Basic first aid training level 01 for ezemvelo KZN wildlife iasp — ukhahlamba, coast and zululand regions

Closing

• 21 October 2026 at 11:00.

Compulsory briefing

• Attendance is compulsory and the attendance register must be signed; failure to sign disqualifies the bid. No date, time or venue is stated.

Bid validity

• 90 calendar days from the closing date.

Bidding procedure enquiries

• Contact: Thembinkosi Mchunu
• Telephone: 033 845 1232
• Email: [email protected]

Technical enquiries

• Contact: Nomfundo Biyela
• Telephone: 033 845 1153
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]
• For attention: Thembinkosi Mchunu

Whistle-blowing

• Report unethical activity: 0800 701 701

Submission method

• Email only, to [email protected].
• Quotations must arrive before the closing time; late submissions are not accepted.
• The RFQ number (RFQ 11/10/2026) must appear in the subject line.
• PDF format only. A submission in any other format invalidates the bid.
• Send a single email. If the file is large, compress everything into one Zip file. More than one email disqualifies the bid.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule — Professional Services): itemised rates for each region.
• SBD 4 (Bidder's Disclosure): discloses any director, shareholder or controlling-interest holder employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• Authority to Sign: authorises the named signatory to bind the enterprise; enterprise status must be indicated and all directors' details and signatures supplied.
• CSD registration confirmation and a SARS Tax Compliance Status PIN or CSD number.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) to claim preference points.

Disqualification risks

• Submission to any address other than [email protected].
• Non-PDF format, or more than one email.
• Late receipt.
• Any form left incomplete, unsigned or undated.
• Not registered on the CSD at closing time.

Submission requirements

• Quotations in PDF format only, emailed to [email protected] before the closing time and date.
• The RFQ number must appear as the reference in the subject line.
• If the submission is large, compress it into a single Zip file.
• More than one email disqualifies the bid.

Evaluation stages

• Phase 1 — Administrative compliance: CSD registration, SBD 4 disclosures, enterprise status and authority to sign, on-time receipt, tax compliance, a separate TCS for each consortium/JV/sub-contractor party, a fully completed and signed document, not listed on the Register of Tender Defaulters, not restricted from doing business with government, and attendance at the compulsory briefing.
• Phase 2 — Mandatory requirements: submission of the accreditation proof and the three CVs with assessor/moderator registration. Missing documents make the bid incomplete and it will not be considered.
• Phase 3 — Price and preference.

Preference point system

• 80/20 system applies.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals (claimed on SBD 6.1, verified against the CSD report)

• At least 51% black owned: points proportional to percentage ownership.

• At least 51% black women owned: 3 points.

• At least 51% black youth owned: 3 points.

• At least 51% black people with disabilities owned: 6 points, supported by a disability letter from a medical doctor or authorised healthcare professional.

• Geographical location in KwaZulu-Natal: 2 points, based on the preferred address on the CSD report.

• No minimum qualifying score is stated.

• Failure to submit the proof required for a specific goal means those points are not claimed.

• Ezemvelo reserves the right to appoint more than one bidder, to make no appointment, and to negotiate the final price of technically compliant bids.

Scope

• Appointment of an accredited training institution or service provider to deliver Basic First Aid Training Level 01 for the IASP at Ezemvelo KZN Wildlife.
• Training staff must hold appropriate qualifications in first aid functions and performance.

Quantities (assessments/incumbents)

• Ukhahlamba Region: 88
• Coast Region: 27
• Zululand Region: 90

Learning outcomes

• Emergency scene management.
• Elementary anatomy and physiology.
• Assessing an emergency situation.
• Applying first aid procedures to life-threatening situations.
• Treating common injuries.

Service provider responsibilities

• Ensure the attendance register is signed by each learner daily for the duration of the training.

• Complete learner SETA enrolment forms and provide copies to EKZNW.

• Submit the Portfolio of Evidence on the specified date.

• Detailed training venues are to be confirmed separately.

Training delivery requirements

• The attendance register must be signed by each learner daily for the duration of the training.
• Learner SETA enrolment forms must be completed and copies provided to EKZNW.
• The Portfolio of Evidence must be submitted on the specified date.

Mandatory accreditation

• Valid proof of accreditation or qualification: National Certificate 74269 or unit standards 119567, or an equivalent accredited by a relevant statutory or regulatory body. Missing proof makes the bid non-responsive.

Personnel

• Three (03) CVs of experienced training personnel, each with valid proof of registration as an assessor or moderator from the approved body. Missing these disqualifies the bid.
• CVs must record the person's name, qualification/certification, and a list of trainings conducted with the client/awarding institution and start and completion dates.
• A detailed CV must be submitted for each nominated person; discrepancies between the CV and supporting certificates may make the bid non-responsive.

Purpose

• The appointed provider must be an accredited, competent training institution whose training staff hold appropriate qualifications in first aid functions and performance.

Pricing schedule for First Aid Training Level 1, quoted per region:

• Ukhahlamba Region: 88 assessments.
• Coast Region: 27 assessments.
• Zululand Region: 90 assessments.
• The quoted rate must be all-inclusive, covering course materials, travel, accommodation and all other associated costs.
• All delivery costs must be included in the bid price.
• Offer valid for 90 calendar days from the closing date.

Pricing

• Priced on SBD 3.3 (Pricing Schedule — Professional Services), quoted per region as a rate excluding VAT.
• VAT at 15% is added to the sub-total.
• The quoted rate must be all-inclusive, covering course materials, travel, accommodation and all other associated costs.
• All delivery costs must be included in the bid price.
• Prices are quoted in Rand with all applicable taxes included in the grand total.

Validity

• Offer valid for 90 calendar days from the closing date.

Contract financial terms

• Performance security: the successful bidder must furnish the performance security specified in the Special Conditions of Contract within 30 days of the award notification.
• Payment: within 30 days of invoice or claim submission.
• No bid security is required.

Registration and tax

• CSD registration is mandatory; a bidder not registered at closing time is disqualified.
• A SARS Tax Compliance Status PIN or CSD number must be provided; tax matters must be in order.
• Each party to a consortium, joint venture or subcontract must submit a separate TCS.

Eligibility

• No bid will be considered from a person in the service of the state, or a company/close corporation with directors or members in the service of the state.
• The bidder and its directors/shareholders must not appear on the Register of Tender Defaulters or be restricted from doing business with government.

Accreditation (mandatory)

• Valid proof of accreditation or qualification: National Certificate 74269 or unit standards 119567, or an equivalent accredited by a relevant statutory or regulatory body. Missing proof makes the bid non-responsive.
• Three (03) CVs of experienced training personnel plus valid proof of registration as an assessor or moderator from the approved body. Missing these disqualifies the bid.

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• Specific-goal claims are verified against the CSD report; the CSD report must be attached as proof.

Forms

• SBD 4 (Bidder's Disclosure): declares any state employment or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; fraudulent claims may lead to disqualification, cost recovery, contract cancellation and restriction for up to 10 years.

The General Conditions of Contract (GCC) apply and may not be amended; where Special Conditions of Contract are issued, they take precedence over the GCC on conflict.

• Performance security: to be furnished within 30 days of award notification, in the amount stated in the SCC, by bank guarantee, irrevocable letter of credit, or cashier's/certified cheque; returned within 30 days of completion of performance.
• Payment: within 30 days of invoice or claim; in Rand unless the SCC states otherwise.
• Prices: fixed at the quoted prices, subject only to adjustments authorised in the SCC.
• Warranty: goods warranted new and free of defects for 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier.
• Contract amendments only by written agreement signed by both parties.
• Assignment of obligations requires the purchaser's prior written consent; subcontracts must be notified in writing.
• The supplier must permit the purchaser to inspect and audit records relating to performance.

The bid is subject to Treasury Regulations 16A under the Public Finance Management Act, 1999, the Ezemvelo KZN Wildlife Supply Chain Management Policy, and all other prescripts regulating public procurement in South Africa. It is also subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, the General Conditions of Contract, and any applicable Special Conditions of Contract.

Mandatory requirements

• Registered on the Central Supplier Database (CSD).
• Necessary disclosures made on SBD 4.
• Enterprise status indicated in the Authority to Sign.
• Bid documents received by the closing date and time.
• Tax obligations complied with.
• Each party to a consortium, joint venture or subcontract submits a separate TCS.
• Bid document fully completed, dated and signed.
• Not listed on the Register of Tender Defaulters and not restricted from doing business with the public sector.
• Compulsory briefing meeting attendance.

Evaluation phases

• Phase 1 — Administrative compliance: CSD registration, SBD 4 disclosures, enterprise status, on-time receipt, tax compliance, a separate TCS for each party, a fully completed and signed document, not on the Register of Tender Defaulters, not restricted, and compulsory briefing attendance.
• Phase 2 — Mandatory requirements: the required documentation must be submitted; failure makes the bid incomplete and it will not be considered.