Supply and delivery of cleaning materials, kitchenware and miscellaneous items for the antarctic island voyage 2026

Closing date: 18 November 2026.

Closing time: 11:00.

Quotation validity: 90 days from the closing date, unless otherwise stated.

The RFQ is advertised for at least 7 days.

Enquiries

• Contact: Luxolo Matiwane
• Telephone: 021 493 7244
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Delivery address

Department of Forestry, Fisheries and the Environment

East Pier Building 1

V&A Waterfront

Cape Town

Department address

Nedbank Building

63 Strand Street

Private Bag PO Box 4390

Cape Town, 8000

Submit the quotation by email to [email protected]. The quotation must be on the bidder's company letterhead and must include VAT per item where applicable, correct banking details, item descriptions, quotation validity, contact details and the CSD MAAA number. Bidders must indicate delivery timelines and the quotation expiry date; unless otherwise stated, quotations are valid for 90 days from the date the RFQ closes. Quotations received after the closing date and time will not be accepted.

Returnable forms and documents:

• SBD 4 (Bidder's Disclosure): completed and signed; discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): completed and signed; used to claim specific goals points.
• CSD registration report or MAAA number.
• SARS Tax Status Pin or CSD number or report.
• SANAS or CIPC accredited B-BBEE certificate or sworn affidavit.
• CIPC ownership certificate.
• Food Premises Certificate issued by the Municipality, in the name of the bidding company (mandatory).
• Medical certificate signed by a medical practitioner with a practice number, when claiming for disability.
• Joint ventures: consolidated B-BBEE certificate and accreditation credentials in the name of the joined entities.

Disqualification risks:

• Quotation received after the closing time.
• Any mandatory form or document omitted or unsigned.
• Failure to comply with any mandatory requirement.

Evaluation uses the 80/20 preference point system for quotations with a Rand value up to R1 000 000.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals categories, based on more than 50 percent ownership:

• Black people.
• Women.
• People with disabilities.

Failure to submit the required proof or documentation means preference points for specific goals are not claimed. DFFE reserves the right to request additional information to validate any information submitted, including preference points claimed. DFFE reserves the right not to appoint any tenderer and may negotiate prices with the preferred tenderers.

Procurement: supply and delivery of cleaning material, kitchenware and miscellaneous items for the Antarctic Island Voyage 2026.

Delivery location: Department of Forestry, Fisheries and the Environment, East Pier Building 1, V&A Waterfront, Cape Town.

All delivery costs and all applicable taxes, including VAT, PAYE, income tax, UIF contributions and skills development levies, must be included in the bid price for delivery at the prescribed destination.

No goods or services may be delivered before an official order is received from the Department.

Failure to deliver within the agreed timelines may result in the order being cancelled and possible inclusion on the National Treasury Database of Restricted Suppliers.

Pictures or brand names in the specification are for illustration only; similar or equivalent brands will be accepted.

Items and quantities (Annexure A):

1. Carpet vacuum freshner powder (500g) - 53
2. Dishwashing liquid, good quality (750ml) - 80
3. Sunlight bars (500g) - 20
4. Fabric softener Sta-Soft (2L) - 80
5. Jik (750ml) - 80
6. Soap laundry automatic, good quality (3kg) - 80
7. Oven cleaner, good quality (300ml) - 35
8. Window glass cleaner, good quality (750ml) - 10
9. Wooden floor cleaning solution (750ml) - 10
10. Polish floor tile, high shine (750ml) - 10
11. Air freshner, good quality (180ml) - 100
12. Bleach multi-purpose cleaner, liquid or gel (750ml) - 60
13. Brass pot scourers (each) - 100
14. Sponge scourers, pack of 4 - 30
15. Hand scrubing brush, medium - 3
16. Dustpan with long handle, medium - 5
17. Mops complete, good quality, large - 10
18. Window squeegee, Academy rotating (2.1m) - 5
19. Scissors kitchen, good quality, standard - 2
20. Olive pitter, standard - 1
21. Flask stainless steel, good quality (1.9L) - 3
22. Laundry wash bowl, plastic (30L) - 9
23. Non-stick frying pans (28cm) - 2
24. Oven glove long (each) - 2
25. Oven glove short (pair) - 2
26. Dishcloths, pack of 10 - 3
27. Charcoal briquettes (4kg) - 100
28. Firelighters (box) - 80
29. Lighters gas, standard - 5
30. Toothpicks, pack of 100 - 10
31. Skewers, pack of 100 - 2
32. Black bags heavy duty, 90 mic, 1020 x 950mm for CP120 compactor unit Bulkmatech, pack of 50 - 2
33. Bubblewrap 1.25m x 100m - 2

Pricing: all received prices must be firm until the required goods are delivered to the specified location.

No price adjustment will be accepted, except adjustments subject to the rate of exchange.

Include VAT per item where applicable.

Include all delivery costs and all applicable taxes in the bid price.

Quotation validity: 90 days from the closing date, unless otherwise stated.

No bid security, bond, guarantee, retention or payment terms are stated in the document.

Mandatory eligibility:

• CSD registration: CSD registration report or MAAA number must be provided.
• Tax: SARS Tax Status Pin or CSD number or report must be provided; bidder must remain tax compliant for the entire contract term. Compulsory VAT registration applies where taxable supplies exceed R1 million in any 12-month period; voluntary registration is available above R50 000 in the past 12 months.
• B-BBEE: SANAS or CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership by historically disadvantaged persons.
• CIPC: ownership certificate issued by the Companies and Intellectual Property Commission.
• Food Premises Certificate issued by the Municipality, in the name of the bidding company (mandatory).
• Medical certificate signed by a medical practitioner with a practice number, when claiming for disability.
• Joint ventures: consolidated B-BBEE certificate in the name of the joined entities; accreditation credentials in the name of the joined entities.

Required forms:

• SBD 4 (Bidder's Disclosure): completed and signed.
• SBD 6.1 (Preference Points Claim): completed and signed.

Consequence: bidders who fail to comply with any mandatory requirement will be disqualified and will not be evaluated further.

DFFE reserves the right to request additional information to validate any information submitted by bidders, including preference points claimed. DFFE reserves the right not to appoint any tenderer. Prices must be firm until delivery; no price adjustment is accepted except where subject to the rate of exchange. All delivery costs and applicable taxes must be included in the bid price. Quotations are valid for 90 days from the closing date unless otherwise stated. No goods or services may be delivered before an official order is received. Failure to deliver within agreed timelines may result in order cancellation and inclusion on the Database of Restricted Suppliers. DFFE may negotiate prices with preferred tenderers in line with legislative requirements.

Preference point system: 80/20. Price carries 80 points; specific goals carry 20 points; total 100 points. Specific goals are awarded for more than 50 percent ownership by Black people, by women, or by people with disabilities. Failure to submit the required proof means specific goals points are not claimed. The organ of state may require a tenderer to substantiate any preference claim. Fraudulent claims may result in disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.