What are the technical specifications?

The scope of work is for the construction of a security building at Pegasus Substation, part of the National Security Project 1. The project involves civil works and the installation of a Non-Lethal Energized Perimeter Detection System (NLEPDS). Civil works technical criteria are detailed in the tender documents. NLEPDS requires demonstration of equipment including electric fence conductors, power supply, control unit, graphical user interface/display unit, synchronising equipment, relay cards, energizers, and kiosks. The demonstration must show how functional and technical requirements are met. The tenderer is responsible for providing complete demo units and test instruments. Environmental management requirements include waste handling, hazardous chemical control, asbestos abatement, and eating area management as per the Environmental Management Programme. The contractor must comply with relevant legislation and maintain a clean and hygienic site.

What financial requirements apply to bidders?

Prices are evaluated inclusive of VAT, corrected for arithmetical errors, and excluding contingencies in the bill of quantities. Unconditional discounts are considered; conditional discounts are not. Payment terms: For contracts valued below R50,000,000 (including VAT), NTCSA commits to paying within 30 days of receipt of undisputed invoices. For contracts valued above R50,000,000 (including VAT), payment is within 60 days. Bidders must submit audited financial statements for the previous 18 months (or last year if not available). Start-up enterprises formed within the last 12 months are exempt but must provide statements once available. Joint ventures must submit audited financial statements for each participant. Security for performance may be required; bidders must select at least two financial institutions from the list of NTCSA-approved guarantors.

What compliance and legal requirements must bidders meet?

Mandatory: Proof of valid and current CSD registration (CSD number/CSD report) for local tenderers and foreign tenderers with a local footprint. Tax clearance: Certified copy of tax clearance certificate required from local tenderers and foreign tenderers with a local footprint who are not registered on CSD or have not provided a SARS PIN. Foreign suppliers with no local footprint must complete SBD 1 but no tax compliance proof is required. Tax Evaluation questionnaire to determine if the company is a personal service provider for PAYE. SBD 6.1 Preference Points Claim Form under PPPFA 2022 regulations. SBD 6.2 Declaration Certificate for Local Production and Local Content. SBD 4 Bidder's Disclosure. Employment Equity compliance proof for designated employers (South African tenderers only). CIDB contractor grading of 6SQ or higher (or capable of being so prior to evaluation). COIDA certificate of good standing or proof of application (South African tenderers only). B-BBEE certificate or sworn affidavit to claim preference points. SHEQ requirements as per the SHEQ folder. Environmental management compliance as per the Environmental Management Programme.

What are the important dates and deadlines for this tender?

Closing date: 11 September 2026 at 10:00 AM. Tender validity period: 12 weeks from closing date. Site visit (non-compulsory): 21 August 2026 at 11:00 AM at Eskom Pegasus Substation, Dundee, Endumeni Local Municipality, Umzinyathi District Municipality, KwaZulu-Natal. Attendance is not compulsory but encouraged; bidders must confirm attendance with the NTCSA Representative and bring ID/driver's license and safety boots. Clarification meeting (non-compulsory): 26 August 2026 at 11:00 AM via Microsoft Teams (virtual). Meeting link and passcode provided in the tender documents. Clarification queries must be submitted in writing ten (10) working days before the tender closing date.

Who should be contacted for queries about this tender?

NTCSA Representative: Mandisa Biyela, Tel: 011 800 5806, Email: Biyelamf@ntcsa.co.za. 1st Escalation: Procurement Manager Takalani Nemavhulani, Email: NemavhTC@ntcsa.co.za. 2nd Escalation: Middle Manager Frans Pooe, Email: PooeF@ntcsa.co.za. Submission is via the NTCSA e-tendering site (TenderBulletin at ntcsa.co.za).

Pegasus SS Security Build 2A Tender by NTCSA

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Eskom Pegasus Substation - Dundee - Dundee -

Organization Type

GOVERNMENT

Published

11 Aug 2026

OCDS Reference

ocds-9t57fa-165244

Summary

The national transmission company south africa (ntcsa) is procuring the construction of a security building at pegasus substation in dundee, kwazulu-natal, as part of the national security project 1. The scope includes civil works and the installation of a non-lethal energized perimeter detection system (nlepds). Bidders must hold a CIDB contractor grading of 6sq or higher and pass both civil works and nlepds functionality evaluations with a minimum threshold of 70%.

Key Requirements

CIDB grading: Bidders must be registered with the CIDB in a contractor grading designation of 6SQ or higher, or be capable of being so prior to evaluation.

Functionality threshold: Bidders must achieve at least 70% in both the Civil Works and NLEPDS technical evaluations; failure in either results in disqualification.

NLEPDS demonstration: Bidders must provide a practical demonstration of the NLEPDS equipment, including electric fence conductors, power supply, control unit, and other specified components.

Electronic submission only: Tenders must be submitted via the NTCSA e-tendering site; physical submissions are non-responsive. Documents must be in PDF and Excel format, with a 50MB per file and 900MB total limit.

Mandatory returnables: Bidders must submit all disqualifiable returnables (e.g., Authorisation Form, Acknowledgement Form, Integrity Declaration, SBD 6.2, SBD 6.1, CSD registration proof) by the closing date and time.

Skills development targets: Bidders must propose to meet objective criteria including 1 Supervisor/Foreman, 1 SHEQ officer, and 7 Installers.

B-BBEE preference points: Bidders must submit a valid B-BBEE certificate or sworn affidavit and supporting documents to claim specific goals points; failure results in zero preference points.

Back to All Tenders

Next Tender

appointments before and after submitting tenders. NTCSA

employees who are not involved in this enquiry process are not allowed to contact those that are involved in

this process or share enquiry-related information with potential tenderers.

Where a potential tenderer or a tenderer has any question or query on the contents of the enquiry or any

issue rela

Pegasus ss- national security project 1 security build 2a

PEGASUS SS- NATIONAL SECURITY PROJECT 1 SECURITY BUILD 2A Venue: Eskom Pegasus Substation, Dundee situated in Endumeni Local Municipality,

I. National Transmission company south africa SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2021/539129/30 [hereinafter referred to as “the Disclosing Party”.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

Tender Bulletin Public website: https://tenderbulletin.ntcsa.co.za - this is used by members

of the public, to view and access NTCSA published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

Open your web browser
Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

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Eskom eTendering System

User Manual

Complete all the fields
Contact number must start with a

Plus prefix e.g +27

Ensure that you also fill in the

capture picture to validate that you

are not a robot.

Once all columns have been filled

click on register button

Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

If the email does not come through,

click on “Resend Verification Email”

button

email to be resent,
Once you have received the email click

on link provided on

the email.

Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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Eskom eTendering System

User Manual

OTP sent to the registered cellphone number and email address
Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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Eskom eTendering System

User Manual

Landing page once OTP is verified
Select the preferred “Ref No”
A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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Eskom eTendering System

User Manual

Click on “Create New Submission” button to submit required Tender documents
Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

Proprietary and Confidential

Eskom eTendering System

User Manual

To submit tender documents, click on “Add file” button
Upload required tender documents by:
Giving the file a name
Select the listed file type e.g.: Technical, commercial, finance and etc
Choose the file you need to upload
Then click on “Upload” button, Fig5.

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Eskom eTendering System

User Manual

Fig4.

Fig5.

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User Manual

Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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User Manual

Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

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Eskom eTendering System

User Manual

Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

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Eskom eTendering System

User Manual

Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

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5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

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7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

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An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

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OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

Construction Bank

Danske Bank A/S

ING Bank NV

Macquarie Bank Ltd

Mizuho Bank Ltd

Mizuho Corporate Bank Ltd

SACE SpA

Siemens Financial Services

Eskom Holdings SOC Ltd Registration Number 2002/015527/00

Cell B16: Contingency @ 10% (Solely for the use of the Client, and only on instruction to Contractor)

Construction Contract

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for NSP2 Security Build 2: Pegasus

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

This document establishes the technical evaluation criteria for the evaluation of the tenders that will

be received in response to the request to tender for the Pegasus substation national security project

1 security build 2A. It is a high-level consideration of the key aspects that will give direction to the

technical evaluation process for architectural and engineering works. It is in accordance with the

Tender Engineering Evaluation Procedure (240-48929482) [4].

Supporting Clauses

2.1 Scope

This evaluation criteria document applies to the Pegasus substation national security project 1

security build 2A only.

The works include the following as defined in the scope of work:

a) Access control building refurbishment

b) Perimeter fence lighting upgrade

c) Non-lethal and inner fence upgrade

d) Installation of access gates

e) Installation of stone verge

2.1.1 Purpose

The purpose of this tender technical evaluation criteria strategy is to define the Technical Returnable,

Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

2.1.2 Applicability

This document shall apply to the Pegasus substation national security project 1 security build 2A

only.

2.1.3 Effective date

The date from which the document is effective is from the authorisation date.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 240-48929482: Tender Engineering Evaluation Procedure

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2.2.2 Informative

None

2.3 Definitions

2.3.1 Controlled disclosure

Controlled Disclosure to external parties (either enforced by law, or discretionary)

2.3.2 Tender

A written competitive offer, quotation, proposal made by the supplier in a prescribed or stipulated

form in response to an invitation to tender/competitive enquire for provision of assets/goods or

services and or the disposal thereof.

2.4 Abbreviations

Abbreviation Explanation

CV Curriculum Vitae

EDWL Engineering Design Work Lead

LDE Lead Discipline Engineer

N/A Not Applicable

OHSA Occupational Health and Safety Act

SANS South African National Standards

TET Technical Evaluation Team

2.5 Roles and Responsibilities

Engineering Manager: All Engineering Managers throughout Eskom shall ensure that all staff, in

their respective areas understand and adhere to this procedure.

Engineering Design Work Lead (EDWL): The EDWL is responsible to manage the execution and

adherence to this procedure. Typically, on New Build projects the EDWL role is fulfilled by the Lead

Discipline Engineer (LDE) and in existing asset projects the EDWL role is fulfilled by the relevant

System Engineer/plant Engineer.

Technical Evaluation Team (TET) member: The delegated engineers/technical specialists who

are responsible to review and evaluate technical aspects of the tender documentation as per the

Tender Technical Evaluation Strategy.

2.6 Process for Monitoring

N/a

2.7 Related/Supporting Documents

N/a

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Tender Technical Evaluation Criteria

3.1 Scope of Work

The following is a high-level applicable scope of work ticked, refer to a detailed scope of work

document for the tendered project:

Scope Applicable

Foundations and/or plinths x

Drainage x

Stone verge x

Buildings x

Fencing x

Earthmat & Earthtails x

Substation Electrical in Buildings x

(i.e. Lighting installation, ventilation installation

and/or electrical installation-DB)

3.2 Technical Evaluation Threshold

The minimum weighted final score (Threshold) required for a tender to be considered from a

technical perspective is 70%. The tenderers will be evaluated using the criteria listed in section 3.3.

Each criterion is allocated a weight. An overall scoring will be given for each tenderer. The overall

score is a sum of the individual scores allocated for each criterion.

3.3 Qualitative technical Evaluation Criteria

Compliant tenders will be evaluated against a set of weighted qualitative evaluation criteria. The

evaluation criterion has been broken down into sections and a percentage weighting has been

allocated to each section. Percentage weighting summary figures is indicated in the table below:

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Table 1: Qualitative Evaluation Criteria

Qualitative Technical Criteria Reference to Technical Criteria Criteria Score Clarification

Description Specification / Tender Weighting Sub

Returnable (%) Weighting

(Shall be used in conjunction (%)

with strategy)

Design and Construction 20

Program/technical Schedule:

1.1 A program with the order Demonstrate how the tenderer 60 All activities listed in order = 5,

in which main activities will intended on executing and Few irrelevant activities or few missing = 4,

be done.

completing the project providing Missing a lot of activities or mostly irrelevant =

high level programme with key 2, no submission = 0

milestone

1.2 Time durations of main Completion dates for 40 Duration makes sense with all activities = 5,

activities from start to end assessment, construction and Duration makes sense but missing few

handover. activities = 4,

Most duration does not make sense = 2,

No duration specified = 0

Method statement 30

2.1 Relevant method The method statement(s) shall 100 Relevant, well detailed and all required

statement with a address all the aspects of the information submitted = 5(if any irrelevant

description of how the scope of work including but not submitted, to be ignored),

main activities will be

limited to: Missing 20% of the required or few important constructed

steps/activities missed = 4,

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Mostly irrelevant submitted and with very few a) Access control building

refurbishment relevant or basic submitted =2,

Irrelevant or none provided = 0 b) Perimeter fence lighting

upgrade

c) Non-lethal and inner fence

upgrade

d) Installation of access gates

e) Installation of stone verge

Organogram of the project team

f) The Tenderer shall submit

an organogram showing the

key personnel and project

team. As a minimum, the

organogram shall include

(but not limited to): Project

Manager, Site manager, site

supervisor and Qualified

Electrical Technician

(registered with the DOL).

g) Organogram to have names

of the resources with their

roles in the project.

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List of Subcontractors 10

3.1 40 All companies with relevant material, plant Any company supplying

material, plant and and/or equipment listed = 5,

equipment that the Few supplies missing = 4,

contractor may hire. List

Only companies listed or only material used = company with the

material, plant and 2,

equipment which they are No submission = 0

supplying.

3.2 Specify if there will be any If the contractor is not 60

company/contractor outsourcing any work, they shall

performing any submit a letter confirming such.

construction work not

done by the main

contractor

List of tools, plant and 10

machinery

4.1 All relevant earthing tools, 100 All relevant listed and indicated if owned = 5,

plant and machinery to be Few missing = 4,

used during construction

Mostly irrelevant = 2, owned by the contractor.

(All hired to be included in None provided = 0

the list of subcontractors)

Relevant Previous 20

Projects Completed

5.1 List of relevant and 60 5 or more projects = 5,

comparable previous 4 to 2 projects = 4,

projects executed

successfully with similar 1 project = 2,

scope in a table format. None provided = 0

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5.2 Each project to include This shall be a 1-page table with 30 Well defined project scope, completion date

project scope description, at least 5 projects with similar and client contact person details provided (All

completion date and client scope, the table shall clearly 3 requirements provided) = 5,

contact person and

indicate the name, description, When any of project scope, completion date or details.

completion date, project value client contact person and details is missing

and Client’s contact details for (Only 2 requirements are provided = 4,

each project When one of project scope, completion date

and client contact person and details is

provided (Only one of the requirements

provided) = 2 ; None provided = 0

5.3 Copies of completion 10 All completion certificates for the mentioned

certificates for at least 5 projects in 5.1 & 5.2 provided = 5,

projects listed in section

Missing any of the mentioned projects = 4, 5.1 & 5.2 of this

document. Missing more than half of the projects

mentioned = 2,

None provided = 0

Purchase orders,

appointment letters and

professional services

agreement will not be

considered for this

returnable.

CV's and Qualifications 10

of Key Personnel

6.1 30 All required CV’s provided = 5, CVs of Construction

Manager/Project Missing 1 CV = 4,

Manager, Site Missing more than 1 CV or none provided = 0

Manager/Site Agent, Site

Supervisor and Electrician

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6.2 Qualifications: 60 All personnel meet the minimum qualification

CV's to include academic and experience = 5. (All key personnel to meet

qualifications and a) Construction minimum requirements to achieve maximum

experience of key manager/project manager –

score), personnel detailing Btech/Diploma plus minimum

relevant project specific of 3 years’ experience.

work experience. 1 or 2 of key personnel not meeting the b) Site manager/Site agent -

Btech/N.Diploma in Civil or required qualification or experience = 4

building science as minimum

qualification plus minimum of 3 or more of the key personnel not meeting the

3 years’ experience

required qualification and experience = 2

c) Site Supervisor -

Btech/Diploma plus minimum

None provided = years’ experience.

d) Electrician – Trade test

wireman’s license with a

minimum of 3 years’

Cell A2: TECHNICAL SCHEDULES A AND B FOR STANDARD FOR NON-LETHAL ENERGIZED PERIMETER DETECTION SYSTEM 240-78980848

Due to the constant changes in the risk profiles of Eskom assets and installations, the review of

physical security measures is necessary to ensure that current threats are appropriately mitigated,

through the implementation of suitable site specific protection measures, systems and procedures.

This document provides an overview of Eskom’s requirements for the design, supply, installation

and commissioning of a Non-Lethal Energized Perimeter Detection System (NLEPDS).

Note: The terms Non-lethal Electrified Fence and Non-Lethal Energized Perimeter Detection System

(NLEPDS) are used interchangeably in this document and shall refer to the same system.

Supporting Clauses

2.1 Scope

The document serves as a technical guideline for the enquiry for a Non-Lethal Energized Perimeter

Detection System (NLEPDS) Project and stipulates technical scope and deliverables for the project.

Note: Annex B shall be populated to capture site specific project details.

Applicability

This document shall apply to Transmission sites.

Effective date

The authorisation date.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

Normative

[1] ISO 9001 Quality Management Systems

[2] 240-78980848 Specification for Non-Lethal Energized Perimeter Detection System (NLEPDS)

for protection of Eskom installations and its subsidiaries

[3] 240-60725641, Specification for Standard (19 Inch) Equipment Cabinets

[4] 240-83684419 PTM&C Technology Development

[5] 0.52/30122 Manufacturing detail for two way Energizer Kiosk

[6] 0.52/30123 Manufacturing detail for four way Energizer Kiosk

[7] 0.52/30124 Manufacturing detail electric fence controller kiosk

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Scope of Work for Non-Lethal Energized Unique Identifier: 240-170000192

Perimeter Detection System (NLEPDS) Revision: 3

Page:

[8] 0.52/30125 Manufacturing detail electric fence guard house kiosk

[9] 240-171000171 Commissioning guideline for secondary plant physical security systems

Informative

Not Application

2.3 Definitions

Definition Description

Tender A tender refers to an open or closed competitive request for quotations /

prices against a clearly defined scope / specification.

Disclosure Classification

Controlled disclosure: controlled disclosure to external parties (either enforced by law, or

discretionary).

2.4 Abbreviations

Abbreviation Explanation

NLEPDS Non-Lethal Energized Perimeter Detection System

2.5 Roles and Responsibilities

As per PTM&C technology development standard (240-83684419)

2.6 Process for Monitoring

Not applicable

2.7 Related/Supporting Documents

Reference drawings

[1] 0.54/8282 Non-lethal fence plan, sections and details

[2] 0.54/7470 Access Area Gates layout

2.8 Technical returnables

The tenderer shall submit the following deliverables for technical evaluation:

a) PSIRA registration certificate (mandatory).

b) A completed technical Schedule A/B indicating compliance to NLEPDS requirements

(mandatory) from Eskom standard (240-78980848).

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Perimeter Detection System (NLEPDS) Revision: 3

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c) Supporting information including deviation schedules in response to AB Schedule for NLEPDS

from Eskom standard (240-78980848) to be evaluated on technical basis.

d) The tenderer’s past experience in delivering projects of a similar nature and scale (provide

references).

e) A company overview detailing the company background, available local expertise and

international technical support capabilities.

f) CVs of company personnel

g) OEM signed confirmation letter/s confirming that warrantees to the end user shall be honoured

by the OEM.

h) Functional design specification and system design report (refer to Annex A).

i) Detailed design specification (refer to Annex A).

Project scope

3.1 General scope

The contractor shall design, manufacture, supply, develop user documentation, perform testing at

works, deliver, install, and commission the Non-Lethal Energized Perimeter Detection System

(NLEPDS) according to the associated technical specifications. The proposed design and costing

shall be based on the associated site as outlined in sections below. Generic site layouts in Annex C

shall be used for typical site zoning.

Note: This PTM&C scope excludes the civils and mechanical scope including casting of antitunnelling and vegetation slab, fence earthing and installation of fence posts. The civils and

mechanical scope is covered by others.

3.2 Pre-installation development scope

The appointed contractor(s) shall be responsible for the following pre-installation development scope

of work:

a) System development including manufacturing of conductors. This includes any additional

development work required to fully comply with the technical requirements.

b) Compiling site specific detailed designs including the following:

i. All equipment required to comply with the specification and its configuration;

ii. Cable layout and routing drawings;

iii. Interfacing to the SCADA system for security alarms to the security monitoring centre.

iv. Interface drawings to the site security lighting.

c) Ensure that the design complies with all relevant standards in order for a Certification of

Compliance (COC) to be issued.

d) Model system testing scheme for required functionality including energy, voltage tests and

energizers synchronisation tests at the tenderer’s workshop/premises.

e) Factory testing of the complete system (FAT).

f) Development of product training material and delivery of system related courses.

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Perimeter Detection System (NLEPDS) Revision: 3

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g) Produce site acceptance testing procedure for Eskom’s acceptance.

h) Produce a functional design specification (refer 240-83684419 and Appendix A of this

document).

i) Produce a detailed design specification (refer to 240-83684419 and Appendix A of this

document).

3.3 Equipment for decommissioning and disposal

i. The existing non-lethal electrified fence and associated equipment shall be decommissioned,

removed and stored to a designated scrap area on site (where applicable).

Note: Decommissioning shall be done is close consultation with the responsible Eskom

representative for guidance on decommissioned equipment that will be reserved for spares.

3.4 Equipment for manufacturing, supplying, installing and commissioning

The appointed contractor shall manufacture, supply, install and commission all the equipment in the

following sections:

Entrance area

a) Install an automatic sliding gate as per Eskom drawings (0.54/7470). The gate shall be installed

together with all the associated equipment i.e. electric motors with suitable enclosure and

mechanical disengage mechanism, status detector mechanisms, obstruction detector

mechanisms, conductor wires and anti-theft brackets.

b) Install a 25 Pair communication cable from the guard house to the sliding gate motors.

c) Install infra-red (IR) units to prevent the gate from closing on vehicles. The IR units shall be

installed together with the associated mounting posts with concrete foundations, blanking plates

and cover plates.

d) Install goose necks for mounting of biometric and card readers.

Access control building (ACB) equipment & Kiosks

Note: The equipment installed shall meet the functional requirements as specified in the technical

specification, 240-78980848. The appointed contractor shall provide the specific system design,

configuration and equipment for the requirements of the site.

a) Install the control unit used to configure the electric fence system.

b) Install the graphical user interface/display unit to display the configured zones of the fence

including alarms.

c) Install the alarm relay cards (where applicable) to configure the system alarms as well as

interfacing the Non-Lethal Electrified Fence with other security systems deployed at site. i.e.

i. Security lights;

ii. CCTV cameras (PTZ cameras to zoom to fence alarmed zones);

iii. Security alarm system.

d) Install the energizers including synchronisation mechanism.

e) All the equipment shall be installed in their appropriate kiosks as per the drawings below:

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i. 0.52/30122 Manufacturing detail for two way Energizer Kiosk

ii. 0.52/30123 Manufacturing detail for four way Energizer Kiosk

iii. 0.52/30124 Manufacturing detail electric fence controller kiosk

iv. 0.52/30125 Manufacturing detail electric fence guard house kiosk

Note: The terms guard house and access control building are used in generic terms and shall refer to any

buildings that are used for similar purposes.

Site Perimeter

a) Install HT cables, fence conductors (2.24 mm galvanised steel) and associated insulators.

b) Install warning and zoning signs around the site perimeter.

c) Install a 25 Pair communication cable from the guard house to the control room to interface the

fence alarms to the SCADA system for routing of alarms to the remote monitoring centre. A

trench has to be dug from the guard house to the closest trench in the HV yard.

Note: For coastal sites Eskom might decide to install aluminium fence conductors, clarity should be

obtained from Eskom representative for the site for preferred fence conductor.

3.5 Testing and commissioning

a) Site Acceptance testing shall be performed to ensure that the entire Non-Lethal Fence is fully

functional and all alarms are commissioned to the remote monitoring centre (zero control).

b) Issue the Certificate of Compliance (CoC) for the site.

i. Every user or lessor of an electric fence, as the case may be, shall have an original valid

electric fence system certificate of compliance. Meaning that the original CoC shall be handed

over to Eskom.

ii. The electric fence system certificate of compliance shall be accompanied by a test report.

iii. An electric fence certificate of compliance shall be in accordance with the Electrical

Machinery Regulations, 2011 as contained in the Occupational Health and Safety Act, 1993

(Act No. ).

iv. A map of the electric fence installation, clearly showing various aspects of the installation

shall be attached to the test report.

v. The customer shall receive training in the operation of the Non-Lethal Fence.

vi. Official hand-over to the customer shall take place. The hand-over documentation shall

consist of all marked-up drawings, test certificates / documents and the Certificate of

Compliance.

Acceptance

This document has been seen and accepted by:

Name Designation

Mario Petersen Middle Manager (acting) – PTM&C Planning and Project Support

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Revisions

Date Rev. Compiler Remarks

August 2023 3 R Moshoeshoe Added project details annexure

Included reference to kiosk

September 2021 2 R Moshoeshoe

drawings

July 2020 1 R Moshoeshoe First Issue

Development Team

The following people were involved in the development of this document:

Joe Verissimo
Victor Lehobo
Chris Van Reenen

Acknowledgements

Not applicable

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Annex A: Functional and Detailed Design specifications requirements

Functional design specification (basic design)

The tenderer is required to produce and submit a Functional Design specification and a System

Design Report. The Functional Specification details Eskom's functional requirements in the context

of the product that is offered by the Tenderer. The System Design Report documents the design that

has been developed in order to meet the requirements as specified in the Functional Specification

(240-78980848). At minimum the functional design specification and System design report shall

cover the functional and interconnection details of system components listed below:

a) Electric fence conductors

b) Power supply

c) Control unit

d) Graphical user interface / Display unit

e) Synchronising equipment/mechanism

f) Relay cards (where applicable)

g) Communication infrastructure

h) Energizer(s)

Note: The Functional Specification and the System Design Report can be combined as one

document.

Detailed Design Specification

The tenderer is required to produce a Detailed Design Specification for both hardware and software

components of the system and Acceptance Testing Procedures. At minimum the detailed design

specification shall cover details listed in the following index.

a) Overview of functional specification

b) Scope of work

c) High Level Integration

i. Local vs remote monitoring and control capabilities

ii. Software and network config files.

iii. Cause and effect matrices (e.g. if alarm on fence, lights are switched on)

d) System Architecture (to include logical and physical design)

e) Lifespan of System and product software versions (include 10 year life span support)

f) Recommended Maintenance (Procedures, Spares and FMECA- Failure mode effects and

criticality analysis, tools and test equipment, training requirements-engineering and field

operations)

g) System commission and acceptance testing procedure (commissioning results to be

provided prior to system handover.

h) Appendix A – Drawings

Site layout
Site Security Zoning
System Configuration

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Security LAN and communication Reticulation
Cable and trench layout
Power reticulation
Electric fence and energiser
kiosks

i) Appendix B – Equipment Specification

Energisers
Electric fence conductors
Power supply
Control unit
Graphical User interface / Display unit
Synchronising equipment/mechanism
Relay cards (where applicable)
Communication infrastructure
kiosks

j) Appendix C – Datasheets

Energisers
Electric fence conductors
Power supply
Control unit
Graphical user interface / Display unit
Synchronising equipment/mechanism
Relay cards
Communication infrastructure
kiosks

k) Appendix D- Bill of Materials

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Annex B: NLEPDS Project details

Lead Engineer: Chris van Reenen Tel: 0828056014

Lead Engineer’s Department: PTM&C PDE

Project name: Pegasus Security Project

Project No/WBS.:

Region /Grid East Grid

Substation/ET site: Pegasus

Offsite Security Control Centre: Zero

Name Designation Signature Date

Project Scope

25/05/2026 verified by: Chris van Reenen Snr Technologist

PTM&C Planning

Project Scope and Project 02/06/2026

Approved by: Vanessa Naidu Support Manager

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Annex C: Typical site layout

The generic site layouts below shall be used for a typical site zoning

Figure C1: Typical Tx Substation site layout (refer to drawing THE22P02-SE-42)

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Figure C2: Typical layout for ET Site

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user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

This document contains the technical evaluation criteria for a commercial enquiry for the design, supply,

installation, testing and commissioning of the Non-Lethal Energised Perimeter Detection System (NLEPDS).

This document contains both the evaluation criteria used for Desktop evaluation and Demonstration/Factory

evaluation.

Note: The terms Non-Lethal Electric Fence and Non-Lethal Energized Perimeter Detection System (NLEPDS) will be used

synonymously in this document and shall refer to the same system.

Supporting clauses

2.1 Scope

This document contains the technical evaluation criteria for the design, supply, installation, testing and

commissioning of the Non-Lethal Electrified Perimeter Detection System (NLEPDS).

2.1.1 Purpose

The purpose of this document is to define the technical evaluation criteria for commercial enquiry for the

design, supply, installation, testing and commissioning of NLEPDS.

2.1.2 Applicability

This document shall apply to Eskom Transmission and Eskom Telecoms.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

2.2.1 Normative

[1] 240-48929482 Tender Technical Evaluation Procedure

[2] 240-78980848 Specification for Non-Lethal Perimeter Detection System (NLEPDS) for Protection of

Eskom Installations and its Subsidiaries

[3] 240-170000192 Scope of work for Non-Lethal Energised Perimeter Detection System (NLEPDS)

[4] 240-83684419 PTM&C Technology Development

2.2.2 Informative

None

2.3 Definitions

2.3.1 Disclosure classification

Controlled disclosure: controlled disclosure to external parties (either enforced by law, or discretionary).

2.4 Abbreviations

Abbreviation Description

NLEPDS Non-Lethal Energized Perimeter Detection System

TET Technical Evaluation Team

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2.5 Roles and responsibilities

As per 240-48929482: Tender Technical Evaluation Procedure

2.6 Process for monitoring

N/a

2.7 Related/supporting documents

None

Tender Technical Evaluation Criteria

a) The technical evaluation method has three sub-categories; Mandatory Criteria evaluation, Desktop

evaluation and Demonstration/Practical evaluation.

b) Tenderers must pass the Mandatory Criteria evaluation. Tenderers that do not pass the Mandatory

Criteria evaluation will not be evaluated further.

c) The Desktop evaluation and Demonstration/Practical evaluation subcategories carry equal

weightings of 50% respectively.

d) The Desktop Evaluation shall comprise scoring of the submitted response to Technical A/B

schedule for NLEPDS (listed in Appendix A of this document) along with the Functional Design

Specifications/System Design Reports and Detailed Design report. The A/B schedule for NLEPDS

use a default weight of 1 for each scored item. Critical items are assigned higher weights. For

example, a weight of 3 indicates that the item will count the same as three items with weight 1. See

Appendix A.

e) The Demonstration/Practical evaluation will comprise scoring the functionality of the offered

equipment at the Tenders or local OEM’s test facility. See Appendix B.

f) Threshold to be deemed technically compliant is 70%.

Notes:

This report and any actions that are listed or recommended as a result of the assessments are by no

means a confirmation or guarantee that any contract will be entered into by Eskom.

Any actions undertaken by the tenderer as a consequence of this report is for the tenderer’s account.

Any liability for the said actions undertaken by the tenderer is not transferrable to Eskom in any way.

The assessment team has no authority or responsibility in the decision taken by Eskom with respect

to contracting for a product or service.

Any statements, intentions and/or actions expressed by the assessment team during the

assessment and after the assessment should not be interpreted as the awarding of a contract and

does not constitute any liability to Eskom with regards to contract placement or post-contract

performance guarantees.

3.1 Mandatory Criteria Evaluation

This evaluation exercise is performed by the Eskom evaluating representatives. This part of the technical

evaluation starts when submissions are opened for the first time. The Eskom evaluating representatives will

peruse the tender submissions to ensure that the Mandatory criteria are met. Submissions that receive a

“No” on any of the Mandatory criteria will not be able to proceed to the Desktop Evaluation and therefore will

fail the technical evaluation.

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Table 1: Mandatory Criteria Evaluation

Item Criteria Comply Comments

Submission of Technical Schedules A/B from the Technical specification

1.1

240-78980848 (Written in English).

1.2 Submission of PSIRA registration certificate.

Development team

The following people were involved in the development of this document:

Joe Verissimo
Victor Lehobo
Chris Van Reenen

Acknowledgements

N/a

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Appendix A: Technical Schedule A/B for NLEPDS (specification number: 240-78980848)

Technical schedules a and b for standard for non-lethal energized perimeter detection system 240-

78980848

Schedule A: Purchaser’s specifications

Schedule B: Guarantees, compliance, and technical particulars of equipment offered

The clauses and numbering in this table are not necessarily the verbatim clauses as per 240-78980848. Therefore it is OBLIGATORY on the

TENDERER to review the applicable clauses in 240-78980848 in order to provide an informed response.

When completing the Schedule B and the References section, The Tenderer is required to state clearly, for each clause that requires a

statement of compliance, with one of the following options:

a) Comply – Confirmation of FULL Compliance to all clauses of the applicable section of the Technical Standard. No deviations

b) Partially Comply – Confirmation of PARTIAL Compliance and that FULL Compliance is not possible. Deviations taken.

c) Do Not Comply - Conformation of Non-Compliance to ALL requirements in the applicable section

Reference to evidence in the form of datasheets, equipment manuals, drawings, hyperlinks shall be included in the References section
Where there are any deviations taken from the clauses in the applicable section, these should be indicated under the References and

Deviations section

The Comments section shall be used by the Tenderer to provide any further information to complement/explain the compliance/Non-

Compliance and evidence provided.

Description Schedule A Schedule B References/Statement Weight

(supporting evidence)

Deviations

3 Requirements for high quality NLEPDS

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3.1 Overview of NLEPDS

3.2 Types of NLEPD systems

3.2.1 The energizer shall support Multi-zone monitoring. comply 1

3.2.2 The system shall support Multi-sector monitoring (resistive comply 1

sectorizing).

3.3 General Environmental conditions

a) All elements of the system shall be able to function in all Comply with reference 3

climatic conditions in section 3.3 a) of 240-78980848

without the performance being out of limits or the life cycle

being shortened.

3.3.1 Electrical operating environment

a) All components of the NLEPDS shall function under comply 3

electrical environments that are near or under power lines

without failure/malfunctioning.

b) The functioning of the NLEPDS components shall be comply 3

immune to electromagnetic interference.

c) All components of the NLEPDS shall be able to adapt and comply 3

function without being affected by high voltage switching.

d) All components of the NLEPDS shall not generate any comply 1

interference, which could hinder their own performance or

the performance of the other equipment in the vicinity.

3.4 Requirements for energizers

3.4.1 General

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a) The energizer shall be a Type A energizer as defined in Comply with reference 1

SANS 60335-2-76.

b) The energizer shall meet the applicable requirements of a Comply with reference 1

class II appliance as outlined in SANS 60335-1 with respect

to protection against electric shock.

3.4.2 Certification requirements

a) The energizers shall be certified as compliant to SANS Comply with reference 3

60335-2-76. Certificates stating compliance and type test

reports shall be provided with tender documentation

3.4.3 Electrical requirements

3.4.3.1 Power supply

a) Ancillary equipment and energizers shall have the comply 1

capability to be supplied with power through the substation

AC and DC supply routed from the AC & DC distribution

boards.

b) The power supply to the energizer shall be provided Comply 1

through the site’s 220V (± 10%), 50Hz (± 2%) AC and/or

Dc.

c) The AC and DC supply shall be protected by Class 1 and 1

11 surge protection.

d) There shall be no system malfunctioning on the failure, comply 3

restoration, under or over voltage of the power supply to the

unit.

d) The existing standby power systems at site shall be used comply 1

as the primary standby power source, provided that the

standby time (autonomy) requirements of the site are not

adversely affected.

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e) Standby power systems shall comply with requirements of comply 3

section 3.4.3.1(e) of 240-78980848.

3.4.3.2 Energizer High Voltage Output requirements

a) The energy delivered to the 500Ω load shall be above 5J Comply with reference. 3

but not exceed 8J. Submit certificate of

compliance to SANS

60335-2-76 including

test reports

b) Maximum voltage delivered to the load shall not exceed Comply with reference. 3

10kV. Submit certificate of

compliance to SANS

60335-2-76 including

test reports

c) The impulse repetition rate shall not exceed 1 Hz. Comply with reference. 3

Submit certificate of

compliance to SANS

60335-2-76 including

test reports

d) The impulse duration shall not exceed 10 ms. Comply with reference. 3

Submit certificate of

compliance to SANS

60335-2-76 including

test reports

3.4.4 Mechanical requirements

3.4.4.1 Energizer IP rating

a) Energizer(s) shall have an IP rating of IP51 at minimum. Comply with reference 1

3.4.4.2 Markings used on energizer

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a) The general markings on the energizer shall comply with comply 6

SANS 60335-1 and at minimum shall include marking listed

in section 3.4.4.2 (a) of 240-78980848

3.4.5 Functional requirements

3.4.5.1 General

a) A minimum of two energizers shall be used per installation comply 1

to improve the reliability and availability of the system.

b) The minimum expected life of the energizer and associated comply 3

equipment (PC hardware & software, relay card(s),

synchronisation mechanism etc.) shall be 10 years.

c) The energizer shall be self-monitoring and alarm any out- comply 3

of-bounds condition or system failure to the master control

unit.

d) The NLEPDS shall be triggered by either Electric fence comply 3

conductors been short circuited or Electric fence

conductors been cut (open circuit)

e) When a NLEPDS is triggered/alarmed the following

sequence of events and interoperation of different security

technologies deployed at site shall be possible:

i Each violation shall be reported to the security control comply 3

centre remotely and/or locally.

ii The security perimeter lights shall be illuminated at the comply 3

affected fence zone(s) or sector(s).

iii The security controller shall be able to confirm the arrival of comply 3

the responders on site following an alarm/intrusion event.

f) All security alarms and events shall be date-and-time comply 3

stamped accurately for traceability and investigation

purposes.

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3.4.5.2 Synchronising equipment/mechanism

a) A synchronising mechanism shall be used to synchronize comply 3

multiple energizers in order to be regarded as one

energizer with multiple outputs, all firing at the same time,

as one single pulse.

3.4.5.3 Energizer safety

a) The Energizer shall be constructed so that in normal use, comply 1

they function safely so as to cause no danger to persons or

surroundings, even in the event of carelessness that may

occur in normal use.

b) There shall be a safety mechanism (such as a watchdog) to comply with reference 3

ensure that the energizer(s) output voltage and energy

levels are within the legal non-lethal levels. When the

maximum level is exceeded, then the output shall be shut

down and an alarm generated.

c) The energizers shall shut down if there is a synchronisation Comply with reference 3

failure.

3.4.5.4 Electric fence zones / sectors

a) The non-lethal energised fence shall comprise of various comply 1

zones or sectors (depending on the NLEPD system).

b) The controller shall be used to configure the electric fence comply 3

into zones or sectors.

c) It shall be configurable to accommodate at least the comply 1

number zones or sectors along an electric fence’s

perimeter specified in the technical schedules

d) It shall be possible to allocate and generate alarms for comply 1

intrusions to each individual zone or sector.

e) The alarms shall be routed to individual relays for triggering comply 3

other security systems.

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3.5 Requirements for the NLEPDS equipment kiosks

3.5.1 General

a) Electrical equipment including the energizers, power supply 1

circuitry, isolation switches, relays and relay cards (where

required), surge protectors and lighting switches shall be

housed in Eskom approved kiosk.

b) The electric fence installations shall consist of three

types of kiosks:

i Energiser kiosks which can support either two or four comply 1

kiosks

ii Electric fence control kiosk comply 1

iii User interface / display (GUI) kiosk comply 1

3.5.2 Requirements for the energizer kiosks

a) Two types of energizer kiosks are specified, the first which comply 1

caters for two energizers and a kiosk which caters for four

energizers.

b) The energizer kiosks can be applied in a number of ways to comply 3

cater for various substation configurations and

requirements. For a multi-sector application the kiosks will

typically be installed in the same room as the master

control unit kiosk. For a multi-zone application only the

nearest energizer may be installed in the room and the rest

of the kiosks will be installed outside along the electric

fence.

3.5.3 Requirements for the Graphical User interface / Display

unit kiosk

a) The intension is that this kiosk will typically be installed in comply 1

the guard house away from the Control and Energiser

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kiosks.

b) The display unit shall be able to display the configured comply 3

zones or sectors of the fence including all fence alarms.

c) Alarmed zone(s) or sector(s) of the fence shall be clearly comply 3

depicted (shape and size) on the display unit.

d) The User interface shall be used to view, acknowledge and comply 3

reset zone or sector alarms.

e) A panic button / switch shall be provided to send an alarm comply 3

via the electric fence control unit and SCADA to remote

control facilities. The panic button shall also trigger a siren

outside the guard house / control room.

f) A security light override switch shall also be installed to comply 3

switch on all security lights when required.

g) Strict configuration rights management shall be applied comply 3

such that only authorised users can make configuration

changes to the system.

3.5.4 Requirements for the control unit kiosk

a) The intension is that this kiosk will typically be installed in a comply 1

room adjacent to the guard house with controlled access.

For a multi-sector application the energizer kiosks may

typically also be installed here and for a multi-zone

application only the nearest energizer may be installed

here.

b) The control unit kiosk will house the master control unit, a comply 3

keypad or touch screen to apply and change configuration

settings, a synchronisation unit (where required), a light

relay card / relays, an alarm relay card / relays, contactors

for the security lights, panic siren contactors and an IDF

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frame for routing the alarms to SCADA.

3.5.4.1 Master Control unit

a) Strict configuration rights management shall be applied comply 3

such that only authorised users can make configuration

changes to the system.

b) Alarm conditions shall be resettable and acknowledgeable comply 3

from the graphical user interface.

c) Alarms received from the energisers and GUI (where comply 3

applicable) will be routed to the alarm relay card, panic

siren and security light relay card.

d) The system shall have an option of sending security alerts comply 3

and confirmations through email and SMS.

e) All security alarms and events shall be date-and-time comply 3

stamped accurately for traceability and investigation

purposes.

3.5.4.2 Alarm relay card

a) The alarm relay card will receive alarms from the master comply 3

control unit and GUI and route them through to the SCADA

interface in the substation.

b) The relay card shall cater for at least eight alarms listed in comply 8

Table -78980848

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c) If analogue alarms are used, then all status and alarm comply 1

indication relays shall use change-over contacts, so that

either NO or NC contacts can be wired to the IDF as and

when required.

d) The alarm relay card outputs shall be capable of triggering comply 4

the security systems listed in section 3.5.4.2 (d.) of 240-

78980848

e) The indications shall be supplied as potential free change comply 1

over contacts.

f) Remote resetting of alarms shall be possible. Compliance comply 3

to Eskom’s cyber security standard (240-55410927) shall

be ensured.

g) If analogue alarming is used, then an IDF frame shall be comply 1

provided which will accommodate minimum of 20 alarm

input / outputs.

3.5.4.3 Security lights relay card

a) The security lights relay card will receive alarms from the 1

master control unit and GUI and switch the lights on at

affected zones or sectors.

b) The relay card shall cater for at least ten relays. 3

c) The relay outputs will be routed to contactors which will 3

switch the security lights in the affected zones or sectors.

d) A security lights override relay/switch will ensure that all the 3

security lights can be switched on through the security

lights bypass button on the GUI kiosk.

3.5.5 Kiosk earthing requirements

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a) The earthing of the equipment in the kiosk shall comply with 1

requirements of Eskom standard for earthing of secondary

plant equipment in substations

3.5.6 Miniature circuit breaker (MCB) specification

a) The rating of the MCBs shall be adequate for the protection comply 1

of installed equipment. The Contractor shall be responsible

for selection of the appropriately sized MCB.

3.5.7 Surge arrester specification

a) Surge arrestors shall be installed to protect the kiosks 1

electrical equipment from surges. The surge arrester shall

be the metal oxide, DIN rail mount type with indication

suitable for Zone 1 protection. The arrester shall comply

with SANS 61643-1 and bear the SANS mark.

b) The technical specification for the surge arresters shall be 7

as listed in Table -78980848

3.5.8 Isolation switches

a) The energizer unit shall have a visible isolating switch for 3

switching off the HV of the electrified fence. In the off state,

the isolating switch shall be connected to earth.

b) The energizer isolation switch shall have visible ON/OFF 1

positions and the contacts designed to handle high

voltages.

3.5.9 Wiring shall comply with requirements listed in section 3.5.9 -78980848

3.5.10 Trunking shall comply with requirements listed in section 2

3.5.-78980848

3.5.11 Notices, labelling and packaging shall comply with 3

requirements listed in section 3.5.-78980848

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3.6 Communication infrastructure

a) All cables including power and communication cables shall comply 1

ensure that there are no data losses/disruptions due to

harsh operating conditions and voltage/current surges, as

such cabling shall not be limited to copper cable only.

b) Communication between all components of the NLEPDS comply 1

shall be through a communication medium (e.g. fibre optic

cables) that will be immune to interruptions due to other

devices in the equipment room as well as immune to EMI.

c) Communication protocols supported shall be made Comply with reference 1

available to Eskom upon request to ensure integration of

equipment from different suppliers.

d) Communication to remote security monitoring centres shall comply 1

be via Eskom Telecom’s infrastructure. Where no Eskom

Telecom’s infrastructure is installed, a third party

communication infrastructure may be used while ensuring

compliance to Cyber security standard for operational

technology standard (240-55410927).

3.7 Requirements for Electric fence conductors

3.7.1 Electric fence conductors

a) Conductors shall comply with requirements of SANS comply 1

10222-3 Electrical Security installations – Part 3: Electric

fences (non-lethal).

b) Conductors shall be manufactured from 2.24mm diameter comply 1

solid fully galvanised steel wire for inland installations. For

coastal regions Eskom may opt to use a 1.6mm aluminium

conductor, there shall be provision made for both these

requirements.

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c) Ferrules used for crimping conductors shall be of similar comply 1

material as conductor (e.g. steel on steel).

3.7.2 HT cables

a) High Tension (HT) armoured cable shall be used to connect comply 1

the energizer electrical output connectors to the conductor /

trace wires of the NLEPDS structure.

b) The HT cables shall be UV stabilised and double insulated. comply 1

3.8 Insulators shall comply with requirements of section 3.8 of comply 4

240-78980848

3.9 General lightning and over current requirements

a) The system will be installed where it will be subject to comply 1

voltage surges due to lightning, a variety of line faults,

power interruptions and high voltage switching conditions.

The system shall be able to operate without failure under all

of the above mentioned conditions. Therefore, it is

imperative that the system be adequately earthed.

b) Protection against high voltage transients shall be provided comply 1

on both the signal and power circuitry, without impairing the

system’s electrical parameters, sensitivity, or performance.

c) Lightning arrestors shall comply with the requirements of comply 1

SANS 10222-3.

3.10 Earthing shall comply with requirements listed in section comply 3

3.-78980848

3.11 Warning signs shall comply with requirements listed in comply 3

section 3.-78980848

3.12 Equipment shall be supplied with information listed in Comply with reference 10

section 3.-78980848

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3.13 Installation and Site Acceptance Testing (SAT)

a) The supplier shall install the system on site (energizers, comply 1

relays, control unit, synchronisation equipment, graphical

user interface, fence conductors & communication

infrastructure) inclusive of all interconnections between the

system modules

b) The supplier shall avail themselves for Site Acceptance comply 1

Testing at site after installation.

c) All test procedures required to ensure the correct comply with reference 3

functioning shall be specified with a list of required test

equipment and tools.

3.14 System life-cycle

a) The minimum system life-cycle of the proposed product comply 3

must be ten (10) years.

b) The life-cycle of the product must be further supported in comply 3

terms of spares availability for a minimum period of seven

(7) years after discontinuation of the product.

3.15 Warranty and support

a) The system shall carry a minimum local (South African) comply 3

warranty of 36 months with on-site as well as telephonic

support from date of the system being commissioned.

Eskom shall thereafter have the option to access on-going

support in terms of a subsequent agreement.

b) The supplier must have a technician on call on a 24-hour comply 3

basis for purposes of telephonic support.

c) Supplier spares holding should include minimum comply 3

replacement spares to restore service of the system in its

entirety.

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d) All support shall also include all firmware upgrades of the comply 3

initial system version installed over the operational life of

the system.

e) The support shall include first line level maintenance comply 3

training.

f) The supplier shall also provide operator training on site to comply 3

the end-user.

g) Product support must include national as well as comply 3

international support through the local branch.

h) The supplier shall be willing to enter into an SLA with comply 3

Eskom

i) The supplier should have a history of supplying products of Comply with reference 3

this nature in South Africa for at least a minimum period of

five (5) years.

j) The supplier to provide a list of reference sites where the Comply with reference 3

product on offer has been installed and the year of

implementation.

4 Functional and Detailed Design specifications

a) Functional design specification (basic design) The Tenderer shall 10

submit a functional submit a functional

design specification as design specification as

per section 4.- per section 4.-

78980848 78980848

b) Detailed design specification The Tenderer shall submit a detailed design 20

submit a detailed design specification as per

specification as per section 4.-

section 4.- 78980848

78980848

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Appendix B: Demonstration/Practical evaluation

The purpose of testing is to test whether the equipment proposed is capable of meeting the

specifications. To this end, equipment needs to be demonstrated to meet the functional requirements.

These tests need not be carried out on site. They may be carried out on equipment already installed on a

3rd party site by the tenderer or setup for demonstration purposes.

Demonstration/Factory evaluation will be based on the requirements listed in the table below
The Tenderer shall use the offered equipment/system to demonstrate how Eskom’s requirements are

met. The test system shall be configured so as to represent the architecture envisaged for the complete

solution.

It is the responsibility of the tenderer to have complete demo units and test instruments available. The

tenderer will be responsible to do all testing and programming required by Eskom.

The tenderer will be required to setup a demonstration system comprising of the following system

components:

i. Electric fence conductors

ii. Power supply

iii. Control unit

iv. Graphical user interface / Display unit

v. Synchronising equipment/mechanism

vi. Relay cards

vii. Energizer(s)

viii. Kiosks

Item # Functionality requirement Weight Score Remarks

1 General requirements

1.1 Create an intrusion on the fence and clear the

alarm. If the operation can be completed in 10

1 minutes the system is considered easy to

operate.

1.2 The controller or user interface with control 1

software shall be able to configure the electrified

fence into zones.

1.3 Alarmed zone(s) of the fence shall be viewable 1

/highlighted on the user interface/ display screen.

1.4 Alarm conditions to be resettable and 1

acknowledgeable.

1.5 All settings of the energizers shall be 1

configurable from the controller.

1.6 System on status to indicate that the energizer is 1

powered and armed

ESKOM copyright protected

When downloaded from the WEB, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorized version on the WEB.

Document Classification: Controlled Disclosure

TECHNICAL EVALUATION CRITERIA FOR NON-LETHAL Unique Identifier: 240-134779125

Energized perimeter detection system

Revision: 6(NLEPDS)

Page:

1.7 Demonstrate fence intrusion alarm 1

1.8 Demonstrate mains supply fail alarm 1

1.9 Synchronize multiple energizers in order to be 1

regarded as one energizer with multiple outputs,

all firing at the same time, as one single pulse.

2 Energizer output requirements:

Note: The energizer characteristic shall be checked by

operating the energizer at rated voltage with a

500Ω load connected across the terminals.

2.1 Peak value of voltage must be above 7.5kV, but 1

not exceeding 10kV

2.2 Maximum energy delivered to a load of 500Ω 1

must not be less than 5J but not exceeding 8J.

2.3 The impulse repetition rate shall not exceed 1 Hz 1

2.4 1

Impulse duration shall not exceed 10 ms.

2.5 1

The energizer unit shall have a visible isolating

switch for switching off the HV of the electrified

fence. In the off state, the isolating switch shall

be connected to earth.

2.6 1

There shall be a safety mechanism (such as a

watchdog) to ensure that the energizer(s) output

voltage and energy levels are within the legal

non-lethal levels and take corrective steps where

exceedance is detected.

There shall be a safety mechanism (such as a

2.7 watchdog) to ensure that the energizer(s) output 1

voltage and energy levels are within the legal

non-lethal levels and take corrective steps where

exceedance is detected.

2.8 1

There shall be a safety mechanism (such as a

watchdog) to ensure that the energizer(s) output

voltage and energy levels are within the legal

non-lethal levels and take corrective steps where

exceedance is detected.

ESKOM copyright protected

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to ensure it is in line with the authorized version on the WEB.

Exist. Control building

Type lo6 inner fence road road

REMOVE THE FOUR STRANDS OF BARBED WIRE ON THE SINGLE OVERHANG AND REPLACE AS SPECIFIED ON DRG. 0.54/5633 sht. 3 NOTE 1.

Allign the overhangs on the south side at the old single quarters building area.F Patrol f patrol

3m 000 THE 2,4m HIGH WELDMESH FENCE MUST BE PAINTED. 3m

291 cut and clear the grass to expose the mesh to the bitumen painted level.

Surface preparation, coating application procedures and guarentees

Must be in accordance with ESKOM specification 240-75883230 pages 12 to 16.

All the posts, stays and overhang members must be painted.

Surface preparation, coating application procedures and guarentees

Must be in accordance with ESKOM specification 240-75883230 pages 12 to 16.

The post or stay must be opened until the concrete is exposed.

G remove the rust stains with steel wool. Care must be taken not to damage the galvanising. G

If part of the weldmesh panels, a post or stay is found to be rusted to more than halve the original thickness,

IT must be replaced as detailed in drawing 0.54/5633.

After surface preparation clean member or fence with plascon metalcare galvanised iron cleaner.

Apply one coat plascon metalcare galvanised iron primer.

Apply two coats plascon metalcare silvershine aluminium

H non-lethal fence h

The non-letal fence complete including the protection slab must be removed and spoiled.

A total new non-lethal fence in accordance with ESKOM specification 240-78980848 must be installed.

The work to be done by the civil contractor is limited to the concrete and posts.

The details according to the specification is on drawing 0.54/8282

The demolished area must be levelled, lightly compacted and planted with grass as specified.

The grass must be re-instated after construction with grass / gel mixture

J SEED MIX:- DIGITARIA ERIANTHA (SMITS VINGER) - 8kg/ha. J

3m PATROL ROAD CHLORIS GYANHA (RHODES GRASS) - 8kg/ha.

CYNODON DACTYLON - 8kg/ha.

Access gates

633 000

The access gates must be removed completely and spoiled.

A total new access gates according to drawing 0.54/7470 sht. 1 to 11 must be installed

Complete with gate motors, gates and sleeves as shown

K k

Stone verge

Legend:

THE STONE VERGE ON THE OUTSIDE OF THE OUTER FENCE AS SHOWN TO BE MIN. 1200w x 300mm THICK

HIGH SECURITY FENCE ( OUTER FENCE ) IT CAN TAPER TO ZERO AFTER THE 1,2m WIDTH.

1,888km

0.54/8725 sht 1 and 2 THE STONE TO BE SHARP, HARD DUMPROCK TYPE WITH A THICKNESS RANGE OF MIN. 100mm TO 150mm.

Apply weedkiller before placing of stone. Spec. 240-76368574 high security mesh fence security light

3 000 WITH V-OVERHANG, 2,4m HIGH 1,848km 500 INSIDE

Non-lethal fence non-lethal electric fence as per 0.54/8725 sht 1 & 2

L 3m HIGH 24 CONDUCTOR L 0.54/8282

Fibre optic sleeve pipe route

N.G.L Fibre sleeve pipe

0.53/2129 install two fibre optic sleeve pipes with draw boxes

In accordance with 0.53/2129 as shown on the layout

1,808km NEW SECURITY LIGHTS YARDSTONE TO BE REMOVED 2m ON EITHER SIDE OF EXCAVATION AND REPLACED 150mm GRAVEL WEARING COURSE - IMPORTED SECURITY FENCE ( INNER FENCE )

AFTER BACKFILLING AND COMPACTION TO A THICKNESS OF 100mm AND FREE FROM SOIL.

G5 GRAVEL APPROVED BY ESKOM 0.54/5633 sht 1-4

100mm YARDSTONE

Terrace level

150mm ROADBED PREPARATION

Safety fence

Clear vegetation

0.54/4963 sht 1-5M STONE VERGE - SEE NOTES RIP 150mm MIN. AND RECOMPACT IN-SITU GENERAL NOTES M

To 93% mod aashto mdd at omc

Anti-tunneling panels 1. All work to be in accordance with SANS 1200 specifications and

Handrail national preamble of trades.

0.54/5578 2. This drawing to be read in accordance with specifications and

Gravel patrol road drawings mentioned - see reference

Typical section - substation fence on-terrace 3. For earthing and connections see drg. 0.54/393 sht.

Sliding gates

0.54/10230 sht 1-6

N n

Enlarged fencing (typical)

Exist. Inner security fence

Outside high security fence

With single overhang to be refurbished

= See notes.

P p

Non-lethal electric fence

= New non-lethal fence

INSIDE SECURITY FENCE 20mm WELL COMPACTED, CONTINIOUS GRADED

Asphalt cold mix with primer to

High security mesh fence manufacturers specification.

WITH V-OVERHANG, 2,2m HIGH 5000 5000

1000

SEE NOTES 100mm CRUSHER RUN STABILISED WITH

Asphalt 5% cement compacted to 85% apparent density

Inside

Backfill with selected g5 material

Q q

IN MAX. 150mm LAYERS AND COMPACTED FENCE FENCE OUTSIDE TERRACE LEVEL 1067 GRASS GRASS

To 95% mod aashto. Fence

{160 sleeve pipes rev revision description drawn chkd auth date reference drawings security electric

See drg. 0.53/2129 approved by concrete slab and anti-tunneling security 600 ESKOM holdings limited high see detail and notes. Layer around pipe to be stabilised with

REG No. 5% OPC CEMENT AND COMPACTED WELL AROUND PIPES B. HAJEE INSIDE NON-LETHAL OUTSIDE 2002/015527/06

Date 23/08/2024 venterjm new cross section

Checked by

= = Road crossing repair a. Mayet pegasus

R date 23-08-2024 national security project r

Drawn by security fence

Final design n. Shandu c general upgrade

Date 23-08-2024 sheet number revision for construction

Scale 1:1000 PEG24P09-SE-E42 00 00

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 groottesize a0l

Jm venter

Drawn chkd auth date reference drawings

1 x 9kg. DRY POWDER APPROVED BY

Fire extinguishers

TO BE SUPPLIED AND FITTED Eskom Holdings SOC Ltd

W2 W1 BY CONTRACTOR. Reg No 2002/015527/30

D1 date 20/08/2024 venterjm new concrete apron 200 all fire extinguishers to be installed checked by

1 WHERE SHOWN ON 25mm NOMINAL THICKNESS

Hardwood backing boards with chamfered s. Gwala pegasus

All existing edges, plugged & screwed to wall.

NATIONAL SECURITY PROJECT BURGLAR GUARDS HOOK HEIGHT TO BE 1m ABOVE FLOOR. DATE 07-08-2024

NEW 70mm THICK AND 1000mm WIDE EXISTING DOOR AND TO BE REMOVED DRAWN BY ACCESS CONTROL BUILDING REFURBISHMENT

Concrete apron to fall away gate to be demolished

Drawn chkd auth date reference drawings g

Pecifications. Approved by

Colour: plascon harvest oat O5-C2-2

Eskom Holdings SOC Ltd IF TESTED NEGATIVE FOR ASBESTOS, THEY SHALL BE SANDED AND PAINTED AS

PER THE ABOVE PAINT SPECIFICATION. Reg No 2002/015527/30

Date 20/08/2024 venterjm

Gutters and rainwater pipes all existing gutter, downpipes and brackets to be removed and replaced checked by

WITH 150x150x0.8mmALUMINIUM PRE-PAINTED CONTINUOUS LENGTHS GUTTERS AND

S. GWALA 100x100mm DOWNPIPES AY ORIGINAL POSITIONS. PEGASUS

Colour: to match gutters( plascon harvest oat O5-C2-2) date 07-08-2024 national security project

Cracks on external face brick and plaster seal all minor cracks with exterior crack filler and neatly clean the drawn by access control building refurbishment

Construction date 07-08-2024 sheet number revision

Scale as shown PEG24P09-SE-E47 03

1 2 3 4 5 6 7 8 9 10 11 12 groottesize a2l

Jm venter

Of item a

Toilet room

Operating

Vaal potteries vitreous china

B 455x290mm BANTAM WHITE BASIN WITH B

One rhs taphole configuration,

Complete with waste, grid, plug, chain

And chrome plated bottle trap. Basin

Basin to be fixed to wall with

TWO 10mm BOLTS WASH

40 x 32mm 'COBRA' (350) CP BOTTLE TRAP

WITH 75mm SEAL, INLET SCREWED FEMALE,

Outlet male.

C 'cobra' (111-15) 1/2" star cp pillar tap. C

ANGLE REGULATING VALVE WITH 350mm LONG

Supply tube and capnut. Water

400 x 600 x 6mm MIRROR WITH POLISHED

Edges, plugged to wall with cp capped cold

Screws.

Mirror to be fitted on wall opposite

Wash basin

450mm LONG x 19mm dia. CP TOWEL RAIL

Drawn chkd auth date reference drawings

This project was initiated to ensure adequate upgrade of the security systems and infrastructure

at Pegasus substation to comply with OHS Act, National Key Point and Eskom latest policies and

standards. Existing access control building, perimeter lighting, fences and access gates will be

refurbished to achieve the required quality of security systems and infrastructure. This document

covers the construction work that will be done at Pegasus Substation.

References

[1] 240-55922824 Substation layout design guidelines

[2] Occupational health and safety act (OHS Act)

[3] (32-1205) Eskom maintenance management policy

[4] (TST41-794) Substation and facility maintenance

[5] (32-727) Eskom safety, health, environment and quality policy

[6] (32-846) Operating regulations for high voltage systems

[7] (SANS 1200) General civil

[8] SABS 10229-1:2010 Transport of Dangerous Goods

[9] SABS 10231: 2019 transport of Dangerous Goods by Road

[10] National Environmental Management Waste Act

[11] OHSA act (Act )

[12] SANS 10400 – The application of the national Building Regulations

[13] National Building Regulations and Building Standards Act No.

[14] (240-109644476) - Standard for Implementation of Substation Layouts for Transmission

Substations

[15] (240-1001183119) - Standard for Fences in Eskom Transmission Stations

[16] (240-139282493) – Security Lighting for Eskom applications

[17] (240-78980848) – Non-lethal Fence Specification

Controlled disclosure

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it

is in line with the Authorized Version on the database.

Pembroke Substation – Unique Identifier: PEG24P09-SE-E82

Revision: 1 National Security Project 1 Security Build 2A

Page:

This scope of work is to be read in conjunction with drawings listed in section 4 of this document.

All construction is to be carried out in accordance with Eskom Safety, Health, Environment &

Quality Policy and all necessary safety procedures must be strictly adhered to.

The Civil scope of work includes but not limited to:

a) Access control building refurbishment

b) Perimeter fence lighting upgrade

c) Non-lethal and inner fence upgrade

d) Installation of access gates

e) Installation of stone verge

3.1 Identified substation

a) Pegasus substation, this scope of work only applies to this project.

3.2 Detailed scope of work

Access control building refurbishment

a) Construction of new concrete apron around the building

b) Construction of new manhole and cable trench

c) Construction of flexible cable sleeves with draw boxes for the gate and Fibre comms

d) Replacement of existing flooring, wall finishes and ceiling

e) Replacement of sanitaryware, kitchenette and counter

f) Replacement of doors and windows

g) Refurbishment of roof tiles, barge & fascia boards and gutters & downpipes

h) New paving

Perimeter fence lighting upgrade

i) Refer to drawing, PEG24P09-SE-E43 sht. 1-3

j) Supply and install security lighting according to above drawings details, including Security

lighting pole and luminaire, supply and control cables and SLDB’s.

k) Remove all existing electrical equipment in ACB, like Lighting, plugs and DB equipment.

l) Supply and install all new electrical equipment and Air conditioners according to the

drawing.

Non-lethal and inner fence upgrade

m) The existing non-lethal fence, including the protection slab is to be removed and spoiled.

n) A new non-lethal fence in accordance with Eskom specifications 240-78980848 must be

installed.

o) The new non-lethal fence is to be installed in the same position as the existing.

p) The layout of the new non-lethal fence is found on PEG24P09-SE-E42

q) The detailed drawings reflecting the specification can be found on 0.54-8282

Controlled disclosure

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is in line with the Authorized Version on the database.

Pembroke Substation – Unique Identifier: PEG24P09-SE-E82

Revision: 1 National Security Project 1 Security Build 2A

Page:

Installation of access gates

r) The access gates must be removed completely and spoiled.

s) New access gates to be provided and installed according to 0.54/10230 sheets 1-6

Installation of stone verge

t) Installation of a stone verge to be installed according to 0.54-393-C32.

Drawings list

Item description drawing number

1 Access control building refurbishment PEG24P09-SE-E47 sht. 1 - 5

2 Security fence general upgrade PEG24P09-SE-E42

3 Security lighting layout PEG24P09-SE-E43 shr. 1 - 2

4 Access control building electrical PEG24P09-SE-E43-03

installation and schematic diagram

Controlled disclosure

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it

is in line with the Authorized Version on the database.

Pembroke Substation – Unique Identifier: PEG24P09-SE-E82

Revision: 1 National Security Project 1 Security Build 2A

Page:

Authorisation

This document has been seen and accepted by:

Name Designation

Bilal Hajee Chief Engineer – Civil

Andile Maneli Middle Manager – Civil

Revisions

Date Rev. Compiler Remarks

08 August 2024 0 Sibonelo Sibiya First Issue

Developmental team

The following people were involved in the development of this document:

Sibonelo Sibiya
Anton Naude
Nelson Shandu

Acknowledgements

None

Controlled disclosure

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it

is in line with the Authorized Version on the database.

Local Content Threshold

Fence Wire Products 100%

Cement Cement 100%

NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are

therefore, mandatory for contract award.

Confidential

This project was initiated to ensure adequate upgrade of the security systems and infrastructure at

Pegasus substation to comply with Occupational Health and Safety Act , National Key

Point and Eskom latest policies and standards. Existing access control building, perimeter lighting,

fences and access gates will be refurbished to achieve the required quality of security systems and

infrastructure.

Supporting Clauses

2.1 Scope of the EMPr

NB: This EMPr document only caters for the scope of work contained in it. Any activities outside the

given scope of work will need to be addressed through the correct process (i.e., method statements).

2.1.1 Purpose

This EMPr has been compiled to address the potential environmental impact that might occur during

the project. This document serves as the environmental specification to Eskom personnel and

Contractors with regards to addressing the environmental issues identified prior to and during the

construction phase. It is the responsibility of the Project Manager (PM), Contractors and the

Environmental Practitioners to ensure compliance with all the environmental specifications in this

document, Environmental Requirements for Contractors and/or Suppliers as well as the relevant

compliance obligations.

This EMPr should also ensure the sustainable management of the environment whilst replacement

works are undertaken. This EMPr must be viewed as a contract document to which all Eskom

personnel and contractors involved should adhere to.

2.1.2 Applicability

This document shall apply to National Transmission Company South Africa Projects Delivery and

Contractors contracted to work on the Pegasus Substation - National Security Project 1 Security

Build 2A.b

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

Security Build 2A

Page:

2.1.3 Effective date

N/a

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] ISO 14001 Environmental Management System

[3] 240-47172520 (TRMSCAAC Rev.6) - The Standard for the Construction of Overhead

Powerlines

[4] 240-180100134 Environmental Requirements for Contractors and /or Suppliers

These documents are indispensable for the application of this document, i.e., documents to be used

together with this document.

2.2.2 Informative

[5] National Environmental Management Act, 1998 (NEMA) (Act No ), and all

amendments and supplementary listings and/or regulations.

[6] Environment Conservation Act, 1989 (ECA) (No ) and amendments.

[7] National Environmental Management: Waste Act, 2008 (NEMWA, Act ).

[8] National Environmental Management: Biodiversity Act, 2004 (NEM:BA) (Act No. )

and amendments.

[9] National Forest Act, 1998 (NFA) (No ).

[10] National Veld and Forest Fire Act, 1998 (Act No. ).

[11] Conservation of Agricultural Resources Act, 1983 (CARA) (Act No. ) and

amendments.

[12] National Heritage Resources Act, 1999 (Act ).

[13] National Water Act, 1998 (Act ).

[14] The Occupational Health and Safety Act, 1993 (Act No. ).

[15] The National Fencing Act, 1963 (Act No ) as amended by Act .

[16] The National Environmental Management: Protected Areas Act, 2003 (Act No. ) and

it’s Regulations.

[17] The National Environmental Management: Air Quality Act, 2004 (Act ).

[18] South African National Standard (SANS) 10228 – The identification and classification of

dangerous goods.

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

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2.3 Definitions

Definition Explanation

Construction work The erection, maintenance, alteration, renovation, repair, demolition or

dismantling of or addition to a building or any similar structure

The installation, erection, dismantling or maintenance of a fixed plant where

such work includes the risk of a person falling

The construction, maintenance, demolition or dismantling of any bridge, dam,

canal, road, railway, runway, sewer or water reticulation system or any similar

civil engineering structure

Contractor The Contractor has overall responsibility for ensuring that all work, activities,

and actions linked to the delivery of the contract, are in line with the

Environmental Management Programme and that Method Statements are

implemented as described

Works The works to be executed in terms of the Contract

2.4 Abbreviations

Abbreviation Explanation

CEO Contractor Environmental Officer

EMPr Environmental Management Programme

HCS Hazardous Chemical Substance

IAPs Interested an Affected Parties

NEMA National Environmental Management Act,1998 (Act No. )

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

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Page:

2.5 Roles and Responsibilities

Function roles and responsibilities

Eskom To ensure that the EMPr for the project is compiled and approved.

Environmental To ensure that all conditions stipulated in the EMPr are met.

Practitioner To conduct audit, monitor or provide assurance before, during and post

construction

Eskom Project Ensure that implementation of EMPr is executed as planned.

Manager/ Site Ensure that conditions in this EMPr are fulfilled before the contractor occupies the

Manager site.

Contractor Ensures that all Sub-contractors (if any) working under the Principal Contractor

Environmental abide by the requirements of the EMPr.

Officer (CEO) Be on site throughout the duration of the project and be dedicated to the project.

Ensure all staff are aware of the environmental requirements, conditions, and

constraints with respect to all their activities on site.

Implementing the environmental conditions, guidelines and requirements as

stipulated within the EMPr and Method Statements

Attend and provide performance status at the project progress and Environmental

site meetings.

Facilitate and undertake corrective actions where non-compliances are registered

within the stipulated timeframes.

Assist the Eskom environmental practitioner in maintaining all the site

documentation.

Prepare site inspection reports and corrective action reports for submission to

Eskom.

Keep a "Site Daily Diary of activities happening on site” to Monitor and ensure that

the receiving environment is suitably safeguarded against the identified potential

impacts, and to ensure that the environmental management requirements are

adequately implemented and adhered to during the execution of the project.

Contractor To provide all necessary supervision during the execution of the project. He/ She

Project Manager/ should be available on site all the time.

Site Manager To appoint a competent Environmental Officer.

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

Security Build 2A

Page:

To ensure that implementation is conducted in an environmentally acceptable

manner.

To fulfil all obligations as per the agreed contract.

To inform and educate all employees about the environmental risks associated

with the different activities that should be avoided during the construction process

and lessen significant impacts to the environment.

2.6 Process for Monitoring

All documents shall be kept on site and be available for monitoring purposes. Site inspections by an

Environmental Audit Team may require access to this documentation for auditing purposes. The

documentation shall be signed by all parties to ensure that such documents are legal. Regular

monitoring of site works by the CEO is imperative to ensure that all problems encountered are solved

punctually and amicably. When the CEO is not available, the Site Supervisor shall keep abreast of

all works to ensure no problems arise.

The minimum documentation to be kept on site includes the following but is not limited to:

Complaints Register.
Incidents and Non-Conformance Registers.
Records of all remediation / rehabilitation activities.
Copy of this Environmental Management Programme.
Photographic record (before, during and post construction/ refurbishment).
Project specific Method Statements / Procedures.
Inspections and Audit (monitoring and evaluation) Records.
Waste Records.

2.7 Related/Supporting Documents

This EMPr shall be read in conjunction with the project technical documents/ specifications that

provide the details of the project scope and/or requirements:

Scope of Work Report – Substation Engineering (Ref: PEG24P09-SE-E82)

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

Security Build 2A

Page:

Document Content

3.1 Geographical Site Location and Environmental Condition

Pegasus Substation is situated in Endumeni Local Municipality, Umzinyathi District Municipality,

KwaZulu-Natal.

Latitude: -28.24891° or 28° 14' 56" south
Longitude: 30.32829° or 30° 19' 42" east

3.2 Public Involvement/Participation Process

The potential environmental impacts associated with the proposed project are required to be

considered in compliance with the Environmental Impact Assessment (EIA) Regulations of 2014 (As

amended) published in Government Notice R982 to R985 on, in terms of Chapter 5 of the National

Environmental Management Act, 1998 (Act ) (as amended). The above scope of work

was assessed against the Listing Notices of the EIA Regulations 2014 and the following is noted:

That the Project does not trigger EIA process as per the above-mentioned regulations.
The public may be involved if project/activity triggers the requirements for any related

permits/agreements e.g., water use licenses or heritage permits.

All the required replacement works will be done directly on the existing substation footprint; therefore,

the project would not trigger the EIA listed activities.

3.3 Project Specific Scope of Work and Design

Please refer to the Scope of Work Report (Ref: PEG24P09-SE-E82) for detailed scope of work.

The Civil scope of work includes but not limited to:

Access control building refurbishment
Perimeter fence lighting upgrade
Non-lethal and inner fence upgrade
Installation of access gates

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Pegasus Substation - National Security Project 1 Revision: 3

Security Build 2A

Page:

Acceptance

This document has been seen and accepted by:

Name Designation

Kulani Ngomana Project Manager

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

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Table 1: Project Specific Environmental Controls

This section specifies standard mitigation measures to be followed by the parties responsible for environmental management during

the construction of the project.

Note: An activity may have multiple aspects that might need to be looked at.

No. Activity Aspect Impact Management Mitigation Measure Measurable Frequency Responsible

Objective Targets of Action Party

Project Tender Non-compliance to Contingencies for The EMPr must be included as part of the Contract records During tender Project

Contract and Issuing/ legal requirements minimising negative tender documentation thereby making it signed stage Manager/ Buyer/

programme Enquiry and non- impacts anticipated part of the enquiry document to make the Environmental

conformance to to occur during the recommendations and constraints, as set Practitioner

Declaration on other requirements construction/ out in this document, enforceable under

Environmental and conditions set refurbishment the general conditions of contract.

Requirements out in the EMPr. phase.

Pro-forma.

The contractor shall acknowledge or

Ensure complete Declaration on Environmental

Project Manager environmental Requirements Pro-forma before

awareness and commencement of the works.

formalise

environmental A copy of this EMPr must be always During responsibilities and available at the works site. The Contractor construction/ CEO implementation. shall ensure that all the personnel on site, refurbishment

sub-contractors and their teams,

suppliers, etc. are familiar with and

understand the specifications contained in

this EMPr.

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Method Compilation of Non-compliance Contingencies All activities which require method Approved Before Contractor

Statements Project to legal for minimising statements may only commence once Method commencement

documents requirements and negative the method statements have been Statements and of activities

non-conformance impacts approved by the PM and Eskom relevant

to other anticipated to Environmental Practitioner. documents. As and when

requirements and occur during Where applicable, the contractor shall required

conditions set out the provide job-specific training on an ad hoc

in the EMPr. construction/ basis when workers are engaged in

refurbishment activities, which require Method

phase. Statements.

It must be ensured that Eskom Policies, Contractor

Guidelines and Standards are consulted Training records

to ensure that Method Statements meet

requirements as set out in those

documents.

Site demarcation Allocation/ Legal Contingencies The Substation team (i.e., Activities to take Before Contractor

and development demarcation of contravention, and for minimising Environmental Department or Property place within the commencement

site damage to the negative Management Team) shall be consulted demarcated of construction/

environment impacts before site demarcations and area. refurbishment

anticipated to development, including the camp site. activities on site

occur during All conditions contained in this EMPr

the must be adhered to and considered As and when

construction/ when site demarcation and development required

refurbishment takes place.

phase. No activities will be allowed outside the

demarcated area.

Environmental Conducting Lack of Environmental All staff should receive environmental Environmental On CEO

Awareness Environmental understanding by training and awareness/ training. impact because commencement

Training Awareness workforce of the awareness of of construction/ of construction/

Training responsibilities in construction/ refurbishment refurbishment All new staff coming onto site shall

terms of this EMPr refurbishment activities is activities. receive environmental

staff contribute minimised awareness/training.

to minimisation through the

Legal Refresher environmental As and when of the development of contravention, awareness/training shall be available as required occurrence of effective

damage to the and when required.

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environment and environmental All staff shall be made aware of the environmental

private property impact to the conditions and controls linked to the awareness

work area. EMPr. training material

All staff are made aware of their and execution of

individual roles and responsibilities in environmental

awareness achieving compliance with the EMPr.

training for all The Contractor shall erect and maintain

staff. information posters at key locations on

site.

Environmental awareness/training

should include as a minimum the

following:

Description of significant

environmental impacts, actual or

potential, related to their work activities.

Mitigation measures to be

implemented when carrying out specific

activities.

Emergency preparedness and

response procedures.

Procedures to be followed when

working near or within sensitive areas.

Wastewater management

procedures.

Water usage and conservation.
Solid waste management

procedures.

Sanitation procedures.
Fire prevention; and
Disease prevention.

-A record of all environmental

awareness undertaken as part of the

EMPr must be available.

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-Educate workers on the dangers of

open and/or unattended fires

-A staff attendance registers of all staff

to have received environmental

awareness training must be available

-Course material must be available and

presented in appropriate languages that

all staff can understand

Site Construction of Damage to the Ensure that A site establishment method statement Impact to the When the Contractor

Establishment a site camp environment by environmental shall be provided by the contractor prior environment project

unnecessary issues are to any onsite activity that includes the during site commences

clearing the taken into layout of the construction camp in the establishment is

surface/ ground. consideration form of a plan showing the location of minimised and

in the planning key infrastructure and services (where the development

and applicable), including but not limited to footprint are Land pollution/

construction of offices, vehicle parking areas, stores, kept to contamination.

site the workshop, stockpile and lay down demarcated

establishment. areas, hazardous materials storage development

Chemical pollution areas (including fuels), the batching area.

caused by vehicle plant (if one is located at the construction

oils, grease or camp), designated access routes,

solvents equipment cleaning areas, ablution

facilities, waste and wastewater

management;

Location of construction camps must be

carefully considered and approved by

the Substation/ Grid Team and Tx.

Projects Delivery to ensure that the site

does not impact on sensitive areas.

Sites should be located where possible

on previously disturbed areas.

The construction camp shall be fenced

where necessary.

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6 Environmental Response to all Land, water Emergency Compile an Emergency Response Plan All emergency On Contractor/ CEO

emergencies types of pollution/ procedures prior to the commencement of the situations are commencement

environmental contamination. are in place to proposed project. managed in

emergencies. enable a rapid The Emergency Plan must deal among accordance with As and when

Chemical pollution and effective other things with accidents harsh the emergency required

response to all weather conditions, disasters, wildlife procedures. caused by vehicle

types of interactions, potential spillages and fires oils, grease or

environmental in line with relevant legislation. Rapid and solvents

emergencies. All staff shall be made aware of effective

emergency procedures as part of response to all

environmental awareness training. types of

The relevant local authority shall be environmental

made aware of a fire as soon as it starts. emergencies.

In the event of emergency necessary

mitigation measures to contain the spill

or leak shall be implemented.

Hazardous Storage, Chemical, land Prevention of The contractor must provide method No pollution of Daily Site Supervisor/

Chemical handling, use and water pollution of the statements for the “handling & storage of the environment. CEO/ SHE

Substances (incl. and disposal of pollution/ environment. hazardous chemical substances”, “fire”, Representative

oil) hazardous contamination. and “emergency spills procedures”. No litigation due

substances Minimise The substances must be confined to to transgression

Damage to the chances of specific and secured areas within the of pollution

environment. transgression contractor’s site, and in a way that does control Acts.

of the acts not pose a danger of pollution even

controlling during times of high rainfall. These areas No complaints

pollution. must be imperviously bunded with from Interested adequate containment (at least 1.5 times

& Affected the volume of the fuel) for potential spills

Parties (I & or leaks.

APs).

Drip trays (minimum of 10cm deep) must

be placed under all vehicles, including

plant and equipment that stand for more Method

than 24 hours. Vehicles suspected of statements

leaking must not be left unattended, drip

trays must be utilised.

The surface area of the drip trays will be

dependent on the vehicle and must be

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large enough to catch any hydrocarbons

that may leak from the vehicle/plant

while stationery.

All spilled hazardous substances must

be contained in impermeable containers

for removal to a licensed hazardous

waste management facility/ site, (this

includes contaminated soils, and

drenched spill kit material).

Safety Data Sheets (SDS) must be

prepared for all hazardous substances

on site and supplied by the supplier

where relevant. SDS’s must be updated

as required.

Containers must be clearly marked to

indicate contents, quantities and safety

requirements.

Materials such as fuel, oil, paint,

herbicide and insecticides must be

sealed and stored in bunded areas or

under lock and key, as appropriate, in

well-ventilated areas.

All employees working with HCS must

be trained in the safe use of the

substance and according to the safety

data sheet.

No smoking must be allowed within the

vicinity of the hazardous storage areas.

Adequate fire-fighting equipment must

be made available at all hazardous

storage area.

An appropriate number of spill kits must

be available and must be in all areas

where activities are being undertaken.

Asbestos Storage, Chemical, land Ensure that The Occupational Health and Safety The management Daily Contractor

Management handling, use and water environmental Act No to be always of hazardous

and disposal of issues are complied with.

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hazardous pollution/ taken into The use and storage of hazardous substances is

substances contamination. consideration substances to be minimised and non- undertaken in

in the planning hazardous and non-toxic alternatives accordance with

and substituted where possible. the Hazardous Damage to the

construction of All hazardous substances will be stored Substances Act of environment.

site in suitable containers as defined in the 1973 (Act No. 15

establishment Method Statement. of 1973), the

Environmetal management declaration

I undertake to adhere to the requirements as set out in:

The project Environmental Management Plan/Programme and or Environmental

Authorisation

Environmental Requirements for Organizations set out in 240-18100134

I undertake to comply with all applicable environmental legal and other requirements
I undertake to comply with Eskom ‘s environmental standards, policies and procedures where

applicable

I am fully aware and will comply with the environmental transgressions fine systems
I pledge to inform all staff of their role in managing environmental impacts on site
I am fully aware that incidents must be reported within 24 hours of occurrence
I pledge to always implement environmental best practice on site during the contract
I pledge that all non-conformances issued to us will be addressed promptly
I am fully aware that where applicable the following documentation / registers to be kept on site

will be submitted to Eskom Project Manager on completion of the project:

Copy of the approved project specific Environmental File
Incident / complaint register,
Herbicide and pesticide register,
Hazardous substance, including solvents registers.

I commit to always implement environmental best practice on site during the contract

Public

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Document

240-110600836 Rev 2

Identifier CONTRACTOR

ENVIRONMENTAL Effective Date July 2023

Requirements proforma

Review Date July 2025

I------------------------------------------------------------------------ (full name) acknowledge and accept the

responsibility to comply and conform to all the above-mentioned requirements.

Designation (Contractor)

.......................................... Signature Date:

Contact Number .......................................... ...................................

...........................................

Signature of Project Eskom: Project Manager Date:

Manager:

........................................... ........................................ .........................................

Public

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Eskom is committed to creating and sustaining a Zero Harm culture and standard of safety, health,

the environment, and quality (SHEQ). Zero Harm means ensuring that the Eskom operational

activities do not inflict harm on Eskom’s assets, its employees, contractors, and members of the

public affected by its operations, and the environment in terms of compliance obligations. All

procurement has some level of impact on the environment that needs to be minimised to ensure

sustainable procurement practices. Most environmental impacts occur before goods, works or

services are procured, for example, resource extraction, design development, manufacturing,

transportation and storage, etc. Environment is an integral part of Eskom sustainable procurement

strategy.

This standard sets the minimum criteria for assessing supplier environmental conformity, based on

standards, procedures, policies, and compliance obligations with which Transmission suppliers need

to comply. It specifies a pre-determined set of environmental criteria to evaluate and monitor

potential and contracted Transmission suppliers. The objective is to ensure a common

understanding and consistent implementation of environmental requirements for procurement of

assets, goods, and services.

Supporting Clauses

2.1 Scope

The standard outlines the key responsibilities of Procurement Practitioner, Contractor/Supplier,

Clients, Environmental Practitioner and Contract or Project managers (contract custodians). It also

provides the minimum environmental requirements to be addressed during:

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a) Design phase.

b) Tender enquiry, evaluation, and contract award.

c) Supplier registration on the Transmission vendor data base.

d) Site access /site mobilization.

e) Monitoring of performance during the contract execution period.

f) Contract completion, close out, and post-contract review and

g) Instances and criteria where works or services under a contract can be stopped, suspended or

termination of contracts.

2.1.1 Purpose

The purpose of this standard is to ensure that Suppliers, Contractors, and Sub-Contractors

contracted to Transmission have established an Environmental Management System for goods,

works, or services they provide.

2.1.2 Applicability

This document shall apply throughout Transmission including Suppliers, Service providers,

Contractors, and Sub-Contractors.

2.1.3 Effective date

This standard shall be effective from the date of the signature.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] 32-1034 Eskom Procurement and Supply Chain Management Procedure.

[2] 32-196 Eskom Disciplinary Code Standard.

[3] Project Specific Environmental Management Programmes/Environmental Management Plan.

[4] Project Specific Permits and Licenses (Construction stage).

[5] 240-43921804 Environmental Tender Evaluation Template.

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[6] 240-151560800 Environmental Evaluation-Commencement of work.

[7] 240-180100148 Pre-construction Access Agreement Form.

[8] 240-110600836 Contractor Environmental Requirements Proforma.

2.2.2 Informative

[9] National Environmental Management Act No

[10] ISO 14001: Environmental Management Systems

[11] National Environmental Management: Waste Act (Act )

[12] Environmental Impact Assessment Regulation (2014)

[13] National Water Act (Act )

[14] National Environmental Management: Air Quality Act (Act )

[15] National Environmental Management: Biodiversity Act (Act )

[16] National Environmental Management: Protected Areas Act (Act )

[17] National Heritage Resources Act (Act )

[18] National Veld and Forest Fire Act (Act )

[19] 240-82410629 Environmental Management Strategy

[20] 240-81146134 Implementing SHEQ as Objective Criteria Position Paper

2.3 Definitions

Definition Explanation

Environmental Any change to the environment, whether adverse or beneficial, wholly, or

Impact partially resulting from an organisation’s environmental aspects.

Environmental Authorisation obtained from a competent authority responsible for

Authorisation authorising listed activities in terms of the National Environmental

Management Act No .

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Environmental It is a programme/plan of action for achieving organisational objectives

Management relating to the mitigation of environmental impacts of its activities, products,

Programme and services.

Environmental A programme for achieving organisational objectives and targets relating to

Management Plan mitigation of the environmental impacts of an organisation’s activities,

products, and services.

Project Means an activity or a group of activities that has a defined start and end

date, a defined scope, and as defined sum of money allocated to complete

the activities.

Project Life Cycle The project life cycle is a step-by-step framework of best practices used to

manage a project from its beginning to its end. It provides Project Managers

a structured way to create, execute, and finish a project.

Environmental file Means a permanent record containing information about the Environmental

management system during construction and all information relating to the

post-construction phase after the handover to the client, so that the client

can maintain the works in a healthy and safe way.

Method Statement Means a written document detailing the key environmental activities to

reduce the hazards identified in any risk assessment. In the case of internal

work, it includes procedures, safe work procedures, and work standards.

Environmental The measurable results of an organization's management of its

Performance environmental aspects.

Organisation A company, corporation, firm, enterprise, authority or institution, or part or

combination thereof, whether incorporated or not, public or private, that has

its own functions and administration.

Note: For organisations with more than one operating unit, a single

operating unit may be defined

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Environmental authorisation obtained from a competent authority responsible for

Authorisation authorising listed activities in terms of the National Environmental

Management Act, 1998 (Act No.) Environmental Impact

Assessment Regulations (2014).

Contractor/Supplier Organisation or person that provides a product or service.

Organisation Example: Producers, distributor, retailer or vendor of a product, or provider

of a service or information.

Note 1: A supplier can be internal or external to the organisation.

Note 2: In a contractual situation, a supplier is sometimes called

“contractor”.

Document Controlled disclosure to external parties (either enforced by law or

Controlled discretionary).

Disclosure

Environmental Is a system which integrates policy, procedures, and processes for training

Management of personnel, monitoring, summarizing, and reporting of specialized

System environmental performance information to internal and external

stakeholders of an organisation.

2.4 Abbreviations

Abbreviation Explanation

EA Environmental Authorisation

ECO Environmental Control Officer

EMPr Environmental Management Programme

EMP Environmental Management Plan

EMS Environmental Management System

ISO International Organisation for Standardization

SDS Safety Data Sheet

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Abbreviation Explanation

TDP Transmission Projects Delivery

SHE Safety Health and Environmental

SHEQ Safety Health Environment and Quality

P&SCM Procurement and Supply Chain Management

SHERQS Safety Health Environment Risk Quality & Security

2.5 Roles and Responsibilities

Procurement Practitioner shall:

Ensure that sufficient notification and preparation times are provided to the relevant

Environmental Practitioners for the preparation of the relevant environmental requirements

for the enquiry.

Ensure that the environmental requirements and specification documents are provided by

the appropriate environmental practitioners prior to the release of tender documents.

Ensure that Environmental Practitioner participates in the commercial process, and provides

input into the relevant meetings or forums, processes, and reports that lead to the awarding

of the contract (e.g., supplier evaluation, squad check meetings, contracting strategies,

negotiations, clarification meetings, tender evaluations and evaluation report compilations,

contract award, briefing meetings).

Ensure that the Environmental Acknowledgement Form (Appendix E) is reviewed by the

Environmental Practitioner to ensure that all applicable rules and requirements are

referenced in this form for Tenderers to acknowledge and comply with and ensure that its

completed and included in their tender.

Business Unit Manager shall be responsible for:

Implementation of the requirements as stipulated in this standard.

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The Environmental Practitioner shall:

Participate in, and input into all the relevant meetings/forums, processes and reports that

lead to the awarding of the contract.

Co-ordinate the research, preparation, and consolidation of the applicable environmental

requirements together with members of the cross functional team for each tender/enquiry

and shall ensure that these requirements are handed over to commercial representative

for inclusion in the tender/enquiry.

Ensure that environmental requirements are listed in and are specific to the scope of

work and environmental risk assessment conducted for the contract.

Ensure that the tender’s response to environmental requirements in the tender/enquiry

are submitted with the tender returnables.

Ensure the monitoring of environmental performance and compliance during the contract

execution and post-contract review and assessment and must also ensure that all reports

are provided to contracts management.

Provide detailed information pertaining to the supplier’s non-compliances, environmental

interventions taken and provide the report to the contract custodian and submit to

contracts management.

Identify specific technical environmental requirements that will be included in the

technical evaluation criteria for the contract.

The Contract Custodian (Contract Executor) shall:

Ensure that the Supplier adheres to the relevant contract environmental requirements.
Ensure that project-specific environmental specifications together with specific

environmental aspects and other relevant procedures and documents are developed in

conjunction with the Environmental Practitioner and provided with the tender package.

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Ensure that necessary details/issues pertaining to non-conformances on contractual

environmental obligations during contract execution, environmental intervention or

standoff, post contract review, supplier reconsideration are adequately addressed,

recorded, and submitted to contracts management for record and future references.

Compile a motivation outlining the scenario, the reasons why the requirements is/are

impractical to comply with and suggested recommendations shall be submitted in writing

to contract management where it is impractical to implement and /or comply with

environmental requirements as set out in this standard.

Ensure that post contract review is conducted with the relevant information and that the

results of such assessment are recorded, documented, and kept.

Ensure that environmental budgeting is done as per the contract scope, and it forms part

of the Bills of Quantities in the contract.

Supplier /Service Provider:

It is the responsibility of the Tenderer to provide valid and authentic environmental

documentation for evaluation.

The Tenderer may seek support, guidance, and advice from relevant Environmental

Practitioners during the tender clarification meeting to fully comply with the requirements

of this standard. Such support, guidance and advise shall be levelled in writing with the

Eskom Representative whose details are in the tender document. Direct communication

between tenderers and Environmental Practitioners shall not be allowed. .

The Supplier must comply with, and adhere to, environmental legislation and

Transmission environmental requirements always when contracted with Transmission

Business Units.

The Supplier as a legal entity must be conversant with the environmental obligations

related to the works, services or goods tendered for.

Each site or premises of Transmission and its Business Unit has specific environmental

site requirements, and it is the responsibility of the Supplier to ensure that these

requirements are met before work can commence.

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2.6 Process for Monitoring

Compliance to this standard will be monitored during tender evaluations, periodic inspections and

audits on the works, goods or services rendered. The procedure / process shall include documenting

information to monitor performance, applicable operational controls (method statements) and

conformity with the Transmission EMPr/EMP and/or the EA.

Transmission may conduct due diligence to the supplier’s product/services and

environmental management procedures, and/or any inspection authority acting on

supplier’s behalf, to make available all information at its disposal certificates for review

by Transmission or its appointed inspection agency.

The supplier shall keep records of the results of the periodic evaluations, and the records

shall be made available to Transmission business units. These shall not be limited to:

o A procedure for Monitoring, Measurement, Analysis and Evaluation of

Provisions ............................................................................................................................................. 54

Transmission must provide budgets for the implementation of the waste management plan. ................ 54

Monitoring and review of the ind wmp ......................................................

The effective management of environmental incidents is required to achieve Eskom’s value of Zero

Harm (the prevention of harm to people and the environment brought about through visible and felt

leadership, including the implementation of effective controls and practices) and Eskom’s Safety,

Health, Environment and Quality (SHEQ) Policy (32-727) principles that environmental incidents

are preventable. This procedure sets out the way in which Eskom approaches environmental

incident management.

The aims and objectives of incident management are as follows:

a) Reduce risk and prevent any recurrence of incidents.

b) Ensure that incidents are managed timeously and effectively.

c) Ensure that incidents are classified and recorded accurately.

d) Ensure prompt and appropriate investigation.

e) Share incident information for continual improvement.

f) Report to external and internal stakeholders, as appropriate.

g) Promote the analysis of trends, and review practices accordingly.

Incident management is not a mechanism for assigning blame or monitoring staff performance but

rather a way of identifying root causes of incidents and addressing opportunities for incident

prevention and improvement in practices to reduce environmental impacts, risks, and achieve our

environmental compliance obligations.

Supporting clauses

2.1 Scope

2.1.1 Purpose

This document describes the high-level intention and requirements for the effective management of

environmental incidents that occur during the course of conducting Eskom’s business that result in

an unplanned event that has caused or that could, or does, result in a negative environmental

impact. This procedure excludes emergency situations as specified in Section 30A of the National

Environmental Management Act (NEMA). However, guidance in terms of identifying an emergency

situation and the reporting thereof is provided in Appendix D. In addition to the requirements set

out in this document, all incidents must be assessed and reported according to the requirements of

or environmental approvals/permits/licences and applicable legislation such as the NEMA, the

National Water Act (NWA), and the Public Finance Management Act (PFMA), as this is not

covered as a requirement within the scope of this document.

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2.1.2 Applicability

This document shall apply throughout Eskom Holdings SOC Ltd divisions, subsidiaries, and

entities in which Eskom has a controlling interest or influence.

2.1.3 Effective date

This revision of the document is applicable from 1 April 2021.

2.2 Normative/Informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] 32-727: Eskom, Safety, Health, Environment, and Quality Policy

[2] 240-51122806: Process Control Manual (PCM) for Incident Management

[3] 240-81320273: Process Control Manual (PCM) for Perform Incident Investigation

[4] National Water Act

[5] National Environmental Management Act

[6] National Environmental Management: Air Quality Act

2.2.2 Informative

[7] ISO 14001 Environmental Management System Standard – requirements with guidance for

use

[8] 32-123: Eskom Emergency Planning Procedure

[9] 32-256: Emergency Response Procedure – Communications

[10] 240-131863738: Eskom Emergency Response Procedure

[11] 240-52599304: Process Control Manual (PCM) for Environmental Management

[12] ISO 9001 Quality Management Systems

[13] National Environmental Management: Biodiversity Act

[14] National Forests Act

[15] National Environmental Management: Waste Act

[16] Heritage Resources Act

The list of legislation is not exhaustive and/or not limited to those listed above.

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2.3 Definitions

2.3.1 Ash spillage: The spillage of ash (residue remaining from the burning of coal) or water-

containing ash, whether it is in its dry form or in the form of a slurry, from any ashing activity

on site that is released into the environment (including land or water, but excluding

atmospheric and fugitive emission), which has caused or could or does result in an

environmental impact.

2.3.2 Breach: The non-compliance with requirements of environmental legislation (including

provincial legislation and district/municipal bylaws), authorisations, permits, and licences.

Note: The total number of breaches reported includes environmental legal contravention

incidents (as defined in this document) and administrative non-compliances (as established

through reviews or audits, etc.).

2.3.3 Classification: A process of determining, through applying a set of classification criteria,

whether the incident is an environmental legal contravention incident, an environmental legal

contravention incident in terms of the OHD, or an environmental event.

2.3.4 Corrective actions: Actions identified to correct and/or prevent the reoccurrence of an

incident.

2.3.5 Environment: Surroundings in which an organisation operates, including air, water, land,

natural resources, flora, fauna, humans, and their interrelationships (ISO 14001). Note:

Occupational health and safety incidents are managed through the Occupational Health and

Safety Incident Management Procedure (32-95).

2.3.6 Environmental incident: An unplanned event or occurrence that has caused, that could or

does result in a negative environmental impact.

2.3.6.1 Environmental event: All incidents that are not classified as an environmental legal

contravention incident and/or an environmental legal contravention incident in terms of the

OHD when the classification criteria are applied.

2.3.6.2 Environmental legal contravention incident: An incident where a provision of

environmental legislation (national, provincial, or local) and/or a condition of an

environmental approval (for example, environmental authorisation, water use licence,

waste licence, licence in terms of the National Forests Act) or any other legal document

issued in terms of environmental legislation is contravened. (An environmental legal

contravention incident is considered a breach in terms of compliance reporting.)

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Note: Environmental legislation refers to legislation or legal requirements that has/have, or

potentially has/have, an impact on activities interacting with the physical environment as

defined in NEMA, including, but not limited to, events that result in either air pollution,

sterilising the soil, or destroying rare, endangered, or protected fauna or flora (as set out in

the NEMA: Biodiversity Act or provincial environmental ordinances) or result in making any

water resource unfit for its original purpose, such as domestic, agricultural, or industrial use,

or reduce the water quality to such a state that human intervention is required to restore it to

its original quality.

2.3.6.3 Environmental legal contravention incident in terms of the OHD: Specific cases of

environmental legal contravention incidents that are considered to be of very high

significance in terms of its impact on the environment and/or Eskom in that they have a

material business impact and illustrate a significant failure of business systems. In the light

of the above principles, they are identified in terms of the criteria below. If any one of the

criteria specified in Appendix C or the principle defined above is relevant to a specific

contravention of environmental legislation, then that environmental legal contravention

incident is a potential “environmental legal contravention incident in terms of the OHD”.

(OHD means operational health dashboard.)

2.3.7 Environmental impact: Change to the environment, whether adverse or beneficial, wholly

or partially resulting from an organisation’s environmental aspects (ISO 14001).

2.3.8 Hydrocarbon spill: The release of liquid petroleum hydrocarbon (oil, diesel, jet fuel, etc.)

spillage into the environment (includes soil and water), which has caused, which could or

does result in environmental damage and/or pollution, and/or degradation.

2.3.9 NEMA Section 30 incidents: An unexpected, sudden and uncontrolled release of a

hazardous substance, including from a major emission, fire or explosion, that causes, has

caused or may cause significant harm to the environment, human life or property.

2.3.10 NWA Section 20 incident: Includes any incident or accident in which a substance:

a) pollutes, or has the potential to pollute, a water resource; or

b) has, or is likely to have, a detrimental effect on a water resource.

2.3.11 Repeat Environmental incident: Any environmental incident that occurred within 12

months of the previous environmental incident, occurred within the same OU/BU, is related

to the same legislation and/or licence, has the same causes and the corrective and

preventive actions identified but not implemented or that were implemented, but were not

effective and failed. Note: This definition must be applied in conjunction with the definition of

an OHD and the duty of care principle for repeat environmental legal contravention incidents.

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2.3.12 Wildlife: Refers to birds, game, non-domesticated animals, and marine and freshwater fish.

Note: This definition is only applicable to the incident management procedure to enable

practitioners to categorise biodiversity incidents into wildlife or vegetation types. Domestic

animal incidents (for example, electrocution of a cow) and animal encounters/interactions

that do not meet the definition of an environmental incident such as snake encounters must

be dealt with either through the OU/BU Environmental Management System (EMS) or dealt

with as safety or property damage incidents and will not be covered in this procedure.

2.4 Abbreviations

Abbreviation Explanation

AEL atmospheric emission licence

CIR central incident register

DFFE Department of Forestry, Fisheries and the Environment

EICC Environmental Incident Classification Committee

EMS Environmental Management System

ESC Environmental Steering Committee

Eskom Eskom Holdings SOC Limited

EWT Endangered Wildlife Trust

INO initial notification of occurrence

LC environmental legal contravention incident

NEMA National Environmental Management Act

NEM:BA National Environmental Management: Biodiversity Act

NEW:AQA National Environmental Management: Air Quality Act

NWA National Water Act

OU/BU operating unit/business unit

PCM process control manual

SAP Systems, Applications, and Products in Data Processing

SAP EH&S SAP Environmental Health and Safety (system)

SHEQ Safety, Health, Environment and Quality

S Section of applicable legislation

SOC state-owned company

SS:EM Sustainability Systems Environmental Management

2.5 Roles and responsibilities

Eskom divisions and its subsidiaries shall take all reasonably practicable steps to prevent all

incidents that could or do result in an environmental impact.

The responsible managers (asset owners and environmental licence holders) shall be responsible

for implementing, communicating, and monitoring the implementation of this procedure. The

responsible manager must ensure that consequences of non-compliance to this procedure are

communicated to all staff and that staff understands the environmental duty of care.

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2.6 Process for monitoring

Compliance with the requirements of this procedure shall be audited or monitored according to the

audit/review process. The operating unit/business unit (OU/BU) is responsible for its own

monitoring known as level one reviews and/or self-assessments. All other assurance providers will

monitor compliance with this procedure according to agreed assurance plans.

2.7 Related/Supporting documents

For the following types of incident, refer to the following documents for additional process

clarification.

Environmental Supporting document

incident type

All incident types Environmental Incident Management Procedure – 240-133087117.

Ash spills Position Paper on Ash Spillages – Document Number ENV16 – L009.

AEL NEMA S30 1. AEL incidents: Initial report in terms of NEMA Section 30 – Document

Number 240-7667761.

Atmospheric Emission Licence Practice Note – ENV20-R103 Rev 3.

(Including Emissions Monitoring and Reporting Instruction Note).

NEMA Section 30 1. NEMA Section 30 (Control of Incidents) Report Template – can be

incidents obtained from the DFFE website

https://www.environment.gov.za/documents/forms#legal_authorisations

(search emergency incident report).

DFFE guidelines on the administration of incidents (as described in

Section 30 of the National Environmental Management Act )

Supported by the decision note and/or position paper on incident

management requirements – ENV19 – L164.

Wildlife incidents Wildlife Interaction and Management Standard 32-829.

Protected tree 1. Emergency tree cutting: Government Gazette No. 773 Issued by the

cutting Department of Water Affairs – 24 August 2007. Exemptions in terms of

Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ), as amended.

Briefing Report: Guidelines for protected tree cutting applications – dated

12 April 2013.

Hydrocarbon spills Spill Assessment Table – Document Number 240-47176039.

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Environmental Supporting document

incident type

Environmental 1. Environmental Incident Initial Notification Report – 240-161144504

legal contravention 2. EICC Environmental Legal Contravention Incident Closure Certificate –

– incidents (LC) Document Number 240-76507067.

Decision Record for the Eskom Environmental Incident Classification

Committee (EICC): Ownership and accountability of environmental

incidents in areas of shared responsibilities between Eskom and Eskom-

owned entities or contractors dated 11 January 2016.

Environmental Incident Classification Committee TOR – 240-67689003.
Environmental Incident Management Process

The following steps describe the process of environmental incident management and are

described in detail in the remainder of the document:

Incident identification.
Initiation and execution of emergency response.
Notification and reporting to relevant stakeholders.
Incident prioritisation.
Classification and recording of incidents.
Incident investigation.
Management of corrective actions – implementation and monitoring of incident corrective

actions.

Incident close-out.
Incident communication – occurs throughout the incident management process.

3.1 Incident identification

There are two ways of identifying or recognising an environmental incident, namely, direct and

indirect observation.

 Direct observation includes seeing the incident happening or being involved in the incident.

 Indirect observation includes learning of the incident through, for example, complaints,

feedback, or information provided by internal stakeholders (for example, Eskom employees

or contractor employees) or external stakeholders (for example, authorities, members of the

public, landowners, Endangered Wildlife Trust (EWT) fieldworker, etc.). Incidents are also

identified indirectly through site inspections, audits, reviews, monitoring reports, a

compliance notice, a directive, a fine (including a Section 24(g)), and/or prosecution from

the authority.

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3.2 Initiation and execution of emergency response

a) Initiation and execution of emergency response include, but is not limited to, the following:

i. Rescue operations.

ii. Ensuring that the scene is safe during and after the incident.

iii. Providing emergency care where necessary and/or applicable.

iv. Initiating environmental emergency controls and responses in terms of the site emergency

preparedness plan/procedure. Implementing reasonable measures to contain the incident

and/or prevent pollution, environmental degradation and/or loss of species from occurring,

continuing or recurring.

3.3 Notification and reporting

All environmental incidents must be reported within 24 hours of the incident occurring or becoming

aware of the incident, internally to all relevant stakeholders and externally to relevant interested

parties as identified in the site EMS. Incident notification may initially include email or telephonic

communication but must be followed in writing within 24 hours by the Environmental Incident Initial

Notification Report or the documented OU/BU notification template. The readily available

information must be used for the initial notification and reporting. A level 1 Environmental Incident

Initial Notification Report Template (240-161144504) has been developed and available for

reporting incidents within Eskom.

An alarm report (also known as a formal Initial Notification Report) in terms of NEMA Section 30

control of incidents (referred to as NEMA S30 incidents from hereon in the document) and an initial

notification in terms of NWA Section 20 control of emergency incidents (referred to as NWS S20 in

the document) must be submitted to the relevant authority within 24 hours or as soon as

reasonably practicable after knowledge of the incident, as specified in Appendix D.

As may be stipulated in the condition of a licence/authorisation and/or legislation (for example,

NEMA S30 and NWA S20), such potential environmental legal contravention – incidents (LCs)

must be reported to the relevant authorities within 24 hours and interested and affected parties.

a) Internal stakeholders

 Supervisor and/or responsible manager.

 Environmental Department or SHEQ Department.

 Emergency Control Department if required.

 Respective divisional or subsidiary executive management for potential legal

contravention.

 Divisional or subsidiary Environmental Management Department to be notified of

potential legal contravention incidents and/or NEMA S30 incidents or NWA S20

incidents. This includes the Sustainability Systems Environmental Management

Department (SS:EM) as required.

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 All AEL emission exceedance incident notifications and investigation reports must be

copied to the divisional or subsidiary Environmental Department when notifying the

authorities. Reference Document: Initial Report in Terms of NEMA S30 – Document

Number 240-7667761.

b) External stakeholders or interested parties

 Relevant government department.

 Local and district municipality.

 Interested parties as identified in terms of the site EMS, such as neighbouring

farmers, communities, Eskom lenders, etc., if potentially or perceived to be affected

by the incident EWT for all wildlife incidents.

3.4 Capture initial notification

a) Initial reports are reports that are submitted by any individual who is reporting an incident to

the relevant OU/BU Environmental Department. These can be provided using the

Environmental Incident Notification Report (reference number 240-161144504) or the

OU/BU documented method for the internal flash report, including the SAP EH&S Flash

Report.

b) Initial reports outline the known facts of an incident (that is, date, time, place, what

happened, immediate actions taken, photographic evidence, and preliminary findings).

c) Eskom’s environmental practitioner shall, where reasonably practicable, be responsible for

initially assessing the environmental damage arising out of the incident.

d) EWT will register wildlife incidents on EWT’s Central Incident Register (CIR) System and

provide an incident number as a reference to the relevant individual or OU/BU reporting the

incident.

3.5 Incident prioritisation

3.5.1 Consequence and priority rating

Environmental incidents must be prioritised to determine the potential consequences and actions

required to mitigate the incident timeously. The consequence of an incident must be checked

against Table 3.5.1, and the incident prioritised using the allocated priority ratings within the table.

The EWT will use their incident investigation decision tool to determine and prioritise wildlife

incidents for further detailed investigation or monitoring for recurrence.

NB: Consequence referred to below related to the environmental consequence of the incident, and

thus this is required to be captured on SAP EH&S.

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Table 3.5.1 Consequence and priority rating table

Consequence Low/ Minor Moderate Major Critical

categories Minimum

Consequences Little or no Minor Incident could/does Incident could/does Incident has a

ecological ecological result in a moderate result in a major recognised

effect and effect. uncontained or uncontained or national or

no Ecological sustained sustained international

measurable damage environmental environmental environmental

impact on can be release, impacting release, impacting impact.

human remedied the local the regional Widespread or

health. within environment only. environment only. permanent local

three Ecological damage ecological

Ecological damage

months. can be remedied in damage.

can be remedied in

Minor less than six Remediation

less than one year.

hazard to months. Health would take longer

Health hazard to

humans in hazard to humans than one year.

humans in the

the in the immediate Could result in a

immediate vicinity

immediate vicinity, but not major public

resulting in critical or

vicinity. resulting in critical health hazard.

fatal injury/illness.

or fatal Magnitude is

injury/illness. unknown.

Environmental

Low Moderate High Extreme

priority rating

Note: If the incident is considered a potential LC or a LC in terms of the OHD, as defined in

this document, the incident must automatically be prioritised as high and extreme,

respectively, regardless of the actual consequence.

3.5.2 Action and responsibility requirements

All environmental incidents must be reported within 24 hours of the incident occurring or as soon

as becoming aware of the incident as specified in legislation and/or conditions of applicable

licences/authorisations. The initial notification process must be followed where a flash report or

respective Environmental Incident Notification Reports (OU/BU-specific or 240-161144504) is sent

to internal and external stakeholders and interested parties via email. Documented proof of the

notification must be available on the incident management system. The responsible manager must

ensure that the initial notification is communicated according to the timeframes (24 hours) specified

in this document.

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Table 3.5.2 Action and responsibility table

Environmental Low Moderate High Extreme

priority rating

Levels of Middle OU/BU Those specified Inform those

management to manager and management. under moderate specified under high

be informed environmental OU/BU plus the divisional and the senior

practitioner. environmental EICC environmental

manager/ representative and manager and

practitioner. SS:EM. divisional/ subsidiary

group executive.

Classification Initial classification and recording of all incidents must be done on SAP EH&S

and recording within 48 hours. Unknown classification must be indicated as an event on the

requirements system until the status has been determined. Any change in classification must

be done immediately when new information is available. Confirm classification

during the investigation process.

Initiate Initiate Initiate Initiate investigation

investigation investigation investigation process within

Investigation process within process within process within 48 24 hours. Complete

requirements seven working seven working hours. Complete investigation within

Investigations days. Complete days. Complete investigation within 45 calendar days.

must be investigation investigation 45 calendar days.

completed as within 30 within 30

specified within calendar days. calendar days.

legislation,

licences and Investigation team shall be Investigation team and chairperson shall

using this table. determined by OU/BU in be determined by OU/BU, in consultation

consultation with the OU/BU with the divisional EICC representative,

Legislated environmental practitioner. where needed, and/or SS:EM.

timeframes are

14 calendar days

A basic An A full detailed investigation to establish

from the date of

investigation investigation the causes, including root causes and/or

the incident.

that determines that determines organisational weaknesses, of the

the direct cause the apparent incident and the appropriate preventive

of the incident cause including and corrective actions (analysis). *Refer to Appendix

(assessment). processes and E for investigation

cause guidance organisational

issues

(evaluation).

Notify the Environmental Notify the Environmental Department, line

Incident Department and line management management, and/or EICC representative

communication in writing immediately or no later for LCs in writing immediately or no later

than 24 hours. than 24 hours.

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Communicate the SAP EH&S Flash Report to the relevant person(s) at the

OU/BU within 48 hours.1

The individual The lessons Case studies with lessons learnt, using

trends for learnt must be the Eskom template, for all LCs must be

moderate shared within compiled, shared within the OU/BU, and

incident the OU/BU on a submitted to the respective divisional or

lessons learnt six-monthly subsidiary head office within three months

must be shared basis when of the incident being classified. Eskom-

within the necessary. wide circulation of lessons learnt will

OU/BU occur as a consolidated sharing six-

quarterly. monthly. Case studies for all other

incidents rated high and extreme must be

shared within the OU/BU and Division if

required within one month after the

investigation.

Environmental Moderate Low High Extreme

priority rating

Note 1 Environmental incidents that occur over weekends, on days off (for example, pay weekend),

and holidays will not be considered late captures during audits and reviews when assessing the

capturing of incidents onto SAP EH&S. These incidents should be captured within 48 hours upon

return to a working day.

3.6 Classification and recording of incidents

All environmental incidents must be prioritised, classified, and recorded in the SAP EH&S system

according to the CARAT principles. The SAP EH&S system is the only acceptable system for

capturing incidents, excluding wildlife incidents that will be recorded on EWT’s CIR.

3.6.1 Classification

All environmental incidents must be classified using the definitions provided above and criteria in

the table in Appendix C to determine if the incident is an environmental event, LC, or a LC in terms

of the OHD. NEMA S30 incidents and NWA S20 incidents must be classified using the guidance

provided in Appendix D. The outcome of the classification must then be completed on SAP EH&S

as a mandatory requirement.

If the environmental incident is classified by the OU/BU as an LC or an LC in terms of the OHD, the

incident must be reported to EICC via the divisional EICC representative in the same month that

the incident occurred, where practicable. EICC will review and confirm the LC and the LC in terms

of the OHD. Incidents where the classification is uncertain may be brought to the committee for

deliberation. However, there should have been discussions and proposal of classification within the

respective division or subsidiary before presenting the incident to the committee.

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Specific incidents:

This section only highlights those incidents considered complex with a need for clarity in the form

of practice notes and assessment tables etc. However, the list is not exhaustive of all types of

environmental incidents.

The results of the respective assessments completed for specific incidents must be completed, and

documented evidence must be electronically attached to the incident in the SAP EH&S document

management system for all incidents highlighted below.

a. Hydrocarbon spill incidents: In terms of classifying hydrocarbon spill incidents, the

spill classification form must be completed to determine if the occurrence is classified

as an incident for reporting and managing on SAP EH&S. If the assessment outcome is

minor, moderate, or major, then the assessment and all relevant documents must be

electronically attached to the incident in SAP EH&S. The form is registered as a Spill

Assessment Table (Document number 240-47176039).

b. Ash spill incidents: All ash spill incidents must be assessed using the ash spill

assessment form as provided in Appendix A of the Position Paper on Ash Spillages –

Document number ENV16 – L009 in addition to Appendix C of this document and

NEMA S30 (control of incidents) requirements and NWA S20 (control of emergency

incidents) requirements.

c. Emergency tree cutting incidents: These will be classified using Government

Gazette No. 773 issued by the Department of Forestry – 24 August 2007 Exemptions

in terms of Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ),

as amended.

d. Dust fall-out exceedances: All dust fall-out exceedances must be reported as

incidents on SAP EH&S.

e. A LC in terms of the National Dust Control Regulations (GNR 827, 1 November

is incurred if there is a contravention of or failure to comply with a provision of

regulation 4(2) and (3), 6(1); (3) and (4) or (7) of the said regulations.

f. Wildlife incidents: Incidents will be assessed on species significance in accordance

with the NEM:BA, GNR –Threatened or Protected Species Regulations (as

amended) and the International Union for the Conservation of Nature (IUCN) Red List

categorisation.

g. Erosion incidents: Erosion occurring from Eskom’s business or activities must be

managed through the incident management process. However, existing or historical

erosion not caused by Eskom activities or in the course of Eskom’s business are not

considered incidents and thus should be managed through the site-specific EMS.

h. Grass fires: All grass fires that occurred within the protected areas (a), (b), and (d) of

the National Environmental Management: Protected Areas Act and/or in terms of

NEMA S30, as a result of Eskom activities must be classified as environmental

incidents and managed in terms of this procedure and prioritised as a high or extreme

incident depending on the extent of the damage.

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i. Fires: All fires as a result of Eskom activities that occur outside of a NEM:PAA defined

protected area with known indigenous and/or protected species must be recorded as

an environmental incident. These incidents must be prioritised initially as low or

moderate depending on the extent of the damage and/or significance of species loss

incurred by the incident, although their classification may be increased based on the

outcome of the investigation.

j. Incidents with an OHS and environmental consequence: These incidents will be

managed in line with the requirements of this procedure and 32-95. A joint investigation

must be conducted and the information provided to the OHS and environmental

practitioners for updating on SAP EH&S accordingly. The OU/BU shall determine

internally who captures the incident on SAP EH&S.

k. Complaints: Complaints that trigger the definition of an incident (as defined in this

procedure) and are regarded as environmental incidents and non-conformities and

therefore must be managed in accordance with both the Non-Conformity and

Corrective Action Procedure and the Environmental Incident Management Procedure

requirement.

3.6.1.1 Reclassified incidents

Reclassified environmental incidents must be communicated by means of an updated SAP EH&S

Flash Report to relevant internal interested parties, together with an explanation for the

reclassification. Supporting documentation or proof must be made available for verification and

audit purposes and electronically attached to the incident in SAP EH&S.

3.6.1.2 Classification dispute and appeal process

Disputes or appeals regarding the classification of environmental incidents must be submitted to

the Eskom environmental manager by the respective divisional/subsidiary environmental manager.

The Eskom environmental manager will review the incident information provided and will decide on

the incident classification. Should the Eskom environmental manager require input into the

decision, the ESC may be consulted. The final incident classification will be communicated to the

respective divisional/subsidiary environmental manager, who is responsible for communicating the

decision to the EICC.

3.6.2 Recording

All incidents must be recorded on SAP EH&S (the incident management tool) or the EWT CIR for

wildlife incidents. The date the incident occurred is the date that must be used as the incident date

unless a different decision is provided for incidents that are identified later and the actual incident

date is unknown. In instances such as these, the date of identification will be used unless specified

differently by the EICC for LCs.

All incidents must also reflect the applicable legislation or permit and the applicable section within

the respective legislation contravened for LCs.

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3.6.2.1 Recording of biodiversity incidents

All vegetation-related incidents will be recorded on SAP EH&S. All wildlife incidents (according to

the definition for the purposes of this document) will be recorded by EWT on the CIR. In the event

of an insurance or third-party claim for a wildlife incident, such incident shall be captured on SAP

EH&S to facilitate the insurance or third-party claim process.

3.6.2.2 Recording of emission incidents

All emission exceedances that exceed the periods allowed for start-up, maintenance, upset

conditions, and shut-down as specified in the station-specific AELs must be reported and managed

as incidents, as detailed in the Atmospheric Emission Licence Practice Note.

3.7 Incident investigation

All incidents must be investigated according to the Action Required Table. Where investigations

take longer than the allocated timeframe within the Action Required Table, a written motivation is

required as follows:

 The responsible manager must request for an extension with a motivation from the OU/BU

manager for all events at least seven calendar days before the timeframe required in the

Action Required Table.

 The OU/BU manager must request an extension for all LCs and LCs in terms of the OHD

to the respective divisional/subsidiary environmental manager at least seven calendar days

before the timeframe required in the Action Required Table.

Investigation reports must be treated with controlled disclosure according to the Eskom

documentation processes.

a. All investigations for environmental incidents shall evaluate the actual environmental impact

that occurred and ensure that all licence and permit requirements in terms of investigations

are covered in the investigation.

b. The focus of the investigation for LCs, LCs in terms of the OHD, NWA S20 and NEMA S30

should be the reason or root cause, direct cause, and contributory cause for the incident

and the environmental impact. The investigation shall also include which legislation/permit

(including the specific section within legislation) was contravened in addition to the

technical details of the incident.

c. It is recommended that the investigation lead or chairperson is trained as a lead

investigator to ensure thorough investigations and effective corrective action identification.

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d. The investigation team/committee and chairperson for a LC shall be appointed by the

OU/BU in consultation with the EICC divisional representative. The investigation team will

require input from the OU/BU SHEQ or environmental manager and the involvement of

relevant internal stakeholders such as engineers, contractor representatives, security, etc.,

where applicable. External stakeholders such as subject matter specialist(s) and

consultants for particular fields may also be required for certain incident investigations as

advised by the EICC representative with the OU/BU manager. The respective EICC

representatives shall be involved in the investigation as deemed necessary.

e. A detailed investigation report should be generated and captured on SAP EH&S and

circulated to the divisional EICC representative.

f. For investigations of LCs in terms of the OHD, the respective EICC representatives or

divisional environmental manager must be involved. These investigations shall be

conducted by Assurance and Forensics or another relevant independent group as

determined by the EICC representative.

g. Investigation chairperson and teams for environmental events must be determined by the

OU/BU manager or relevant departmental manager and shall involve the environmental

practitioner(s) of the OU/BU and the relevant supervisor or contractor representative the

incident occurred. Expertise from relevant fields can be requested, depending on the type

of incident that is being investigated.

h. Where incidents occur in areas of an Eskom subsidiary or contractor responsibility, joint

investigations shall be carried out within the stipulated time of 45 calendar days after the

incident occurred, where responsible managers and the environmental team from Eskom

and the Eskom subsidiary or contractor are present. The outcome of this investigation shall

be considered as final and used for classification purposes at EICC. The investigation lead

shall be from the Eskom division or Eskom subsidiary or contractors depending on who is

responsible for the incident or where the incident occurred. Should either party receive an

invitation to investigate an LC, they shall accept and attend the investigation.

i. Wildlife incidents:

i. The incident investigation shall be initiated either by EWT or the Eskom BU. The

site investigation team shall comprise representatives from EWT and the Eskom

OU/BU and/or relevant Environmental Department and, if applicable, the external

stakeholder that reported the incident.

ii. A detailed investigation report including recommendations/corrective actions shall

be generated by EWT. The Eskom OU/BU must accept the

recommendations/corrective actions in terms of technical acceptance. In the event

of a dispute between the Eskom OU/BU and EWT, the relevant divisional/subsidiary

environmental manager will assist in resolving disputes.

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The investigation report must include the following:

a. The details of the incidents (type of incident, what occurred, sequence of events, when and

where the incident occurred).

b. The legislation and/or condition of environmental permit applicable to the incident and what,

if any, legislation contravention has occurred.

c. Incident consequences and impacts.

d. Direct or immediate cause(s).

e. Root causes, considering human, workplace, and natural factors (who, what, and why).

f. Identify system failures (procedure non-conformance, training, plant failure, etc.). This must

also include a holistic view of the systems linked to the incident and possible failures.

g. Corrective and preventive actions to remedy and prevent a reoccurrence of the incident.

h. Lessons learnt and recommendations.

3.8 Management of corrective actions

a) There must be at least one corrective action for each cause identified during the

investigation. All actions must be captured and managed on SAP EH&S.

b) The Investigation Committee must consider the following hierarchy of control when

formulating corrective actions:

i. Engineering control to design/redesign in order to eliminate the risk.

ii. Administrative control, ensuring procedures are updated to prevent incidents from

occurring.

iii. Substitution or elimination by removing the aspect that may result in an environmental

incident and thus actual environmental impact.

c) Planned start and completion (end) dates for all corrective actions must be clearly defined

and must be SMART:

i. Specific;

ii. Measureable;

iii. Achievable;

iv. Realistic, with clearly allocated responsibilities; and

v. Timeous, with clear deadlines.

d) All actions, once completed, must be verified by the person responsible in order to

determine effective implementation. Documentary evidence of the implemented corrective

action must be available and attached electronically to the incident in SAP EH&S before it is

closed on SAP EH&S.

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e) Where a corrective action that has been implemented is deemed ineffective and, therefore,

unsuccessful, the corrective action(s) must be revised. An alternative corrective action must

be identified to address the root cause(s). Documented proof of approval of the action

change must be available, including obtaining approval for action changes for LCs and LCs

in terms of the OHD from the EICC representative. The SAP EH&S process is then followed

is to close the ineffective action and capture the revised action together with the proof of

approval of the action change.

f) If a corrective action for an LC incident requires revision and/or the due date will not be met,

the respective OU/BU must follow the internal OU/BU process for approval and, in addition,

submit that request in writing for approval to amend the corrective actions and/or due date

from their respective divisional/subsidiary environmental manager. Due date extension

requests must be submitted to the divisional/subsidiary environmental manager at least two

weeks before the actual initial due date. Once approval is obtained, documented proof must

be available. The original action must be closed on SAP EH&S as ‘not implemented to

requirements’ and a new action captured on SAP EH&S with the approved revised action

date. Where extension requests are not approved, those actions must remain overdue. The

following minimum information is required when submitting an action extension request:

i. Motivated reason for the extension.

ii. Proof of action commencement from when the action was developed and allocated.

iii. Risk assessments and assurance that repeat or similar incidents are being

prevented by treatment plans.

iv. Adequate timelines and sequence of events to highlight reasons for project delays.

v. Engagements with the respective authority for extensions or an update of corrective

action plans previously submitted have been taking place.

vi. The motivation must be supported by both the respective environmental manager

and OU/BU manager.

vii. An environmental impact assessment of the incident that includes monitoring trends

and actions to address the impact as needed.

g) To ensure the prompt follow-up and close-out of corrective action from an incident

investigation report, periodic status reports must be provided from SAP EH&S to site

management until all recommendations have been acted on and closed out.

h) The EICC meetings may also track the corrective actions for incident LCs and incident LCs

in terms of the OHD as part of the monthly meetings.

i) Wildlife incidents: Recommendations/Corrective actions shall be implemented by the Eskom

OU/BU according to the applicable and approved timelines and related divisional key

performance indicators (KPIs) for bird incidents. For other wildlife incidents, the timelines

according to the recommendations/corrective actions shall be adhered to.

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j) All investigation reports (including wildlife incidents) should be finalised and signed within 14

calendar days of completing the investigation.

k) The corrective actions for all incidents (excluding wildlife incidents that will be captured by

EWT on the CIR) must be captured on SAP EH&S within seven calendar days from the date

of signing the investigation report.

3.8.1 Documentation management

The OU/BU is responsible for scanning and attaching all relevant documentation (for example, the

Initial Notification Report, SAP EH&S system-generated flash report, proof of corrective action

implementation, investigation report, spill assessments, environmental impact assessment of the

incident, etc.) needed to demonstrate that the incident has been managed according to the incident

management process, as soon as the documents are completed and are available.

3.9 Incident close-out

a) Close-out is the final step in the incident management process. The action of closing out an

incident signifies that all corrective actions have been effectively implemented, case studies

effectively communicated, all relevant documents attached and verified by the responsible

managers.

b) The incident must then be closed out in SAP EH&S as an action.

c) All LCs and LCs in terms of the OHD must have a signed closure certificate uploaded

(Document number 240-76507067).

d) Wildlife incidents: Eskom OU/BU and/or environmental manager shall inform EWT when all

recommendations/corrective actions have been implemented with all the related

documented information as evidence. An incident will be closed on the EWT CIR by

capturing the date the recommendations were implemented, completed, and verified. If the

incident was reported by an external stakeholder (public or landowner), EWT might contact

the stakeholder to confirm if mitigation has been implemented.

3.10 Incident communication

Incident communication occurs throughout the incident management process, and documented

evidence of this must be available on SAP EHS. Various levels of communication are identified

and specified in the Action Required Table of this document.

Acceptance

This document has been seen and accepted by the Eskom EICC and Environmental Steering

Committee.

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Revisions

Date Rev. Compiler Remarks

April 2021 2 N Rajdeo Procedure due for revision

November 2017 1 N Rajdeo New document for environmental

incident management that was

previously included in 32-95.

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Appendix A: Process flow to determine repeat environmental incidents

This process flow must be applied in conjunction with the definition of an OHD and duty of

care principle.

Questions to be asked:

Did the incident take place within 12 months of the previous environmental legal contravention incident?

Yes No (then not a repeat)

Did environmental legal contravention incident occur within the same BU (for example, Transmission

grid, Distribution operating unit, power station, Group Capital project, etc.)?

Yes

No (then not a repeat)

Is the environmental legal contravention incident related to the legislation and/or the same licence,

previously classified as a legal contravention incident?

Yes

No (then not a repeat)

Is the environmental legal contravention incident related to the same root cause?

Yes

No (then not a repeat)

Have the corrective and preventive actions identified to address the previous incident not been

implemented or been implemented however was deemed ineffective and failed?

No (then not a repeat)

Yes (then a repeat)

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Appendix B: Incident management process flow

Incident occurs

Incident Management

Process begins

Direct observation 1. Incident Indirect

Identification observation

Decision to investigate

Initiation and execution of

emergency response Establish Investigation team

Determine facts and applicable legislation 3. Notification and reporting

Determine key factors, root &/ other causes 4. Incident prioritisation

Determine systems to be strengthened 5. Classification & recording

Communication

Develop corrective actions 6. Incident Investigation

Document & ratify investigation results 7. Management of corrective

actions

Review initial classification & recording

Communicate findings

Follow up & sign off on completed actions

Incident closed out

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Appendix C: 2Classification criteria for environmental incidents

EICC criteria for classification of environmental incidents

Element N/a Yes No

Did the incident result in a contravention of any environmental legislation and/or condition

of a licence, authorisation, or permit?

Environmental duty of care (Section 28 of NEMA) – Did the incident result in either

sterilising the soil or destroying rare, endangered, or protected fauna or flora?

Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section

19 of NWA) – Did the incident result in making any water resource unfit for its original

purpose such as domestic, agricultural, or industrial use or reduce the water quality to such a

state that human intervention is required to restore it to its original quality?

Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section

19 of NWA) – Did Eskom fail to take reasonable measures to prevent pollution or

degradation from occurring?

Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section

19 of NWA) – Did Eskom fail to prevent pollution or degradation from continuing?

Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section

19 of NWA) – Did Eskom fail to implement measures to prevent pollution or degradation from

recurring?

Specify legislation, the applicable section within legislation, and licence condition that were contravened.

Classification

If “Yes” to any of the questions, classify the incident as legal contravention. If “No” to all of the

questions, classify as an event.

If classified as a legal contravention, check against the criteria below to determine whether

the incident is an OHD.

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LC in terms of the OHD criteria:

OHD definition: These are specific case(s) of environmental legal contravention incidents that are considered to be of very

high significance in terms of its environmental impact and/or Eskom in that they have a material business impact and

illustrate a significant failure of business systems. Within the above principles, they are identified in terms of the criteria

below. If any one of the criteria specified in Appendix C or the principle defined above is relevant to a specific contravention

of environmental legislation, then that environmental legal contravention incident is a potential “environmental legal

contravention incident in terms of the OHD” (OHD means operational health dashboard) and/or the criteria below.

Criteria Yes No

The environmental legal contravention incident results in formal censure from the government.

These are a compliance notice, a directive, a fine (including a NEMA Section 24g application), or

prosecution.

The environmental legal contravention incident is not reported through the initial notification to the

applicable department according to this procedure (240-133087117).

The environmental legal contravention incident is considered a repeat environmental legal

contravention (using the process flow found in Appendix A of this document). Note: This criterion can

only apply if the previous incident was classified as an environmental legal contravention.

The corrective action(s) for the legal contravention incident is not implemented within 30 days after

the due date according to this procedure (240-133087117).

OHD event (any shaded area marked)

2 The above criteria are applied in conjunction with the definitions for LCs and OHDs,

taking into account the associated principles.

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Appendix D: NEMA Section 30 Control of Incidents and NWA Section 20 Control of

Emergency Incident Classification and Reporting Guidance

This section must be read in conjunction with NEMA s30 (control of incidents) and NWA s20

(control of emergency incidents). The emergency response plan or procedure must be initiated for

all NEMA S30 and NWA S20 incidents.

Classification and reporting guidance

For an incident to be a NEMA S30 incident, the following elements highlighted within the definition

of an incident must be triggered:

NEMA Section 30 NEMA Section 30A

Incident(s) situation(s)

Definition

An unexpected, sudden, and

A situation that has arisen suddenly uncontrolled release of a hazardous

that poses an imminent and serious substance, including from a major

threat to the environment, human emission, fire, or explosion, that

life, or property, including a causes, has caused, or may cause

‘disaster’ as defined in Section 1 of significant harm to the environment,

the Disaster Management Act, human life, or property.

2002 (Act ), but does not

include an incident referred to in

Section 30 of this Act (NEMA).

Initiate emergency response

Classification

Classify as NEMA s30 if all elements REPORTING

that are highlighted in the definition are Regulation GNR. 310, gazette on

triggered. 10 April 2015

Regulations relating to the

procedure to be followed when

oral requests are made in terms

of Section 30 A. NB: Applications

must be submitted before

REPORTING commencement activity.

Alarm report to (INO 24 hours):

DFFE, provincial HOD,

divisional/subsidiary environmental

manager, municipality (relevant IP, Note: Emission incidents must be classified

SAPS & Fire dept. where necessary). and reported in terms of the requirements of

the AEL, in conjunction with NEMA s30

Incident report (14 days) to: DFFE, and the AEL Practice Note.

provincial HOD, SS:EM (RAS CoE)

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For an incident to be a NWA s20 incident, the following elements highlighted within the definition of

an incident must be triggered.

NWA s20 Control of

Emergency INCIDENT(S)

Definition

Includes any incident or accident in which a substance

a) pollutes or has potential to pollute, a water resource, or

b) has, or is likely to have a detrimental effect on a water resource.

Initiate emergency response

Classification

Classify as NWA s20 if all elements that are highlighted in the

definition are triggered.

Reporting

INO 24 hours: DWS, divisional/subsidiary environmental manager),

municipality (relevant IP and hazmat company where necessary).

Corrective Action Plan to: DWS, divisional/subsidiary environmental

Action required for NEMA S30 incidents (Control of Incidents) and NWA S20 incidents

(Control of Emergency Incidents)

Determine if the incident is a NEMA S30 or NWA S20 incidents using Appendix D above,

applicable legislation, and consulting the divisional/subsidiary environmental manager.

Submit initial notification to the relevant divisional/subsidiary environmental manager, DFFE,

and/or DWS.

Notify relevant stakeholders as prescribed in this procedure, and process flow in Appendix D.

Initiate investigation within 24 to 48 hours. Investigations for NEMA S30 incidents must be

completed within 14 calendar days.

Submit investigation report to DFFE and divisional/subsidiary environmental manager on the

DFFE template within 14 days of the NEMA S30 incident. For NWA S20 incidents, a follow-up

letter containing investigation results and corrective actions must be completed and submitted

to the DWS as soon as the investigation is concluded. The divisional/subsidiary environmental

manager must be consulted before final reports being communicated to the authorities.

Provide additional information to authorities once investigation is concluded and/or corrective and

preventive actions are implemented.

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Appendix E: Investigation requirements guidance

This section provides guidance on the types of causes (adapted from the SAP Quality Issue

Management Procedure) required for the various levels of investigations according to the

priority rating in Table 3.5.2.

Apparent cause Identified through the facts of an incident and, if corrected, will

reduce the consequence of future similar incidents. Recurrence

is not expected, and the emphasis is mainly to correct this present

incident.

Contributory Contribute to the incident occurring but is not the only cause of the

cause incident. If the cause is corrected, it will not prevent the incident

from occurring. However, it is important enough to be identified and

corrective actions determined to improve the quality of the process

to prevent future incidents from occurring.

Direct cause Direct or immediate reasons why the incident occurred.

Root cause(s) The fundamental issue(s) that can reasonably be identified by

following a root cause analysis process. Root causes may be within

management control or as an external factor. Effective corrective

action(s) for the prevention of reoccurrence can be generated for

those causes within the control of management, so that removing

the cause would have prevented the incident from occurring and, if

eliminated/rectified, would prevent reoccurrence.

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C:\WINDOWS\Installer{90160000-0011-0000-1000-0000000FF1CE}\xlicons.exe

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

Acceptance ............................................................................................................................. 27
Revisions ................................................................................................................................ 27
Development Team ................................................................................................................ 27
Acknowledgements ................................................................................................................ 28

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The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

 develop,

 implement,

 maintain, and

 continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

 Verification of the QMS

 Audits and surveillances

 Regular assessment of the CQPs and reviews of QCPs.

 NC and Defect Management

 Inspection and test plans

 Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall

include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s internal training management

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training management and competency control procedures. All the training

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

 Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

 Outline the resources, the communication channels, applicable documents and records to be

generated.

 Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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 List of documents and records that will be used and submitted during the execution of the

project.

 Communications channels should include contact person and contact details

 Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

 Eskom contract number and title

 The supplier’s order number

 Identification of the area of works/contract

 Description of the work, with components, item number, and activity date

 QCP/ITP unique number

 A list of the sequence of operations, including inspection and tests

 The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

 The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

 The inspection and test activities that the supplier has nominated for its intervention points

 Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

 Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

 Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

 Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

 Identification of quality verification activity and stage

 The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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 Definition of acceptance criteria

 Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

 Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

 Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

 Listing of all proposed test procedures

 Acceptance criteria for each inspection or test in alignment with specified tolerances

 A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

 Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

 The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

 Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

 Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

 An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

 Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

 Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

 Hazard and Operability Study (HAZOP) report, as applicable

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS should drive the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

 Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

 Quality Policy, aligned with the supplier’s strategic direction (documented information)

 Quality Objectives (documented information)

 Control of documented information (both maintain and retain documented information )

 Internal audit procedure (documented information)

 Control of nonconforming outputs (documented information)

 Nonconformity and Corrective action procedure (documented information)

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

 The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic

direction). (documented information)

 The supplier shall submit a copy of quality objectives. (documented information)

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

 provide products and services with high risk to operational sustainability

 work on critical plant and equipment

 supply of critical plant items or components

 provide special processes

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

 Generation Level 1 & 2 plant

 Transmission and Distribution Power Plant & Control Plant

 Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

 The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

 The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

 The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

 The equipment lists and an indication of pressurised components and systems.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

 Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

 The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

 Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

 CQP and QCP /ITP

 Delivery

 Design

 Cost

 Management system

Subsequent key performance indicators associated with these areas will include the following:

 Nonconformity monitoring

 Audit and assessment evaluation scoring

 Management system compliance and accreditation

 Achievement of delivery targets as per contractual agreements

 Process improvements

 Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

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user to ensure it is in line with the authorized version on the system.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.

3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

supplier’s audit schedule.

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.12 Where the project responsibility for equipment and materials management has been

formally delegated, the supplier’s preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

 requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

 detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

 requirements for electrical grounding or isolation;

 requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

 detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

 requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

 internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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 support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

 provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

 provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

 provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

 requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

 clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

 documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

 detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18 The supplier’s preservation management programme scope shall encompass

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

Development Team

The following people were involved in the development of this document:

 Andrew Else

 Bongi Tshabalala

 Feziwe Mogamisi

 Lesego Garegae

 Patrick Thwane

 Xolani Zuma

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Acknowledgements

Eskom Operational Quality Forum Members

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Reg No 2002/015527/30.

B.2 Documented information for Control of Externally Provided Processes, Products and Services - Must include criteria for evaluation, selection,

Indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) X

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

The aim of the Health & Safety (H&S) specification is to provide Contractor/s and suppliers/national

contracts with

The overarching framework within which the Contractor is required to demonstrate compliance

with Eskom’s H&S requirements;

Establish the manner in which the Contractor is to manage H&S risks in the execution of the

contract, and

Establish the manner in which the Client’s H&S Agent will interact with the contractor.

This also provides the contractor with awareness of the risks relating to the scope of work, the project

site as well as the project specific legal and Eskom requirements that they need to adhere to in order

to demonstrate their commitment towards the zero harm of the environment and persons working

on site and/or visiting the site.

Eskom strives to exceed the minimum standards prevailing in the construction industry and requires

full commitment from all parties to be pro-active in order to achieve best H&S business practice.

TPD shall include the H&S Specification with the tender enquiry documentation to ensure that the

tenderer is timeously made aware of:

Eskom’s requirements and information / prevalent hazards that can affect the H&S of

persons at work directly or indirectly;

Activities that may have an impact on the direct and surrounding environment.

The Principal Contractor and their contractors shall develop H&S plan to meet the H&S Specification

requirements as well as applicable legislation.

This H&S Specification may not address all hazards associated with any specialised activity or

operation. The Principal Contractor and contractors shall be responsible for developing their own

H&S plans/procedures/manuals/work instructions to adequately address their specialised activities

and scope of operation.

Supporting Clauses

2.1 Scope

This H&S specification sets out the minimum legal and organisational requirements for construction

work that is specific to the scope of work, site and type of project.

2.2 Purpose

To indicate to contractors the H&S requirements on the project, upon which their planning for the

management of H&S will be based on and thus produce their H&S plan.

2.3 Applicability

This specification is applicable to all Principal Contractors, Contractors, Service Providers, Suppliers

and all the activities and processes carried out for and on behalf of TPD where construction work is

performed.

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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For best practice reasons, where the work scope does not fall within the definition of Construction

Regulations 2014 this specification shall also apply as a minimum.

2.4 Effective date

This specification shall be implemented from date of approval.

Normative/Informative References

Parties using this specification shall apply the most recent edition of the documents listed below.

3.1 Normative

[1] 32-727: Safety, Health, Environment and Quality Policy

[2] 240-62196227: Life-saving Rules Standard

[3] 240-62946386 Vehicle & Driver Safety Management Procedure

[4] 240-114967625: Operating Regulations for High Voltage Systems

[5] 32-37 Substance Abuse

[6] 32-124 Eskom Fire Risk Management

[7] 32-95 Occupational Health and Safety Incident Management Procedure

[8] 32-93 Eskom Vehicle and Driver Safety Management

[9] 240-43848327 Employees’ right of refusal to work in an unsafe situation

[10] 32-418: Working from Heights Procedure

[11] 32-520: Occupational Health & Safety Risk Assessment Procedure

[12] 32-123: Emergency Planning

[13] 32-407 Behaviour Safety Observation Procedure

[14] Occupational Health and Safety Act and Regulations No

[15] Construction Regulations of 2014 or latest edition as per government gazette

[16] 32-726: Requirements for the Eskom Commercial Process

[17] 39-98: Safe use of Lifting Machines

[18] 32-524 Manual, Developing a Specification

[19] 32-1126 Eskom Smoking Policy

[20] 32-1134 Physical Access Control at Eskom Premises

[21] 32-1133 Wearing of Ballistic Body Armour by Security Personnel Policy

[22] Disaster Management Act, 2002: (Act No.)

[23] All relevant South African legislation-national; provincial, municipal by-laws.

[24] All relevant international/national recognised code of practice (such as South African National

Standards – SANS)

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

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3.2 Informative

Note: The following is a list of documents that can be used as a guide in order to meet legal and

Eskom requirements

[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements

[2] ISO 9001:2015 Quality Management Systems- Requirements

[3] Relevant South African National Standards for the task/Project.

Definitions

Agent: a competent person who acts as a representative for a client.

Authorised person: a competent person who has been given permission in writing to perform

specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.

Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated

with all standard processes, as well as routine and non-routine activities in the business.

Client: any person for whom construction work is being performed.

Competent Person: a person who has, in respect of the work or task to be performed, the required

knowledge, training and experience and, where applicable, qualifications, specific to that work or

task: Provided that where appropriate qualifications and training are registered in terms of the

provisions of the National Qualification Framework Act, 2000 (Act No.), those

qualifications and that training must be regarded as the required qualifications and training; and is

familiar with the Act and with the applicable regulations made under the Act;

Construction Manager: a competent person (as per description above), who has the appropriate

certificate of registration with the relevant Statutory body (South African Council for the Project,

Construction Management Professions) responsible for the management of the physical

construction processes and the co-ordination, administration and management of resources on a

construction site.

Construction site: a workplace where construction work is being performed

Construction Work: any work in connection with:

The construction, erection, alteration, renovation, repair, demolition or dismantling of, or

addition to, building or any similar structure;

The construction, erection, maintenance, demolition or dismantling of any bridge, dam,

canal, road, railway, runaway, sewer or water reticulation system, or the moving of earth,

clearing of land, the making of excavation, piling or any similar civil engineering structure or

type of work.

Contractor: an employer as defined in section 1 of the Construction Regulations who performs

construction work and includes principal contractors. In relation to this document, where the word

“contractor” is used, it will mean all or some of the following: principal contractors, appointed

contractors, suppliers, vendors, service providers and consultants

Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work

platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that

exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem

Lift).(6) Load transfers.(7) night lifting.

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Designer: means any of the following persons:

A competent person who:

prepares a design;
checks and approves a design;
arranges for any person at work under his/her control to prepare a design, including an

employee of that person where he or is the employer, or designs temporary work, including

its components;

is an architect or engineer contributing to, or having overall responsibility for, the design;
is a building services engineer designing details for fixed plant;
is a surveyor specifying articles or drawing up specifications;
is a contractor carrying out design work as part of a design and building project, or an interior

designer, shop-fitter or landscape architect.

Eskom Requirements: Eskom requirements, which evolve from directives, policies, standards,

procedures, specifications, work instructions, guidelines or manuals

Fall Protection Plan: a documented plan, which includes and provides for:

All risks relating to working from a fall risk position, considering the nature of work undertaken, the

procedures and methods to be applied in order to eliminate the risk of falling, and a rescue plan and

procedures.

Hazard: a source of, or exposure to danger;

Hazard identification: the identification and documenting of existing or expected hazards to the

health and safety of persons, which are normally associated with the type of construction work being

executed or to be executed;

Medical surveillance: a planned programme or periodic examination (which may include clinical

examinations, biological monitoring, or medical tests) of employees by an occupational health

practitioner or, in prescribed cases, by an occupational medicine practitioner;

Method Statement: is a written document detailing work procedures and sequences of operations;

On Site/Site: any workplace where the contractor or his employees perform construction related

work as agreed contractually with the client.

Planned Task Observation: an independent observation made during the planned period in which

the task is being executed.

Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with

relevant personnel (client representative included) associated with the task at hand.

Risk: the probability that injury or damage will occur.

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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Risk Assessment: a programme to determine any risk associated with any hazard at a construction

site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.

H&S File: a file or other record in permanent form, containing the information on the H&S

management system during construction including all information relating to construction phase after

the handover to Client.

H&S Plan: a written plan that addresses hazards identified during the risk assessment process as

well as the identified impacts in the H&S specification. This would typically include safe work

procedures to mitigate, reduce or control the hazards identified and is specific to each construction

project undertaken. This is usually compiled by the Principal Contractor or contractor and approved

by the Client/Agent for which contracting work will be performed.

H&S Specification: a site, activity or project specific document prepared by the client / agent,

pertaining to all H&S requirements related to the envisaged construction work.

Safe Work Procedures: a series of specific steps that guide a worker through a task from start to

finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing

potential exposure.

Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

COID Act Compensation for Occupational Injuries and Diseases Act

CR Construction Regulations

CHSA Construction Health & Safety Agent

DMR Driven Machinery Regulations

DSTI Daily Safety Task Instruction

EA Environmental Authorization

ECO Environmental Control Officer

EMP Environmental Management Plan

FAS Fall Arrest Systems

GSR General Safety Regulations

HCS Hazardous Chemical Substances

H&S Health and Safety

HIRA Hazard identification and risk assessment

HV High Voltage

LMI Lifting Machine Inspector

LME Lifting Machine Entity

LTIR Lost Time Incident Rate

LV Low Voltage

NEMA National Environmental Management Act

NWA National Water Act (Act No. ), as amended

NQF National Qualifications Framework

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Abbreviation Explanation

OHNP Occupational Health Nursing Practitioner

OHS Act Occupational Health and Safety Act No.

OHS Occupational Health and Safety

ORHVS Operating Regulations for High Voltage Systems

PPE Personal Protective Equipment

PTO Planned Task Observations

SANAS South African National Accreditation System

SANS South African National Standards

SACPCMP South African Council for the Project & Construction Management Professions

SAQA South African Qualifications Authority.

SHE Safety, health, and environment

SHE/Q Safety, Health, Environment / Quality

SETA Skills Education Training Authorities

SWP Safe Work Procedure

TPD Transmission Projects Delivery

Roles and Responsibilities

6.1 Commitment

Visible commitment is essential in providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract. Legislation requires that each

employee must take reasonable care of themselves and their fellow workers, from management to

ordinary employee.

A minimum of two (2) Visible Felt Leadership Inspections per month shall be conducted by the

contractor’s senior manager and submitted to Eskom Project Manager.

6.2 Designers

Designers shall ensure that the designs for construction work consider foreseeable constructability

health and safety risks during construction and eventual maintenance and cleaning of the structure,

together with other design considerations like aesthetics and cost.

Designers should apply the hierarchy of risk control. This means designers must identify the hazards

inherent. If the hazards cannot be removed by design changes, the designer should minimize the

risks and provide information about the risks that remain.

The designer should describe any matters that require particular attention by a contractor in the form

of Constructability Risk Assessments and Method Statements.

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Note: Towers on powerlines need to be inspected individually supported by completion certificates.

6.3 Principal Contractor’s accountabilities for their Contractors

Where a Principal Contractor procures the services of a contractor, he shall first inform the Client.

Such contractor shall also comply with the Client’s H&S requirements.

The Principal Contractor shall have the same roles and responsibilities in relation to the

contractors as the roles and responsibilities between Principal contractor and client

The Principal Contractor is accountable for the actions of his contractors. The Principal

Contractor will also be responsible for initiating any remedial action (recovery plan) that may be

necessary to ensure that the contractor complies with all requirements.

The Principal Contractor shall ensure that appointed contractors have the necessary

competencies and resources to perform the work safely.

The Principal Contractor shall provide any contractor who is making a bid or appointed to perform

construction work, with the relevant sections of the Client H&S specification. The contractor shall

then develop a suitable and sufficient H&S Plan, and submit to the Principal Contractor for review

and approval.

The Principal Contractor shall carry out audits on the contractor at least monthly to ensure that

their plan is being implemented and maintained.

The Client/Agent and/or the Principal Contractor shall stop any contractor from executing

construction work which poses a threat to the safety and health of persons or the environment

or if it does not comply with the approved plan.

The Principal Contractor shall have a disciplinary process to deal with H&S transgressions on

site.

The Principal contractor’s Construction Manager/Supervisor shall provide a list of names and

contact telephone numbers of all his employees as well as the contractor employees on site.

This list shall be updated as and when new contractors commence on site.

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FORM Revision: 5

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The Principal Contractor’s Construction Manager/Supervisor shall keep a record of all employees

including the contractor employees, including date of induction, relevant skills and licenses, and

be able to produce this list at the request of the relevant officials. These records shall be kept in

the H&S file on site.

The Principal Contractor shall ensure that his managers / supervisors give employees clear and

unambiguous instructions during the execution of construction works. The instructions shall

include:

o description of the objective/scope of work;

o sequence of work/method statements;

o hazard identification and risk assessment (prior to commencement of work);

o Precautionary/preventative measures that are to be taken; and

o Identification of sensitive features that may be impacted upon by the project, etc.

Employees are responsible for their own health and safety and that of their co-workers in their

respective areas of work. They must be made aware of their responsibilities during induction and

awareness sessions some of which are:

o Familiarising themselves with their workplaces and health and safety procedures;

o Working in a manner that does not endanger them or cause harm to others;

o Keeping their work area tidy;

o Reporting all incidents/accidents and near misses;

o Protecting fellow workers from injury;

o Reporting unsafe acts and unsafe conditions;

o Reporting any situation that may become dangerous;

o Carrying out lawful orders and obeying health and safety rules.

o Declaring to the employer if taking medication, which may have intoxicating effects.

Every employee must undergo site induction provided by the Client before commencement of

work, and shall, upon completion receive a site access permit.

Any employee who becomes aware of any person disregarding a health & safety notice,

instruction or regulation, shall immediately inform the person concerned. If the person persists,

stop the person from working and report the matter to the Eskom Site/Project Manager and the

Principal Contractor Supervisor immediately.

Management and Supervision of Construction Work

a. The principal contractor shall comply with provisions of Construction Regulations 8.

b. The principal contractor shall appoint (01) full-time competent construction manager

responsible for a single site. Having considered the size of the site (2+) assistant

construction managers shall be appointed in writing.

c. The principal contractor shall appoint (01), (full time) safety officer(s) in writing in

accordance with the provisions of Construction Regulations 8(5).

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d. Construction supervisors and their assistance must be appointed in accordance with

Construction Regulations 8(7) & (8) respectively.

e. The appointed construction manager(s) and safety officer(s) shall be registered with

Sacpcmp.

The appointment of a registered or non-registered construction manager shall be

done in accordance with the provisions of the PD SACPCMP Registration Categories

attached on the Appendix A.

Construction Health and Safety Manager/s and Officer/s

The Principal Contractor shall appoint a Construction Health and Safety Manager / Officer

considering the nature and scope of work to be performed in accordance with the requirements of

CR 8 (5). The Construction Health and Safety Manager / Officer shall be in possession of a certificate

of registration with the SACPCMP downloaded from www.privyseal.com.

Process for Monitoring

This document is subject to document control procedures and will be updated when due for revision

or when conditions dictate.

9.1 Related/Supporting Documents

Annexure A – SHEQ Policy 32-727

Annexure B – TPD SHEQ Statement of Commitment

Annexure C - List of appointments and Competencies

Annexure D – Minimum elements of the SHE Plan

Annexure E- Contractor Monthly Statistical Report

Annexure F- Pre-Task Planning Template

Annexure G- National Road Template

Annexure H- Flash Report template

Annexure I – Portable Toilet Specification

Annexure J – Project Handover Record Template

Document Content

10.1 Note to principal contractor and contractors

This H&S specification is Eskom’s minimum requirements and is not exhaustive. The contractor shall

develop a H&S plan in accordance with this specification, as well as the relevant applicable

legislation. Eskom in no way assumes the Contractors legal responsibilities. The Contractor is

accountable for the quality and the execution of his health and safety program for his employees and

contractor employees.

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H&S Specification

11.1 Project and Scope of Work Details

Location: Pegasus Substation, Endumeni Local Municipality, Dundee, KZN Province

GPS Coordinates: -28.248361288542267, 30.331821461993925

11.2 Project description/ scope of work:

Access control building refurbishment

a) Construction of new concrete apron around the building

b) Construction of new manhole and cable trench

c) Construction of flexible cable sleeves with draw boxes for the gate and Fibre comms

d) Replacement of existing flooring, wall finishes and ceiling

e) Replacement of sanitaryware, kitchenette and counter

f) Replacement of doors and windows

g) Refurbishment of roof tiles, barge & fascia boards and gutters & downpipes

h) New paving

Perimeter fence lighting upgrade

i) Refer to drawing, PEG24P09-SE-E43 sht. 1-3

j) Supply and install security lighting according to above drawings details, including Security

lighting pole and luminaire, supply and control cables and SLDB’s.

k) Remove all existing electrical equipment in ACB, like Lighting, plugs and DB equipment.

l) Supply and install all new electrical equipment and Air conditioners according to the drawing.

Non-lethal and inner fence upgrade

m) The existing non-lethal fence, including the protection slab is to be removed and spoiled.

n) A new non-lethal fence in accordance with Eskom specifications 240-78980848 must be

installed.

o) The new non-lethal fence is to be installed in the same position as the existing.

p) The layout of the new non-lethal fence is found on PEG24P09-SE-E42

q) The detailed drawings reflecting the specification can be found on 0.54-8282. Pegasus Substation

– National Security Project 1 Security Build 2A

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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Installation of access gates

r) The access gates must be removed completely and spoiled.

s) New access gates to be provided and installed according to 0.54/10230 sheets 1-6

Installation of stone verge

t) Installation of a stone verge to be installed according to 0.54-393-C32.

Program details:

Submission of final H&S Plan must be before site establishment /access to site.
Anticipated date for the commencement of work on site: 01 March 2025
Project completion date or project duration: 30 September 2026
Site Details: Pegasus Substation, Endumeni Local Municipality, Dundee, KZN Province
Schematic layout of project site: TBA

Client and Principal Contractor: Details, Accountabilities and Responsibilities:

11.2 The Eskom Project Organogram:

Project Manager

K. Ngomana

CHS Agent Safety risk Manager

N/A Bongani Mabena

Site Manager Snr Advisor H&S Officer Snr Advisor Quality

Proj Cordinator OHS Snr Advisor

J. Mabena Environment R. Abdie/ B. Sitshange S. Bipath

T. Ngobese R. Shezi

T. Thimisa

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

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11.3 Principal Contractor Organogram

The Principal Contractor shall provide an organisational organogram related to this project, listing all

the levels of responsibility from the Chief Executive down to the supervisors responsible for the

project. The diagram must list the names of appointees and their roles and responsibilities including

the statutory requirements appointees. The Principal Contractor is responsible for keeping copies of

all of the organograms as well as submitting those of their appointed contractors, with the plan. All

organograms’ shall be updated timeously when appointments are changed and filed in the project

H&S file.

11.4 Principal Contractors

The Principal Contractor has primary accountability and responsibility for the health and safety of

his/her employees and his/her contractors within his/her working area, as contemplated by Section

37(2) of the OHS Act. None of the additional safety requirements specified by the Client reduces

the Principal Contractor’s accountability and responsibility for the health and safety of his employees

and contractor employees within his working area.

The Principal Contractor shall be appointed and shall be responsible and accountable for all legal

and Eskom requirements.

The Principal Contractor may appoint in writing contractors to assist in the contract.

11.5 Compliance and Non-Conformances

Contractors shall comply with relevant legal and other requirements as part of the contract.

Expenses to the Contractor, which result from such compliance, as well as any site-specific

requirements, will be for the Contractors’ account.

Where the Principal Contractor appoints another contractor, the same roles and responsibilities in

relation to the contractor as the Client has in relation to the Principal Contractor.

The Client/Agent’s reserves the right to stop work and issue a non-conformance report whenever

H&S violations are observed from the Principal Contractors and their contractors, after engaging and

making both aware of such. Expenses incurred as a result of such work stoppage and standing time

shall be for the Principal Contractors account. Any non-conformances/findings/observations found

in these audits/inspections on contractors shall be raised and discussed with the relevant Principal

Contractor (with whom the contractor is contracted with).

The requirements within this specification should not be considered exhaustive and the Client

reserves the right to add, delete or modify conditions where it is considered to be appropriate.

No claim shall be accepted as a result of any costs or delays being incurred due to the

Principal Contractor or his contractors not complying with legislation, applicable Eskom

Procedures and Standards.

11.6 Legal and Other Requirements

All Contractors shall comply with the relevant applicable legislation, specifications and standards in

accordance with the scope of the project.

As a minimum but not limited to the following:

The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights)

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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Occupational Health and Safety Act 1993 (Act ) and its Regulations
Civil and Building Work Act
Mine Health and Safety Act, 1996 and its regulations
Compensation for Occupational Injuries and Diseases Act (COID Act)
Any other applicable South African legislation
Applicable South African National Standards (SANS)
Applicable international standards
Eskom Operating Regulations for High Voltage Systems
Eskom Plant Safety Regulations (Low Voltage Regulations)
Relevant Eskom Procedures and standards
ISO 45001: 2018, ISO 9001 and ISO 14001-Contractor shall use as guidelines.
Disaster Management Act, 2002: (Act No.)
Provincial and/or Local Authority By Laws

The Principal Contractor and contractor familiarise themselves with the necessary legislation

required.

The Principal Contractor shall compile a legal register listing all applicable legislation and standards

that may have an impact on the scope of work that they are performing on the construction project.

The register shall be updated biannually.

Section 37 (2) (Legal) Agreement

A section 37(2) agreement shall be signed between Eskom and the principal contractor at the time

of contract award.

The principal contractor shall ensure that a section 37(2) agreement is compiled between himself

and his appointed contractors.

The original copy of the section 37(2) agreements shall be retained by the contractor and a copy

retained by the Eskom responsible manager.

Copies of all agreements must form part of the respective contractor’s H&S file.

Hazardous Work by Children (Child Labour)

The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of

children, especially when it comes to:

a) being protected from exploitative labour practices;

b) not to be required or permitted to perform work or provide services that

are inappropriate for a person of that child’s age; or

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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Places at risk the child’s well-being, education, physical or mental health or spiritual, moral

or social development; and the Basic Conditions of Employment Act, Chapter 6 Section 43

“Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of

the child in terms of the constitution.

Where the work performed is not prohibited in terms of the constitution, such work shall be conducted

in terms of the OHS Act “Regulations on Hazardous Work by Children in South Africa” with emphasis

on paragraph 2 Purpose and Interpretation.

Eskom does not condone the use of child labour all efforts must be exercised to avoid it.

Notification of Construction Work

A Contractor shall, in the form of Annexure 2, notify the relevant Provincial Director (Local Service

Centre) of the Department of Employment and Labour of the intention to carry out construction work

as defined in the Construction Regulations, at least 7 days before construction work is to be carried

out.

OHS Act

Contractors shall ensure that an up to date copy of the OHS Act and relevant Regulations is readily

available on site to all employees.

Construction Professional Registration

The Principal Contractor and his appointed contractors shall ensure that:

The appointed Construction Manager, Alternate Construction Manager and Assistant

Construction Manager are in possession of the applicable professional Certificate of

Registration with the statutory body, the South African Council for the Project, Construction

Management Professions (SACPCMP);

The appointed Construction Health and Safety Manager / Officer are in possession of the

applicable professional Certificate of Registration with the SACPCMP; and

Persons with foreign qualifications and registrations convert these to equivalent local

registrations in that particular level or category (this shall be in accordance with SETA

requirements).

Note: being in the process of registration shall be deemed to be not complying with these requirements. No person who is not in

possession of such registration shall be appointed to the above positions. Consideration shall be made to those who are registered as

Candidate in any of the categories mentioned above, provided that the individual candidates submit an agreement (appointment) between

the candidate and the mentor. Both the candidate and the mentor shall submit their certificates downloaded from Privyseal website

(www.privyseal.com) to the client for considerations.

SHE/Q Policy

The Principal Contractor and contractors shall develop a SHE/Q Policy authorised by their Chief

Executives [OHS Act Section 16(1) appointee] that states overall SHE/Q objectives and commitment

to improving SHE/Q performance and must be conspicuously displayed and shared with all

stakeholders.

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user to ensure it is in line with the authorized version on the system.

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Limited, Reg No 2002/015527/30.

HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

Page:

Eskom has a SHEQ Policy that states the policy principles by which Eskom operates and the

commitment to SHEQ excellence and is authorised by the Chief Executive, see Annexure-A and

Annexure B.

Costing for H&S

The Principal Contractor and contractor shall ensure that the submitted tender adequately makes

provision for the cost of H&S.

Note: the costing for H&S must be itemised based on the overall scope of the project e.g. resources,

provision of PPE, occupational hygiene, occupational health, etc.

Appointment of a Principal Contractor

The Principal Contractor shall be appointed in writing by Eskom Project Manager on contract award

and shall be responsible and accountable for implementing the relevant legal and Eskom

requirements for the duration of the contract.

The Contractor shall only commence with the project work upon such appointment, in terms of

Construction Regulation 5(1) (k).

No work shall commence until the SHE plan has been approved, and method statements/safe work

procedures and risk assessments accepted by the client representative.

Appointment of Contractors

In terms of C.R. 7(1)(c)(v), the Principal Contractor may, in writing, appoint contractor(s) to assist in

the contract. The baseline risk assessment (HIRA) and Health & Safety Specification by the principal

contractor shall be in accordance with the scope of work for the contractor (s).

The Principal Contractor shall before appointing a potential contractor, conduct a selection and

vetting process.

The H&S plan of the contractors shall be approved by the principal contractor prior the

commencement of any activities by the contractors including the method statements/safe work

procedure.

The principal contractor shall ensure that all appointed contractors understand their roles and

responsibilities.

Appointments and Competencies

The Principal Contractor shall ensure that appointees are made aware of their accountabilities and

responsibilities in terms of their appointments, and advise and assist them in the execution of their

duties.

The Principal Contractor shall ensure that competent persons are appointed in writing in accordance

with the applicable appointments.

Copies of all the appointments shall be kept on file.

See Annexure C for list of appointments.

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

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Training

The scope of training shall include, but not limited to, the type of work being performed and the

relevant procedures. In addition to the requirements, the Principal Contractor and contractor

employees would require the appropriate qualifications, certificates and tickets, and be under

competent supervision. Records of all training and qualifications of employees shall be readily

available. The Principal Contractor and contractor shall maintain comprehensive records of

employees who have attended induction training.

Site Induction

23.1 General construction site induction carried out by the Principal Contractor

The Principal Contractor and contractor(s) shall ensure that all their employees undergo their

company’s induction with regard to the approved H&S plan, general hazards prevalent on the

construction site, construction risk assessment, rules and regulations, and other related aspects.

23.2 Visitors to Site

The Principal Contractor shall ensure that visitors to a construction site undergo health and safety

induction in accordance with Construction Regulations 7 (6) and 7 (7).

Visitors must remain in the care of a person (host) who has been properly inducted. No visitors are

permitted to undertake any construction work.

Access and Security Control

Access and Security control shall be done according to the Eskom Access Control Policy (32-1134).

Bulletproof vests / jackets of Level 111 SA Mix shall be worn by operationally deployed security

personnel while on duty (32-1133 Security Ballistic vests).

Employees, contractors and visitors shall be subjected to induction training and substance abuse

tests when entering Eskom sites, or as and when required whilst on Eskom sites.

The following are prohibited items and shall not be allowed on Eskom sites unless the necessary

authorisation for possession has been obtained:

Firearms and ammunition (excludes Eskom official firearms/ ammunition and firearms/

ammunition issued to the South African Security Forces);

Liquor/ Alcohol;
Dangerous weapons;
Drugs (excludes items/ substances authorised for use and possession of medical centres or in

possession under doctor’s prescription); and

Any other items that may be declared prohibited.

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user to ensure it is in line with the authorized version on the system.

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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: TPDMAN-SP-84

FORM Revision: 5

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Contractor’s Site Facilities

Site facilities shall be established and maintained by the contractor in accordance with the

contractual agreement. The facilities include, but are not limited to the following: (refer to OHS Act

Construction Regulations 30).

See also Annexure I for portable toilet specifications. Human excreta (stool) must not be visible while

the next person relieves him/herself in the toilet. The design of the toilet should not expose

employees to direct splashes of other people’s human waste.

The Principal Contractor must develop their site establishment procedure and this must be in line

with the EMPr and EA.

Dining facilities shall be of a reasonably practicable nature as per Facilities Regulations

Cell A3: Occupational Health and Safety Baseline risk assessment template

Tenderer’s / Supplier’s name: ………………………………………………. Tender Ref number: ………………………………….

Submission Guidelines

Source: Enquiry.zip (TENDER)

Tenders must be submitted electronically via the NTCSA e-tendering site (TenderBulletin at ntcsa.co.za) by the closing date and time. Physical submissions are not allowed and will be regarded as non-responsive. Documents must be uploaded under the folders Technical, Commercial, Financial, and other. All documents must be in PDF and Excel format, with a limit of 50MB per file and a total submission limit of 900MB. The price list must be submitted in both PDF and Excel. No zip or condensed files may be uploaded. If a tender is resubmitted, the latest version will be accepted and previous versions become null and void. Ensure the submission status is indicated as complete. Returnable documents required at tender closing (disqualifiable) must be fully completed, signed where required, and submitted by the closing date and time; failure will result in disqualification. Non-disqualifiable returnables may be requested within 5 working days if not submitted, but failure to provide them within that period will lead to disqualification. The 5-working-day period does not apply to CIDB proof of grading. Returnables required for evaluation (marked with #) must be submitted at closing; failure to submit will result in a zero score for those criteria. Mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexure G1), Local Content Declaration Summary Schedule (Annexure G2), Imported Content Declaration (Annexure G3), Local Content Declaration Supporting Schedule (Annexure G4), SBD 1 Invitation to Bid (Annexure H), Tax Clearance Certificates (where applicable), Tax Evaluation questionnaire, SBD 6.1 Preference Points Claim Form (Annexure I), Specific Goals proof, Employment Equity compliance proof (if designated employer), SBD 4 Bidder's Disclosure (Annexure J), NEC Contract Form of Offer & Acceptance, Pricing BOQ in PDF and Excel, Standard Terms and Conditions, Supplier Non-Disclosure Agreement, SDL&I Undertaking, and CSD registration proof. Joint ventures must submit a letter of intent or valid JV agreement, confirmation of single business entity, and details of a single designated bank account. CIDB proof of grading (6SQ or higher) must be submitted at closing or within 21 working days if agreed. Additional documents may be required under functionality/technical criteria and SHEQ requirements.

Evaluation Criteria

Source: Enquiry.zip (TENDER)

Evaluation follows a two-stage process: functionality (technical) evaluation and then price and specific goals scoring. Functionality consists of two concurrent technical evaluations: Civil Works and NLEPDS (Non-Lethal Energized Perimeter Detection System). Each has a weight of 100 and a minimum threshold of 70%. Tenderers must pass both to be evaluated further. Civil Works criteria are detailed in the tender documents. NLEPDS evaluation comprises a desktop evaluation (Schedule A/B) and a demonstration/practical evaluation (Appendix B). Desktop evaluation has a weight of 50% and demonstration 50%, with a total threshold of 70%. Scoring for NLEPDS: fully compliant = 3, partially compliant = 1, non-compliant = 0. The maximum score for desktop is 882 points and for demonstration is 51 points. Tenderers must indicate compliance as 'Comply', 'Partially Compliant', or 'Do not comply' for each requirement. Price is scored out of 80 maximum points, evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for variations. Unconditional discounts are considered; conditional discounts are not. Specific Goals are scored out of 20 maximum points under the PPPFA 80/20 system. B-BBEE points are awarded based on status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. To claim specific goals, bidders must submit a valid B-BBEE certificate or sworn affidavit, proof of ownership/shareholding, certified ID copies of shareholders, and proof of disability where applicable. Failure to submit B-BBEE documentation at closing results in zero preference points. Ranking is done by adding price and specific goals scores and ranking from highest to lowest. Objective criteria include skills development targets: Supervisor/Foreman 1, SHEQ 1, Installers 7, and submission of SBD 6.2 and Annexure C. Failure to meet objective criteria may lead to the second-ranked tenderer being recommended for award.

Construction of security building and nlepds installation at pegasus substation (e3355ntcsamwp)

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Tender context

Related opportunities

Related active categories

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Active buying organisations

Intelligence and resources

Construction & Civil Engineering Industry Profile

Critical Requirements

Regulatory Bodies

CIDB Registration

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Eskom National Transmission Company of South Africa

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