Supply and delivery of two (2) rrams operational vehicles: one (1) double cab bakkie and one (1) hatchback

Advertisement: Friday, 13 November 2026

Closing date and time: Friday, 27 November 2026 at 12:00

Last day for written enquiries: Tuesday, 24 November 2026 at 12:00

Last day for issue of addenda: Wednesday, 25 November 2026

Tender validity: 90 days from closing, until Thursday, 25 February 2027

Technical enquiries

• Contact: Mr. Brian Lehlekiso
• Email: [email protected]
• Telephone: 057 108 5000

Supply chain management enquiries

• Contact: Mr. Malemoha Macholo
• Role: Acting Supply Chain Manager
• Email: [email protected]
• Telephone: 057 108 5000

Written enquiries must reach LDM by Tuesday, 24 November 2026 at 12:00.

Submission address

LDM Tender Box (main entrance)

Corner Jan Hofmeyr and Tempest Road

Welkom, 9460

Delivery address

LDM Offices

Corner Jan Hofmeyr and Tempest Road

Welkom, 9460

Postal address

P.O. Box 2163

Welkom, 9460

Submission method

• Hand delivery or courier into the LDM Tender Box only. Emailed, faxed or telegraphic bids will not be considered.
• Address: LDM Tender Box, main entrance, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460.
• Copies: one (1) original, fully completed and signed, in a sealed envelope endorsed with the tender number and title.
• Courier deliveries: the tender description must appear on the delivery note or packaging and the courier must place the bid in the tender box.
• Closing: Friday, 27 November 2026 at 12:00.

Completion rules

• Complete and sign in black ink; original signatures only, copies of signatures are not accepted.
• Pencil entries are not accepted. Correction fluid or tape may not be used; mistakes must be crossed out in ink, initialled and corrected alongside.
• The complete original document must be returned; missing, retyped or altered pages disqualify the bid.
• Prices in South African Rand, VAT inclusive where the bidder is a registered VAT vendor.

Returnable schedules (all mandatory unless marked)

• MBD 1 Invitation to Bid: bidder, contact and price details, signed as the offer cover page.
• MBD 4 Declaration of Interest: discloses whether any director, shareholder or connected person is employed by the state.
• MBD 6.1 Preference Points Claim: claims the specific goal points.
• MBD 8 Declaration of Bidder's Past SCM Practices.
• MBD 9 Certificate of Independent Bid Determination: certifies the price was set without collusion.
• R1 Form of Offer and Acceptance.
• R2 Authority for Signatory: board resolution or power of attorney authorising the signatory.
• R7 Proof of good standing on municipal accounts.
• R8 Joint venture agreement, with percentage participation and lead partner (if applicable).
• R9 Brochures, detailed data sheets, warranty and service plan for each vehicle.
• R10 Proof of dealership, RMI and MIBCO registration, and the accredited service workshop.
• R11 Schedule of previous supply of vehicles.
• R12 Indemnity and liability undertaking.
• R13 Record of addenda.
• R14 Banking details.
• R15 Proof of black ownership (B-BBEE certificate or sworn affidavit).
• R16 CSD report and tax compliance.
• R17 Company profile.
• C1.3 and C1.4 specification compliance schedules, and C2.2 Pricing Schedule.

Disqualification risks

• Bids received after the closing time, placed in the wrong tender box, or delivered to another venue.
• Any returnable schedule left unsigned, incomplete or omitted.
• A bid covering only one of the two vehicles.
• More than one bid from the same company, its directors or shareholders, whether as sole bidder or joint venture partner; all such bids are disqualified.
• Bids from persons in the service of the state.

Three-stage evaluation; only bids passing a stage proceed to the next.

Stage 1 — Mandatory (responsiveness), pass/fail

• CSD registration with a summary report not older than 30 days.
• Tax compliant status: SARS TCS PIN or CSD tax status.
• Completed and signed MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9.
• Completed and signed Form of Offer and Acceptance (R1) and Pricing Schedule (C2.2), both items priced with lead time stated.
• Municipal accounts in good standing, not in arrears for more than 90 days, for the bidder and each joint venture partner or director.
• Authority for the signatory (R2).
• Signed joint venture agreement (R8), if applicable.
• Acknowledgement of all addenda (R13).
• One bid per company only.
• Bids must cover both vehicles.

Stage 2 — Special conditions and technical compliance, pass/fail, not scored

• Registered motor dealership for the makes of both vehicles offered, proven by a dealer certificate or letter from the manufacturer or importer.
• Valid RMI membership certificate.
• Valid MIBCO registration certificate or letter of good standing.
• Accredited service and maintenance workshop for the makes offered, located within the Lejweleputswa District.
• Make and model of each vehicle stated, with a brochure and detailed manufacturer's data sheet for the specific model.
• Every line of the Item 1 and Item 2 specification schedules and the general requirements marked YES with the offered value stated and supported by the brochure or data sheet.
• Proof of the manufacturer's warranty and service plan for each vehicle.
• Delivery lead time stated, not exceeding ten (10) calendar days from the official order.

Stage 3 — Price and specific goals, 80/20 preference point system (estimated value below R50 million)

• Price: 80 points. Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), using the combined Total Tendered Amount for Items 1 and 2 including VAT and on-road costs, less any unconditional discount.
• Specific goals: 20 points.
• Black ownership: 10 points. 100% black ownership = 10; 75–99% = 9; 60–74% = 7; 51–59% = 6; 10–50% = 1; below 10% or not proven = 0. Proof: valid B-BBEE certificate or sworn affidavit showing the percentage of black ownership, plus the CSD ownership report.
• Locality: 10 points. Business premises within the Lejweleputswa District = 10; elsewhere in the Free State = 6; elsewhere in South Africa = 4; outside South Africa = 0. Proof: municipal rates and services account in the bidder's name, not in arrears for more than 90 days, or a lease agreement with the owner's up-to-date account. Virtual offices are not accepted.
• Failing to submit the required proof means the points are not claimed; the bid is not disqualified for that reason alone.

Award

• Awarded to the highest total points for price and specific goals, subject to Regulation 4(4) of the Preferential Procurement Regulations, 2022 and the LDM SCM Policy.
• One contract for both vehicles; the contract will not be split.
• Before award, LDM verifies CSD, tax, municipal accounts and Register for Tender Defaulters status, and may conduct a risk assessment, dealership and workshop inspection, and reference checks.

Scope

• Supply and delivery of two (2) new RRAMS operational vehicles for the Rural Roads Asset Management Systems programme, used for road inventory and condition data collection, traffic counts, site inspections and project oversight across Matjhabeng, Masilonyana, Nala, Tswelopele and Tokologo.
• Item 1: one (1) double cab bakkie, diesel, white, four doors.
• Item 2: one (1) hatchback, petrol, white, four doors, five seats.
• Both vehicles must be new, unused, current models, registered in the name of Lejweleputswa District Municipality, licensed, fitted with number plates and roadworthy. No branding is required.
• Delivery to the LDM Offices, Corner Jan Hofmeyr and Tempest Road, Welkom, during office hours 08:00 to 15:30, Monday to Friday, by prior arrangement.
• Delivery lead time: stated by the bidder, not exceeding ten (10) calendar days from the official order.

Item 1 — double cab bakkie specification

• Engine capacity: 1.6 – 2.0 litres
• Rated power: 80 – 120 kW at 2 600 – 3 600 r/min
• Torque: 200 – 360 Nm at 1 400 – 2 800 r/min
• Top speed: 160 – 260 km/h
• Fuel tank: 60 – 80 litres
• CO2 emissions: 160 – 220 g/km
• Length: 4 950 – 5 370 mm; width: 1 750 – 1 950 mm; height: 1 795 – 1 815 mm
• Tare mass: 1 800 – 2 200 kg
• Load box: length 1 500 – 1 600 mm, width 1 550 – 1 600 mm, depth 450 – 500 mm
• Transmission: manual or automatic
• Warranty: 5 years / 120 000 km; service plan: 5 years / 90 000 km

Item 2 — hatchback specification

• Engine capacity: 1.0 – 1.4 litres
• Rated power: 50 – 80 kW at 5 000 – 6 000 r/min
• Torque: 110 – 130 Nm at 4 000 – 5 000 r/min
• Top speed: 160 – 240 km/h
• Fuel tank: 30 – 60 litres
• CO2 emissions: 95 – 140 g/km
• Length: 3 800 – 4 000 mm; width: 1 700 – 1 750 mm; height: 1 500 – 1 600 mm
• Gross vehicle mass: 1 300 – 1 500 kg
• Transmission: manual or automatic
• Warranty: 5 years / 100 000 – 200 000 km; service plan: 4 years / 40 000 – 60 000 km

General requirements for both vehicles

• Owner's manual, service book or service plan documents and two keys or remotes.
• Driver and front passenger airbags; seat belts for all seats; ABS with electronic brake-force distribution.
• Alarm, transponder immobiliser, central or auto-locking doors, smash-and-grab film on side windows.
• Air conditioner, seat covers on all seats, front and rear rubber floor mats, spare wheel, jack and wheel spanner.
• Roadside assistance for at least the duration of the warranty.
• Service intervals not exceeding 15 000 km.
• Guaranteed mobility (courtesy or replacement vehicle) during warranty repairs or a service exceeding one working day, for the duration of the warranty.
• Accredited service workshop for the makes offered within the Lejweleputswa District.

Inspection and acceptance

• Each vehicle is inspected on delivery against the specification, compliance schedule and brochure or data sheet; a non-compliant vehicle is rejected and must be removed and replaced at the supplier's cost and risk.
• Delivery is complete only once the vehicle is accepted, the delivery note is signed by an authorised LDM official, and the registration certificate, licence disc, service plan and warranty documents, owner's manual and keys are handed over.

Key performance indicators

• Delivery of each vehicle at the LDM Offices in Welkom, fully registered, licensed and fitted with the required accessories, within the tendered lead time.
• Compliance of the delivered vehicle with the specification and the model tendered.
• Quality of after-sales service, including warranty repairs, service plan servicing and roadside assistance.
• Where a KPI is not met, LDM issues written notice; if satisfactory reasons are not provided within the stated period, the contract may be cancelled and the supplier restricted on the National Treasury database of restricted suppliers.

Pricing Schedule (Part C2.2) — both items must be priced.

• Item 1: double cab bakkie as specified, plus on-road costs (registration, licensing, number plates).
• Item 2: hatchback as specified, plus on-road costs.
• Each item shows the rate excluding VAT, the amount excluding VAT, any unconditional discount as a percentage, VAT at 15%, and the total including VAT.
• Delivery lead time in calendar days must be stated for each item, not exceeding ten (10) days from the official order.
• The combined Total Tendered Amount for Items 1 and 2 including VAT is carried to the Form of Offer (R1) and MBD 1 and is used for evaluation.
• Firm prices only; prices must include delivery, on-road costs and all accessories.
• Complete in non-erasable black ink; no correction fluid or tape, and any alteration must be crossed out in ink and initialled.

Pricing

• Firm prices only; non-firm prices will not be considered. Prices remain fixed for the tender validity period and the contract, with no escalation or exchange-rate adjustment.
• Prices must include delivery to the LDM Offices in Welkom, all on-road costs (registration in LDM's name, licensing and number plates) and all accessories. No other costs will be paid.
• Both items must be fully priced, including lead time in calendar days. Evaluation uses the combined Total Tendered Amount for Items 1 and 2.
• VAT at 15% applies to registered VAT vendors; non-vendors must not add VAT.
• Any unconditional discount must be stated as a percentage; conditional discounts are disregarded for evaluation.

Payment

• No deposit or advance payment will be made.
• A tax invoice is submitted per vehicle after acceptance, supported by the signed delivery note and a copy of the registration certificate in LDM's name.
• Payment within thirty (30) days of receipt of a correct invoice, by electronic transfer into the supplier's bank account in the legal name on the CSD.
• Invoices must comply with the VAT Act, 1991 and reflect LDM's VAT registration number 4000791642.

Penalties

• Late delivery: 0.1% of the delivered price of the delayed vehicle (including VAT) per calendar day of delay, capped at 10% of that price, after which LDM may terminate the contract.

Risk and insurance

• Until acceptance, the supplier bears full responsibility and liability for loss of or damage to the vehicles in its possession, including theft and fire.
• The supplier must hold appropriate insurance, including on-premises liability cover, and provide proof on request.

Eligibility

• Registered on the Central Supplier Database (CSD), with a CSD summary report not older than 30 days.
• Tax compliant: SARS TCS PIN or CSD tax status. Joint ventures, consortia and sub-contractors must each submit a separate TCS PIN or CSD number.
• Municipal accounts in good standing, not in arrears for more than 90 days, for the bidder and each joint venture partner or director.
• No bid accepted from persons in the service of the state.
• One bid per company, including its directors and shareholders, whether as sole bidder or partner in one joint venture.

Special conditions (Stage 2, pass/fail)

• Registered motor dealership (franchised or accredited dealer) for the makes of both vehicles offered.
• Valid RMI (Retail Motor Industry Organisation) membership.
• Valid MIBCO (Motor Industry Bargaining Council) registration or letter of good standing.
• Accredited service and maintenance workshop for the makes offered, located within the Lejweleputswa District.

B-BBEE and specific goals

• Black ownership points require a valid B-BBEE certificate from a SANAS-accredited agency or a sworn affidavit showing the percentage of black ownership, plus the CSD ownership report.
• Locality points require a municipal rates and services account in the bidder's name for its business premises, not in arrears for more than 90 days, or a lease agreement with the owner's up-to-date account. Virtual offices are not accepted.
• A joint venture must submit a consolidated B-BBEE certificate showing its percentage of black ownership to claim black ownership points.

Joint ventures

• Each party must submit its own CSD report, tax compliance PIN, MBD 4, MBD 8, MBD 9 and proof of municipal account good standing.
• A signed joint venture agreement showing each partner's percentage participation and the lead partner must be attached to R8.
• The Stage 2 special conditions must be met by the lead partner.

False disclosure

• If information submitted to claim preference points is later found to be false, the bidder is liable for the additional cost incurred by LDM as a result.

Evaluation runs in three sequential stages, and only bids that pass a stage proceed.

• Stage 1: mandatory responsiveness requirements, pass or fail.
• Stage 2: special conditions and technical compliance, pass or fail and not scored; every requirement must be met for both vehicles.
• Stage 3: 80/20 preference point system, with price carrying 80 points and specific goals 20 points.
• One award is made for both vehicles, evaluated on the combined total tendered amount.