Building maintenance and repairs at various buildings – mossel bay municipality (CIDB 3gb or higher)

Closing date: 20 November 2026 at 12:00

Compulsory information meeting: 28 October 2026 at 11:00

Venue: Old Power Station, Munro Street, Santos Beach (HR offices), Mossel Bay

• Attendance is compulsory for all bidders and all JV partners; non-attendance makes the bid non-responsive.

Technical enquiries (specifications):

• Contact: Ms Nandi Soji (Senior Technician Buildings)
• Email: [email protected]
• Telephone: (044) 606-5000 (Ext. 6678)
• Cell: (081) 235-5892

Document enquiries and document purchase:

• Contact: Ms Juanita Schutte
• Email: [email protected]
• Telephone: (044) 606-5198

Payment details for hard copies:

• Email: [email protected]

Submission address:

• Tender box, Entrance of Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay

Postal address:

• Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500

Submission method: sealed envelope, hand-delivered to the tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay, or posted to reach the Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500 before closing.

• Envelope must be clearly marked with the tender number, title, and closing date.
• Late, faxed, or emailed tenders will not be accepted.
• Tenders must be submitted on the original documents, fully completed and signed in black ink by the authorised signatory.
• Documents may not be retyped, altered, or have missing pages; any of these will disqualify the bid.
• Section 5 Declaration must be completed and signed.
• Returnable forms: MBD1 (Bid for Requirements), MBD4 (Declaration of Interest), MBD5 (Declaration for Procurement Above R10 Million), MBD6.1 (Preference Points Claim), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), Municipal Rates and Taxes form, Authorised Signatory resolution, and Joint Venture Agreement (if applicable).

Pre-evaluation on functionality (minimum 48 out of 60 points to be responsive):

• Company (or JV) Experience: 45 points
• References related to experience: 15 points

Responsive bids then evaluated on the 80/20 or 90/10 Preference Points System:

• 80/20: max 20 points for specific goals; 90/10: max 10 points.
• 50% of specific-goal points for B-BBEE status level; 50% for locality.
• Locality points: Western Cape 10 (80/20) or 5 (90/10); Mossel Bay municipal area 6 or 3; Garden Route District 4 or 2.
• Award based on rates, not total evaluation amount.

Scope: Building maintenance and repairs at various buildings within the Directorate Planning and Economic Development, Technical Services and other Directorates.

• Contract period: ending 30 June 2029.
• Pricing schedule is a Bill of Quantities; bidders must price each line item (VAT inclusive).
• Site inspection call-out fees are required for various areas (e.g., Mossel Bay CBD, D'Almeida, Dana Bay, Heiderand, Joe Slovo, KwaNonqaba, Voorbaai, Klein Brakrivier, Reebok, Tergniet, Groot Brakrivier, Greenhaven, Hersham, Outeniqua Strand, Glentana).

Variation orders up to 15% of contract value may be instructed; unit price reductions may be requested for measurable quantities without escalation.

Company (or JV) experience: 45 points, based on past relevant experience. References: 15 points, three questionnaires required, not older than 5 years, each positive and relevant reference earns 5 points. No questionnaires = no points.

Inspections, tests and analyses may be conducted; costs borne by supplier if goods/services non-compliant. Rejected goods must be replaced at supplier's cost.

Bill of Quantities; all rates VAT inclusive; award on rates only. Must price every line item; no amendments to pricing schedule. Include indirect costs such as indemnity, risk and liability insurance.

Pricing: Bill of Quantities; all rates VAT inclusive; award on rates only.

• Bidders must submit a price for every line item; missing prices make the bid non-responsive.
• No rates or percentages in grey lines; no amendments to the pricing schedule.
• Payment: Payment Certificate and Payment Summary submitted to Creditors with invoice; email [email protected].
• Performance security: within 30 days of award, amount as per Special Conditions (not specified).
• Successful bidder liable for stamp duties and costs on legal documents.

Mandatory registrations and documents:

• CSD registration (Central Supplier Database).
• Valid SARS Tax Compliance Status Pin (each JV member separately).
• Valid and relevant Letter of Good Standing from the Compensation Commissioner (each JV member separately).
• CIDB registration: 3GB or higher (lead partner for JVs; all JV members must be registered).
• Not listed on Register of Tender Defaulters.
• No abuse of municipality's SCM system or failure on previous contracts.
• Municipal rates and taxes: not in arrears for more than 3 months; submit municipal account or lease/affidavit.
• Authorised signatory resolution (unless sole proprietor).
• B-BBEE: valid certificate or sworn affidavit (EME/QSE) as per B-BBEE Codes; must be original or certified copy.
• Locality proof: municipal account, lease agreement, or sworn affidavit; only operational business premises qualify.

Bidder must have necessary competencies and resources to carry out work safely under Construction Regulations 2014 (OHS Act). OHS specifications included in tender document; time-related item for full compliance with H&S matters.

General Conditions of Contract (GCC) apply; Special Conditions prevail in conflict.

• Warranty: 12 months from delivery/acceptance or 18 months from shipment, whichever earlier.
• Payment: within 30 days of invoice.
• Prices fixed; variation orders up to 15% of contract value.
• No assignment without consent; subcontracting requires prior written consent.
• Delays: penalties at prime interest rate per day of delay.
• Termination for default; restriction from doing business with public sector up to 10 years.

Functionality pre-evaluation: minimum 48/60 points. Company (or JV) experience 45 points; references 15 points. Then 80/20 or 90/10 preference points system with specific goals split 50% B-BBEE and 50% locality.