Steam supply and boiler house maintenance at tygerberg hospital, lentegeur hospital and the western cape college of nursing (3 years)

Closing: 20 November 2026 at 11:00.

Compulsory site briefing: 22 October 2026 at 10:00.

• Venue: Karl Bremer Engineering Offices Training Center, site of Karl Bremer Hospital, Bellville 7530.
• Attendance register constitutes proof of attendance.

Bid validity: 120 days from closing.

Bidding procedure enquiries:

• Contact: Mr A Matoto and Ms S Smith
• Telephone: 021 483 7302
• Email: [email protected], [email protected]

Technical enquiries:

• Contact: Mr Hein Grebe and Mr Aloysius Smith
• Telephone: 021 830 3753
• Email: [email protected], [email protected]
• Note: No telephonic enquiries for technical matters.

Submission address:

• Bid box at foyer of main entrance
• 4 dorp street
• Western Cape Government Building (adjacent to Cape High Court)
• Junction of Dorp and Keerom Streets, Cape Town

Submission method: Deposit in bid box at foyer of main entrance, 4 DORP STREET, Western Cape Government Building (adjacent to Cape High Court), Junction of Dorp and Keerom Streets, Cape Town.

Bid box open 07:30–16:00, Monday to Friday.

Bids must be in a sealed envelope with bidder name, address, bid number, and closing date.

Use only official forms; do not re-type. Only original signed documents accepted.

Bids must be in a D-ring file or ring binder with file dividers.

Late bids will not be accepted.

Returnable forms (all must be completed and signed):

• WCBD1 (Invitation to Bid): full particulars of bidding entity.
• WCBD3.1 (Price Schedule): fully completed pricing.
• WCBD3.3/2 (Price Adjustments): price adjustment schedule.
• WCBD4 (Declaration of Interest): discloses connections to state.
• WCBD6.1 (Preference Points Claim): claims B-BBEE points.
• Proof of CSD registration.
• Valid B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs).
• Letter of Good Standing from Department of Labour (Compensation Commissioner).
• Comprehensive company profile with references.
• CVs of staff.
• Proof of office/workshop within 50 km of Tygerberg Hospital.
• Company registration certificate from CIPC.
• Joint Venture Agreement (if applicable).
• OHS Agreement.
• Letter authorising signatory to submit bid.

Failure to submit any mandatory document may render bid non-responsive.

Compulsory documents: WCBD1, WCBD3.1, WCBD3.3/2, WCBD4, WCBD6.1, proof of CSD, B-BBEE certificate/affidavit, letter of Good Standing, company profile, CVs, proof of office/workshop, CIPC registration, Joint Venture Agreement (if applicable), OHS Agreement.

Bids must be on official forms, not re-typed, in sealed envelope with bidder details.

Use D-ring file or ring binder with dividers.

Preference point system: 90:10 (price 90%, B-BBEE 10%).

Evaluation phases:

• Phase 1: Compliance with CSD registration and completion of bid document.
• Phase 2: Compliance with functionality criteria (specific criteria not detailed in document).
• Phase 3: Points for price and B-BBEE status per PPPFA 2000 and Regulations 2022.

Highest total points wins.

Department may award in whole or in part per item/site.

Department reserves right not to award to highest points scorer or lowest price.

Contract period: 3 years from date indicated by Department, with possible extension of 24 months by mutual agreement.

Scope: Delivery of saturated process steam and boiler house maintenance at three sites:

• Tygerberg Hospital (24/7 steam required)
• Lentegeur Hospital (steam on normal working days and overtime)
• Western Cape College of Nursing (24/7 steam required)

Contractor responsibilities:

• Supply all fuels: coal for coal-fired boilers, oil for oil-fired boilers, LPG for igniting HFO-fired boilers, all lubricating oils and greases.
• Pay for utilities: electricity, telephone, domestic water, ash removal, salt for water softener, boiler water treatment chemicals.
• Operate boilers to ensure uninterrupted steam at specified pressure and quality.
• Maintain boiler houses: cleaning, general building maintenance, greasing, adjustments.
• Annual calibration of all meters (feed-water, electricity, maximum demand).
• Statutory inspections: at least one boiler at Tygerberg and one at Lentegeur must be inspected before end of 2027. All boilers will require at least one inspection during contract.
• Repair patent defects at own cost.
• Latent defects: costs shared with Department depending on amount (below R50,000 contractor; R50,000–R100,000 50/50; over R100,000 Department, but if caused by contractor, full contractor cost).
• Boiler water treatment: supply chemicals, monitor, maintain softeners.
• Ensure availability of spare parts throughout contract.
• Comply with SABS standards and manufacturer's requirements.

Bidder must quote per tonne of steam delivered, including all costs.

Bidder must demonstrate ability to operate and maintain boilers to supply uninterrupted steam.

Scope includes supply of fuels, payment of utilities, upkeep, calibration, inspections, repairs.

Bidder must ensure spare parts availability.

Rate per tonne of steam must include all costs.

Company profile with list of similar projects and contactable references within Western Cape.

CVs of staff.

Proof of office/workshop within 50 km of Tygerberg Hospital.

Demonstrated ability to operate and maintain boilers.

Bidder must include illustrative brochures/technical details of spare parts to verify compliance.

All spare parts must comply with minimum SABS standards and manufacturer's requirements, verified with Directorate Engineering and Technical Services.

Work and materials must comply with applicable SABS/ISO/IEC codes.

Statutory inspections must be prepared for and conducted by approved Accredited Inspection Authority (AIA).

Boiler water treatment chemicals must be environmentally friendly and comply with regulations.

Bidder must quote using WCBD3.1 and WCBD3.3/2.

Bid on basis of price per tonne of steam delivered.

Rate must include all costs: fuel, water, electricity, lubricants, salaries, etc.

Pricing must be on WCBD3.1 (Price Schedule) and WCBD3.3/2 (Price Adjustments).

Bid on basis of price per tonne of steam delivered to steam ranges.

Rate per tonne must include all costs: fuel (coal, oil, LPG), water, electricity (energy and demand charges), lubricants, salaries, wages, pension fund, bonuses, medical aid, and all other staffing costs.

Payment: within 30 calendar days of receipt of valid invoice, subject to penalty deductions.

Department may withhold payment for services not rendered in accordance with contract.

Department may negotiate prices if not market-related.

No bid security or performance bond mentioned.

CSD registration: mandatory at time of closing. Unregistered bidders must register before closing.

Tax Compliance Status (TCS): must be up to date on CSD at closing. Printed TCS certificate may be submitted.

B-BBEE: Only status on WCBD6.1 applies. Must submit valid SANAS-accredited verification certificate or sworn affidavit (for EMEs/QSEs).

Letter of Good Standing from Department of Labour (Compensation Commissioner).

CIPC registration certificate.

OHS Agreement.

Joint Venture Agreement (if applicable).

No bids from persons in service of state, companies with directors who are state employees, or close corporations with members who are state employees.

Proof of office/workshop within 50 km of Tygerberg Hospital (registered in company name or long-term rental).

Company profile with list of similar projects and contactable references within Western Cape.

CVs of staff.

Letter authorising signatory.

Only B-BBEE status on WCBD6.1 applies for evaluation, not CSD status.

Must submit valid B-BBEE verification certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) together with WCBD6.1 to claim preference points.

OHS Agreement is compulsory.

Successful bidder must comply with Occupational Health and Safety Act, 1993, including Section 37(2).

Contractor accepts sole liability for compliance with Act and Regulations.

All services, inspections, maintenance, and testing must be carried out in a legal, safe, and responsible manner as per Health and Safety File.

Report all accidents immediately to Department's Engineering representative.

Fire precautions must be observed.

Operate boilers and equipment in an environmentally sound manner.

Boiler water treatment chemicals must be environmentally friendly and comply with all regulations.

Successful bidder must sign WCBD 7.1 (Contract Form).

Subject to General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

Specific exclusions from GCC: Subcontracts (clause 20), Penalties (clause 22), Force Majeure (clause 25), Settlement of Disputes (clause 27), Limitation of liability (clause 28).

Supplement clauses:

• Subcontracting requires prior written consent of Department.
• Department may impose penalties or claim damages for breach.
• Indemnity: contractor indemnifies Department against claims arising from contract.
• Dispute resolution: mediation and/or arbitration in South Africa.
• Force majeure: contractor not excused from performance; must have procedures to ensure service.
• Breach: 14 days to remedy; Department may cancel, claim damages, or appoint third party at contractor's expense.
• Confidentiality: contractor must treat information as confidential.
• Compliance with OHSA Section 37(2).
• Entry to premises subject to security clearance.
• Vehicles at owner's risk.
• Contractor responsible for own equipment.
• Accident reporting.

Contract period: 3 years.

Payment: within 30 days of valid invoice, subject to penalties.

Department may withhold payment for non-performance.

Waiver must be in writing.

Special Conditions of Contract apply; prevail over GCC in case of conflict.

Exclusions from GCC: Subcontracts, Penalties, Force Majeure, Settlement of Disputes, Limitation of liability.

Supplement clauses as detailed in contractual_terms section.

Mandatory documents: WCBD1, WCBD3.1, WCBD3.3/2, WCBD4, WCBD6.1, proof of CSD, B-BBEE certificate/affidavit, letter of Good Standing, company profile, CVs, proof of office/workshop, CIPC registration, Joint Venture Agreement (if applicable), OHS Agreement.

Bidders must be CSD registered and have up-to-date TCS.

90:10 Preferential Procurement Points System.

Evaluation phases: Phase 1 (compliance), Phase 2 (functionality), Phase 3 (price and B-BBEE points).

Department may award in whole or in part per item/site.

Functionality criteria referenced but not detailed in document.