Supply, delivery and offloading of wooden transmission poles – kouga local municipality (tender 214/2026, 80/20 preference, closing 12 oct 2026)

A Compulsory Virtual Clarification Session will be arranged for Monday, 28 September 2026 at 10h00. The link is provided in the tender document and on the municipal website.

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Returnable Documents: Supplier Database No.: CSD No., PRICING SCHEDULE / BILL OF QUANTITIES 27, AGREEMENT CONTRACT (FORM OF OFFER & ACCEPTANCE),

• PLEASE BE ADVISED THAT A COPY OF A CERTIFIED COPY DOES NOT, MADE, PLEASE DRAW A LINE THROUGH IT AND INITIAL NEXT TO IT., 3. A copy of a valid Tax Compliance Pin for all entities and all partners of Joint, PLEASE PROVIDE THE FOLLOWING DETAILS

An electronic copy of the completed tender document with returnable documents must be submitted with the tender submission, saved on a flash drive or SD Card/CD. Failure to submit an original hard copy and a copy on either USB or SD Card/CD will deem the bid non-responsive. Bidders are encouraged to submit USB and SD Cards only. The submission of CDs in a condition that is capable of being handled (readable and not broken) is solely the responsibility of the bidder. Visibly broken CDs at tender opening stage will not be accepted.

CSD registration or SARS TCS pin required; B-BBEE Level B verification certificate or sworn affidavit required for preference points; foreign suppliers must complete pre-award questionnaire (Part B:3); persons in service of the state disqualified; suppliers on National Treasury or municipal blacklist restricted; valid tax compliance status mandatory before award.

Period ending 30 april 2029

6. Audited financial Statements for the last 3 financial years (if applicable)
7. Project Implementation Plan to Be Submitted (if applicable)

5. Use of contract documents and information; inspection

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or

any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished

by or on behalf of the purchaser in connection therewith, to any person other than a person

employed by the supplier in the performance of the contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the

contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion of the

supplier’s performance under the contract if so, required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the purchaser, if

so, required by the purchaser.

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises of the

bidder or contractor shall be open, at all reasonable hours, for inspection by a representative of the

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be carried

out, the purchaser shall itself make the necessary arrangements, including payment arrangements

with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be

in accordance with the contract requirements, the cost of the inspections, tests and analyses shall

be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such supplies or services are accepted or not, the

cost in connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected supplies shall

be held at the cost and risk of the supplier who shall, when called upon, remove them immediately

at his own cost and forthwith substitute them with supplies which do comply with the requirements

of the contract. Failing such removal the rejected supplies shall be returned at the suppliers cost

and risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may,

without giving the supplier further opportunity to substitute the rejected supplies, purchase such

supplies as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract on account of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

The tender bid price for wooden transmission poles must include supply, delivery, and off-loading costs. The period required for delivery of tender items for Section A must not exceed 4 weeks. The price quoted must be inclusive of value added tax (VAT).

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-refundable

fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in

the contract. The details of shipping and/or other documents to be furnished by the supplier are

specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

Tender prices for Section A of the bill of quantity to remain firm for one year (12 months)

after awarding. Thereafter escalation for year (2) two and year (3) three will be allowed that

must be market related.

All price escalations must be communicated (in advance) in writing to the Municipal (Supply

Chain Management Section) prior to the implementation date. Price increases will only be

implemented once written notification thereof has been received and accepted by the

Municipality. Non – compliance herewith will be for the suppliers own account.

• Proof to be supplied:

° Signed letter from your company on letterhead for price escalation

° Signed letter from the distributor/manufacturer on letterhead for price

escalation.

° Breakdown on an excel format sheet letterhead stipulated the following,

A Compulsory Virtual Clarification Session will be held on Monday, 28 September 2026 at 10h00. The link is provided in the tender document and on the municipal website. Bidders must attend this session.

Bidders must submit a valid B-BBEE sworn affidavit/certificate and latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation in the name of the bidding entity. If a director operates from a different address, an affidavit must be provided stating the company name operating from that address. Bidders must also submit a printed TCS certificate if applicable, and must be registered for a Tax Compliance Status System PIN code with SARS if required. Failure to provide any of these particulars may render the bid invalid.

This tender will be evaluated on the 80/20-point system: 80 points for price and 20 points for specific goals (B-BBEE status level contributor). Bidders must submit proof/required documents for specific goals. The tender will be awarded per section, and bidders must quote on all items in a section.