submitted on USB flash drive; printed schedules must match the issued layout, items, units and quantities.

Guarantees: a form of performance guarantee and a form of advance payment guarantee form part of the contract documents.

Works package values: above R500 000 up to R1 000 000 (CIDB 2CE/2SO or higher); above R1 000 000 up to R3 000 000 (CIDB 3CE/3SO or higher).

Contract period: 36 months from the commencement date.

Eligibility

• Registered on the City's supplier databases; unregistered bidders may submit but must register in writing within the period stated in the City's request.
• CIDB grading: 2CE/2SO or higher for works above R500 000 up to R1 000 000; 3CE/3SO or higher for works above R1 000 000 up to R3 000 000.
• Preference claimed under the Preferential Procurement Regulations and the City's SCM Policy, with HDI and/or RDP specific goals to be met.

Returnable and contract documents

• C1.1 Form of Offer and Acceptance: the signed offer.
• Table 1: Tender Preference Claim Form: preference points claim.
• C5.1 List of Returnable Documents and C5.2 Returnable Schedules: completed returnable schedules.
• C1.5 Occupational Health and Safety Agreement: signed health and safety undertaking.
• C1.6 Protection of the Environment Declaration: environmental compliance declaration.
• C1.8 Contract of Temporary Employment as Community Liaison Officer: engagement terms for a community liaison officer.
• Electronic bill of quantities in Microsoft Excel on USB flash drive, plus the printed tender document.