Replacement of masterpact air circuit breakers (acbs) at durban station lv substations — PRASA RFQ KZN/PRASA/2026/10/04/Q

Closing date: 02 November 2026 at 12:00.

Compulsory briefing session: 27 October 2027 at 10:00 at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl waiting area. Site visit follows. No latecomers allowed.

Enquiries:

• Contact: Siphesihle Miya
• Email: [email protected]
• Telephone: 031 813 0089

Submission address:

PRASA Offices

65 Masabalala Yengwa Avenue

Greyville, 4001

Durban Station

Complaints: [email protected]

Submission method: sealed envelope delivered to PRASA Offices, 65 Masabalala Yengwa Avenue, Greyville, 4001, Durban Station.

Closing time: 02 November 2026 at 12:00.

Bids must be on official forms (not re-typed) and include all mandatory returnable documents.

Mandatory returnable documents:

• Form D (Certificate of Attendance of Compulsory RFQ Briefing) and attendance register.
• Signed closing/submission register.
• Proof of CIDB grading 4EB or higher (or proof of application).
• Completed Bill of Quantities (all line items).

Non-mandatory but required documents:

• Completed all RFQ documentation, including all declarations and SBD forms.
• Joint Venture/Consortium agreement or written intention (if applicable).
• Valid SARS Tax Compliance Status PIN.
• CSD registration number.
• Valid COIDA Letter of Good Standing.
• Declaration of Non-Deviation from RFQ Specifications on company letterhead.

Disqualification risks:

• Late bids or delivery to wrong address.
• Missing mandatory returnable documents.
• Incomplete bids.
• Attempts to canvass SCM officers or PRASA employees between closing and award.
• Changes to quotation after closing date/time.

Non-mandatory returnable documents: completion of all RFQ documentation, JV/consortium agreement if applicable, valid SARS PIN, CSD registration number, valid COIDA letter of good standing, Form of Declaration: Non-Deviation from RFQ Specifications. Incomplete returnable documents may be requested for resubmission before award.

Evaluation stages:

Stage 1 – Returnable documents (disqualifying).

Stage 2 – Technical/Functional requirements, minimum threshold 70%.

Stage 3 – Price (80 points) and Specific Goals (20 points).

Technical criteria (total 100 points):

• Contractor's experience in replacement of Masterpacts: 65 points.
• ECSA registered Engineer/Technologist: 15 points.
• Installation electrician: 10 points.
• Trade tested electricians: 10 points.

Scoring for experience (Masterpact replacement, LV substations, min 600A):

• 3 reference letters: 65 points.
• 2 reference letters: 30 points.
• 1 reference letter: 10 points.
• No submission/irrelevant: 0 points.

Scoring for Professional Engineer/Technologist (ECSA registered):

• 5+ years post-qualification: 15 points.
• 3-4 years: 10 points.
• 1-3 years: 5 points.
• Less than 1 year/no submission: 0 points.

Scoring for Installation electrician (registered with Dept of Labour for three-phase):

• 5+ years: 10 points.
• 3-4 years: 8 points.
• 2-3 years: 6 points.
• 1-2 years: 4 points.
• Less than 1 year: 2 points.
• No submission: 0 points.

Scoring for two trade tested electricians (trade test certificate required):

• One or both with 5+ years: 10 points.
• 3-4 years: 8 points.
• 2-3 years: 6 points.
• 1-2 years: 4 points.
• Less than 1 year: 2 points.
• No submission: 0 points.

Price scoring: 80/20 preference point system, formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (20 points):

• B-BBEE contributor status level 1 or 2: 5 points.
• Black Women Owned: 5 points.
• Black Youth Owned: 5 points.
• Black People living in rural areas: 5 points.

Minimum qualifying score: 70% for technical/functional stage.

Scope: Replacement of Masterpact electric air circuit breakers (ACBs) at low voltage (LV) substations at Durban Station, PRASA.

Work includes replacement of Masterpact ACBs with minimum current rating of 600A and above.

Contractor must have experience in new or replacement work on LV substations in the past five years.

Reference letters must be on client's letterhead and verifiable by PRASA.

Key personnel required:

• Professional Engineer/Technologist registered with ECSA.
• Installation electrician registered with Department of Labour for three-phase installations.
• Two trade tested electricians.

CVs, academic qualifications, and identity documents for personnel must be submitted.

Contractor experience: Proof of previous work on LV substations, specifically Masterpact ACB replacement, with minimum 600A rating, in past five years. Reference letters on client's letterhead.

Key personnel:

• Professional Engineer/Technologist registered with ECSA, with experience levels as per scoring.
• Installation electrician registered with Department of Labour for three-phase installations.
• Two trade tested electricians with trade test certificates.

CVs, academic qualifications, and identity documents must be submitted for all personnel.

Pricing must be in South African Rand, inclusive of all taxes, firm, with cost breakdown and escalation basis. Must follow provided pricing schedule; deviations may render bid non-responsive. Discounts considered only at final evaluation. If highest scoring price not market-related, PRASA may negotiate with successive bidders; if no agreement, RFQ cancelled.

Pricing format: Fixed price in South African Rand, inclusive of all applicable taxes.

Pricing must follow the provided schedule; deviations may render bid non-responsive.

Cost breakdown and price escalation basis/formula must be indicated.

Discounts considered only at final evaluation, on an unconditional basis.

If highest scoring bidder's price is not market-related, PRASA may negotiate with successive bidders; if no agreement, RFQ may be cancelled.

Payment: PRASA pays within 30 days of receipt of correct tax invoice.

No bid security or guarantee specified.

CSD registration: Mandatory; business may not be awarded to unregistered suppliers (foreign suppliers with no local entity exempt).

Tax compliance: Valid SARS Tax Compliance Status PIN or certificate required; each party in JV/consortium must submit separately.

CIDB grading: 4EB or higher (or proof of application).

B-BBEE: Certificate or affidavit required to claim specific goals points; level 1 or 2 for points.

COIDA: Valid Letter of Good Standing required.

No persons in service of the state, or companies with directors in service of the state, may bid.

Bidders must not be on Register for Tender Defaulters or List of Restricted Suppliers.

SBD 4 (Bidder's Disclosure): Declares any relationship with state employees or procuring institution.

SBD 6.1 (Preference Points Claim): Claims specific goals points.

SBD 1 (Invitation to Bid): Signed as offer cover page.

Proof of authority to sign (e.g., company resolution) required.

Specific goals for preference points (80/20 system): B-BBEE contributor status level 1 or 2 (5 points), Black Women Owned (5 points), Black Youth Owned (5 points), Black People living in rural areas (5 points). Evidence: BEE certificate/affidavit (for JV, consolidated certificate), certified ID copies, municipal/ESKOM bill or letter from induna/chief confirming residential address not older than 3 months.

No specific health and safety requirements stated beyond general legal compliance. COIDA Letter of Good Standing required.

PRASA General Conditions of Purchase apply.

Warranty: Items free from defects for one year from acceptance.

Indemnity: Supplier indemnifies PRASA against claims from negligence, IP infringement, or breach of statutory duty.

Sub-contracting: Only with PRASA's prior approval; successful bidder remains liable.

Governing law: South African law, non-exclusive jurisdiction of SA courts.

Special condition – Funding contingency: Award subject to PRASA securing budget allocation; PRASA may cancel RFQ if funding not secured; bidders waive claims for non-award due to funding failure.

Mandatory returnable documents: Form D (briefing attendance), signed closing/submission register, CIDB grading 4EB or higher (or proof of application), completed BOQ. Non-mandatory but required: all RFQ documentation, JV/consortium agreement if applicable, SARS PIN, CSD number, COIDA letter, declaration of non-deviation.

Stage 1: Returnable documents (disqualifying). Stage 2: Technical/functional, min 70%. Stage 3: Price (80) and specific goals (20). Technical criteria: contractor experience (65), ECSA engineer/technologist (15), installation electrician (10), trade tested electricians (10). Specific goals: B-BBEE level 1 or 2 (5), Black Women Owned (5), Black Youth Owned (5), Black People in rural areas (5).