Training for 14 officials: iso 22301 business continuity management master class (RFQ 87 AM 26/27)

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Briefing Session Date and Time: (where applicable) None

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":null}

Email quotations to [email protected]. Submission must include a formal quotation on company letterhead, the supplier's CSD number or TCS PIN, and VAT registration number. No bids from persons in service of the state will be considered.

RFQ Returnable Documents: Completed & signed SBD Documents, supplier Formal Quotation, CSD report. All SBDs (SBD 4 and SBD 6.1) must be duly completed and signed. During the evaluation, RFQ documents will be reviewed to determine compliance with SCM returnable documents, tax matters, and whether proof of registration on the Central Supplier Database (CSD) has been submitted with the RFQ documents at the closing date and time of the RFQ.

Bids will be evaluated on price (90 points) and Specific Goals/Preference points (10 points). Bidders claiming preference points must submit an SBD 6.1 form and the relevant supporting documents. The lowest or any bid will not necessarily be accepted; DFFE reserves the right to accept or reject any quotation and may negotiate price only with the highest scored bidder.

RFQs MUST BE MAILED TO THE BELOW CENTRAL EMAIL ADDRESS

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person contact person

Telephone number telephone number

Facsimile number facsimile number

[email protected] [email protected]

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier compliance tax central

Status compliance supplier or

System pin: database

No: MAAA

Are you the

Accredited are you a foreign-based

REPRESENTATIVE IN Yes No SUPPLIER FOR THE GOODS

SOUTH AFRICA FOR THE Yes No /SERVICES OFFERED? [IF YES, ANSWER THE GOODS

/Services offered? [If yes, enclose proof] questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin

Code from the south african revenue service (SARS) and if not registered as per 2.3 Below.

Version

Sbd1

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1. Bidders must ensure compliance with their tax obligations.

2.2. Bidders are required to submit their unique personal identification number (pin) issued by SARS

To enable the organ of state to verify the taxpayer’s profile and tax status.

2.3. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4. Bidders may also submit a printed tcs certificate together with the bid.

2.5. In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.6. Where NO tcs pin is available, but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2.7. NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted, e.g. company resolution)

Date: .................................

Version

Sbd4

Bidder’s disclosure

1. Purpose of the Form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and/or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors/trustees/shareholders/members/partners or any

person having a controlling interest1 in the enterprise, employed by the state?

Yes/no

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/directors/ trustees/shareholders/members/

partners or any person having a controlling interest in the enterprise, in the table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an

enterprise, alternatively, the person/s having the deciding vote or power to influence or to

direct the course and decisions of the enterprise.

Sbd4

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors/trustees/ shareholders/members /partners or any

person having a controlling interest in the enterprise have any interest in any other

related enterprise, whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific methodology content was found in the unclassified content.

a. Non-compliance tax status at the time of award, verification of tax compliance status will be

verified with the Central Supplier Database (CSD) or through SARS’s e-Filing. Service providers

will be given 7 working days to rectify their tax compliance status with SARS. If the tax status is

still non-compliant after 7 working days, the service provider will be disqualified from further

evaluation.

b. Submitted fraudulent information; factually untrue or inaccurate, for example, membership that

does not exist; B-BBEE credentials; experience, etc.

c. Service providers who made false declarations on the Standard Bidding Documents or

misrepresented facts, and or

d. Service providers who are listed on the National Treasury’s Database of restricted suppliers and

defaulters

e. Failure to quote in line with the specification

ANNEXURE A: SPECIFICATION. REQUEST FOR A SERVICE PROVIDER TO OFFER DFFE BUSINESS CONTINUITY MANAGEMENT MASTER CLASS - A COMPREHENSIVE TRAINING PROGRAMME FOR 14 DFFE OFFICIALS. Business Continuity Management Forum assists with equipping knowledge and tools to implement ISO22301-compliant Business Continuity Management Systems. Course Overview: The master class should provide a comprehensive and practical understanding of the ISO 22301:2019 Business Continuity Management System (BCMS) and equips participants with the knowledge and tools to establish, implement, maintain, and continually improve a BCMS within DFFE. It should further provide a combination of theory, practical examples, templates, and interactive sessions, in such that participants learn how to ensure organizational resilience and effective response to disruptive incidents. Course Outcomes: By the end of this training course, participants should be able to: Interpret and apply the requirements of ISO 22301 within their DFFE context. Develop, implement, and maintain a Business Continuity Management System (BCMS). Conduct Business Impact and Risk Analyses to identify critical functions and recovery priorities. Design and implement BCM policies, strategies, and plans aligned with best practice. Establish BCM governance structures and awareness programs. Test and review the effectiveness of business continuity arrangements. Nature of Conducting the Training: Face-to-face. Course Duration: 5 Days. Assessment and Certification: The delegates must undergo an assessment to receive a certificate of competency, which determines their level of competence. Training Venue: Around Pretoria. Catering: The costing by the service provider must include the venue and catering (breakfast, lunch with 1 soft drink per person, and afternoon tea) for the duration of training. Important Instructions: The official attending the training will bring their laptop. Venue and catering costs should be included in the quotation. The service provider must be responsible for their own travel, accommodation, and meals. Training date to be confirmed. The venue must have Parking for officials.

Suppliers are required to submit a formal quotation on an official company letterhead. The quotation must include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details. All quotations must be submitted to [email protected]. Quotations received after the closing date and time will NOT be accepted for consideration.

tax compliance status will be

tax compliance status with SARS

Tax compliance status system pin

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available, but the bidder is registered on the central supplier database

CSD report

Csd number

Csd number must be provided

Central Supplier Database (CSD) has

Central Supplier Database (CSD) or through SARS’s e-Filing

Central supplier database

appointment letter on the Department letterhead, signed by a duly authorized official

appointment letter is

Quotation, CSD report

Implementer” disqualification)

Please use the RFQ Number in the subject of the email when

include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details.

2. Tax compliance requirements

2.3. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6. Where NO tcs pin is available, but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

a. Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

Points Allocation: 80 points

B-BBEE Details: 50% (fifty percent) of ownership on specific goals (e.g. two or more companies claiming

preference points, Ownership/ Directorship will be combined and divided by the number of companies to

ascertain the preference points).

6. For bidders to claim preference points, the following must be adhered to:

a. Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b. Submit a Medical Certificate signed by a medical practitioner with a practice number when

claiming for disability.

c. Submit a SANAS/Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE

certificate or sworn affidavit indicating the level of ownership in the enterprise by persons

historically disadvantaged by unfair discrimination on the basis of race, gender, or

d. Submit the Ownership Certificate issued by the Companies and Intellectual Property Commission

(Cipc)

e. Failure on the part of a tenderer to submit proof or documents required in terms of this tender to

claim points for specific goals, with the tender will be interpreted to mean that preference points

for specific goals are not claimed.

7. DFFE reserves the right to:

a. Perform due diligence during the evaluation of quotations on information submitted by tenderers.

b. DFFE reserves the right to request additional information to validate any information submitted by bidders,

including preference points claimed.

c. Please take note that DFFE is not bound to select any of the suppliers submitting a quotation.

DFFE reserves the right not to award any of the RFQ and not to award the contract to the lowest

bidding price.

d. DFFE reserves the right to reject quotations that are not submitted in the prescribed format or

where information presented is illegible or incomplete

For quotations with a Rand value up to R1 000 000, the preference point system of 80/20 will apply, where 80 points will be for (Price) and 20 points will be for Specific Goals in terms of section 2(1)(d) of the Preferential Procurement Policy Framework Act, 2000. A maximum of 20 points will be awarded to a supplier for the Specific Goals specified for the RFQ. A total of 20 points will be awarded to a Supplier as follows: a. 20 points if the Bidder has more than 50% ownership of Black People or Women, or people with disabilities; or b. 0 points if the Bidder has 50% and below ownership of Black People or Women, or people with disabilities. A trust, consortium or joint venture will qualify for Preference Points if their average combined ownership is more than 50% of ownership on specific goals (e.g. two or more companies claiming preference points, Ownership/Directorship will be combined and divided by the number of companies to ascertain the preference points).

a. Protecting personal information is important to the Department of Forestry, Fisheries, and the

Bid

You are hereby invited to quote for the requirements of the (department of forestry, fisheries &

Environment)

RFQ number: closing date: closing time:

Description

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

No specific environmental content was found in the unclassified content.

a. Submit a complete and signed SBD 6.1, which is used for claiming specific goals.

b. Submit a Medical Certificate signed by a medical practitioner with a practice number when

claiming for disability.

c. Submit a SANAS/Companies and Intellectual Property Commission (CIPC) Accredited B-BBEE

certificate or sworn affidavit indicating the level of ownership in the enterprise by persons

historically disadvantaged by unfair discrimination on the basis of race, gender, or

d. Submit the Ownership Certificate issued by the Companies and Intellectual Property Commission

(Cipc)

e. Failure on the part of a tenderer to submit proof or documents required in terms of this tender to

claim points for specific goals, with the tender will be interpreted to mean that preference points

for specific goals are not claimed.

• The official attending the training will bring their laptop.
• Venue and catering costs should be included in the quotation.
• The service provider must be responsible for their own travel, accommodation, and meals.
• Training date to be confirmed.
• The venue must have Parking for officials.

TOTAL AMOUNT (Excl. 15% VAT) R

Total VAT 15% r

GRAND TOTAL AMOUNT (Incl. 15% VAT for VAT Vendors) R

Note: All delivery costs and all applicable taxes, including value-added tax, pay-as-you-earn, income tax, unemployment insurance fund contributions, and

*Any reference to the words “Supplier” or “Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”

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4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Special Conditions of this RFQ: a. Accepted RFQs will be communicated by way of an official purchase order or a formal appointment letter on the Department letterhead, signed by a duly authorized official; no goods, services or works must be prepared or delivered before an official purchase order or a formal appointment letter is received by the bidder. All prices quoted must be firm and be inclusive of Value Added Tax (VAT), where applicable. b. The lowest or any offer will not necessarily be accepted, and DFFE reserves the right to accept any offer either in full or in part.

Mandatory Requirement: Service Provider must ensure that the trainer facilitating the training possesses 'PECB ISO 22301 Senior Lead Implementer' accreditation. The bidder must attach the trainer's proof (certificate) of accreditation in Professional Evaluation and Certification Board (PECB ISO 22301 Senior Lead Implementer).

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration.

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender, the tenderer

will be allocated points based on the goals stated in table 1 below, as may be supported by proof/

documentation stated in the conditions of this tender:

(a) Any other invitation for tender, that is 80/20 preference point system, will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system; then the

organ of state must indicate the points allocated for specific goals for 80/20 preference point

system.

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Table 1: Specific goals for the tender and points claimed are indicated in the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

A: Number of points B: Number of points

claimed (80/20 system) allocated (80/20

(To be completed by the system) The specific goals allocated points tenderer)

in terms of this tender (To be completed

B=A(20) by the organ of state)

more than 50% (fifty percent) ownership by 20

Black people

more than 50% (fifty percent) ownership by 20

Women

more than 50% (fifty percent) ownership by 20

people with disabilities

Nb: points claimed by supplier must be the same as points in a for specific

Goals

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

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iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................