Cleaning and hygiene services – gert sibande shared service centre (ermelo and piet retief) – 36 months

Closing date: 25 November 2026 at 11:00 AM

Compulsory briefing session: 10 November 2026 at 11:00 AM at Stand 37, Mohammedia, Kempville, Piet Retief, 2380

Technical enquiries:

• Contact: Ms. Ncamisile Khumalo OR Mr. Patrick Lukhele
• Email: [email protected] / [email protected]
• Telephone: 083 400 6648

Bid-related enquiries:

• Contact: Ms. Banele Ramanyimi
• Email: [email protected]
• Telephone: 013 754 8000 / 8066

Submission address:

Department of Land Reform and Rural Development, Mpumalanga Provincial Shared Service Centre

6th Floor, Bateleur Building, Block E

17 Van Rensburg Street, Sonheuwel Central

Nelspruit, 1201

Bid box location: as above; the bid box is open 24/7 until closing time.

Bids must be submitted on the official forms provided (not retyped) and signed in black ink.

Submit the bid in a sealed envelope, clearly marked with the bidder's name and address, the bid number DLRRD-MP0005(2026/2027), and the closing date.

Failure to comply with the envelope marking will disqualify the bid.

Bids must be delivered to the bid box at the department's offices before the closing time of 11:00 on 25 November 2026; late bids will not be accepted.

Returnable forms (each must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): pricing for the cleaning services.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• Authority to Sign / Board Resolution: proves the signatory's authority; failure to attach results in a non-responsive bid.
• Supplier maintenance (bank) form: bank details.
• Provide CSD registration number on SBD 1.
• Tax Compliance Status (TCS) PIN or CSD number.
• Foreign suppliers must complete the questionnaire in SBD 1 Part A.

The bid is subject to the Preferential Procurement Policy Framework Act (PPPFA) and Preferential Procurement Regulations.

Preference points will be claimed through SBD 6.1.

Bidders must be tax compliant and register on the Central Supplier Database (CSD) to be considered.

Bids from persons in the service of the state, or entities with directors/members in the service of the state, will not be considered.

The successful bidder will be required to sign a written contract (SBD 7).

Appointment of a service provider to render cleaning and hygiene services for the Gert Sibande Shared Service Centre offices in Ermelo and Piet Retief, for a period of 36 months.

The service covers cleaning and hygiene at both office locations.

Cleaning and hygiene equipment, dispensers, consumables and detergents are all to be provided by the bidder.

Wages for cleaners and supervisors must be calculated in detail as per the pricing schedule, including all statutory contributions and benefits.

Services must comply with the specifications in the contract. Inspection of the supplier's premises may be carried out at reasonable hours if specified.

Pricing must be completed on SBD 3.3, offering a fixed price for the 36-month contract, valid for 90 days from closing.

The schedule requires itemised wage calculations for cleaners and supervisors, including statutory contributions and benefits, with a minimum hourly rate per Sectoral Determination 1.

Provide costs for 7 cleaners and 2 supervisors, leasing of cleaning and hygiene equipment, consumables, and other operational costs.

The grand total must include all applicable taxes (VAT).

Pricing must be completed on SBD 3.3 (Professional Services) in South African Rand, including all applicable taxes.

The offer must be valid for 90 days from the closing date.

Prices must be fixed and firm for the 36-month contract period, except for wage increments based on the Department of Employment and Labour Sectoral Wage Determination (Contract Cleaning Sector).

Cleaners' and supervisors' wages must not be less than the minimum rates prescribed in Sectoral Determination 1: Contract Cleaning Sector.

Wage calculations must include: basic monthly wage (4.333 weeks/month), annual leave provision (1.25 days/month), sick leave (1 day/month), family responsibility leave (0.82% per month), provident fund (5.25% of basic wage), bonus (basic wage/12), UIF (1%), SDL (1%), PPE costs, and other provisions (COIDA, maternity, etc.).

The bid price covers:

• Table A: 7 cleaners and 2 supervisors, monthly costs over 36 months.
• Table B: once-off installation and monthly lease of cleaning and hygiene equipment.
• Table C: monthly supply of cleaning and hygiene consumables.
• Table D: any other operational costs not catered above.

Provide a grand total including VAT.

A performance security may be required per GCC; amount to be specified in the Special Conditions of Contract.

Register on the Central Supplier Database (CSD) and provide the reference number on SBD 1.

Provide a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.

Bidders must not be in the service of the state, nor have directors/members in the service of the state.

Tax matters must be in order; a valid tax clearance certificate is required before award.

Foreign suppliers must complete the questionnaire in SBD 1 Part A.

The successful bidder will sign a written contract (SBD 7).