Hygienic cleaning service for orbit tvet college — four sites (brits, mankwe, rustenburg, central office), 36 months

ORBIT TVET College is outsourcing hygienic cleaning across its four sites — Brits, Mankwe, Rustenburg and the Central Office — for 36 months.

• The service covers rental, installation, consumable refill and maintenance of hygienic equipment in toilets and washrooms.
• The College aims to meet its duty under section 8(1) of the Occupational Health and Safety Act, 1993 to provide a safe, healthy environment for staff, students and visitors.
• Waste disposal must be handled by a registered professional body.
• Bidders must demonstrate the capacity and accreditation to deliver the service.
• Late submissions are excluded from the competitive process.

Closing

• 04 December 2026 at 11:00.

Tender issue

• 06 November 2026.

Enquiry cut-off

• Written enquiries received after 14:00 on 20 November 2026 will not be answered.

Compulsory briefing

• None. No compulsory briefing or site visit will be held.

Bid validity

• 90 days from the closing date.

Bidding procedure enquiries

• Contact: Mr C Chaauke, Supply Chain Manager
• Telephone: 014 597 5515
• Email: [email protected]

Technical enquiries

• Contact: Mr MC Sebopelo
• Telephone: 014 597 5500
• Email: [email protected]

Submission address

ORBIT TVET College – Central Office

Cnr Fatima Bhayat and Bosch Street

Rustenburg, 0299

Service sites

• Brits Campus
• Mankwe Campus
• Rustenburg Campus
• Central Office, Rustenburg

Submission method

• Hard-copy submission only. No emailed or telephoned bids will be accepted.
• Place the completed original bid in a sealed envelope marked with the tender number and title.
• Deposit in the tender box at the security gate.

Submission address

ORBIT TVET College – Central Office

Cnr Fatima Bhayat and Bosch Street

Rustenburg, 0299

Closing

• 04 December 2026 at 11:00. Late bids are rejected.

Bid validity

• 90 days from the closing date.

Returnable forms and documents

• SBD 1 (Invitation to Bid): signed cover offer.
• SBD 3.1 (Pricing Schedule – Firm Prices): total price inclusive of 15% VAT; only firm prices accepted.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with evaluation staff.
• SBD 6.1 (Preference Points Claim Form): must be signed whether or not points are claimed.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): signed declaration.
• SBD 9 (Certificate of Independent Bid Determination): signed declaration against collusion.
• SBD 7 contract form: completed by the successful bidder.
• B-BBEE status level verification certificate or sworn affidavit.
• Proof of authority to sign (e.g. company resolution).

Completion rules

• Complete in black ink; typed bids are not accepted.
• No correction fluid. Strike out changes and sign next to each one.
• Certified copies must carry an original certification stamp, be dated, and be no older than six months. Copies of certified documents are rejected.

Disqualification risks

• Any returnable form missing, incomplete or unsigned.
• Late submission.
• Bid not submitted on the official forms issued by the College.
• Any attempt to influence the adjudication outcome.

Stage 1 — Functionality (pre-qualification)

• Minimum qualifying score: 70 out of 100. A bid scoring below 70 is non-responsive and disqualified.

Functionality criteria and weights

• Reference letters from current or previous cleaning-industry clients, with contact names and telephone numbers or email addresses: 30 points.
• Less than 1 year: 0
• 1 to 2 years: 5
• 3 to 4 years: 15
• 5 to 6 years: 30
• Outline of how services will be rendered, chemicals to be used and equipment available: 10 points (chemicals 5, equipment 5, both 10).
• Current health and safety files for cleaning services: 5 points.
• Skills profile of the cleaning supervisor and staff, showing First Aid or Firefighting skills: 5 points.
• Accreditation certificate with the National Contract Cleaners Association (NCCA): 20 points.
• Proposal for service continuity during labour strike, disruption or staff shortage: 5 points.
• Proposed job descriptions for supervisor and staff: 5 points.
• Proof of financial capacity (bank rating A and B) not older than 3 months: 20 points.
• Total: 100 points.

Stage 2 — Price and preference (80/20 system)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Points for price and specific goals are added and rounded to two decimal places. The highest-scoring bidder may be selected for award.

Specific goals scoring

• Black people: 3 points (verified by CSD report).
• Women: 3 points (CSD report).
• Persons with disability: 2 points (original or certified certificate or confirmation of disability status).
• B-BBEE: 5 points (B-BBEE certificate or affidavit).
• Youth aged 35 or younger: 2 points (CIPC, CSD or B-BBEE evidence).
• Enterprise location: 5 points — 5 for a North West municipality, 3 for elsewhere in North West, 0 outside North West (recent municipal account or local authority letter, not older than 3 months).
• Total: 20 points.
• No documentary proof means zero points for that goal. Points are allocated by percentage ownership per goal.

Scope

• Supply, installation, refill of consumables and maintenance of rental hygienic equipment at four ORBIT TVET College sites over 36 months.
• All equipment is supplied on rental.
• Waste disposal must be carried out by a registered professional body.

Equipment per site (total units)

Rustenburg Campus

• She-bins (550 × 160 × 510 mm, 23 litres): 64
• Paper cabinet auto: 34
• Paper towel slimrolls (475 × 235 × 410 mm): 34
• She-bin bag holder: 56
• Sanitary bins: 64
• Seat wipes dispenser: 35
• Auto sanitiser dispenser/foam (210 × 85 × 140 mm): 35
• Hands-free wall-mounted sanitiser dispenser: 113
• Urinal auto sanitiser: 31
• Toilet roll holder (3 rolls): 93
• Auto janitor dispenser (260 × 80 × 120 mm): 42

Brits Campus

• She-bins: 48
• She-bin bag holder: 48
• Paper cabinet auto: 19
• Paper towel slimrolls: 19
• Sanitary bins: 48
• Auto sanitiser dispenser/foam: 61
• Seat wipes dispenser: 39
• Urinal auto sanitiser: 21
• Hands-free wall-mounted sanitiser dispenser: 140
• Toilet roll holder (3 rolls): 24
• Auto janitor dispenser: 27

Mankwe Campus

• She-bins: 107
• She-bin bag holder: 107
• Paper cabinet auto silver: 30
• Paper towel slimrolls: 29
• Sanitary bins: 107
• Seat wipes dispenser: 13
• Auto sanitiser dispenser/foam: 95
• Urinal auto sanitiser: 30
• Toilet roll holder (3 rolls): 516
• Hands-free wall-mounted sanitiser dispenser: 347
• Auto janitor dispenser: 92

Central Office

• She-bins: 6
• She-bin bag holder: 6
• Paper cabinet auto: 6
• Paper towel slimrolls: 6
• Sanitary bins: 6
• Seat wipes dispenser: 6
• Auto sanitiser dispenser/foam: 6
• Urinal auto sanitiser: 5
• Hands sanitiser (mounted): 7
• Toilet roll holder (3 rolls): 8
• Auto janitor dispenser: 6

Monthly consumables and services per site

Brits Campus

• Air fresheners: 50
• Seat wipes (100): 40
• Slimroll paper: 0
• 1-ply toilet paper ×48: 96
• 2-ply toilet paper ×48: 25
• Auto sanitiser refill 400 ml: 50
• Deo blocks (kg): 10
• Deep clean urinals: 21
• Deep clean toilets: 50
• Deep clean hand basins: 30
• Deep clean showers: 4

Central Office

• Air fresheners: 6
• Seat wipes (100): 0
• Slimroll paper: 10
• 1-ply toilet paper ×48: 6
• 2-ply toilet paper ×48: 8
• Auto sanitiser refill 400 ml: 5
• Deo blocks (kg): not stated
• Deep clean urinals: 5
• Deep clean toilets: 8
• Deep clean hand basins: 12
• Deep clean showers: 0

Mankwe Campus

• Air fresheners: 139
• Seat wipes (100): 92
• Slimroll paper: 30
• 1-ply toilet paper ×48: 486
• 2-ply toilet paper ×48: 13
• Auto sanitiser refill 400 ml: 95
• Deo blocks (kg): 100
• Deep clean urinals: 30
• Deep clean toilets: 516
• Deep clean hand basins: 50
• Deep clean showers: 481

Rustenburg Campus

• Air fresheners: 50
• Seat wipes (100): 50
• Slimroll paper: 0
• 1-ply toilet paper ×48: 35
• 2-ply toilet paper ×48: 34
• Auto sanitiser refill 400 ml: 34
• Deo blocks (kg): 20
• Deep clean urinals: 31
• Deep clean toilets: 50
• Deep clean hand basins: 35
• Deep clean showers: 0

Weekly services per site

Brits Campus

• She-bins: 48
• Deep clean logo mat: 0
• Hands sanitiser foam: 48
• Sanitiser hand alcohol 80% refill 800 ml: not stated
• She-bin bags: not stated

Central Office

• She-bins: 5
• Deep clean logo mat: 1
• Hands sanitiser foam: 5
• Sanitiser hand alcohol 80% refill 800 ml: not stated
• She-bin bags: not stated

Mankwe Campus

• She-bins: 107
• Deep clean logo mat: 0
• Hands sanitiser foam: 347
• Sanitiser hand alcohol 80% refill 800 ml: 107
• She-bin bags: not stated

Rustenburg Campus

• She-bins: 64
• Deep clean logo mat: 0
• Hands sanitiser foam: 64
• Sanitiser hand alcohol 80% refill 800 ml: not stated
• She-bin bags: not stated

Product submission

• Bidders must specify each product and its full specifications and attach a colour photograph of the proposed hygienic cleaning materials.
• Copying the specification and merely stating compliance is not acceptable.

Experience

• At least three years' experience in hygienic cleaning services, presented in the business profile.
• Reference letters from current or previous cleaning-industry clients, with contact names and telephone numbers or email addresses.
• Reference letters showing experience in supply and delivery services.

Accreditation

• NCCA accreditation certificate (20 functionality points).
• SANAS certification for the products to be supplied.

Supplier arrangements

• A bidder who is not the manufacturer must submit a signed letter from the manufacturer, retailer or supplier confirming a firm supply arrangement and lead time, plus SANAS certification for the products.

Staff

• Skills profile for the cleaning supervisor and staff, showing First Aid or Firefighting skills.
• Proposed job descriptions for the supervisor and staff.

Pricing form

• SBD 3.1 Pricing Schedule – Firm Prices (Services).
• Only firm prices are accepted; non-firm prices and exchange-rate variations are rejected.
• Where different delivery points affect pricing, a separate schedule is required for each point.

Amount

• State the total inclusive of 15% VAT in figures and in words.
• The amount in words prevails if figures and words differ.

Signature

• The pricing schedule must be signed by an authorised person; failure to complete and sign invalidates the tender.
• Proof of authority to sign (e.g. company resolution) must accompany the bid.

Pricing

• SBD 3.1 firm-price schedule only. Non-firm prices and exchange-rate variations are not accepted.
• Quote the total inclusive of 15% VAT, in figures and words. The amount in words prevails on discrepancy.
• No price adjustments are accepted after submission.
• Counteroffers are not considered and nullify the offer.

Financial capacity

• Proof of financial capacity with bank rating A and B, not older than 3 months from the closing date.
• Latest audited annual financial statements or other proof of financial capacity.
• The College may request further documentation to prove financial capacity.

Tender document fee

• R50.00 non-refundable, payable only if the National Treasury website is not working and documents are collected at the College.

Contract

• Duration: 36 months.
• Service must be operational within 30 days of award.
• The College may terminate on one month's written notice.
• The College is not obliged to award to the lowest bidder.

Mandatory eligibility documents (any missing item disqualifies the bid)

• Valid certified CIPC registration documents.
• Valid tax compliance status certificate with SARS PIN.
• Valid certified B-BBEE certificate or sworn affidavit (for preference points).
• Certified copies of directors' identity documents.
• Certificate of Good Standing from the Compensation Commissioner.
• Proof of business address: lease agreement or municipal account in the company's name.
• Valid public liability insurance cover.
• Waste removal licence to transport sanitary waste (hazardous material).
• SANAS certification for the products to be supplied.
• Central Supplier Database (CSD) registration and summary report.
• Company profile.

Additional documents

• If not the manufacturer: signed letter from the manufacturer, retailer or supplier confirming a firm supply arrangement and lead time, plus SANAS certification for the products.
• Reference letters showing experience in supply and delivery services.
• NCCA accreditation certificate.
• Three years' experience in hygienic cleaning services, presented in the business profile.

Statutory compliance

• Occupational Health and Safety Act and Regulations.
• National Environmental Management: Waste Act and Regulations.
• Local municipal by-laws.

B-bbee

• B-BBEE certificate or sworn affidavit required to claim the 5 preference points.
• EMEs and QSEs may submit a sworn affidavit.

Exclusions

• Bidders in the service of the state, and companies with directors or members in state service, are not eligible.
• Companies deregistered or blacklisted on the National Treasury database, and their linked directors or owners, are excluded.

Certification standard

• Copies must carry an original certification stamp, be dated, and be no older than six months. Copies of certified documents are rejected.

Statutory framework

• Compliance with the Occupational Health and Safety Act, 1993 and its Regulations is required.
• Compliance with the National Environmental Management: Waste Act and Regulations is required.
• Compliance with local municipal by-laws is required.

Bid evidence

• Current health and safety files for cleaning services must be submitted; this carries 5 functionality points.
• The cleaning supervisor and staff must show First Aid or Firefighting skills; this carries 5 functionality points.

Waste

• Disposal of sanitary waste must be by a registered professional body, supported by a licence to transport hazardous sanitary waste.

Waste handling

• Disposal of sanitary waste must be carried out by a registered professional body.
• A waste removal licence to transport sanitary waste (hazardous material) must be submitted with the bid.
• Compliance with the National Environmental Management: Waste Act and Regulations and local municipal by-laws is required.

Contract duration

• 36 months.

Mobilisation

• Service must be operational within 30 days of award.

Pricing

• No price adjustments after bid submission.
• Counteroffers are not accepted and nullify the offer.

Termination

• The College may terminate on one month's written notice.

Award

• The College may amend specifications before closing, award the whole or part of the bid to one or more providers, adjust quantities before award, or cancel the bid.
• The College is not obliged to award to the lowest bidder.

Conduct

• Any attempt to influence the adjudication process disqualifies the entire bid.
• Enquiries must be in writing.

Exclusions

• Deregistered and blacklisted companies, including linked directors or owners, are not considered.

Functionality pre-qualification

• Minimum score: 70 out of 100. Below 70 is non-responsive and disqualified.

Functionality scoring

• Client reference letters in the cleaning industry, with contactable references: 30 points (less than 1 year 0; 1–2 years 5; 3–4 years 15; 5–6 years 30).
• Service outline covering chemicals and equipment: 10 points (chemicals 5, equipment 5, both 10).
• Current health and safety files: 5 points.
• Supervisor and staff skills profile with First Aid or Firefighting: 5 points.
• NCCA accreditation certificate: 20 points.
• Labour-strike, disruption or staff-shortage continuity proposal: 5 points.
• Job descriptions for supervisor and staff: 5 points.
• Proof of financial capacity (bank rating A and B, not older than 3 months): 20 points.

Price and preference (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals

• Black people: 3 points (CSD report).
• Women: 3 points (CSD report).
• Persons with disability: 2 points (certificate or confirmation).
• B-BBEE: 5 points (B-BBEE certificate or affidavit).
• Youth aged 35 or younger: 2 points (CIPC, CSD or B-BBEE).
• Enterprise location: 5 points for a North West municipality, 3 for elsewhere in North West, 0 outside North West (municipal account or local authority letter not older than 3 months).
• No proof means zero points for that goal; points follow percentage ownership.