Supply, delivery & installation of relocatable mobile facilities – 3-Year framework tender in free state

Closing date: 27 November 2026 at 11:00

Briefing session: No briefing session will be conducted.

Validity period: 180 days from closing time.

Bidding procedure enquiries:

• Contact: K Rampai
• Email: [email protected]
• Telephone: 051-4049272 / 063 889 3168

Technical enquiries:

• Contact: Mr. N Mangali
• Email: [email protected]
• Telephone: 051-4041873

Submission address:

Department of Education

Acquisition Management Sub-Directorate

N8 Gateway Office Park, Plot 22

C/O Rudolf Greyling & AW Louw Avenue

Estoire, Bloemfontein, 9301

(Bid box on the outside and left from the doors at Entrance 3)

Submission method: sealed envelope deposited in the bid box before closing date and time.

• Bid box location: Department of Education, Acquisition Management Sub-Directorate, N8 Gateway Office Park, Plot 22, C/O Rudolf Greyling & AW Louw Avenue, Estoire, Bloemfontein, 9301. The bid box is on the outside and left from the doors at Entrance 3.
• The bid number and closing date must be clearly indicated on the sealed envelope.
• Bids must be submitted on the official forms provided; forms must not be re-typed or redrafted.
• Bid documents must be completed in full and thoroughly bound; the department is not responsible for missing pages if not bound.
• Corrections must be made with a single line through the error, signed and dated; correction fluid (Tippex) is not allowed and will invalidate the bid.
• Late bids will not be accepted for consideration and will be returned unopened where practicable.
• Returnable forms (all must be completed and signed):
• SBD 1 (Invitation to Bid): bidder details and signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): not required at this stage; will be issued with each project to panel appointees.
• Attachments required:
• CSD printout report (proof of registration).
• CIDB printout reflecting grading.
• Documentation for functionality evaluation (Annexure B: appointment letters, instruction of work, contractual agreements, purchase orders).
• Documentation as requested in Special Requirements (Annexure A: manufacturer/technology holder evidence, company registration, ID documents).
• Proof of authority to sign (e.g. company resolution) must be submitted.

Evaluation stages:

1. Functionality evaluation (Stage 1):

• Minimum qualifying score: 70 out of 100 points. Bidders scoring below 70 are automatically disqualified.
• The department may request a presentation if the need arises.

2. Price and preference (Stage 2):

• No price evaluation at panel registration stage; pricing is only requested when a Bill of Quantities (BOQ) is issued for individual projects.
• When BOQ is issued, either the 90/10 or 80/20 preference point system applies, depending on the estimated value/lowest acceptable offer.
• The 90/10 system is relevant for this panel because the total estimated value is expected to exceed R50 million over three years.
• Price points: 90 (90/10 system) or 80 (80/20 system).
• Specific goals points: 10 (90/10 system) or 20 (80/20 system).
• Specific goals are based on black ownership (HDI: Race: Black owned):
• 90/10 system: 1%-25% = 2 points, 26%-50% = 5 points, 51%-99% = 8 points, 100% = 10 points.
• 80/20 system: 1%-25% = 5 points, 26%-50% = 10 points, 51%-99% = 15 points, 100% = 20 points.
• Evidence for specific goals: valid original or certified copy of accredited B-BBEE certificate or valid affidavit.
• No joint ventures will be evaluated.
• Bidders on the national list of restricted bidders/suppliers are disqualified.
• Bidders, directors, or members who are persons in the service of the state are disqualified.

Scope: Supply, delivery, and installation of factory-built relocatable mobile facilities, including connection of basic services, and relocation of existing complete and collapsible mobile facilities, including connection of basic services.

• Period: Three years from date of appointment (framework panel).
• CIDB requirement: 6GB and higher.
• Direct manufacturers must hold a valid Agrément South Africa certificate and provide proof of ownership (certified title deed or lease agreement).
• Bidders relying on a manufacturer/technology holder must provide a certified copy of the Agrément South Africa certificate held by that manufacturer/technology holder, a certified copy of the exclusive manufacturing or utilisation agreement, and proof of manufacturing premises.
• Evidence of existing manufacturing or assembly facilities within the Free State: formal declaration; if outside the Free State, a letter of commitment.
• Bidders must indicate job creation: number of additional permanent staff, temporary staff, and whether Free State citizens will be utilised.
• Maximum delivery period: as indicated in specification (not stated in this part).

The department may monitor compliance to the contract after adjudication, including site inspections and requests for documentary proof of compliance with PFMA and relevant legislation.

Pricing is not required at panel registration stage.

• When a Bill of Quantities (BOQ) is issued for individual projects, pricing will be evaluated under the 90/10 or 80/20 preference point system.
• Price points: 90 (90/10) or 80 (80/20).
• Specific goals points: 10 (90/10) or 20 (80/20).
• The lowest acceptable offer determines the applicable preference point system.

Pricing: Not applicable at this stage. No prices are required for panel registration.

• When a Bill of Quantities (BOQ) is issued for individual projects, pricing will be evaluated under the 90/10 or 80/20 preference point system.
• Payment: Payments will be made within 30 days of receipt of all required documentation, correct in every respect, as prescribed by PFMA.
• No bid security, bonds, or guarantees are stated in this part of the document.

Mandatory registrations:

• Central Supplier Database (CSD) registration is compulsory; CSD printout report must be attached.
• CIDB grading: 6GB and higher; CIDB printout reflecting grading must be attached.
• SARS tax compliance: submit a unique personal identification number (PIN) or a printed TCS certificate; if no TCS PIN but registered on CSD, provide CSD number.
• Company registration: certified copy of company registration certificate (CK1/CK2, trust deed, MOI, certificate of incorporation, partnership agreement, etc.) and ID documents of directors/owners.
• B-BBEE: not required at this stage; SBD 6.1 will be issued with each project for preference points.
• Local content: bidders are encouraged to use local production and local content.
• No joint ventures will be evaluated.
• Bidders must comply with labour legislation and other relevant legislation.
• Bidders must not be persons in the service of the state, nor have directors/members in the service of the state.
• Bidders on the national list of restricted bidders/suppliers are disqualified.

Contract period: Three years from date of appointment.

• Successful bidders must sign a contract with the department (SBD 7).
• The department may terminate the contract in whole or in part if the supplier or its representatives engage in corrupt or fraudulent practices.
• The department may monitor compliance after adjudication, including site inspections and requests for documentary proof.
• Where services involve minimum wages per sectoral wage determination, the department may request copies of payslips.
• False information or deviation from bid conditions may result in termination of contract prior to expiry.
• The General Conditions of Contract (GCC) apply; available on the National Treasury website.

Functionality: minimum 70 out of 100 points to qualify.

• Price and preference: evaluated only when BOQ is issued; 90/10 or 80/20 system applies.
• No joint ventures evaluated.
• Bidders on restricted list or in service of the state are disqualified.