Ccma asset verification software and scanners RFQ: cloud-based solution with support

• Issuing date: 20 July 2026.
• Closing date: 27 July 2026.
• Closing time: 10:00 AM.
• No briefing or site visit dates are specified.

• Contact person: Granny Motsie.
• Telephone: 011 377 6649.
• Email for enquiries: [email protected].
• Submission email: [email protected].
• Delivery address: CCMA National Office, JCI Building, 28 Harrison Street, Marshalltown.

• Submit quotations by email only to: [email protected].
• Quotations not submitted to this email will be disqualified.
• Quotations must be on official company letterhead with all costs included.
• Include a signed Protection of Personal Information Act consent form.
• Quotation validity period is 90 days.
• Ensure the total fixed amount is stated and includes all applicable taxes.

• Complete SBD4 Bidder's Disclosure form.
• Declare any state employment, relationships with procuring institution, or interests in other enterprises.
• Certify bid independence and non-collusion.
• Acknowledge potential disqualification and legal consequences for false declarations.

Suppliers must submit via [email protected] with official letterhead. Quotations above R2000 are evaluated on 80/20 system. Must provide ownership documentation for preferential points. Must not be listed on tender defaulters/restricted suppliers registers. Must complete SBD4 and SBD6.1 forms disclosing state employment, conflicts of interest, and ownership details.

• Scope: Provide a cloud-based Asset Verification Solution and scanners for verifying CCMA assets.
• Deliverables:

• 10 Asset Verification Scanners (once-off purchase, owned by CCMA).
• 6 licenses for Asset Verification Solution (3-year contract).
• Maintenance and support: 30 hours onsite and 30 hours telephone support per year for 3 years (time and material).

• Professional services required:

• End-to-end implementation, licensing, support, and maintenance.
• Cloud-based solution compatible with Microsoft Azure, hosted on CCMA's Azure tenant.
• Data must remain within South Africa.
• Integration with ERP systems and API development.
• Training for administrators and users.
• Development of test plans, change management, and knowledge transfer.

• Software minimum features include synchronization with ERP, audit compliance, location tracking, reporting to multiple formats, SQL Server compatibility, and manual asset input capability.
• CCMA has approximately 1600 employees and 16000 assets.

• Test plans must include test scope, approach, resources, and schedule.
• Change management includes knowledge transfer and ongoing support.

• The service provider must have experience and a proven track record in implementing and maintaining an Asset Verification Solution.

• Training services must include Administrator Training and User Training.
• Development of test plans and system testing is required.

• Quotation must address:

• 10 Asset Verification Scanners (once-off) with unit cost and total.
• Asset Verification Solution implementation (once-off) with subtotal and VAT.
• 6 licenses over 3 years with yearly costs and VAT.
• Maintenance and support: onsite and telephone support at hourly rates over 3 years with VAT.
• Grand total for the 3-year contract including VAT.

• Support is on time and material.

• Pricing must be presented in the specified pricing schedule format.
• Include separate costs for:

• 10 scanners and once-off implementation (including VAT).
• 6 licenses over 3 years (Year 1, 2, 3 costs including VAT).
• Maintenance and support (onsite and telephone) over 3 years at hourly rates (including VAT).

• Provide a grand total for the 3-year contract including all VAT.
• Support is on a time and material basis.
• Total fixed amount must be stated and include all applicable taxes.

• Submit proof of ownership for preferential points claim:

• Copy of ID document(s) of owner(s).
• Copy of founding documentation (e.g., CIPC registration).
• For disability points: medical certificate confirming disability.

• Complete SBD 6.1 Preference Points Claim Form.
• Complete SBD4 Bidder's Disclosure declaration.
• Ensure company is not listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Ownership verification will be conducted via the Central Supplier Database.

• Complete SBD 6.1 Preference Points Claim Form.
• Points allocated for Black Owned (8), Women Owned (6), Youth Owned (4), and Persons with Disability Owned (2) entities.
• Submit proof of ownership: ID copies, founding documentation (CIPC), and for disability, a medical certificate.

• Bidders must sign a Protection of Personal Information Act consent form allowing CCMA to process personal information for procurement purposes.

• Software must have minimum features: synchronization with ERP, audit compliance, location tracking, multi-region support, ease of use, reporting to Excel/PDF/HTML/TIF, barcode scanner integration, SQL Server compatibility, verification statistics, manual input, and data correction on device.
• CCMA has approximately 1600 employees and 16000 assets.

• The 80/20 preference point system is applicable.
• 80 points allocated for price.
• 20 points allocated for Specific Goals (preference points).
• Points awarded for Black Owned, Women Owned, Youth Owned, and Persons with Disability Owned entities.
• Formula provided for price scoring.