Construction of mgodlwa bridge in ward 8 – civil works tender in kwazulu-natal

{"briefingSession":"{"date":null,"time":null,"venue":"IONS.","is_compulsory":false}"}

{"name":"Mr. S Vilakazi","email":"[email protected]","phone":"039 688 2000","department":"of Technical Services","address":"RED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

CIDB registration with grading 6CE or higher (or capable of being registered before evaluation). Registration on the National Treasury Central Supplier Database (CSD) – proof required. Valid tax compliance status (TCS PIN or CSD number). Must not be in the service of the state. Must not be in arrears with municipal rates/taxes for more than 3 months. Must not be listed on the Register of Tender Defaulters. For functionality: Company Owner must have at least a National Diploma (NQF6) in Civil Engineering or equivalent, with relevant experience in bridge construction. Site Agent must have relevant experience in civil projects. Company must have successfully completed similar projects (roads/bridges) in the past 5 years. Bidders must score at least 60% (42/70) on functionality to be considered.

Notice NO:

Tender NO: 8/2/RNM0614

Construction of mgodlwa bridge in ward 8

CIDB classification 6ce or higher

Name of Tenderer: .......................................................................................

..................................................................................................................

This tender closes at 12h00 on the 08 September 2026 at the offices of the Ray Nkonyeni Municipality

located at 10 Connor Street, Port Shepstone

NO late submissions will be considered

Bid amount r

Issued by: Prepared By:

Ray nkonyeni municipality gold mile africa (pty) ltd

Department of Technical Services

No.10 Conner Street 304 Bulwer Street

Marburg Pietermaritzburg

3201 Port Shepstone

4240

Contact Name: Mr. S Vilakazi

Tel: 039 688 2000 Telephone: (033) 348 2468

Fax: 039 682 0327 Email:[email protected]

Email: [email protected]

Mbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the ray nkonyeni municipality

BID NUMBER: 8/2/RNM0614 CLOSING DATE: 08 September 2026 CLOSING TIME: 12H00

Description construction of mgodlwa bridge in ward 8

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address)

10 Connor Street

Port Shepstone

4240

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you the accredited are you a foreign

REPRESENTATIVE IN SOUTH Yes No BASED SUPPLIER FOR THE Yes No

Africa for the goods goods /services /works

/Services /works [if yes enclose proof] offered? [If yes, answer part b:3]

Offered?

Total number of items

Offered total bid price r

Signature of bidder

................................................... Date

Capacity under which

This bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department supplychain management contact person technical services

Contact person bongani mfenqa telephone number bonisile gumede

Telephone number 039 312 8304 facsimile number 039 688 2169

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

i

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement regulations, 2022, the general conditions

Of contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The bid offer must be signed by a person authorized to sign on behalf of the bidder.

1.5. A bidder who submitted a bid as a joint venture has included an acceptable joint venture

Agreement with his/her bid.

1.6. A bidder, who is a joint venture, has included mbd 4, 8 & 9 for each entity in the joint venture /

Consortium with his/her bid

1.7. The bidderer or a competent authorised representative of the contractor who submitted the

Bid has attended the compulsory clarification meeting or site inspection if applicable.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-

Filing. In order to use this provision, taxpayers will need to register with SARS as e-filers

Through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA) yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the

Bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: .....................................................................

Capacity under which bid is signed: ................................................

Date: ................................................

ii

8/2/RNM0614

Ray Nkonyeni Local Municipality General Tender Information

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0614

General tender information

TENDER ADVERTISED : Thursday, 06 August 2026

Estimated CIDB contractor grading : 6ce or higher

CLARIFICATION MEETING : 10H00, Thursday, 20 August 2026

(Compulsory)

VENUE FOR CLARIFICATION MEETING : No1 Protea Rd, Marburg, Port Shepstone, 4240

Department of Technical Services (foyer)

CLOSING DATE : Tuesday, 08 September 2026

Closing time : 12h00

CLOSING VENUE : Bid Box at Municipal Offices at 10 Connor

Street, Port Shepstone

INSTRUCTIONS : Fully completed Original Bid Documents, with

one (1) copy of the original document in a

sealed envelope clearly marked “Bid name and

Bid number” containing the Tender Documents

(completed in all respects including C.1.1 Form of

Offer) p l u s any additional supporting

documentation must be deposited into the bid box.

iii

8/2/RNM0614

Ray Nkonyeni Local Municipality Contents

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0614

Contents

Number Heading Pages

The Tender

Part T1: Tendering Procedures

T1.1 Tender Notice and Invitation To Tender 2

T1.2 Tender Data 5

Part T2: Returnable Documents

T2.1 List Of Returnable Documents 26

T2.2 Returnable Schedules 27

The Contract

Part C1: Agreements and Contract Data

C1.1 Form Of Offer and Acceptance 72

C1.2 Contract Data 78

C1.3 Performance Guarantee 86

C1.4 Occupational Health and Safety Agreement 89

Part C2: Pricing Data

C2.1 Pricing Instructions 92

C2.2 Bill Of Quantities 95

Part C3: Scope of Work

F.1 Standard Specifications 116

F.2 Project Specification 116

F.3 Status 117

F.4 Project Specification Portion 1: General 129

F.5 Project Specification Portion 2: General 137

F.6 Particular Specification PES – Environmental Management Specification 166

F.7 Particular Specification PE – The Client’s Preconstruction Health and Safety Plan 199

F.8 Particular Specification QMS – Employer’s Agent’s Quality Management System 223

Part C4: Site Information

C4.1 Locality Plan 231

C4.2 Conditions on Site 232

C4.3 Geotechnical Investigations Report 233

Part C5: Drawings

C5.1 Drawings 234

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8/2/RNM0614 Part: T1

Ray Nkonyeni Local Municipality Tendering Procedures

Part T1: Tendering Procedures

Contents

Page

T1.1 Tender Notice and Invitation to Tender 2

T1.2 Tender Data 5 - 24

Appendix: Standard Conditions of Tender 13

The construction of mgodlwa bridge in ward 8 1

8/2/RNM0614 Part: T1

Ray Nkonyeni Local Municipality Tendering Procedures

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0614

T1.1 Tender notice and invitation to tender

Bids are hereby invited to tender for THE CONSTRUCTION OF MGODLWA BRIDGE IN WARD 8

within Ray Nkonyeni Municipality as specified in the under-mentioned bid document. Tenderers who

are registered with the Construction Industry Development Board (CIDB) with a classification grading

of 6CE or higher, are eligible to submit a tender and will be considered for an award.

Only tenderers who comply with the functionality criteria for experience of key persons, company

past performance in reinforced structural civil works i.e. bridge construction projects as stated in the

Tender Data, are eligible to be considered for further evaluation.

Tenderers shall be required to demonstrate that they will have in their employment during the contract

period the necessary personnel satisfying the requirements of the Scope of Work for labour-intensive

competencies for management and supervisory personnel.

Bid documents can be downloaded for free from the e-tenders portal https://www.etenders.gov.za/

or downloaded from Ray Nkonyeni Municipality website http://www.rnm.gov.za/, as from

Friday, 07 August 2026.

A compulsory site clarification meeting will be held by the department of technical services in

Marburg Boardroom Office, which is situated in No1 Protea Road, Marburg on the 20 August

2026 at 10h00.

Fully completed Bid documents, with one (1) copy of the original document in a sealed envelope,

must be clearly marked with the relevant Bid Number as follows: TENDER NO.8/2/RNM0614

CONSTRUCTION OF MGODLWA BRIDGE IN WARD 8. The completed Bids (Original and 1 copy)

must be deposited in the bid box, situated in the foyer of the Municipal Offices at 10 Connor Street,

Port Shepstone, no later than 12:00 midday Tuesday, 08 September 2026. After closure, the tender

will be opened to the public.

Pre-qualification criteria

Stage 1: Functionality

The Functionality will comprise of the following based on the criteria indicated in the respective

tender returnable: Attach all supporting documentation for the following table.

Criterion Possible Full Points

Applicant’s Expertise – Company owner 20

Site Agent (SA) personnel with at least a minimum 20

experience in Civil Project

Relevant Experience - The company has 30

successfully completed other projects of similar

nature in past five years

Total Possible Points 70

Bidders must score a minimum of 60% to pass functionality evaluation.

Stage 2: Financial Offer and Preference (Spec

The 80/20 preference point system shall be applicable during the evaluation and adjudication of this

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Ray Nkonyeni Local Municipality Tendering Procedures

The specific Number of points allocated.

goals allocated

(80/20 system) Verification Document points in terms

of this tender

CSD Report Enterprise Located within the Ray

Nkonyeni Local Municipality = 10

Local

companies Enterprise Located within the Ugu District

10 Municipality = 5

Enterprise Located within the KZN

Province = 1

Enterprise Located outside of KZN

Province = 0

CIPC: Shareholders certificate and

10 an EME or QSE which is at least 100% Sworn Affidavit confirming the status owned by black people = 10

An EME or QSE of EME or QSE

which is at least an EME or QSE which is at least 51% -

100% owned by 99% owned by black people = 6

black people

an EME or QSE which is at 25% - 50%

owned by black people = 2

Total Points 20

Bid proposal. Specific goals for the tender and points claimed are indicated per the table below.

Technical enquiries may be addressed to Mrs. Bonisile Gumede of Ray Nkonyeni Municipality (039) 688-2157/

Email Address: [email protected] or Mr. S Vilakazi of Gold Mile Africa. Telephone: (036) 032

5014/ Email: [email protected] by no later than three (3) days before tender closure.

Procurement enquiries may be addressed to Bongani Mfenqa of Ray Nkonyeni Municipality by no later than

three days before tender closure on Tel No.: 039 312 8304 or Email: [email protected]

Note to bidders on pre- conditions of the bid:

• The Supply Chain Management Policy of Ray Nkonyeni Municipality will apply. The Council

reserves the right not to accept the lowest bid or any bid and reserves the rights to accept the

whole or part of the bid, or to reject all bids and cancel the notice to tender.

• Service providers are required to download bid documents before the clarification meeting.
• Only service providers registered in the Central Supplier Database (CSD) will be considered,

attach proof of registration failure to attach will result in your bid not evaluated further.

• Members or Directors of Companies or Service Providers who are state employees are not

allowed to bid or quote.

• Aggrieved unsuccessful bidders will be allowed to lodge, within fourteen (14) days of the

decision or action, a written objection or complaint to the Office of the Municipal Manager

through email, [email protected] or fax number 086 529 7195. Complaints or objections

received after fourteen

(14) days of the date of the notice will not be entertained.

• The original bid document plus ONE extra (01) copy must be submitted, failure to submit one

extra copy will result in disqualification.

• Qualifications obtained from outside South Africa to be accompanied by SAQA Certification.
• Bids submitted are to be valid for a period of 120 days.
• Joint ventures are allowed only:

➢ If the lead partner has the higher CIDB Grading and will take full responsibility of the project

➢ There is a proper Joint Venture Agreement indicating the lead partner.

Nb: failure to submit one (1) copy will result in disqualification.

Ray Nkonyeni Municipality

Mr. K.J. Zulu

Municipal Manager

10 Connor Street

P.O. Box 5

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Ray Nkonyeni Local Municipality Tendering Procedures

Port Shepstone

4240

All bids must be submitted on the official forms

(Not to be re-

Typed)

NB!!!!! Please attach copies of the following documents.

• Company registration documents.
• Certified copy of ID documents of

directors/owners/members/ shareholders.

• Copy of a valid TAX

Compliance Certificate or

Tax Compliance Status

PIN Sheet.

• Declarations (MBD 4, 6.1, 8 & 9).
• Joint Venture Agreements

Standard forms

This bid is subject to the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

This bid will be evaluated and adjudicated according to the

Following criteria:

1. Relevant specifications
2. Value for money
3. Capability to execute the contract.
4. PPPFA & associated regulations

Nb: NO bids will be considered from persons in the service of the state

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T1.2 Tender data

The Employer is RAY NKONYENI MUNICIPALITY, represented by Mrs. Bonisile Gumede (email:

[email protected])

The following documents form part of this tender and not issued to Tenderer’s, but available from the issuing

bodies as applicable:

1. CIDB, “The Standard for Uniformity in Construction Procurement Annex F, Standard Conditions of

Tender”, Board Notice of Government Gazette July 2016.

2. GCC 2015 “General Conditions of Contract for Construction Works”, Third Edition 2015 published by

the South African Institute of Civil Engineering (SAICE)

3. SANS Standard Specifications for Road and Bridge Works for State Authorities 1998 (Green Book)
4. The Occupational Health and Safety Act No 85 and Amendment Act No ,

and the Construction Regulations (2014).

5. SANS 1921 (2004) Construction and Management Requirements for Works Contracts: Part 6.
6. SANS 1914 (2002): Targeted Construction Procurement: Parts 1 – 6.
7. The Preferential Procurement Regulations of 2022,

The tender documents issued by the Employer comprise:

VOLUME 1: The Tender Document (this document), in which is bound:

The Tender

Part T1: Tendering Procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

Part T2: Returnable Documents

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

The Contract

Part C1: Agreements and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C1.3 Performance Guarantee

C1.4 Occupational Health and Safety Agreement

Part C2: Pricing Data

C2.1 Pricing Instructions

C2.2 Bill of Quantities

Part C3: Scope of Work

C3 Scope of Works

F.1 Standard Specifications

F.2 Project Specification

F.3 Status

F.4 Project Specification Portion 1: General

F.5 Project Specification Portion 2: General

F.6 Particular Specification PES – Environmental Management Specification

F.7 Particular Specification PE – The Client’s Preconstruction Health and Safety Plan

F.8 Particular Specification QMS – Employer’s Agent’s Quality Management System

C4: Site Information

C5: Drawings

Volume 1 is deemed the “Returnable Documents” which must be returned to the Employer in terms of

submitting a tender offer.

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Attention is drawn to the fact that verbal information, given by the Employer during site visits/clarification meetings or

at any other time prior to the award of the Contract, will not be regarded as binding on the Employer. Only

information issued formally by the Employer in writing to tenderers will be regarded as amending the Tender

Documents.

Employer’s Agent:

Gold Mile Africa.

Address: 304 Bulwer Street

Pietermaritzburg

3201

Contact Name: Mr. S Vilakazi

Telephone: (033) 348 2468

Email: [email protected]

Only those tenderers who satisfy the following criteria are eligible to submit tenders:

A. Construction Industry Development Board (CIDB) Registration

Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of

submissions, in a contractor grading designation equal to or higher than a contractor grading designation

determined in accordance with the sum tendered, or a value determined in accordance with Regulation

25(1B) or 25(7A) of the Construction Industry Development Regulations, for a 6CE or higher class of

construction work, are eligible to have their tenders evaluated.

B. National Treasury Central Supplier Database Registration

Only Tenderers who are eligible to be registered on the National Treasury Central Supplier (CSD)

Database and have provided proof of their registration will be eligible to submit a tender offer. Proof of

registration must be in the form of the Tenderers CSD registration number. Tenderers who are not

registered are not precluded from submitting bids but must be registered prior to Contract Award.

In the case of Joint Venture partnerships this requirement will apply individually to each party to the Joint

Venture.

Tenderers who wish to register as service providers on the CSD can register online at

https://secure.csd.gov.za/Account/Register.

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Add the following:

A compulsory site clarification meeting will be held by the department of technical services in

Marburg Boardroom Office, which is situated in No1 Protea Road, Marburg on the 20 August 2026 at

10h00.

Tenderers should be represented at the clarification meeting by a person who is suitably qualified and

experienced to comprehend the implications of the work involved.

There will be site visits after the briefing

F2.10.3 This tender is subject to contract price adjustments.

Alternative tender does not apply.

Parts of each tender offer communicated on paper shall be submitted as an original, plus one (1) copy.

The tender shall be signed by a person duly authorized to do so. Tenders submitted by joint ventures of two or

more firms shall be accompanied by the document of formation of the joint venture, authenticated by a notary

public or other official deputed to witness sworn statements, in which is defined precisely the conditions under

which the joint venture will function, its period of duration, the persons authorized to represent and obligate it,

the participation of the several firms forming the joint venture, and any other information necessary to permit

a full appraisal of its functioning.

The employer’s address for delivery of tender offers and identification details to be shown on each of the tender offer

packages is:

Location of tender box: Foyer of Ray Nkonyeni Local Municipality Offices

Physical address: 10 Connor Street, Port Shepstone

Identification details: NOTICE NO: TENDER NO: 8/2/RNM0614

Date 08 September 2026

Sealed tenders with the Tenderer’s name and address and the endorsement “TENDER NO: 8/2/RNM0614”

on the envelope, must be placed in the appropriate official tender box at the abovementioned address.

The closing time for submission of tender offers is the 08 September 2026 at 12h00, as stated in the Tender

Notice and Invitation to Tender. Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be

accepted.

The tender offer validity period is 120 days.

A tender may be rejected as non-responsive if the tenderer fails to provide any clarification requested by the

employer, or confirmation of registration with CIDB within the time for submission stated in the employer’s

written request for such clarification or confirmation. A tender may be rejected if the unit rates or lump sums for

some of the items in the bills/schedules of quantities are, in the opinion of the Employer, unreasonable or out

of proportion, and the tenderer fails, within the time stated in writing by the Employer to justify any specific

rates or lump sums (i.e. to provide a financial breakdown of how such rates or sums were obtained) or to adjust

the unit rates or lump sums for such items while retaining the total of the prices unchanged.

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The tenderer is required to submit the following certificates with the tender:

A. Certificate of Contractor Registration (CIDB)

Either certified copy of the Certificate of Contractor Registration issued by the Construction Industry

Development Board or of the Application Form for registration in terms of the Construction Industry

Development Board Act (Form F006).

Where a tenderer satisfies CIDB contractor grading designation requirements through joint venture

formation, such tenderers must submit the Certificates of Contractor Registration respectively for each

partner.

B. Tax compliance pin

Tenderers shall be registered and in good standing with the South African Revenue Services (SARS) and

shall submit/append documentary evidence/proof in the form of an original or certified copy of valid Tax

compliance pin issued by SARS. Failure to provide a valid Tax compliance pin will result in the tender

being rejected.

Each party to a Consortium/Joint Venture shall submit a separate Tax compliance pin.

C. Company Registration

Certified Copies of company registration documents.

Each party to a Consortium/Joint Venture shall submit separate company registration documents.

D. Ownership

Proof of Preference Points Claimed

Each party to a Consortium/Joint Venture shall submit separate certified copies in the above regard.

Respond to a request for clarification received up to seven (7) working days before the tender closing time

stated in the Tender Data and notify all tenderers who drew procurement documents.

The time and location for opening of the tender offers is:

Time: 12H00, 08 September 2026

Location: Tender Box, Foyer of Ray Nkonyeni Local Municipality Offices, 10 Connor Street, Port Shepstone

Tenders will be opened immediately after closing time for tenders at 12H00.

F.3.8.2 Tenders will be considered non-responsive if:

• the tenderer has not completed and/or signed the Offer portion of C1.1 Form of Offer and

Acceptance.

• the tenderer does not comply with the Contractor’s CIDB grading designation specified in

above.

• The tenderer has failed to clarify or submit any supporting documentation within the time for

submission stated in the employer’s written request

The procedure for evaluation of responsive Bid Offers will be METHOD 4: (Financial Offer, preference, and

quality (functionality) with 80/20 Preference Points System. Score quality, rejecting all Bid Offers that fail to

score the minimum number of points for quality stated in the Bid Data. The total score awarded will be the

addition of the two scores for price and preference.

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The following formula will be used in Calculation of Percentage for Functionality

PS= (So x Ap)

Ms

Where:

• Ps = percentage scored for functionality by Bid/proposal under consideration
• So = total score of bid/proposal under consideration
• Ms = Maximum possible score
• Ap = percentage allocated for functionality

Add the following:

Score the financial offers of remaining responsive tender offers using the following formula:

Nf = W1 x [1-(P-Pm) / Pm]

Where:

• W1 = 80 for financial values up to R 50, 000, 000.00 (inclusive of VAT) of all responsive tenders received:
• Pm = the value of the comparative offer of the most favourable tender.
• P = the value of the comparative offer under consideration.

F.3.11.8 Scoring Preferences

Up to 20 points (for financial values up to R 50, 000, 000.00), will be awarded to bidders who complete the

preference schedule and who are found to be eligible for the preference claimed.

• The applicable preference point system for this tender is the 80/20 preference point system.

Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim

points for specific goals with the tender, will be interpreted to mean that preference points for specific goals

are not claimed.

The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

state.

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F.3.11.8 Scoring Quality

Tenderers are to submit information in respect of the following criteria upon which they will be scored for

Quality. Failure to submit the relevant information will/or may result in zero scores.

The quality will comprise scores for the following based on criteria indicated in the respective tender returnable:

i) A maximum of 20 points will be awarded for relevant qualifications and demonstrated

experience of the Company Owner

ii) A maximum of 20 points will be awarded for qualifications and demonstrated experience of the

proposed Site Agent.

iii) A maximum of 30 points will be awarded for demonstrated experience with respect to

undertaking construction of roads and bridge structures to the value more than R10 million.

Score quality, rejecting all tender offers that fail to score the minimum number of 60% (42 out of 70) of the

points for quality stated in the tender data. Point system for functionality will be as per the table below:

Criteria 1: Applicant’s Expertise

1.1 Company Owner (CO) with at least a minimum qualification of a

National Diploma (NQF6) or equivalent in Civil Engineering or built

environment

If CO has NQF level 6 (National Diploma) or Higher with 10 years’ 20

experience in bridge construction and has completed similar projects

If CO has NQF level 6 (National Diploma) or Higher with 5 to 9 years’ 10

experience in bridge construction and has completed similar projects 20

If CO has NQF level 6 (National Diploma) or Higher with 1 to 4 years’ 5

experience in bridge construction of similar projects

If CO does NOT have NQF level 6 (National Diploma) or Higher or does 0

NOT have experience in bridge construction of similar projects regardless

of other experience or No response

Note: Verification method will be based on attached CV with Certified Copy of Qualification,

with traceable reference. Qualifications obtained from outside South Africa to be

accompanied by SAQA certification.

1.2 Site Agent (SA) personnel with at least a minimum experience in Civil

Project

If SA has 10 years’ experience in bridge construction and has completed 20

similar projects

If SA has 5 to 9 years’ experience in bridge construction and has completed 10

similar projects 20

If SA has 1 to 4 years’ experience in bridge construction and has 5

completed similar projects

If SA has NOT completed similar projects in last 3 years, regardless of 0

other experience and NO response

Note: Verification method will be based on attached CV With Certified traceable References

Criteria 2: Relevant Experience - The company has successfully completed other projects of

similar nature in past five years.

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5 or more Projects in roads and bridge projects and including concrete, 30

stormwater pipes and mattresses

4 Projects in roads and bridge projects including concrete, stormwater 24

pipes and mattresses

3 Projects in roads and bridge projects including concrete, stormwater 18

pipes and mattresses

2 Projects in roads and bridge projects including concrete, stormwater 12 30

pipes and mattresses

1 Projects in roads and bridge projects including concrete, stormwater 6

pipes and mattresses

0 or No Projects in roads and bridge projects including concrete, 0

stormwater pipes and mattresses

Note: Verification method will be based on attached Appointment letters and Completion

Certificates for the same projects

Total evaluation points score for quality 70

F.3.13 Acceptance of tender offer

Tender offers will only be accepted if:

a) the tenderer has in his or her possession an original valid Tax Clearance Certificate

issued by the South African Revenue Services or has decided to meet outstanding

tax obligations

b) the tenderer is registered with the Construction Industry Development Board in an

appropriate contractor grading designation, by tender closing date.

c) the tenderer is not in arrears for more than 3 months with the municipal rates and

taxes and municipal services charges.

d) the tenderer or any of its directors is not listed on the Register of Tender Defaulters

in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a

person prohibited from doing business with the public sector.

e) the tender has not

i) abused the Employer’s Supply Chain Management System; or

ii) failed to perform on any previous contract and has been given a written notice

to this effect; and

f) has completed the Compulsory Enterprise Questionnaires and there are no conflicts

of interest which may impact on the tenderer’s ability to perform the contract in the

best interest of the employer or potentially compromise the tender process.

Provide Copies of the Contract

The number of paper copies of the signed contract to be provided by the employer is one original

plus one original duplicate.

The specific Number of points allocated.

goals allocated

(80/20 system) Verification Document

points in terms

of this tender

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CSD Report Enterprise Located within the Ray

Nkonyeni Local Municipality = 10

Local

companies Enterprise Located within the Ugu District

10 Municipality = 5

Enterprise Located within the KZN

Province = 1

Enterprise Located outside of KZN

Province = 0

CIPC: Shareholders’ certificate and

10 an EME or QSE which is at least 100% Sworn Affidavit confirming the status owned by black people = 10

An EME or QSE of EME or QSE

which is at least an EME or QSE which is at least 51% -

100% owned by 99% owned by black people = 6

black people

an EME or QSE which is at 25% - 50%

owned by black people = 2

Total Points 20

Appendix: standard conditions of tender

(As contained in Annexure F of Board Notice : Standards for Uniformity in Construction

Procurement)

F.1 General

F.1.1 Actions

F1.1.1. The employer and each tenderer submitting a tender offer shall comply with these conditions

of tender. In their dealings with each other, they shall discharge their duties and obligations

as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and

transparently, comply with all legal obligations and not engage in anticompetitive practices.

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F1.1.2. The employer and the tenderer and all their agents and employees involved in the tender

process shall avoid conflicts of interest and, where a conflict of interest is perceived or

known, declare any such interest in their tender submissions. Employees, agents and

advisors of the employer shall declare any conflict of interest to whoever is responsible for

overseeing the procurement process at the start of any deliberations relating to the

procurement process or as soon as they become aware of such conflict and abstain from

any decisions where such conflict exists or recuse themselves from the procurement

process, as appropriate.

Note 1 ) A conflict of interest may arise due to a conflict of roles which might provide an

incentive for improper acts in some circumstances. A conflict of interest can create

an appearance of impropriety that can undermine confidence in the ability of the

person to act properly in his or her position even if no improper acts result.

2. Conflicts of interest in respect of those engaged in the procurement process

include direct, indirect or family interests in the tender or outcome of the

procurement process and any personal bias, inclination, obligation, allegiance or

loyalty which would in any way affect any decision taken.

F.1.1.3 The employer shall not seek, and a tenderer shall not submit a tender without having a

firm intention and the capacity to proceed with the contract.

F1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender

data.

F.1.3 Interpretation

F.1.3.1 The tender data and additional requirements contained in the tender schedules that are

included in the returnable documents are deemed to be part of these conditions of tender.

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only

required for tender evaluation purposes, shall not form part of any contract arising from the

invitation to tender.

F.1.3.3 For the purposes of these conditions for the calling for expressions of interest, the

following definitions apply:

(a) conflict of interest means any situation in which

i) someone in a position of trust has competing professional or personal

interest which make it difficult to fulfil his or her duties impartially;

ii) an individual or organisation is in a position to exploit a professional or official

capacity in some way for their personal or corporate benefit; or

iii) incompatibility or contradictory interests exist between an employee and the

organisation which employs that employee.

(b) comparative offer means the tenderer’s financial offer after the factors of non-

firm prices, all unconditional discounts and any other tendered parameters that

will affect the value of the financial offer have been taken into consideration

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(c) corrupt practice means the offering, giving, receiving or soliciting of anything of

value to influence the action of the employer or his staff or agents in the tender

process; and

(d) fraudulent practice means the misrepresentation of the facts in order to

influence the tender process or the award of a contract arising from a tender offer

to the detriment of the employer, including collusive practices intended to

establish prices at artificial levels

(e) Organisation means a company, firm, enterprise, association or other legal

entity, whether incorporated or not, or a public body

(f) Quality (functionality) means the totality of features and characteristics of a

product or service that bear on its ability to satisfy stated or implied needs.

F.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or

from the employer's agent only, and in a form that can be read, copied and

recorded. Writing shall be in the English language. The employer shall not

take any responsibility for non-receipt of communications from or by a

tenderer. The name and contact details of the employer’s agent are stated

in the tender data.

F.1.5 The employer’s right to accept or reject any tender offer

F.1.5.1 The employer may accept or reject any variation, deviation, tender offer,

or alternative tender offer, and may cancel the tender process and reject

all tender offers at any time before the formation of a contract. The

employer shall not accept or incur any liability to a tenderer for such

cancellation and rejection, but will give reasons for such action upon

written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a

tender process or the rejection of all tender offers re-issue a tender

covering substantially the same scope of work within a period of six months

unless only one tender was received and such tender was returned

unopened to the tenderer.

F.1.6 Procurement Procedures

F.1.6.1 General

F.1.6.1.1 At the conclusion of each round of negotiations, tenderers shall be invited by the

Employer to make a fresh tender offer, based on the same evaluation criteria, with or without adjusted

weightings. Tenderers shall be advised when they are to submit their best and final offer.

F.1.6.1.2 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after

tenderers have been requested to submit their best and final offer.

F.2 Tenderer’s obligations

F.2.1 Eligibility

F.2.1.1 Submit a tender offer only if the tenderer complies with the criteria stated in the tender data and

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the tenderer, or any of his principals, is not under any restriction to do business with employer.

F.2.1.2 Notify the Employer of any proposed material change in the capabilities or formation of the

tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by the

Employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain the

Employer’s written approval prior to do so prior to the closing time of tenders.

F.2.2 Cost of tendering

Accept that the employer will not compensate the tenderer for any costs incurred in the preparation and

submission of a tender offer, including the costs of any testing necessary to demonstrate that aspects of

the offer satisfy requirements.

F.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any discrepancy or

omission.

F.2.4 Confidentiality and copyright of documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued

by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation.

F.2.5 Reference documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications,

conditions of contract and other publications, which are not attached but which are incorporated into the

tender documents by reference.

F.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary, apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

F.2.7 Site visit and clarification meeting

Attend, where required, a site visit and clarification meeting at which tenderers may familiarize

themselves with aspects of the proposed work, services or supply and raise questions. Details of the

meeting(s) are stated in the tender data.

F.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least five working

days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) may not be for the full cover

required in terms of the conditions of contract identified in the contract data. The tenderer is advised to

seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

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F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except

Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and

levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to

adjustment except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

Not make any alterations or additions to the tender documents, except to comply with instructions issued

by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer

shall initial all such alterations. Erasures and the use of masking fluid are prohibited.

F.2.12 Alternative tender offers

F.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a main tender

offer, strictly in accordance with all the requirements of the tender documents, is also submitted. The

alternative tender offer is to be submitted with the main tender offer together with a schedule that

compares the requirements of the tender documents with the alternative requirements the tenderer

proposes.

F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender

data or criteria otherwise acceptable to the employer.

F.2.13 Submitting a tender offer

F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint

venture, to provide the whole of the works, services or supply identified in the contract data, unless stated

otherwise in the tender data.

F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either

electronically (if they were issued in electronic format) or by writing in black ink.

F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of

copies stated in the tender data, with an English translation of any documentation in a language other

than English, and the parts communicated electronically in the same format as they were issued by the

employer.

F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data.

The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers

proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the

employer shall hold liable for the purpose of the tender offer.

F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages

as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and

identification details stated in the tender data, as well as the tenderer's name and contact address.

F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the

returnable documents listed in the tender data in an envelope marked “financial proposal” and place the

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remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state

on the outside the employer’s address and identification details stated in the tender data, as well as the

tenderer's name and contact address.

F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on

the outside only the employer's address and identification details as stated in the tender data.

F.2.13.8 Accept that the employer shall not assume any responsibility for the misplacement or

premature opening of the tender offer if the outer package is not sealed and marked as stated.

F.2.13.9 Accept that tender offers submitted by facsimile or email will be rejected by the Employer,

unless stated otherwise in the tender data.

F.2.14 Information and data to be completed in all respects

Accept that tender offers, which do not provide all the data or information requested completely and, in

the form, required, may be regarded by the employer as non-responsive.

F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data

not later than the closing time stated in the tender data. Proof of posting shall not be accepted as proof of

delivery. The employer shall not accept tender offers submitted by telegraph, telex, facsimile or e-mail,

unless stated otherwise in the tender data.

F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason,

the requirements of these conditions of tender apply equally to the extended deadline.

F.2.16 Tender offer validity

F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity

period stated in the tender data after the closing time stated in the tender data.

F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for

an agreed additional period.

F.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of

arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

competitive position of tenderers or substance of the tender offer is sought, offered or permitted.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer,

the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a full

and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why

it cannot be provided, by the time for submission stated in the employer’s request, the employer may

regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

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F.2.19 Inspections, tests and analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for in the

tender data.

F.2.20 Submit securities, bonds, policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds,

guarantees, policies and certificates of insurance required in terms of the conditions of contract identified

in the contract data.

F.2.21 Check final draft

Check the final draft of the contract provided by the employer within the time available for the employer to

issue the contract.

F.2.22 Return of other tender documents

If so instructed by the employer, return all retained tender documents within 28 days after the expiry of

the validity period stated in the tender data.

F.2.23 Certificates

Include in the tender submission or provide the employer with any certificates as stated in the tender

data.

F.3 The employer’s undertakings

F.3.1 Respond to requests from the tenderer

F.3.1.1 Respond to a request for clarification received up to five working days prior to the tender closing

time st