Road patches and major repairs: azalea avenue and mlalazi street, mthunzini — umlalazi municipality (KZN ulm 15/26/27)

Compulsory briefing and site inspection

• Date and time: 27 October 2026 at 10:00.
• Venue: 11 KV Challenor Street, Eshowe.
• Attendance is compulsory; a competent authorised representative must attend.
• Only 15 minutes' lenience is allowed, after which participation is prohibited.
• Project: Road Patches/Major Repairs: Azalea Avenue & Mlalazi Street - Mthunzini.

Technical enquiries

• Contact: Mbuso Dlamini
• Telephone: +27 35 473 3300 (ext 3411)
• Email: [email protected]

SCM enquiries

• Contact: Sanele Duma
• Telephone: +27 35 473 3300 (ext 3457)
• Email: [email protected]

Supply Chain Management Unit

• Telephone: 035 473 3300 (ext 3445)

Submission address

Tender Box, uMlalazi Municipal Offices (SCM)

11 KV Challenor Street

Eshowe

Tender document collection

Financial Services Revenue Section

Hutchinson Street

Eshowe

Postal address

uMlalazi Municipality

P O Box 37

Butcher Street

Eshowe, 3815

Submission method

• Hand delivery only. Sealed tender endorsed with the tender number and description.
• Deliver to the Tender Box, uMlalazi Municipal Offices (SCM), 11 KV Challenor Street, Eshowe, addressed to the Municipal Manager.
• One original only; no copies required.
• Two-envelope system is not used.
• Telephonic, telegraphic, telex, facsimile, electronic or emailed tenders are rejected.
• Documents must be completed by hand in black non-erasable ink. Computer-edited or altered documents and electronic copies of the Bill of Quantities are not accepted.

Returnable documents (all must be completed, signed and submitted)

• Certificate of Attendance of the Compulsory Briefing Session.
• Tax Clearance Certificate requirements.
• Proof of Central Supplier Database (CSD) registration.
• Rates and Municipal Services Clearance Certificate.
• Contractor's CIDB Registration Certificate.
• Letter of Good Standing with the Compensation Fund (COID).
• Preference Points Claim Form (SBD 6.1) under the Preferential Procurement Regulations 2022.
• Attachments for Preferential Procurement Points for Specific Goals.
• Declaration of Interest (SBD 4): discloses state employment or connections of directors/shareholders.
• Declaration of Bidder's Past Supply Chain Management Practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9): certifies no collusion or price disclosure.
• Record of Addenda to Tender Documents.
• Form concerning Fulfilment of the Construction Regulations, 2014.
• Certificate of Authority for Signatory.
• Certificate or Authority for Joint Ventures.
• Notices and Domicilia.
• Form of Offer and Acceptance (C1.1), signed.
• Completed Bill of Quantities (C2.2) with rates and line totals.
• Contractor's Health and Safety Declaration, signed.
• Company/CC/Trust/Partnership registration certificates; certified ID copies for one-man concerns; Joint Venture Agreement and power of attorney for joint ventures.

Disqualification risks

• Failure to submit the required certificates or to complete the tender document in full renders the tender non-responsive.
• Late tenders are not accepted.
• Canvassing in the gift of Council is prohibited and leads to disqualification.

Compulsory returnable documents

• Certificate of Attendance of the Compulsory Briefing Session.
• Tax Clearance Certificate requirements.
• Proof of Central Supplier Database registration.
• Rates and Municipal Services Clearance Certificate.
• Contractor's CIDB Registration Certificate.
• Letter of Good Standing with the Compensation Fund (COID).
• Preference Points Claim Form (SBD 6.1).
• Attachments for Preferential Procurement Points for Specific Goals.
• Declaration of Interest (SBD 4).
• Declaration of Bidder's Past Supply Chain Management Practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9).
• Record of Addenda to Tender Documents.
• Form concerning Fulfilment of the Construction Regulations, 2014.
• Certificate of Authority for Signatory.
• Certificate or Authority for Joint Ventures.
• Notices and Domicilia.
• Failure to submit the required certificates or to complete the tender document in full renders the tender non-responsive.

Evaluation stages

• Two-stage evaluation using Method 4: financial offer, quality (functionality) and preferences.
• Preference point system: 80/20 in terms of the Preferential Procurement Regulations 2022.
• Total evaluation = financial offer points + preference points + quality points (TEV = NFO + NP + NQ).

Functionality (quality) — pre-qualifying

• Minimum qualifying score: 75% of the 80 functionality points.
• Experience of the bidder: 30 points.
• Key personnel: 20 points.
• Cashflow availability / bank support / credit facility: 20 points.
• Locality: 10 points.
• Total functionality: 80 points.

Price and preference points

• Price: 80 points.
• Specific goals: 20 points.

Specific goals (20 points)

• Ownership: B-BBEE Level 1 = 10; Level 2 = 6; Level 3 and below = 2.
• Reconstruction and Development Programme location: within uMlalazi Municipality = 4; within the District Municipality = 2; within the Province = 1.
• SMME development (EME/QSE): 100% black-owned = 4; at least 51% black-owned = 2; 25%–50% black-owned = 1.
• Combination of goals: EME/QSE 100% owned by black youth, women, disabled people or military veterans residing within uMlalazi Municipality = 2.

Scope

• Road patches and major repairs on Azalea Avenue and Mlalazi Street, Mthunzini.
• Works include construction and management requirements, accommodation of traffic, safety, construction and management.
• Labour-intensive construction: bidders must employ management and supervisory staff with labour-intensive competencies, and submit their names and evidence on request.

Specifications included

• Standard, project and particular specifications.
• Environmental Management Specification (Part C).
• OHSA 1993 Health and Safety Specification, including records to be kept on site, a risk assessment audit schedule and toolbox talks.
• Agreement in terms of Section 37(2) of the Occupational Health and Safety Act.

Pricing and alternatives

• Bill of Quantities (C2.2) must be completed with rates and line totals.
• Alternative tender offers are permitted only if they demonstrably meet the employer's standards and requirements, and must include a compliant main offer, calculations, drawings and modified pricing data.
• An alternative offer must include an amount equal to 5% of the amount tendered for the alternative to cover the employer's cost of confirming the design.

Other

• All work produced, including records, drawings, documents and photography, remains the property of uMlalazi Municipality and may not be copied without written consent.
• Access must be provided for inspections and testing by the employer's personnel.

Methodology

• The scope of work covers construction and management requirements, accommodation of traffic, safety, construction and management.
• Bidders must demonstrate capability through the functionality criteria: experience of the bidder, key personnel, cashflow availability and locality.

Experience and qualifications

• Experience of the bidder: 30 functionality points. Excellent (30 points) requires four or more completed similar projects, evidenced by appointment letters and completion certificates.
• Key personnel: 20 functionality points (Contract Manager, Site Agent, Foreman).
• Bidders must employ management and supervisory staff with labour-intensive competencies and submit their names and evidence on request.
• Key personnel must hold a minimum National Diploma in Civil Engineering, Construction Management or Quantity Surveying with relevant road construction or maintenance experience, supported by CVs with traceable references and certified qualifications.

Quality and inspection

• The employer may inspect, test and analyse the works; the bidder must provide access during working hours.
• On request, the bidder must provide any material bearing on the offer, including notarised joint venture agreements, referencing arrangements or material samples; failure to provide may render the offer non-responsive.
• Samples provided for evaluation must be disposed of where required.
• The bidder must submit the names of management and supervisory staff for the labour-intensive portion of the works, with evidence of their competence, on request.

Pricing

• Complete the Bill of Quantities (C2.2) with rates and line totals; Pricing Instructions (C2.1) apply.
• Rates and prices fixed for the contract duration.
• VAT shown separately as an addition to the tendered total; prices in Rand.
• All duties, taxes (except VAT) and levies included in the rates and prices.
• A breakdown of rates or prices must be provided on request.
• The completed Bill of Quantities is a returnable document.

Pricing

• Pricing format: Bill of Quantities (C2.2) with rates and line totals; Pricing Instructions (C2.1).
• Rates and prices must be fixed for the duration of the contract and not subject to adjustment.
• Prices in Rand; VAT shown separately as an addition to the tendered total.
• All duties, taxes (except VAT) and levies must be included in the rates and prices.
• A breakdown of rates or prices must be provided on request.

Financial capacity (functionality scoring)

• Available cash or credit facility of R300 000 or more: 20 points.
• R200 000 to R299 000: 15 points.
• R100 000 to R199 000: 10 points.
• Evidence: company bank statement or proof of available credit facility from a registered financial institution.

Other

• Alternative tender offer: an amount equal to 5% of the amount tendered for the alternative.
• Securities, bonds, guarantees, policies and insurance certificates must be submitted for the employer's acceptance before contract formation if requested.
• Tender offer validity: 90 days.

Eligibility

• CIDB grading: 2 CE/CE PE or SB/SB PE only, and registered and in good standing with the CIDB.
• Joint ventures: every member registered with the CIDB; lead partner holds the required grading; combined grading meets the requirement.
• Registered on the Central Supplier Database (CSD) with a valid tax status PIN.
• Original valid Tax Clearance PIN issued by SARS.
• Not in arrears for more than 3 months on municipal rates, taxes and service charges.
• Not listed on the Register of Tender Defaulters.
• Must not have abused the employer's SCM system or failed a previous contract with written notice.
• Must not be insolvent, in receivership, bankrupt or under business rescue, and must have legal capacity to contract.
• Must have management and supervisory staff with labour-intensive competencies.

B-bbee

• Preference points claimed on the SBD 6.1 form under the 80/20 system.
• Ownership points: Level 1 = 10; Level 2 = 6; Level 3 and below = 2.

Required registrations and certificates

• Company/CC/Trust/Partnership registration certificates (certified or original).
• Certified ID copies for one-man concerns.
• Joint Venture Agreement and power of attorney for joint ventures.
• Workmen's Compensation valid Letter of Good Standing (COID).
• Rates and Municipal Services Clearance Certificate.
• Contractor's CIDB Registration Certificate.
• Contractor's Health and Safety Declaration, signed.
• Form concerning Fulfilment of the Construction Regulations, 2014.

Disqualification

• Failure to submit the required certificates or to complete the tender document in full renders the tender non-responsive.
• Canvassing in the gift of Council leads to disqualification.

B-BBEE and specific goals (80/20 system, 20 points)

• Ownership: B-BBEE Level 1 = 10 points; Level 2 = 6 points; Level 3 and below = 2 points.
• Reconstruction and Development Programme location: within uMlalazi Municipality = 4 points; within the District Municipality = 2 points; within the Province = 1 point.
• SMME development (EME/QSE): 100% black-owned = 4 points; at least 51% black-owned = 2 points; 25%–50% black-owned = 1 point.
• Combination of goals: EME/QSE 100% owned by black youth, women, disabled people or military veterans residing within uMlalazi Municipality = 2 points.
• Total specific goals: 20 points.

Health and safety

• A signed Contractor's Health and Safety Declaration must be submitted.
• The contract includes an Agreement in terms of Section 37(2) of the Occupational Health and Safety Act.
• An OHSA 1993 Health and Safety Specification applies, including records to be kept on site, a risk assessment audit schedule and toolbox talks.
• The Form concerning Fulfilment of the Construction Regulations, 2014 is a returnable document.

Environmental management

• An Environmental Management Specification (Part C) applies to the works.

Contract terms

• Conditions of Tender: Standard Conditions of Tender (Annexure F, CIDB Standard for Uniformity in Construction Procurement); Tender Data takes precedence.
• Tender offer validity: 90 days from closing; extended to the next working day if it expires on a weekend or public holiday.
• The employer may accept or reject any tender offer and may cancel the process without liability for tender costs.
• All work produced, including records, drawings, documents and photography, remains the property of uMlalazi Municipality.
• Alternative tender offers: only if they demonstrably meet the employer's standards and requirements, with modified pricing data including an amount equal to 5% of the amount tendered for the alternative.
• Submission: original only; no two-envelope system; no telephonic, telegraphic, telex, facsimile, electronic or emailed tenders; hand-completed in black non-erasable ink only.
• The employer may, after clarification, agree to amend the total of prices.
• Access must be provided for inspections and testing.
• Acceptance conditions: CSD registration with valid tax PIN, CIDB registration, no municipal arrears over 3 months, not on the Register of Tender Defaulters, no SCM abuse or prior contract failure, attendance at the compulsory briefing, authorised signature, completed Form of Offer, completed Bill of Quantities, all addenda returned, proof of workmen's compensation, signed Health and Safety Declaration, and compliance with pre-qualification and functionality requirements.
• One paper copy of the signed contract is provided by the employer.

Special conditions

• Tender documents are available on the E-Tenders Portal at no cost but must be collected at the Financial Services Revenue Section, Hutchinson Street, Eshowe, Mondays to Fridays 08:30–14:30, from 19 October 2026 to 26 October 2026 at a non-refundable cost of R1000.00.
• EFT payments accepted, due by 16:00 on the last day of purchasing. Banking: First National Bank, Account 52191090523, Branch 220230, using the company name as reference. Proof of payment is required to receive the document.
• Compulsory briefing session: 27 October 2026 at 10:00 at 11 KV Challenor Street, Eshowe; only 15 minutes' lenience is allowed.
• Late, emailed, electronically completed, computer-edited or altered tenders are not accepted.
• Canvassing in the gift of Council is prohibited and leads to disqualification.
• The municipality is not bound to accept the lowest or any bid and may accept the whole or part of the bid.

Eligibility and requirements

• CIDB grading: 2 CE/CE PE or SB/SB PE only; registered and in good standing with the CIDB.
• Joint ventures: every member registered with the CIDB; lead partner holds the required grading; combined grading meets the requirement.
• Management and supervisory staff must satisfy labour-intensive competencies.
• Registered on the CSD with a valid tax clearance PIN.
• Not in arrears on municipal rates and taxes for more than 3 months.
• Not listed on the Register of Tender Defaulters.
• Attendance at the compulsory briefing session is required.
• The tender offer must be signed by an authorised person.
• Submit a signed Form of Offer, completed Bill of Quantities, all addenda, proof of workmen's compensation and a signed Health and Safety Declaration.

Evaluation

• Evaluated on returnable documents, functionality and price using the 80/20-point system under the Preferential Procurement Regulations 2022.
• Functionality is pre-qualifying; minimum quality score of 75% to proceed.
• Functionality criteria: experience of the bidder = 30; key personnel = 20; cashflow availability / bank support / credit facility = 20; locality = 10. Total = 80.
• Price scored on the 80/20 system.
• Evaluation method: Method 4 (financial offer, quality and preferences). TEV = NFO + NP + NQ.