Supply, installation, commissioning and integration of iss printer, ribbons, hologram and access cards – city power johannesburg

Supply, installation, commissioning and integration of an ISS printer, ribbons, hologram and access cards. Maximum of one bidder to be appointed.

Bid advertising date: 09 October 2026

Bid closing date: 12 November 2026 at 11:00

Pre-bid/briefing session: None

Contact: Micheal Monyepao

Email: [email protected]

Telephone: 011 490 7179

Submission address: Tender Advice Centre, 40 Hereonmere Road, Reuven, Booysens

Submission method: physical only, at the Tender Box at the Tender Advice Centre, 40 Hereonmere Road, Reuven, Booysens. No emailed or faxed bids accepted.

Returnable documents:

• Completed Bill of Quantities in full (mandatory; incomplete BoQ renders the bid non-responsive).
• Certified copy of a valid PSIRA registration of the bidder.
• For each specific goal claimed, a valid and certified copy (not older than three months) of the B-BBEE certificate, affidavit, or consolidated B-BBEE certificate (if JV/consortium), plus certified copies (not older than three months) of owners' ID documents.

Evaluation is in two stages.

Stage 1 – Functionality: total score 100%, minimum qualifying threshold 80%.

Stage 2 – Specific goals (B-BBEE): 20 points available, allocated as follows:

• 51% black ownership: 5 points
• 30% black women ownership: 4 points
• 51% black youth ownership: 4 points
• B-BBEE status level 1–4: 3 points
• 51% black-owned EME/QSE: 4 points

Each goal requires the stated B-BBEE evidence; less than the threshold yields 0 points for that goal.

Supply, installation, commissioning and integration of an ISS printer, ribbons, hologram and access cards. No further technical detail is provided in the document.

Pricing must be submitted on the Bill of Quantities, completed in full. An incomplete Bill of Quantities renders the bid non-responsive.

Pricing must be submitted on the Bill of Quantities, completed in full. No other financial requirements (bid security, guarantees, retention, payment terms) are stated.

Mandatory: certified copy of a valid PSIRA registration of the bidder.

CIDB grading: not applicable.

B-BBEE: specific goals as per evaluation criteria; evidence must be valid and certified (not older than three months).

Specific goals (B-BBEE) total 20 points: 51% black ownership = 5 points; 30% black women ownership = 4 points; 51% black youth ownership = 4 points; B-BBEE status level 1–4 = 3 points; 51% black-owned EME/QSE = 4 points. For each goal, provide a valid and certified copy (not older than three months) of the B-BBEE certificate, affidavit, or consolidated B-BBEE certificate (if JV/consortium), plus certified copies (not older than three months) of owners' ID documents.

Stage 1: Functionality, total score 100%, minimum threshold 80%. Stage 2: Specific goals (B-BBEE), 20 points as detailed in the B-BBEE section.

Closing

• Date: 12 November 2026
• Time: 11:00

Clarification meeting

• None scheduled (not applicable).

Enquiries

• Clarification questions accepted up to five working days before the closing date, by email to the responsible buyer.

Bid validity

• 120 days from the closing date; bidders must consider an extension if requested by City Power.

Bidding procedure and technical enquiries

• Contact: Micheal Monyepao
• Role: SCM / employer's agent
• Telephone: 011 490 7179
• Email: [email protected]
• Address: 40 Heronmere Road, Booysens, Johannesburg

Bid delivery address

City Power Head Office Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens

2016

Fraud and corruption reporting

• Toll free: 0800 002 587
• Fax: 0800 007 788
• Email: [email protected]

Submission method

• Sealed hard-copy bid deposited in the bid box at the City Power Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg.
• Bid box is accessible 24 hours a day, 7 days a week.
• Postal address: P.O. Box 38766, Booysens, 2016.
• Email, fax and telephonic bids are not accepted.
• Late bids are not considered; proof of posting is not proof of delivery.

Copies and packaging

• Submit one original plus two copies of the full bid, plus a memory stick containing the complete bid document.
• Mark each package "ORIGINAL" or "COPY" and show the tender number 2654GS, the employer's address and the bidder's name and contact address on the outside.
• Seal the original and copies together in an outer package showing only the employer's address and tender number.
• A two-envelope system is not used.
• Do not alter or add to the tender documents other than to comply with employer instructions; all signatories must initial any correction.

Returnable documents (complete, sign and return all)

• MBD 1 (Invitation to Bid): bidder identification and offer cover page.
• Form of Offer / Acceptance.
• MBD 3.1 (Firm Prices) or MBD 3.2 (Non-Firm Prices) pricing schedule, plus the Bill of Quantities completed in full.
• MBD 4 (Declaration of Interest): discloses state employment or connections to the department.
• MBD 5 (Declaration for Procurement above R10 000 000).
• MBD 6.1 (Preference Points Claim) for B-BBEE points.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods); the successful bidder must also sign the written contract form MBD 7.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination).
• Certified B-BBEE certificate or sworn affidavit commissioned by a Commissioner of Oaths; joint ventures submit a consolidated certificate or statement.
• Valid Tax Clearance Certificate or SARS PIN.
• Financial statements for the past three years.
• CSD registration report.
• Municipal rates and taxes statement in the company's or a director's name, not in arrears for more than 90 days and not older than 3 months, or a lease agreement signed by both lessor and lessee.
• SHERQ regulations documentation.
• Certified copy of a valid PSIRA registration.

Disqualification risks

• Bill of Quantities not completed in full.
• Any mandatory document omitted or unsigned.
• Bid received after the closing time.
• Bid submitted by email or fax.
• Alterations made to the tender documents without employer instruction.

Evaluation method

• Method 4: functionality, then price, then preference points.
• Award to a maximum of one bidder; City Power reserves the right to award to multiple bidders.

Stage 1 — Functionality

• Minimum qualifying score: 80%.
• Bids scoring below 80% are not evaluated further on price or B-BBEE goals.

Stage 2 — Price (80/20 preference point system)

• Maximum 80 points for price.
• Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid under consideration and Pmin the lowest acceptable bid.

Stage 3 — Specific goals (maximum 20 points)

• Enterprise with at least 51% black ownership.
• Enterprise with at least 30% black women ownership.
• Enterprise with at least 51% black youth ownership.
• B-BBEE status level 1 to 4: 3 points.
• Exempted Micro Enterprises or Qualifying Small Enterprises that are 51% black owned: 4 points.
• Bidders must indicate on the preference claim form how points are claimed under the 80/20 and, where applicable, 90/10 system.

Responsiveness checks

• Bids are checked for completeness, signature and compliance before detailed evaluation.
• Non-responsive bids are rejected and cannot be made responsive afterwards.
• Arithmetic errors are corrected: words govern over figures; line item totals govern over unit rates; the tendered total governs and the bidder may be asked to revise item prices.

Scope

• Supply, installation, commissioning and integration of an ISS printer, ribbons, holograms and access cards for City Power Johannesburg (SOC) Ltd.

Pricing and delivery detail required per item

• Unit cost per item, inclusive of all applicable taxes.
• Required-by date and delivery location.
• Brand and model, and country of origin.
• Whether the offer complies with the specification, with any deviations listed.
• Delivery period required and delivery basis.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.

Note

• The Bill of Quantities must be completed in full; an incomplete Bill of Quantities renders the bid non-responsive.

Bidders must demonstrate the professional and technical qualifications, technical competence, financial resources, equipment and physical facilities, managerial capability, reliability, experience and reputation, expertise and personnel required to perform the contract.

Bidders must have the legal capacity to enter into the contract and must not be insolvent, in receivership, under business rescue, bankrupt or being wound up, or subject to related legal proceedings.

Financial statements for the past three years must be submitted.

A certified copy of a valid PSIRA registration is mandatory.

Functionality is scored as part of the evaluation and a minimum of 80% is required before price and preference points are considered.

Bidders must demonstrate the professional and technical qualifications, competence, financial resources, equipment, facilities, managerial capability, reliability, experience, expertise and personnel needed to perform the contract.

On request, bidders must provide any further material relevant to the bid, including notarised joint venture agreements, preferencing arrangements or material samples; failure to provide it may render the bid non-responsive.

Bidders must allow access to their premises during working hours for inspections, tests and analysis.

Pricing forms

• MBD 3.1 (Firm Prices) or MBD 3.2 (Non-Firm Prices) must be completed, together with the Bill of Quantities.
• The Bill of Quantities must be completed in full; an incomplete Bill of Quantities renders the bid non-responsive.

Price basis

• Prices are fixed and firm for the first six months after award, thereafter subject to adjustment every 12 months using the applicable escalation methods, unless the adjudication committee decides otherwise.
• Rates and prices are in Rand; VAT payable by the employer is shown separately as an addition to the tendered total.
• All duties, taxes (excluding VAT) and levies applicable 14 days before the closing time must be included in the rates and prices.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.

Per-item detail required

• Unit cost inclusive of all applicable taxes.
• Required-by date and delivery location.
• Brand and model, and country of origin.
• Compliance with the specification, with any deviations listed.
• Delivery period required and delivery basis.

Pricing

• Prices must be fixed and firm for the first six months after award.
• Thereafter prices may be adjusted every 12 months using the applicable escalation methods, unless the adjudication committee decides otherwise.
• Rates and prices are stated in Rand; VAT payable by City Power must be shown separately as an addition to the tendered total.
• All duties, taxes (excluding VAT) and levies applicable 14 days before the closing time must be included in the rates and prices.

Payment

• Payment terms: 30 days from receipt of the invoice and statement of account.
• The supplier must elect cheque or electronic fund transfer within 14 days of award and confirm the choice in writing to City Power's Financial Department; otherwise payment is by cheque.
• The payment method may only change with City Power's consent.
• Banking details must be confirmed by submitting a cancelled cheque and letterhead to the Financial Accountant, Financial Department, City Power, P.O. Box 38766, Booysens 2016; the supplier carries the risk of incorrect electronic transfers.
• Cheques are posted and City Power's liability is discharged on posting; the supplier bears the risk from posting.
• Agreed settlement discounts are deducted from payment.

Invoicing and statements

• Invoices must comply with the VAT Act and show the purchase order number, item description, unique invoice number, issue date, company registration number, VAT registration number, delivery note number, VAT amount and the total payable excluding and including VAT.
• Invoices and monthly statements go to the Financial Department, City Power, P.O. Box 38766, Booysens 2016.
• A monthly statement is due by the 10th day of the month following delivery, showing opening balance, current invoices, debit and credit notes, payments received, settlement discounts and closing balance.

Contract price

• The purchase price is the amount in the purchase order; VAT and all other applicable taxes are deemed included.
• No additional costs are payable unless stipulated in the purchase order.
• For orders placed on a price-to-be-agreed, estimated price or price-subject-to-adjustment basis, City Power must be advised in writing of the proposed price before execution and may require documentary substantiation before payment.

Eligibility

• Bidders must satisfy the eligibility criteria and neither the bidder nor its principals may be restricted from doing business with City Power.
• CSD registration is required.
• A valid original Tax Clearance Certificate or SARS PIN is required; consortia, joint ventures and subcontractors must each submit a separate tax clearance, PIN or CSD number.
• Bidders must not be in arrears for more than 3 months on municipal rates, taxes and service charges.
• Neither the bidder nor any director may appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• Bidders must not have abused City Power's supply chain management system or failed to perform on a previous contract after written notice.
• The Declaration of Interest must be completed with no conflicts of interest.
• A certified copy of a valid PSIRA registration is mandatory.
• Foreign suppliers must complete the pre-award questionnaire; if the entity is not resident, has no RSA branch, permanent establishment, RSA income source or RSA tax liability, SARS PIN registration is not required.

B-bbee

• A certified B-BBEE certificate or a sworn affidavit commissioned by a Commissioner of Oaths must be submitted to claim preference points; failure to attach it means no points are allocated.
• Joint ventures submit a consolidated certificate or sworn statement.
• Preference points are claimed on MBD 6.1 for the specific goals set out in the evaluation criteria.

Local content

• MBD 6.2 (Declaration Certificate for Local Content) must be completed and submitted.

Other

• Financial statements for the past three years must be submitted.
• No bid will be considered from a person in the service of the state.

SHERQ regulations documentation must be submitted with the bid as a returnable document.

No further tender-specific health and safety requirements are stated.

Submission and contract formalities

• Return all returnable documents fully completed and signed.
• Submit one original plus two copies and a memory stick of the whole bid.
• Deliver to the City Power Head Office Tender Advice Centre, 40 Heronmere Road, Reuven, quoting tender number 2654GS; postal address P.O. Box 38766, Booysens, 2016.
• No two-envelope system applies.
• The successful bidder must complete and sign the written contract form MBD 7.

Alternative offers

• An alternative offer is permitted only if it demonstrably meets the employer's standards and requirements; if accepted, the bidder carries full responsibility and liability for compliance.

Securities and insurance

• If requested, submit all securities, bonds, guarantees, policies and certificates of insurance for the employer's acceptance before the contract is formed.
• Insurance provided by the employer may not cover the full extent required by the contract; bidders should obtain qualified advice.

Contract price and payment

• The purchase price is the amount in the purchase order; VAT and other applicable taxes are deemed included and no additional costs are payable unless stipulated.
• Payment terms are 30 days from receipt of the invoice and statement of account.
• The supplier must elect cheque or electronic fund transfer within 14 days of award and confirm in writing, failing which payment is by cheque; the method may only change with City Power's consent.
• The supplier bears the risk of cheques from posting and of incorrect electronic transfers arising from changed banking details.
• Agreed settlement discounts are deducted from payment.
• Invoices must comply with the VAT Act and be submitted to the Financial Department, City Power, P.O. Box 38766, Booysens 2016.
• A monthly statement is due by the 10th day of the month following delivery.

Evaluation follows Method 4: functionality first, then price, then preference points.

Functionality

• Minimum qualifying score: 80%; bids below this are not evaluated on price or B-BBEE goals.

Price

• 80/20 preference point system; maximum 80 points for price.
• Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals (maximum 20 points)

• Enterprise with at least 51% black ownership.
• Enterprise with at least 30% black women ownership.
• Enterprise with at least 51% black youth ownership.
• B-BBEE status level 1 to 4: 3 points.
• EME or QSE that is 51% black owned: 4 points.
• Bidders must indicate on the preference claim form how points are claimed under the 80/20 and, where applicable, 90/10 system.

Acceptance conditions

• Valid tax clearance certificate or PIN.
• CSD registration.
• Not more than 3 months in arrears on municipal rates, taxes and service charges.
• Neither the bidder nor any director listed on the Register of Tender Defaulters.
• No abuse of the employer's SCM system and no prior failure to perform after written notice.
• Declaration of Interest completed with no conflicts of interest.