Supply and delivery of medical equipment, consumables and accessories – city of cape town tender (western cape)

Advertised: 13 November 2026

Clarification meeting (virtual, MS Teams): 09 December 2026, 10:00–11:00. Not compulsory but strongly recommended.

Closing date and time: 18 January 2027 at 10:00.

Clarification requests: submit at least one week before the closing time.

Bid validity: 120 days after the closing date; bids remain valid for a further 12 months after expiry of the original validity period unless the bidder notifies otherwise in writing, extendable by up to 6 months by mutual agreement.

CCT Tender Representative

• Name: Zachary Rudolph
• Email: [email protected]

SCM enquiries

• Email: [email protected]

Supplier Management Unit

• Telephone: 021 400 9242/3/4/5
• Address: Supplier Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Appeals

• Email: [email protected]
• Address: The City Manager, c/o Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 (post: Private Bag X918, Cape Town 8000)

Access to information

• Email: [email protected]

Data protection (POPIA)

• Email: [email protected]

Submission address

Tender Box 209

Tender & Quotation Boxes Office

2nd Floor (Concourse Level), Civic Centre

12 Hertzog Boulevard

Cape Town

Sample delivery address

City Health: Specialized Health

22nd Floor, Cape Town Civic Centre

Submission method

• Sealed envelope deposited in Tender Box 209 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• The envelope must show the tenderer's name and address, the endorsement "TENDER NO 126G/2026/27 – SUPPLY AND DELIVERY OF VARIOUS MEDICAL EQUIPMENT, CONSUMABLES AND ACCESSORIES FOR CITY HEALTH FACILITIES WITHIN THE CITY OF CAPE TOWN", the tender box number and the closing date.
• Tenders sent by fax or email are rejected.
• One tender offer only, on the original documents issued by the CCT; the full document must be returned completed and signed in non-erasable ink.
• If the offer is too large for the box or the box is full, enquire at the public counter (Tender Distribution Office) for alternative instructions.
• Closing time: 10:00 on 18 January 2027.

Tender fee

• R200.00 non-refundable for a hard copy; no fee for website downloads.

Returnable documents (all must be completed and signed)

• Details of Tenderer.
• Certificate of Authority for Partnerships/Joint Ventures/Consortiums, plus the JV/consortium agreement where applicable.
• Declaration of Interest – State Employees (MBD 4 amended).
• Conflict of Interest Declaration.
• Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Certificate of Independent Tender Determination.
• Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Preference Points Claim Form (Schedule F.4).
• Declaration for Procurement above R10 million (Schedule F.3), where applicable.
• List of Other Documents Attached by Tenderer (Schedule F.11).
• Record of Addenda to Tender Documents (Schedule F.12).
• Information to be Provided With the Tender (Schedule F.13).

Disqualification risks

• Late tenders are not considered.
• Missing or unsigned returnable documents.
• No colour brochure for an item/basket tendered for.
• Samples not provided within the stated time when requested.

System

• 80/20 preference point system applies, for responsive tenders up to R50,000,000 (all taxes included).
• A two-stage system is not followed.
• Minimum score for functionality: Not Applicable.
• Awards are made to the tenderer scoring the highest total adjudication points per line item.
• The CCT intends to appoint two tenderers per item/basket: the highest-ranked (winner) and one alternative. Work is allocated on a winner-takes-all basis; the alternative is offered work only if the winner declines.

Price scoring

• Price points are calculated on the price per item/rates in the Price Schedule, based on the sum of prices/rates in relation to historical volumes.

Preference points (specific goals)

• Preference points are awarded for specific goals under the RDP goals, including promotion of micro and small enterprises.
• Table B1 applies to awards above R750,000 and up to R50 million (VAT inclusive).
• Preference point scale: >15% of total expenditure = 6 points; >12% up to 15% = 5; >9% up to 12% = 4; >6% up to 9% = 3; >3% up to 6% = 2; ≥1% up to 3% = 1; <1% = 0.
• Bidders must submit sufficient, relevant and verifiable documentary proof for any preference points claimed; failure may result in points not being awarded.

Responsiveness

• A responsive tender conforms to all terms, conditions and specifications without material deviation or qualification.
• The CCT may accept a tender that does not materially deviate, and may accept part of a tender or items from multiple manufacturers; it is not obliged to accept the lowest or any tender.

Scope

• Supply and delivery of various medical equipment, consumables and accessories for City Health facilities within the City of Cape Town.
• Contract period: from a commencement date not before 01 July 2028, not exceeding 30 June 2033.

Pricing structure

• The Price Schedule is divided into baskets; tenderers must submit rates for every item in a basket to be considered responsive for that basket.
• Items include blood pressure monitors (wall-mounted/portable with pulse, oxygen saturation and temperature), ECG machines (12-channel with paper and electrodes), trolleys, ECG paper rolls and electrode pads, otoscopes, tuning forks (256 Hz and 128 Hz), urine dipstick drug tests (5-panel, heroin, methaqualone), ETG alcohol tests and disposable vaginal speculums (small, medium, large).

Brochures and samples

• Full colour A4 brochures, clearly marked for each item/basket tendered for, must accompany the offer or be provided within 5 calendar days of request. Black and white brochures are not accepted; no colour brochure renders the bid non-responsive for that item/basket.
• Samples may be requested for some items and must be provided within 7 calendar days of request, delivered weekdays 09:00–15:00 to City Health: Specialized Health, 22nd Floor, Cape Town Civic Centre, to Zachary Rudolph. Samples must meet the specification. Imported samples not readily available must be confirmed by email to [email protected]. The CCT is not responsible for damage to or loss of samples.
• Any reference to a trade mark, name, patent, design, type, origin or producer is deemed to be accompanied by "or equivalent".

The CCT may evaluate the tenderer's ability to fulfil the contract, including professional and technical qualifications, competence, financial resources, equipment and physical facilities, managerial capability, reliability, capacity, experience, reputation and personnel.

The CCT may consider the tenderer's existing contracts with the CCT.

The CCT may accept a tender only if the tenderer is not under restriction, has legal capacity, is not insolvent/in receivership/under business rescue/bankrupt, and can perform free of conflicts of interest.

Tenderers should be represented at the clarification meeting by a duly authorised person suitably qualified and experienced to understand the work.

Bidders must provide access during working hours to premises for inspections, tests and analysis as required by the Conditions of Tender or Specifications.

Samples must be provided strictly as instructed in the Specification; failure to provide samples within the required time may render the bid non-responsive.

Samples of successful bidders are retained for the duration of the contract; samples are for testing and may not be returned in the same state or at all.

Bidders must cooperate with the CCT's external service provider for due diligence review and risk assessment on written instruction.

The CCT may test and analyse the offer, including reasonableness of the financial offer and unit rates.

Pricing is submitted on the Price Schedule (Section C.4), divided into baskets; tenderers must submit rates for all items in a basket to be considered responsive for that basket.

Price points are based on the sum of prices/rates in relation to historical volumes.

The CCT corrects arithmetical errors: amounts in words govern over figures; line item totals govern over unit rates; the total of prices governs and the tenderer may be asked to revise selected item prices to achieve the tendered total.

Rates or lump sums that are unpriced, excessively high/low or unbalanced may be queried; the tenderer may be asked to provide evidence and amend them.

Items include blood pressure monitors, ECG machines and accessories, otoscopes, tuning forks, urine dipstick drug tests, ETG alcohol tests and disposable vaginal speculums.

Tender fee

• R200.00 non-refundable for a hard copy of the document; not applicable to website downloads.

Bid validity

• Offers must remain valid, irrevocable and open for acceptance for 120 days after the closing date.
• Bids remain valid for a further 12 months after expiry of the original validity period unless the bidder notifies the CCT otherwise in writing; extendable by up to 6 months by mutual agreement.

Financial capacity

• Where the transaction value including VAT exceeds R10 million, the CCT may require audited annual financial statements for the past 3 years (or since establishment), a certificate of no overdue municipal service commitments, particulars of state contracts in the past 5 years, and a statement on goods/services sourced outside South Africa. Each JV/consortium party must submit separate certificates/statements.

Guarantees and insurance

• Pro forma Performance Security/Guarantee (Annexure C).
• Pro forma Advance Payment Guarantee (Annexure D).
• Pro forma Insurance Broker's Warranty (Annexure A).
• Contract Price Adjustment and/or Rate of Exchange Variation (Schedule F.1).

Pricing

• Pricing must follow the Price Schedule instructions; the CCT corrects arithmetical errors (amounts in words govern over figures; line item totals govern over unit rates; total of prices governs).
• Rates or lump sums that are unpriced, excessively high/low or unbalanced may be queried and amended.

Appeals

• Appeal administration fee: R300.00, payable at Municipal Offices or the Civic Centre, or by EFT to the CCT's NEDBANK account using reference 198158966.
• Surcharge for vexatious/frivolous appeals: 1/2 (administrative cost of the appeal) + 0.25% of the appellant's tender price.

Registration

• Bidders must be registered on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD, https://secure.csd.gov.za); registration is required on written request, failing which no orders or payments can be processed. JV parties must each register.

Tax

• Bidders must be registered with SARS and tax compliant, submitting a valid Tax Compliance Status PIN, recorded on the Details of Tenderer pages. Each JV/consortium party must submit a separate PIN. Where a recommended bidder is non-compliant, written proof of arrangement with SARS must be provided within 7 working days.

Returnable forms

• Declaration of Interest – State Employees (MBD 4 amended): discloses state employment or connections.
• Conflict of Interest Declaration.
• Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Certificate of Independent Tender Determination: certifies no collusion or price disclosure.
• Certificate of Authority for Partnerships/Joint Ventures/Consortiums.
• Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Preference Points Claim Form (Schedule F.4).
• Declaration for Procurement above R10 million (Schedule F.3), where applicable.

Eligibility

• Bidders must not be restricted under the SCM Policy, must not have contravened the Competition Act, and must not be an advisor/consultant to the CCT or involved with the bid specification committee.
• Bidders must have legal capacity, not be insolvent, in receivership, under business rescue, bankrupt or being wound up.
• Bidders must demonstrate the professional, technical, financial and personnel capacity to perform the contract.

Occupational health and safety

• Bidders must comply with the Occupational Health and Safety Act and, on written request, submit a Health and Safety Plan and sign the OHS Agreement (Section 37(2) OHSA).

Local content

• Where goods are sourced outside South Africa, the bidder must state the portion and whether payment is transferred out of the country.

Bidders must comply with the Occupational Health and Safety Act and its Regulations, and allow for all compliance costs.

On written request, the bidder must submit a Health and Safety Plan demonstrating the competencies and resources to deliver the goods/services in line with the Act, Regulations and Health and Safety Specification.

The bidder must sign the Occupational Health and Safety Agreement in terms of Section 37(2) of OHSA, undertaking to ensure work is performed and equipment used in compliance with OHSA.

Subcontractors must enter into a separate health and safety agreement and comply with its conditions.

Contract period: from a commencement date not before 01 July 2028, not exceeding 30 June 2033.

The CCT may appoint two tenderers per item/basket (winner and one alternative); work is allocated winner-takes-all.

A Standby Bidder may be identified at award to be considered should the contract be terminated.

The CCT may cancel the tender before award if there is no longer a need, funds are unavailable, no acceptable tenders are received, there is a material irregularity, or market-related pricing cannot be negotiated.

The CCT may accept or reject any tender, accept part of a tender or items from multiple manufacturers, and is not obliged to accept the lowest or any tender.

Objections/complaints/queries/disputes: lodge in writing within 14 days of the decision or action.

Appeals (Section 62, Systems Act): written notice with reasons to the City Manager within 21 days of notification; must state how rights were affected and the remedy sought, and include a copy of the notification.

Appeal administration fee: R300.00; surcharge for vexatious/frivolous appeals: 1/2 (administrative cost) + 0.25% of the appellant's tender price.

Communication is binding only if in writing from the Director: Supply Chain Management or nominee.

The contract is subject to the CCT's SCM Policy applicable on the advertising date.

80/20 preference point system applies to responsive tenders up to R50,000,000 (all taxes included).

Minimum score for functionality: Not Applicable.

Price points are based on the price per item/rates in the Price Schedule, using the sum of prices/rates in relation to historical volumes.

Preference points are awarded for specific goals (RDP goals, including promotion of micro and small enterprises).

Preference point scale: >15% of total expenditure = 6 points; >12% up to 15% = 5; >9% up to 12% = 4; >6% up to 9% = 3; >3% up to 6% = 2; ≥1% up to 3% = 1; <1% = 0.

Table B1 applies to awards above R750,000 and up to R50 million (VAT inclusive).

Bidders must submit verifiable documentary proof for preference points claimed.