This tender is a request for proposals for alarm monitoring services at the centre of excellence and repeater towers in mossel bay, issued by petrosa. IT is targeted at suppliers capable of providing professional security monitoring services. Bidders must complete a mandatory two-phase online supplier registration process to be eligible.
Key Requirements
The tender is for alarm monitoring services at the Centre of Excellence and repeater towers in Mossel Bay.
Bidders must complete a two-phase online registration: Phase 1 on the CSD website and Phase 2 on the PetroSA supplier portal.
Local suppliers must provide required BEE information during the PetroSA registration process.
All required supporting documents must be uploaded via the portal's 'Manage Attachments' function with clear descriptions.
A conflict of interest declaration is required as part of the registration.
Submitted registration information will be vetted and verified by PetroSA's Database Administrator.
Suppliers must ensure their accreditation and BEE status are vetted and up-to-date to participate in tenders.
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
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Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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DocumentAHT26929_Scope of Work_ADVERT.pdfReview complete
Description
Source: AHT26929_Scope of Work_ADVERT.pdf
Important Dates
23 Jul
2026
PUBLICATION
Tender Published
Tender was published
04 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PetroSA seeks proposals for alarm monitoring services at the Centre of Excellence and repeater towers in Mossel Bay, Western Cape. The tender must be submitted via an online portal with strict adherence to a 7-step submission process, including acceptance of terms, completion of questionnaires, price and lead time entry, and document attachment. The closing date is August 4, 2026.
PetroSA seeks an accredited security provider for intrusion alarm system installation, monitoring, and maintenance at multiple sites in Mossel Bay, including the Centre of Excellence and repeater towers. The system must be remotely monitored 24/7, with site-specific requirements.
This document outlines PetroSA's two-phase supplier registration process for a tender involving alarm monitoring at the Centre of Excellence and repeater towers in Mossel Bay. It is not the tender specification itself, but a mandatory pre-qualification procedure for suppliers wishing to participate in PetroSA tenders. The closing date for the tender is August 4, 2026.
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Bid-ready summary
PetroSA requires an accredited SAIDSA and PSIRA-registered security intrusion alarm service provider.
The service involves providing and maintaining a comprehensive electronic security and alarm system for remote monitoring and response.
System components may include intrusion alarms, motion detectors, beam sensors, door/window contacts, panic facilities, and other necessary features.
Tenderers must conduct a site assessment and submit a detailed proposal with findings, gaps, and recommended enhancements.
Installation sites: West Camp (GTL Refinery, Duinzicht Avenue, Mossel Bay), Centre of Excellence (Bill Jeffrey Street, Mossel Bay), Bartelsfontein Reservoir (Herbertsdale Road), Danabaai repeater station (Flora Road, Dana Bay).
Scope includes 24-hour monitoring, alerting PetroSA Security Operational Room, maintenance on a need- and job-card basis, remote arming/disarming per area, outdoor sirens per area, and miscellaneous operational items.
Important Dates
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
Closing date and time: 28 July 2026 at 11:00.
Compulsory Scope Clarification Meeting: 28 July 2026 at 11:00, followed immediately by a site inspection.
Deadline to notify attendance and provide attendee details (names and ID numbers): 27 July 2026 by 14:00.
Contact Information
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
Tender enquiries: Contact Hennie Fortuin in the Tender Office.
eProcurement system support: Call 012 663 8815 or email [email protected] for login issues.
Submission Guidelines
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
All tenders must be submitted via the PetroSA eProcurement system.
You must be registered on the Central Supplier Database (CSD) to access the full tender documentation.
If you have a MAAA CSD registration number and receive email notifications from PetroSA Procurement, you are already registered.
If you are not registered, click 'Not Registered Yet' on the system and follow the registration guide.
For login problems, contact the call center at 012 663 8815 or email [email protected].
Returnable documents are required; ensure all specified forms are completed and submitted.
Evaluation Criteria
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
Must be registered on CSD with MAAA registration number, accredited by South African Intruder Detection Association (SAIDSA), and PSIRA-registered. Must attend compulsory scope clarification meeting and site inspection.
Technical Specifications
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
Service Provider must be accredited with SAIDSA and registered with PSIRA.
Provide and maintain a comprehensive electronic security and alarm system for remote monitoring and response.
System must include intrusion alarms, motion detectors, beam sensors, door/window contacts, panic facilities, and other necessary features.
Tenderers must conduct a site assessment of existing security systems and submit a detailed proposal with findings, gaps, and recommended enhancements.
Installation sites: West Camp (GTL Refinery, Duinzicht Avenue, Mossel Bay), Centre of Excellence (Bill Jeffrey Street, Mossel Bay), Bartelsfontein Reservoir (Herbertsdale Road), Danabaai repeater station (Flora Road, Dana Bay).
Scope of Work:
24-hour monitoring of the alarm system.
Alert PetroSA Security Operational Room of any alarm intrusions for indoor and outdoor sites.
Provide maintenance and support on a need- and job-card basis.
Each area must have remote arming/disarming capability (remote control, keypad, or other method).
Each area must have an outdoor siren.
Include any miscellaneous items needed for system operation.
Quality Management
Source: AHT26929_Scope of Work_ADVERT.pdf
Tenderers must assess the existing security system's adequacy, condition, and suitability.
Submit a detailed proposal outlining findings, identifying gaps or deficiencies, and recommending enhancements or upgrades for a fit-for-purpose solution.
Proposal must clearly describe proposed improvements, associated benefits, and any additional equipment or services required.
Compliance Requirements
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
Must have a CSD registration number.
Must be registered on the Central Supplier Database (CSD).
If not registered, must complete registration via the eProcurement system.
Section
Source: AHT26929_Scope of Work_ADVERT.pdf (RFP)
For eProcurement system login problems: Contact call center at 012 663 8815 or email [email protected].
For tender enquiries: Contact Hennie Fortuin in the Tender Office at +27 (0)21 929-3211 or [email protected].
For login assistance with Phase 2 (PetroSA registration), contact support: Phone 012 663 8815, Email [email protected].
For general tender enquiries or to advise on accreditation/BEE status, contact PetroSA: Phone 021 928 4731. Speak to the Tender Consultant whose contact details are on the online tender.
Submission Guidelines
Source: Supplier Self Registration.pdf (unknown)
Returnable Documents:
Required documents must be attached during the online registration process.
Use the 'Manage Attachments' function to upload documents.
For each document, provide a description (e.g., BEE certificate 2018) before uploading.
When uploading multiple documents, click 'Clear' before each new upload.
Documents are saved once uploaded and can be viewed at the bottom of the screen.
The registration process is completed online via the PetroSA supplier portal.
Returnable Documents
Source: Supplier Self Registration.pdf (unknown)
A list of required documents is displayed where applicable.
Use 'Manage Attachments' to attach documents.
For each document, provide a description, upload, and save.
Clear the field before uploading multiple documents.
Saved documents are visible at the bottom of the screen.
Evaluation Criteria
Source: Supplier Self Registration.pdf (unknown)
Suppliers must be registered on the National Central Supplier Database (CSD). They must complete PetroSA's specific supplier registration process, providing valid BEE information and all required documentation. Suppliers must also declare any conflict of interest.
Technical Specifications
Source: Supplier Self Registration.pdf (unknown)
The tender involves alarm monitoring at the Centre of Excellence and repeater towers in Mossel Bay.
No specific technical specifications are provided in the registration document.
Compliance Requirements
Source: Supplier Self Registration.pdf (unknown)
Suppliers must complete a two-phase online registration process: Phase 1 (CSD) and Phase 2 (PetroSA).
Local suppliers must complete required BEE information in Step 6 of the PetroSA registration wizard.
A conflict of interest declaration is required in Step 7 of the PetroSA registration wizard.
Submitted information will be vetted and verified by the Database Administrator.
Suppliers must ensure their accreditation and BEE status are up-to-date and vetted to participate in tenders.
Requirements
Source: Supplier Self Registration.pdf (unknown)
Suppliers must complete a two-phase registration: Phase 1 (CSD) and Phase 2 (PetroSA).
Updating of information is required.
Follow the 7-step registration wizard in the PetroSA portal.
Complete all mandatory fields; steps turn green upon completion.
Local suppliers must provide BEE information in Step 6.
Save information at each step.
Declare conflict of interest in Step 7.
Submitted information will be vetted by the Database Administrator.
For general tender enquiries: Contact PetroSA on 021 928 4731 and advise the Tender Consultant.
RFQHOW TO SUBMIT A TENDER OR QUOTATION.pdfReview complete
Contact Information
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Contact person details are displayed on the top screen of each step in the tender portal, but no specific contact information is provided in the document.
Submission Guidelines
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Submit electronically via the PetroSA tender portal.
Follow the 7-step process: log in, accept terms, view attachments, complete questionnaires, enter price and lead time, attach documents, submit.
Ensure you open all attached documents before proceeding; the system blocks progress otherwise.
Complete the tender questionnaire (Step 4) and submit your response.
On Step 5, enter your price in the 'Response Price' field and lead time in the 'Lead Time' field, then save.
Attach required documents in Step 6: provide a description, sequence number, and upload the file.
Final submission is in Step 7: highlight the tender and click 'Submit Tender'.
After submission, you can view and export a Supplier Submission Report.
Critical: If you change your price after submission, you must resubmit the entire tender; failure to resubmit means no tender is on record as the original is cancelled.
Returnable Documents
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
No specific returnable documents are listed; the process focuses on electronic submission steps.
You must attach documents in Step 6, providing a description and sequence number for each.
Evaluation Criteria
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
No explicit eligibility criteria are stated in the provided document excerpt. Eligibility would typically be defined in the tender specifications and attachments, which must be accessed in Step 3 of the submission process. General eligibility is implied by the ability to access and comply with the online portal process.
Technical Specifications
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Line item specifications for materials can be viewed by clicking 'View Line Item Specification' before tendering.
A line item specification report can be printed and exported to Word, Excel, or PDF.
Financial Requirements
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf (RFQ)
Enter your price in the 'Response Price' field and lead time in the 'Lead Time' field during Step 5 of the submission.
Be aware that changing your price after submission requires a full resubmission; the original tender is cancelled.
Section
Source: HOW TO SUBMIT A TENDER OR QUOTATION.pdf
The system uses an evaluation criteria questionnaire.
Bidders must complete a tender questionnaire.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.