Development of detailed precinct plan for postmasburg cbd – tender in northern cape

Closing date: 06 November 2026 at 11:00

Technical enquiries:

• Contact: Mr Janco du Plessis
• Telephone: (053) 832 5084
• Email: [email protected]

Technical enquiries:

• Contact: Ms Sandy Mufamadi
• Telephone: (053) 832 5084
• Email: [email protected]

Bid-related enquiries:

• Contact: Ms Tshegofatso Chubane
• Telephone: (053) 830 4000/30
• Email: [email protected]

Submission address:

Bid box, 6th floor reception area, Court Building, Corner Knight & Stead Street, Kimberley, 8301

Submission method: sealed envelope deposited in the bid box or posted.

• Bid box location: 6th floor reception area, Court Building, Corner Knight & Stead Street, Kimberley, 8301.
• Postal address: Private Bag X5007, Kimberley, 8300.
• Each quotation must be in a separate sealed envelope, marked with the bidder's name and address, and the closing date and time.
• Quotations must be addressed to the Director: Finance and Supply Chain Management, Provincial Shared Service Centre, Department of Land Reform and Rural Development.
• Late quotations will not be accepted for consideration.
• Quotations must be submitted on the official forms, not re-typed.

Returnable forms (all must be completed, signed and returned):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): firm pricing for professional services.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• GCC (General Conditions of Contract): acknowledged as binding.
• Specification: acceptance of the scope and requirements.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

• Price points: calculated using the 80/20 formula.
• Specific goals points (20 points total):
• Ownership by persons who had no franchise before the 1983 and 1993 Constitutions: 10 points.
• Female ownership: 5 points.
• Youth ownership: 3 points.
• Disability: 2 points.
• Proof required for each specific goal claim: certified ID copy and company registration document or CSD report to substantiate ownership percentage; doctor's letter for disability.
• Failure to submit proof with the bid means those points are not claimed.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Failure to furnish required particulars on the official forms may result in disqualification.

The department requires the appointment of a service provider or consortium to develop a detailed precinct plan for the Postmasburg CBD-Hoof Street-Sibilo Node Precinct for Tsantsabane Local Municipality.

• Contract period: sixteen (16) months.
• Location: Postmasburg, Northern Cape Province.
• Validity period of the bid: 90 days.

The GCC includes provisions for inspections, tests and analyses. The bidder's premises must be open for inspection by the department or its representatives. If services do not comply with contract requirements, the bidder bears the cost of inspections and may be required to remedy defects.

Tax clearance: an original and valid tax clearance certificate (SBD 2) must be submitted; no contract will be concluded with a bidder whose tax matters are not in order.

B-BBEE: a B-BBEE status level verification certificate (SBD 6.1) must be submitted to claim preference points, issued by an accounting officer as contemplated in the Close Corporation Act, a SANAS-accredited verification agency, or a registered auditor.

Sole agent/supplier: if applicable, indicate market price after discount or percentage net profit before tax.

Accredited representative: if claiming to be the accredited representative in South Africa for the goods/services, enclose proof.

The tender is subject to the Preferential Procurement Regulations, 2022, using the 80/20 preference point system. Points are allocated: price 80, specific goals 20. Specific goals and points: ownership by persons who had no franchise before 1983 and 1993 Constitutions (10 points), female ownership (5 points), youth ownership (3 points), disability (2 points). Proof must accompany each claim.

The General Conditions of Contract (GCC) form part of the bid and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC; in a conflict, SCC prevails.

Key GCC provisions:

• Performance security: the successful bidder must furnish performance security within 30 days of contract award, in a form and amount specified in the SCC.
• Payment: invoices are paid within 30 days of submission, in Rand.
• Prices: quoted prices are firm and may not vary except as authorised in the SCC.
• Delays: penalties may be deducted at the prime interest rate per day of delay.
• Termination: the purchaser may terminate for default, insolvency, or corrupt/fraudulent practices; restriction from doing business with the public sector may follow.
• Disputes: resolved by mutual consultation, then mediation, then court.
• Taxes: the bidder must have a valid tax clearance certificate before award.
• Restrictive practices: collusive bidding is prohibited and may lead to disqualification, termination, or restriction.

The 80/20 preference point system applies. Price is allocated 80 points; specific goals 20 points. Specific goals include ownership by persons who had no franchise before 1983 and 1993 Constitutions (10 points), female ownership (5 points), youth ownership (3 points), disability (2 points). Proof must be submitted with the bid to claim these points.