Removal of asbestos roof sheeting and replacement with fibre cement grey roof sheeting at four buildings, port of richards bay (6-Month contract)

Bidding procedure enquiries:

• Contact: Eunita Mfeka
• Email: [email protected]
• Telephone: N/A

Technical enquiries: not provided.

Submission portal: https://transnetetenders.azurewebsites.net

Site address: Port of Richards Bay (buildings: Main Building, Standby Generator, Transformer Room, Boiler House – FFS-Engen Building).

Submission method: electronic only via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Uploads limited to 30 MB per file; multiple uploads allowed. Submit at least one day before closing to avoid technical issues. Late submissions will not be accepted.

Returnable documents (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Form of Offer and Acceptance (C1.1): signed offer.
• Bill of Quantities (C2.2): priced and signed.
• T2.2-01 Certificate of Attendance: signed by the Employer's representative at the compulsory clarification meeting.
• T2.2-03 Management & CVs of Key Personnel.
• T2.2-04 Company Previous Experience.
• T2.2-05 Method Statement.
• T2.2-06 Work Schedule.
• T2.2-07 Health, Safety, and Environment Management (baseline risk assessment).
• T2.2-16 Breach of Law declaration.
• Proof of CIDB registration (3GB or higher).
• Proof of registration as an asbestos contractor issued by the Department of Labour and an approved asbestos certificate.
• Minimum of four (4) certificates of asbestos handling personnel, including the supervisor.
• Valid Tax Clearance Certificate and SARS TCS PIN.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs with 51% black ownership).
• Proof of CSD registration.
• Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for each JV member).
• Certified copy of signed joint venture agreement (if applicable).
• Proof of authority to sign (e.g., company resolution).

Disqualification risks:

• Late submission.
• Missing or unsigned returnable documents.
• Failure to attend the compulsory clarification meeting.
• Failure to meet any eligibility criteria (CIDB, asbestos registration, personnel certificates).

Evaluation stages:

1. Stage One – Administrative & Substantive Responsiveness: on-time submission, all returnables completed and signed, valid documents, compliance with scope, and minimum requirements (CIDB 3GB, asbestos contractor registration, four personnel certificates, attendance certificate).
2. Stage Two – Eligibility: attendance at compulsory clarification meeting; technical pre-qualification (asbestos registration and personnel certificates); CIDB grading 3GB or higher (JV: lead partner at least one level below, combined grading meets requirement).
3. Stage Three – Functionality: minimum qualifying score 60 out of 100. Criteria and weights:

• Management & CVs of Key Personnel (T2.2-03): 30 points (Project Manager/Site Supervisor 5, Trade-tested Carpenter 5, Safety Officer 5, Asbestos Trained Personnel 10).
• Company Previous Experience (T2.2-04): 30 points (table of equivalent projects with client details, values, status; reference letters on client letterhead).
• Method Statement (T2.2-05): 20 points.
• Work Schedule (T2.2-06): 10 points.
• Health, Safety, and Environment Management (T2.2-07): 10 points.

Scored by at least 3 evaluators, averaged, using scores of 0, 20, 40, 60, 80, or 100.

4. Stage Four – Price and Preference Points:

• 80/20 system if tender value ≤ R50 million (incl. VAT); 90/10 if ≥ R50 million.
• Price: 80 or 90 points.
• Specific goals (up to 20 or 10 points):
• B-BBEE Status Level 1 or 2: 6.67 points.
• 50% Black Youth Owned: 6.67 points.
• Majority owned (30%) by black women: 6.67 points.
• Non-compliant or B-BBEE Level 3-8: 0 points.

Evidence required for each specific goal; missing evidence scores zero for that goal.

Award to highest total score unless objective criteria justify otherwise.

Scope: removal of asbestos products and replacement with fibre cement grey roof sheeting at four buildings in the Port of Richards Bay: Main Building, Standby Generator, Transformer Room, and Boiler House (FFS-Engen Building).

Contract period: six (6) months.

Contract type: NEC3 Engineering and Construction Contract.

Works Information (C3.1) and Site Information (C4.1) form part of the contract.

Method statement must address programme, quality, health, safety, and environmental considerations.

Work schedule must define key milestones and activity durations for removal, supply, delivery, installation, and commissioning.

Pricing: Bill of Quantities (C2.2) must be priced and submitted.

No bid security or guarantee amount specified in the provided text.

Payment terms: not specified.

Financial capacity: not specified; Transnet may request audited financial statements for due diligence.

Transnet may conduct risk analysis on preferred tenderer, including unduly high or low rates.

CSD registration: mandatory; provide supplier number and unique registration reference.

Tax compliance: valid Tax Clearance Certificate and SARS TCS PIN required.

B-BBEE: valid certificate from SANAS-accredited agency, or sworn affidavit for EMEs/QSEs with 51% black ownership. Specific goals for preference points as listed in evaluation criteria.

CIDB: grading 3GB or higher as a General Building contractor.

Asbestos contractor registration: proof of registration issued by the Department of Labour and an approved asbestos certificate.

Personnel: minimum of four (4) certificates of asbestos handling personnel, including the supervisor.

Workmen's Compensation Fund: Letter of Good Standing required.

No persons in service of the state may bid.

Must not be listed on Register of Tender Defaulters or Transnet's restricted list.

Must complete Compulsory Enterprise Questionnaire and declare no conflicts of interest.