Dard 27/2026: supply and delivery of goods/services — 80/20 preference, csd registration mandatory

Closing date: 22 October 2026

Closing time: 11:00

Offer validity: 180 days from the closing date of the bid.

No mandatory briefing session is specified.

Administrative enquiries:

• Contact: Mrs. Nompumelelo Madlala
• Email: [email protected]
• Telephone: 033 355 9369

Technical enquiries:

• Contact: Ms N. Ndlovu
• Email: [email protected]
• Telephone: 082 082 7977

Department address: Department of Agriculture and Rural Development, Private Bag X9059, Pietermaritzburg, 3200.

Submission address: 1 Cedara Road, Cedara 3200, Supply Chain Management Bid Box.

Submission method: depositing the sealed bid in the Supply Chain Management Bid Box at the Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200.

Bids must be submitted on the official forms provided; forms may not be retyped or redrafted. Photocopies are allowed but must carry an original signature. Each page of the bid document must be initialled by the bidder.

Bids must be sealed in a separate envelope bearing the bid number, bidder's name and address, and closing date. Envelopes must not contain documents for any other bid.

Telegraphic, telephonic, telex, facsimile, e-mail and late bids will not be accepted. Bids received after the closing time will be rejected, and proof of posting is not accepted as proof of delivery.

Returnable forms (all must be completed, signed, and submitted):

• Part A: Invitation to Bid (SBD 1) — bidder and contact details, signed as the offer cover page.
• Section B: CSD registration confirmation — bidders must be registered on the Central Suppliers Database; failure at closing time leads to disqualification.
• Section C: Declaration that CSD information is correct and up to date.
• Part C: Pricing Schedule (SBD 3.1/3.2/3.3) — firm or non-firm pricing, valid for 180 days from closing date.
• Section D: Bidder's Disclosure (SBD 4) — discloses any employment by an organ of state, relationships with the procuring institution, and related enterprises.
• Section E: Preference Points Claim Form (SBD 6.1) — claims B-BBEE preference points under the 80/20 system.
• Section H: Special Conditions of Contract and Section I: Authority to Sign — proof of authority (e.g. company resolution) must accompany the bid.
• Annexure A: Bidders' Past Experience — as required in the terms of reference.

Bids must include a valid SARS Tax Compliance Status PIN or a CSD number. For consortia or joint ventures, each party must submit separate tax compliance evidence.

No bids will be considered from persons in the service of the state, or from companies or close corporations with directors/members who are in the service of the state.

Disqualifying factors include late submission, incomplete forms, false declarations, non-registration on the CSD, and failure to initial every page.

The tender is evaluated using the 80/20 preference point system (80 points for price, 20 points for specific goals).

Specific goals: 10 points for an EME or QSE that is at least 100% black-owned; 10 points for black youth ownership.

Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim preference points; failure to submit means no preference points are claimed.

The department reserves the right to carry out site inspections, product evaluations, or explanatory meetings to verify the nature and quality of the services offered, and to correct mistakes or cancel the tender at any stage.

Bids will be opened in public after closing time; prices may be made public at that time.

Bidders must be registered on the CSD and have a valid tax compliance status to be considered.

The service provider is to supply, deliver, assemble, and install office furniture once-off to Cedara.

Furniture must be new, unused, of current models, and free from defects in design, materials, and workmanship.

The supplier must provide packing sufficient to prevent damage during transit, withstand rough handling, extreme temperatures, salt, precipitation, and open storage.

Delivery costs must be included in the bid price.

The department may carry out site inspections and product evaluations to verify the nature and quality of the services.

Bidders must complete Annexure A: Bidders' Past Experience Form, providing evidence of relevant past experience in the supply, delivery, assembly, and installation of office furniture. The department reserves the right to verify experience through site inspections or product evaluations.

Quality assurance: Bidders must allow the department to carry out site inspections and product evaluations to verify the nature and quality of services offered.

Pre-bidding testing: All pre-bidding testing is for the bidder's account.

During contract: The department may inspect, test, or analyze supplies at any stage; non-compliant supplies may be rejected. Costs of testing that shows compliance are for the purchaser; costs of non-compliance testing are for the supplier.

Pricing must be submitted on the official SBD 3.1 (firm prices) or SBD 3.2 (non-firm prices) form. The bid price must include all applicable taxes (VAT 15%). The offer must be valid for 180 days from the closing date. Bidders must quote a ceiling price based on total estimated time, provide rates for personnel involved, and detail phases and man-days. Travel expenses: only actual costs recoverable, with proof.

Note: Firm prices only accepted; non-firm prices subject to price adjustment formula as per SBD 3.2.

Pricing must be submitted in RSA currency with all applicable taxes included (VAT at 15%).

Only firm prices will be accepted; non-firm prices will not be considered unless the non-firm pricing schedule is used with price adjustments allowed at specified periods.

Bidders must quote a total bid price covering all costs including delivery, assembly, and installation.

The offer must remain valid for 180 days from the closing date.

Travel expenses: only actual costs are recoverable, with proof of expenses accompanying certified invoices.

Payment terms: the purchaser undertakes to make payment within 30 days after receipt of a correct invoice.

Warranty: The supplier warrants goods for 12 months after delivery and acceptance, or 18 months from shipment, whichever is earlier. Defective goods must be repaired or replaced at the supplier's cost.

Registration on the Central Suppliers Database (CSD) is mandatory; self-register at www.csd.gov.za.

A valid SARS Tax Compliance Status PIN (obtainable via e-filing on www.sars.gov.za) or CSD number must be submitted.

B-BBEE: Preference points are claimable under the 80/20 system. A B-BBEE certificate or sworn affidavit (for EMEs/QSEs) is required to claim preference points.

Bidders must complete SBD 4 (Bidder's Disclosure) declaring any employment by an organ of state, and SBD 9 (Certificate of Independent Bid Determination) — the pricing schedule includes a declaration of independent bid determination.

Authority to sign: Proof of authority (e.g. company resolution) must be submitted.

Bids will be invalid if the disclosure form is false or if the bidder is listed in the Register for Tender Defaulters.

Preference points are allocated under the 80/20 system:

• Price: 80 points
• Specific Goals: 20 points

Specific goals: 10 points for an EME or QSE that is at least 100% black-owned; 10 points for black youth ownership.

To claim preference points, bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs). Failure to submit proof means points are not claimed.

Bidders must complete SBD 6.1 (Preference Points Claim Form).

Contract Form (SBD 7.1): The successful bidder will be required to sign a written contract. The contract incorporates the bidding documents, general conditions of contract, and special conditions.

Warranty: The supplier warrants that goods are new, unused, of current models, and free from defects for 12 months after delivery and acceptance, or 18 months from shipment, whichever is earlier. The purchaser must notify the supplier in writing of any warranty claims; the supplier must repair or replace defective goods at no cost. If the supplier fails to remedy defects, the purchaser may procure substitutes at the supplier's expense and may cancel the contract.

Inspection: The department may carry out site inspections, product evaluations, or explanatory meetings. The cost of tests that show compliance is borne by the purchaser; costs of non-compliant tests are borne by the supplier. Non-compliant supplies may be rejected and must be removed at the supplier's cost and risk.

Special conditions: The department reserves the right to accept part of a tender, correct mistakes, and cancel the tender process at any stage.

Insurance: Goods must be fully insured against loss or damage during manufacture, transport, storage, and delivery as specified in the SCC.

Packing: Packaging must protect goods from damage during transit, including rough handling and extreme conditions.

The department reserves the right:

• To accept part of a tender rather than the whole.
• To carry out site inspections, product evaluations, or explanatory meetings.
• To correct mistakes at any stage of the tender.
• To cancel or terminate the tender process at any stage.

All pre-bidding testing is for the bidder's account.

Bidders must be registered on the Central Suppliers Database (CSD) at closing time; failure to register leads to disqualification.

Bidders must have a valid SARS Tax Compliance Status PIN or CSD number.

Bids must be submitted on official forms, sealed, and delivered to the specified bid box before closing.

No bids from persons in the service of the state or their companies will be considered.

Each page of the bid document must be initialled.

In addition to price and specific goals, the department may carry out site inspections and product evaluations to verify the nature and quality of services. The department reserves the right to accept part of a tender and to correct mistakes at any stage. Bids will be opened in public after closing time.