Supply, delivery and installation of UPS units and batteries at four ESKOM oil laboratories (bloemfontein, klerksdorp, port elizabeth, witbank)

Scope

• Supply, delivery and installation of uninterruptible power supplies (UPS) and batteries.
• Sites: Bloemfontein, Klerksdorp, Port Elizabeth and Witbank oil laboratories.

Returnable document

• Section 37(2) Agreement (Occupational Health and Safety Act 85 of 1993): the contractor accepts employer duties under the Act, confirms receipt of the SHE specifications and commits to comply with them; must be signed by an authorised representative of the contractor and by Eskom, with witnesses.
• The agreement must be completed with the contractor's name, the project/service details and contract number, and the place and date of signature.
• Any variation, waiver or departure from the agreement is valid only if recorded in writing and signed by both parties.

Occupational health and safety

• The contractor is an employer in its own right under the Occupational Health and Safety Act 85 of 1993, as amended.
• All work performed and all machinery or plant used must comply with the Act.
• The contractor must ensure its employees adhere to the Act.
• The contractor must comply with the SHE specifications issued for the project or service.
• The SHE specifications are treated as the agreed arrangements and procedures that secure the contractor's compliance with the Act, as contemplated in section 37(2).

Document issue date: 1 September 2026

Closing: 20 November 2026 at 08:00

Eskom representative

• Name: Duncan Ntshangase
• Role: Eskom representative for the quality returnables schedule

Returnable quality documents (Supplier Quality Management, Specification 240-105658000):

• Section A: objective evidence of a documented quality management system aligned to ISO 9001:2015 — QMS manual or scope document, top-management-approved quality policy and quality objectives, document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), internal audit (clause 9.2).
• Section B: evidence the QMS operates in practice — organisation chart and responsibility matrix covering the quality management function (clause 5.3), plus criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Section C: draft contract quality plan specific to this scope of work, prepared to ISO 10005.
• Section D: quality control plan, checklist or inspection and test plan (ITP) for the scope of work, prepared to ISO 10005; an example from similar or previous work is acceptable.
• Section E: Form A completed and signed, plus a training plan.

Disqualification risks:

• Any required quality deliverable in an applied section left out or not completed.
• Form A unsigned.

Quality evaluation only — the returnable documents are scored per section:

• Section A (QMS requirements, ISO 9001): 7 points
• Section B (QMS in operation): 2 points
• Section C (draft contract quality plan): 1 point
• Section D (quality control plan / ITP): 1 point
• Section E (additional requirements, Form A and training plan): 2 points

Sections marked as applicable are evaluated; sections not applied are not scored.

Scope

• Supply, delivery and installation of uninterruptible power supplies (UPS) and batteries.

Sites

• Bloemfontein Oil Laboratory
• Klerksdorp Oil Laboratory
• Port Elizabeth Oil Laboratory
• Witbank Oil Laboratory

Quality deliverables

• Documented QMS covering document control, nonconforming outputs, corrective action and internal audit.
• Organisation chart and responsibility matrix naming the quality management role.
• External provider control criteria covering evaluation, selection, performance monitoring and re-evaluation.
• Draft contract quality plan for the scope of work (ISO 10005).
• Quality control plan, checklist or inspection and test plan for the scope of work (ISO 10005).
• Training plan.

Quality management system

• A documented QMS aligned to ISO 9001:2015 is required; certification is not mandatory provided objective evidence of a compliant documented system is submitted.
• Evidence must cover document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2) and internal audit (clause 9.2).
• Organisation chart and responsibility matrix must show defined roles, responsibilities and authorities, including the quality management function (clause 5.3).
• External provider control must set out criteria for evaluation, selection, performance monitoring and re-evaluation (clause 8.4).

Quality plans

• Draft contract quality plan prepared to ISO 10005.
• Quality control plan, checklist or inspection and test plan prepared to ISO 10005.

Forms

• Form A: completed and signed as part of the additional requirements.
• Training plan: submitted with the additional requirements.

Group Tax

Email: [email protected]

Eskom Group Tax Department

Megawatt Park

The completed Evaluation Pack must be returned to Eskom. The signed summary sheet and signed affidavits must be copied to Group Tax at [email protected]. The pack must be submitted to the contractor's Eskom representative for referral to Eskom Group Tax Department in Megawatt Park. The contractor or its duly authorised representative must declare that all questions have been answered truthfully.

The Evaluation Pack determines the tax classification of the contractor (Independent Contractor, Personal Service Provider, Labour Broker or Dependent Contractor). Companies, close corporations and trusts complete Evaluation Pack A; individuals complete Evaluation Pack B. The answers determine which appendices must be signed. If the contractor is not a South African resident, Appendix 9 must be signed and the pack referred to Eskom Group Tax. Failure to sign the required affidavits or declarations may result in PAYE being withheld from payments.

Contractors must complete the Evaluation Pack applicable to their entity type: Pack A for companies, close corporations or trusts; Pack B for individuals. The pack must be signed by the contractor or a duly authorised representative. Depending on the answers, the following appendices must be signed and submitted:

• Appendix 1: Affidavit confirming employment of three or more full-time employees who are not connected persons.
• Appendix 2: Affidavit confirming no connected person will personally render services to Eskom.
• Appendix 3: Affidavit confirming services will not be performed mainly at Eskom and/or not controlled or supervised by Eskom.
• Appendix 4: Affidavit confirming not more than 80% of income is or is likely to be received from any one client.
• Appendix 5: Affidavit confirming an individual provides a service as opposed to people.
• Appendix 6: Declaration that the contractor is a labour broker.
• Appendix 7: Declaration that the contractor is a dependent contractor or personal service provider.
• Appendix 8: Declaration that the contractor is an independent supplier or contractor.
• Appendix 9: Declaration that the contractor is a non-resident of the Republic of South Africa.
• Appendix 10: Definitions as per the Income Tax Act.

If any required affidavit or declaration is not signed, PAYE will be withheld from payments.

Supply, delivery and installation of UPS units and batteries at oil laboratories in Bloemfontein, Klerksdorp, Port Elizabeth and Witbank (evaluation refers to three laboratories).

Installation must be carried out by a trade-tested Electrician.

UPS equipment must meet five standards: IEC 62040-1 (safety, CB certified), IEC 62040-2 (EMC), IEC 62040-3 (performance), RoHS directive 2011/65/EU and WEEE directive 2012/19/EU.

Technical evaluation only; a bid must achieve a minimum weighted technical score of 80% to be considered further.

Scoring breakdown (total 100%):

• Proof of registered installer: 10% (Yes = 10%, No = 0%)
• Method statement describing how the UPS and battery installation will be carried out: 20% (Yes = 20%, No = 0%)
• Previous experience installing UPS and batteries, evidenced by reference letters or prior orders/contracts: 20% (0–1 year = 5%, 1–2 years = 15%, more than 3 years = 30%)
• Trade test qualification for the Electrician performing the installation: 20% (Yes = 20%, No = 0%)
• Proof that the UPS meets all five listed standards (IEC 62040-1, IEC 62040-2, IEC 62040-3, RoHS directive 2011/65/EU, WEEE directive 2012/19/EU): 20% (all five CB certificates submitted = 20%)
• Company letterhead confirmation of ability to supply and install UPS and batteries at all three laboratories: 10% (Yes = 10%, No = 0%)

Minimum qualifying score: 80/100.

Scope: supply, delivery and installation of UPS units and batteries at three oil laboratories (Bloemfontein, Klerksdorp, Port Elizabeth and Witbank — the evaluation refers to three laboratories).

Technical requirements:

• UPS must comply with:
• Safety: IEC 62040-1 (CB certified)
• Emc: iec 62040-2
• Performance: IEC 62040-3
• RoHS: EU directive 2011/65/EU
• WEEE: EU directive 2012/19/EU
• Proof of compliance: CB certificates for all five standards must be submitted.
• Installation must be performed by a qualified Electrician holding a trade test qualification.
• A method statement detailing the installation approach is required.
• The contractor must confirm on company letterhead the ability to supply and install at all three laboratories.

A method statement is required, clearly describing how the UPS and battery installation will be executed. This carries 20% of the technical score.

Eligibility and evidence requirements:

• Proof of registered installer status.
• Trade test qualification for the Electrician who will perform the installation.
• Previous experience in UPS and battery installation, supported by reference letters or prior orders/contracts.
• UPS compliance certificates: CB certificates for IEC 62040-1, IEC 62040-2, IEC 62040-3, RoHS directive 2011/65/EU and WEEE directive 2012/19/EU.
• Company letterhead confirmation of ability to supply and install at all three laboratories.

UPS safety compliance: IEC 62040-1 with CB certification must be demonstrated by submitted CB certificates.

Technical evaluation with a minimum threshold of 80%.

Scoring:

• Registered installer proof: 10% (Yes/No)
• Method statement for UPS and battery installation: 20% (Yes/No)
• Previous UPS and battery installation experience: 20% (0–1 year = 5%, 1–2 years = 15%, more than 3 years = 30%)
• Electrician trade test qualification: 20% (Yes/No)
• UPS compliance certificates (all five standards): 20% (all five CB certificates = 20%)
• Company letterhead confirmation of ability to supply and install at all three laboratories: 10% (Yes/No)

Total: 100%

Threshold: 80%

Safety compliance

• All Eskom employees, subsidiaries, agents, consultants, contractors and any person entering Eskom sites must comply with Eskom's Life-saving Rules.
• Eskom applies a zero-tolerance stance to any violation of these rules.
• The rules cover: isolating, testing, earthing and creating an equipotential zone before touching; hooking up at height; buckling up; sobriety; holding a permit to work; and safe live working.
• Personnel must sign the Acknowledgement Form Life-saving Rules, pledging to know and follow the rules and the Life-saving Rules Standard (240-62196227).

Supply, delivery and installation of UPS units and batteries at Eskom oil laboratories in Bloemfontein, Klerksdorp, Port Elizabeth and Witbank.

Returnable OHS documents — all must be completed and submitted with the bid:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS Plan: addresses the OHS risks of the scope of work and aligns with the health and safety specification.
• Baseline OHS Risk Assessment (BRA): identifies, assesses and manages safety, health and environmental risks, with the assessment methodology included.
• Valid Letter of Good Standing: COIDA or equivalent.
• OHS policy: signed by the CEO and compliant with Section 7 of the OHS Act.
• 37(2) Eskom Agreement: signed and submitted.
• Acknowledgement Form: Life-saving Rules.

Supply, delivery and installation of UPS units and batteries at four Eskom oil laboratories:

• Bloemfontein
• Klerksdorp
• Port Elizabeth
• Witbank

OHS compliance — the following must be in place and submitted:

• Signed Annexure B acknowledging Eskom's OHS legal and other requirements.
• OHS Plan aligned with the health and safety specification for the scope of work.
• Baseline OHS Risk Assessment covering safety, health and environmental risks, including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO and compliant with Section 7 of the OHS Act.
• Signed 37(2) Eskom Agreement.
• Signed acknowledgement of the Life-saving Rules.

Returnable document

• Quality Control Plan or Inspection Test Plan (QCP/ITP): the supplier must submit a plan setting out each activity, the inspection and test method, the controlling document, acceptance criteria, the intervention point and the records to be kept, for approval before work proceeds.

Intervention points to be marked against each activity

• Hold point: work may not continue until the point is released.
• Witness point: the activity is witnessed, either 100% (W1) or by sample (W2).
• Approval (AP): the document requires approval.
• Information only (IN): the document is submitted for information.
• Document review: 100% review (R1) or sample review (R2).
• Testing: 100% testing (T1) or sample testing (T2).
• Inspection: 100% inspection (A1) or sample inspection (A2).
• Surveillance (S) and verification (V) by the Approved Inspection Authority, where applicable.

Approval of the plan

• The plan is signed off by the contractor or supplier, the subcontractor where applicable, Eskom, and the Approved Inspection Authority where applicable.

Scope

• Supply, delivery and installation of uninterruptible power supplies and batteries at the Bloemfontein, Klerksdorp, Port Elizabeth and Witbank oil laboratories.

Quality control plan requirements

• Each activity is listed with a description of the requirement and its date.
• Each activity is classified as statutory (S) or non-statutory (N).
• Each activity records the inspection and test method, for example visual inspection, microscopy, non-destructive testing, liquid or dye penetrant, magnetic particle or eddy current testing.
• Each activity records the controlling document and the acceptance criteria, for example functionality, performance measures, regulatory compliance or chemical testing.
• Each activity records the inspection body: internal or third-party inspection, for the supplier and for Eskom, and the Approved Inspection Authority or notified body where applicable.
• Each activity records the records to be retained as evidence.

Quality plan submission

• A Quality Control Plan or Inspection Test Plan (QCP/ITP) must be completed and approved before execution, covering every activity, its inspection and test method, acceptance criteria, intervention point and records.
• Activities must be classified as statutory or non-statutory.
• Third-party inspection and Approved Inspection Authority involvement must be identified where applicable.

Returnable document

• Form A (Tender & Contract Quality Requirements, document 240-68099512 Rev 10): the tenderer must complete and sign to acknowledge and accept Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.
• On the form, select exactly one pre-contract award quality category (Category 1 to 4, or the main supplier and sub-supplier capability and capacity assessment) and indicate whether a site assessment applies.
• The tenderer's quality representative must be named, designated, dated and signed on the form.

ISO 9001 clauses applied

• Clause 4: context of the organisation.
• Clause 5: leadership.
• Clause 6: planning.
• Clause 7: support.
• Clause 8: operation.
• Clause 9: performance evaluation.
• Clause 10: improvement.

ISO 9001 quality principles applied

• Principle 1: customer focus.
• Principle 2: leadership.
• Principle 3: engagement of people.
• Principle 4: process approach.
• Principle 5: improvement.
• Principle 6: evidence-based decision making.
• Principle 7: relationship management.

Applicable standard

• Eskom specification 240-105658000 and ISO 9001.

Post-contract award obligations

• Contract execution.
• Supplier quality performance monitoring.
• Supplier quality audit.

Standard conditions

• Eskom rights of access.
• Eskom rights to information.
• Preservation.
• Quality audits related conditions.
• Management of nonconformities and nonconforming outputs identified by Eskom.
• Special processes.

ISO 9001 clauses applied

• Clauses 4 to 10: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.

ISO 9001 quality principles applied

• Principles 1 to 7: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.

Acknowledgement

• The tenderer's quality representative must complete and sign Form A to confirm acceptance of these requirements.

Quality system

• The bidder must accept and comply with Eskom specification 240-105658000 and the ISO 9001 standard.
• Form A (Tender & Contract Quality Requirements, 240-68099512 Rev 10) must be completed and signed by the tenderer's quality representative.
• Exactly one pre-contract award quality category must be selected; selecting more than one is not permitted.
• The tenderer must indicate whether a site assessment is applicable.

Eskom's quality representative is Duncan Ntshangase, Officer Safety Health and Quality, who signed the form on 01/09/2026.

Quality compliance

• The bidder must complete and sign Form A to accept Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.
• Pre-contract award quality requirements apply.
• Post-contract award obligations that apply: supplier quality performance monitoring, supplier quality audit and quality audits related conditions.

Supply, delivery, installation and commissioning of complete UPS systems and batteries at four Eskom Oil Laboratories: Bloemfontein, Klerksdorp, Port Elizabeth and Witbank. The contract is the NEC3 Term Service Short Contract (April 2013) with additional conditions Z1 to Z14.

Site contacts:

• Bloemfontein: Siyabonga Zondo, 051 404 5140
• Witbank: Gcina Franck Kaba, 013 693 2240
• Klerksdorp: Fortunate Moraba, 018 464 6765
• Port Elizabeth: Ovayo Mfuku, 041 502 4183

Delivery addresses:

Bloemfontein: Loco Street, East End, Bloemfontein

Witbank: Oil Lab, Building 76, Electric Workshop, Eskom Park

Klerksdorp: Goue Road, Townlands

Port Elizabeth: C/o Eastcape Training Centre - Workshop 2, Spondo Road, Struandale, Port Elizabeth

Employer: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Submission method: not stated in the available contract documents.

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer stating the total price exclusive of VAT, VAT at 15%, and total inclusive of VAT, with the tenderer's CIDB registration number entered.
• Contract Data provided by the Contractor: complete all fields, including contractor name, address, telephone, fax, email, and the overhead and profit percentages added to Defined Cost for people and for other Defined Cost.
• Price List (Part 2): rates and prices for each item in Part 1, with the total of the Prices entered in the Contract Data.
• Schedule of Deviations: the only channel for amendments or deviations; no other written or oral communication has contractual effect.
• Insurance certificates: to be provided to the Employer's agent within one week of receiving the completed agreement.

Disqualification risks:

• Failure to provide securities, bonds, guarantees, proof of insurance or other required documentation within one week of the agreement coming into effect constitutes repudiation of the agreement.
• Deviations not recorded in the signed Schedule of Deviations are invalid.

Technical criteria (100% weighting) for UPS and battery installation and commissioning:

• Proof of registered installer: 10% (Yes = 10%, No = 0).
• Method statement showing how the UPS and battery installation will be executed: 20% (Yes = 20%, No = 0).
• Previous experience in UPS and battery installation, evidenced by reference letters or previous orders/contracts: 20% (0 to 1 year = 5%, 1 to 2 years = 15%, more than 3 years = 30%).
• Trade test qualifications for the electrician performing the installation: 20% (Yes = 20%, No = 0).
• Five product certificates confirming IEC 62040-1 (CB certified), IEC 62040-2, IEC 62040-3, RoHS EU 2011/65/EU and WEEE EU 2012/19/EU: 20%.
• Company letterhead confirmation of ability to supply and install UPS and batteries at all laboratories: 10% (Yes = 10%, No = 0).

No minimum qualifying score is stated.

Scope: supply, deliver, install and commission complete UPS systems and batteries at Bloemfontein, Klerksdorp, Port Elizabeth and Witbank Oil Laboratories.

UPS specification:

• 3-phase / 400VAC input and output, 25 kVA, allowing approximately 5 kVA growth.
• Double conversion, true on-line topology with power factor of 0.9 or greater.
• Modular design with parallel capability for future expansion.

Battery specification:

• 4-hour battery with a 336–480VDC bus.
• Sufficiently rated battery charger to recharge the 4-hour battery to the C/10 standard.
• 10-year design batteries rated to provide 4 hours autonomy at 20 kVA load.

Standards:

• Safety: IEC 62040-1, CB certified.
• Emc: iec 62040-2.
• Performance: IEC 62040-3.
• RoHS: EU directive 2011/65/EU.
• WEEE: EU directive 2012/19/EU.

Site requirements:

• Supplier to clean up after work is completed.
• Contractor to comply with site OHS Act requirements.
• Supplier to provide registered, experienced and competent technicians/installers.
• Supplier to provide proof of Certificate of Compliance (CoC) after completion.
• Commissioning and handover certificate to be provided on handover.

Quantities (Price List Part 1):

• 3-phase / 400VAC input and output 25 kVA UPS: 4 complete units/sets.
• Installation charges/labour rate: 4 each.
• Delivery charges: 1 each to Bloemfontein, Klerksdorp, Witbank and Port Elizabeth.
• Accommodation: 4 each.

Pricing format: Price List in two parts. Part 1 covers work not requiring a Task Order; Part 2 covers task-by-task work instructed by Task Order. Rates and prices must include all work necessary to complete each item.

Price entries:

• Fixed amount items: enter the amount in the Price column only; leave Unit, Expected quantity and Rate blank.
• Rate-based items: enter a rate and multiply by the Expected quantity to produce the Price.
• Time-based items: state a unit of time and the expected length of time as the quantity.

VAT: offered total exclusive of VAT, VAT at 15%, and total inclusive of VAT must be stated on the Form of Offer and Acceptance.

Contractor's Contract Data: overhead and profit percentages added to Defined Cost for people and for other Defined Cost must be entered.

Payment: tax invoice required in accordance with the Employer's procedures; the Employer's VAT number 4740101508 must appear on each invoice. Late payment interest is not applicable.

Insurance: the Contractor must provide the insurances in Insurance Table A from the starting date until the earlier of Completion and the termination certificate. The Employer provides the insurances in Insurance Table B.

Employer's liability for the Contractor's indirect or consequential loss is limited to R0.00.

CIDB: the tenderer's CIDB registration number must be entered on the Form of Offer and Acceptance.

B-bbee:

• The Contractor must notify the Employer within seven days of any change to its B-BBEE status.
• An updated verification certificate and supporting documentation must be submitted within thirty days of that notification.
• A decrease in B-BBEE status may lead to renegotiation or termination of the contract.
• Failure to notify may constitute grounds for termination.

Health, safety and environment: compliance with the Construction Regulations, all applicable health and safety laws, and all environmental laws is required; the contract price must include sufficient allowance for this.

Ethics: coercive, collusive, corrupt, fraudulent or obstructive actions during procurement or execution may lead to termination.

Confidentiality: no disclosure of contract information; no images of the Employer's property without prior written consent.

Cession: no cession, delegation or assignment without the Employer's written consent.

Asbestos: the Employer manages asbestos and ACM according to its Asbestos Standard 32-303; the Contractor's personnel may stop work and leave a contaminated area until it is declared safe.

Annexure B is the acknowledgement form for Eskom's OHS legal and other requirements. The bidder confirms it has obtained and understands the OHS documents listed in the form and accepts the consequences of non-compliance.

Returnable document:

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): signed confirmation that the bidder has obtained and understands the listed OHS documents and accepts the consequences of non-compliance.

Submission method, address and closing time are not stated in the available text.

Scope: supply, delivery and installation of UPS units and batteries at four oil laboratories — Bloemfontein, Klerksdorp, Port Elizabeth and Witbank.

OHS framework applying to the work:

• Eskom Contractor Health and Safety Requirements Standard 32-136.
• OHS specification and requirements issued with the tender.
• Occupational Health and Safety Act 85 of 1993.
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993.

After award the contractor must align its processes with Eskom's OHS policies, procedures and standards.

OHS compliance:

• The contractor must comply with Eskom Standard 32-136, the tender OHS specification, the Occupational Health and Safety Act 85 of 1993 and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993.
• All employees must complete both the Eskom induction and the contractor's own induction.
• Penalties apply to the main supplier for OHS non-conformances, including those of its contractors and suppliers.

Management of contractors and suppliers:

• The main supplier must show Eskom the selection criteria and process used to appoint contractors and suppliers.
• Eskom must be notified before any contractor or supplier is appointed to start work.
• The main supplier must confirm that contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for its contractors' and suppliers' compliance with applicable legal and Eskom requirements.
• The main supplier must audit and assess contractors and suppliers for OHS compliance during the work.
• The main supplier must set out the grounds on which a contractor's or supplier's work may be terminated.
• Non-conformances by contractors or suppliers at any tier are handled directly with the main supplier under the performance and penalty processes.
• Eskom may verify compliance and may require testimonials, references and client contact details, including Eskom contacts, for similar previous work.

Returnable form:

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): signed acknowledgement that the bidder holds and understands the listed OHS documents.

Eskom invites tenders for the supply, delivery and installation of UPS units and batteries at its Oil Laboratories in Bloemfontein, Klerksdorp, Port Elizabeth and Witbank. The tender documents are issued free of charge, and submitting a tender is taken as acceptance of Eskom's Standard Conditions of Tender, available at www.eskom.co.za. The Eskom Representative manages the process, and all queries must be put to that person in writing. The full scope of work is attached as a separate document.

Clarification meeting (non-compulsory)

• Date: 10 November 2026
• Time: 09:00 SAST
• Venue: Microsoft Teams
• Attendance: confirm intention with the Eskom Representative, giving the name, position and contact details of each attendee; request the meeting link by email from [email protected].

Closing

• Date: 20 November 2026
• Time: 10:00 SAST

Clarification queries

• Deadline: 5 working days before the tender closing deadline.

Tender validity

• 180 days from the closing date and time.

Eskom Representative

• Name: Letsibogo Mahlatji
• Telephone: 017 749 5694
• Email: [email protected]

Procurement Manager

• Name: Shamani Padayachee
• Role: Corporate Procurement Manager

Enquiries

• All queries and clarifications must be in writing to the Eskom Representative.
• No queries may be directed to any other Eskom official.

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: Eskom Tender Bulletin e-tendering portal
• No physical or email submission address applies.

Submission method

• Electronic submission only, via the Eskom Tender Bulletin e-tendering portal.
• No hard-copy tenders will be accepted.
• Upload documents into the folders Technical, Commercial, Financial and Other.
• All documents in PDF; the pricing schedule in PDF plus an Excel copy.
• Upload limits: 500 MB per document; 4 GB total per submission.
• Zip or compressed files are not permitted.
• The portal submission status must show as complete.
• If a tender is resubmitted, only the latest version is accepted and earlier versions are void.
• Late tenders will not be accepted.

Returnable forms and documents

Disqualifiable if not submitted by closing:

• Annexure A (Authorisation Form): authorises the named signatory to bind the bidder; attach the certified resolution or power of attorney.
• Annexure B (Acknowledgement Form): confirms receipt and completeness of the tender pack and records the cataloguing position.
• Annexure C (Tenderer's Particulars): records the bidder's details.
• Annexure D (Integrity Declaration Form): commits the bidder to the Eskom Supplier Integrity Pact.
• Annexure G1 to G4 (SBD 6.2 and local content schedules): declares local production and content where designated materials apply.
• Annexure H (SBD 1, Invitation to Bid): the signed offer and bidder details.
• Annexure J (SBD 4, Bidder's Disclosure): discloses state employment and conflicts of interest.
• NEC or other Contract, completed.
• Pricing schedule, completed.
• E-tendering Help Manual acknowledgement form.

Non-disqualifiable at closing (may be requested within 5 working days):

• Annexure I (SBD 6.1, Preference Points Claim): claims B-BBEE preference points under the PPPFA 2022 regulations.
• Specific Goals evidence: failure to submit scores zero points but does not disqualify.

Required before contract award:

• CSD registration number and CSD report.
• Tax compliance: SARS PIN or CSD profile for local bidders; certified tax clearance for foreign bidders without a CSD footprint.
• COIDA letter of good standing or proof of application.
• Employment Equity Act compliance proof, including the report submitted to the Department of Labour (South African bidders that are designated employers).
• Quality, OHS and environmental documents listed under compliance requirements.
• Latest approved annual financial statements of the tendering company.

Joint ventures

• Letter of intent or a valid JV agreement setting out each partner's rights, obligations and profit share.
• Written confirmation that the JV will operate as a single incorporated entity for the contract, or this obligation included in the JV agreement.
• Confirmation of a single designated JV bank account, independent of the individual partners.

Disqualification risks

• Any disqualifiable returnable not completed, signed or uploaded by the closing time.
• Tender uploaded after the closing time.
• Tender not submitted through the e-tendering portal.
• Non-compliance with eligibility criteria.

Evaluation stages

1. Eligibility and basic compliance screening: bidders failing eligibility or basic compliance are disqualified.
2. Technical functionality: minimum qualifying score 75%; bidders below 75% are disqualified and are not evaluated further. Criteria are set out in Appendix B / Annexure K.
3. Price and specific goals scoring under the 80/20 preference point system.
4. Contractual requirements assessed after evaluation and ranking; they are not scored but must be met before award.

Scoring

• Price: 80 points.
• Specific goals (B-BBEE): 20 points under the PPPFA.
• Ranking: price and specific goal scores are added and bidders ranked from highest to lowest.

Price evaluation adjustments

• Prices are evaluated inclusive of VAT.
• Arithmetic errors are corrected.
• Contingencies in any bill of quantities or activity schedule are excluded.
• Acceptable variations, deviations and alternative tenders are adjusted for.
• Net present value comparison may be applied, including price adjustment factors and exchange rate movements where applicable.
• Unconditional discounts are taken into account; conditional discounts are not scored but are applied at payment.

Specific goals

• A bidder that does not submit evidence of its specific goals claim is not disqualified but scores zero for that goal.

Other

• Objective criteria: not applicable, but Eskom may award to a bidder other than the highest scorer where objective criteria justify it.
• Reverse e-auction: not applicable.
• Alternative tenders: allowed.

Bidders must meet Eskom's Category 4 quality requirements and submit:

• A QMS manual defining the system and its scope.
• A quality policy and quality objectives approved by top management.
• Documented information for document and record control (ISO 9001:2015 clause 7.5).
• Documented information for control of nonconforming outputs (clause 8.7).
• Documented information for nonconformity and corrective action (clause 10.2).
• Documented information for internal audit (clause 9.2).
• An organisation chart and responsibility matrix covering the quality management function (clause 5.3).
• Documented criteria for evaluating, selecting, monitoring and re-evaluating external providers (clause 8.4).
• Form A completed and signed, and a training plan.

A completed pricing schedule must be submitted, unless it is already included in the NEC or other contract. It must be uploaded in PDF and as an Excel copy. The upload limit is 500 MB per document and 4 GB in total. Where cataloguing is required, the pricing schedule must include a line item for cataloguing, which Eskom pays for. Prices are evaluated inclusive of VAT, with arithmetic corrections, contingencies excluded, and unconditional discounts taken into account. Alternative tenders are allowed. The pricing schedule is a disqualifiable returnable if not submitted by the closing time.

Pricing

• Complete the pricing schedule; submit it in PDF and as an Excel copy.
• Prices are evaluated inclusive of VAT.
• Alternative tenders are allowed.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• Provision of security for performance: not applicable.

Financial due diligence (required before award)

• Latest approved annual financial statements of the tendering company itself, not the parent or holding company; draft statements or management accounts are not accepted.
• Statements must include the company background, a signed director's report, a signed auditor's, reviewer's, compiler's or accounting officer's report, the statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and the notes.
• South African entities that are not audited must also submit a signed public interest score showing the actual score, whether the company is owner-managed and whether the statements were externally prepared, plus ITA34C copies for the current and previous years of assessment.
• Each partner in an unincorporated JV or SPV must submit its own annual financial statements with all the above items.

Price negotiation

• Eskom reserves the right to negotiate with preferred bidders where tendered prices are not market-related.

Eligibility

• Open tender; the bidder, or any of its principals, must not be restricted from doing business with Eskom or any state-owned company.
• Must not have the nationality of a country on an international sanctions list; this applies to proposed subcontractors and suppliers too.
• May not submit more than one tender, individually or as a JV partner.
• JV or consortium agreements must state that the parties are jointly and severally liable.
• No conflict of interest, including common controlling partners or majority shareholders, or relationships giving access to another bidder's information or influence over Eskom's decision.
• Tender must be signed by an authorised person.
• Must not be restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.
• May not subcontract 100% of the scope.

Registration and tax

• CSD registration number and CSD report required before award.
• Local bidders: SARS e-filing PIN or CSD profile for verification; otherwise a certified tax clearance certificate.
• Foreign bidders with a South African footprint but no CSD registration or SARS PIN: certified tax clearance certificate.
• Foreign suppliers with no South African footprint: complete SBD 1; no tax compliance proof required.

B-bbee

• Specific goals carry 20 points under the 80/20 system.
• Proof of B-BBEE status means a certificate from an authorised body, a sworn affidavit under the B-BBEE Codes of Good Practice, or another document prescribed under the B-BBEE Act.
• No B-BBEE evidence means zero specific goal points, not disqualification.

CIDB

• Not applicable.

Labour and safety

• COIDA letter of good standing, or proof of application, from the Compensation Fund or a licensed insurer (South African bidders).
• Employment Equity Act compliance proof, including the report submitted to the Department of Labour, for designated employers (South African bidders).

Quality (Category 4)

• QMS manual defining the quality management system and its scope.
• Quality policy and quality objectives approved by top management.
• Documented information for document and record control (ISO 9001:2015 clause 7.5).
• Documented information for control of nonconforming outputs (clause 8.7).
• Documented information for nonconformity and corrective action (clause 10.2).
• Documented information for internal audit (clause 9.2).
• Organisation chart and responsibility matrix covering the quality management role (clause 5.3).
• Documented criteria for evaluation, selection, monitoring and re-evaluation of external providers (clause 8.4).
• Form A completed and signed; training plan.

OHS

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• OHS plan addressing the project's OHS risks and aligned with the health and safety specification.
• Baseline OHS risk assessment with the methodology used.
• Valid letter of good standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with section 7 of the OHS Act.
• Section 37(2) Eskom agreement.
• Signed acknowledgement of the Life-saving Rules.

Environment

• Signed environmental policy with top management commitment.
• Aspects and impacts register for the scope of work, with the assessment methodology and control measures.
• Environmental method statement including a waste management procedure for hazardous and general waste.

Functionality

• Technical criteria assessed against Appendix B; minimum qualifying score 75%.

OHS documents required before award:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• OHS plan addressing the project's OHS risks and aligned with the health and safety specification.
• Baseline OHS risk assessment, including the methodology used.
• Valid letter of good standing (COIDA or equivalent).
• OHS policy signed by the CEO and compliant with section 7 of the OHS Act.
• Section 37(2) Eskom agreement.
• Signed acknowledgement of the Life-saving Rules.

Technical functionality is assessed separately against Appendix B, with a 75% minimum qualifying score.

Environmental documents required before award:

• Signed environmental policy showing top management commitment.
• Aspects and impacts register for the scope of work, identifying activities with an environmental impact, the assessment methodology and the control measures.
• Environmental method statement covering the measures and procedures for managing environmental aspects and impacts, including a waste management procedure for hazardous and general waste.

The contract is governed by Eskom's General Conditions of Purchase. The tender covers the whole contract, and alternative tenders are allowed. The tender remains valid for 180 days from closing. Payment is within 30 days of undisputed invoices for contracts below R50 000 000 including VAT, and within 60 days for contracts above that amount. Eskom may negotiate with preferred bidders where prices are not market-related. Subcontracting the entire scope is prohibited, and subcontracting to a subsidiary must be declared. Bidders must not be subject to international sanctions, may submit only one tender, and must disclose any conflict of interest.

Functionality is assessed first against the technical criteria in Appendix B / Annexure K, with a minimum qualifying score of 75%; bidders below that threshold are disqualified. Qualifying bidders are then scored on the 80/20 preference point system: price carries 80 points and specific goals carry 20 points. Price scoring is inclusive of VAT, corrected for arithmetic errors, excludes contingencies, allows for acceptable variations and alternative tenders, may apply a net present value comparison, and counts unconditional but not conditional discounts. A bidder that submits no evidence for a specific goal scores zero for that goal without being disqualified. Contractual requirements, including quality, OHS and environmental documents, are checked after ranking and are not scored; failure to meet them by the stated deadline can make the bid non-responsive. Objective criteria and reverse e-auction do not apply.

Returnable environmental documents — all three must be submitted with the bid:

• Signed Environmental Policy: demonstrates top management commitment to environmental management.
• Aspects and Impacts Register: identifies, assesses and controls activities in the scope of work that have or may have an environmental impact, with the methodology used and the control measures stated.
• Environmental Method Statement: sets out the measures and procedures for managing the environmental aspects and impacts of the activity, including a waste management procedure covering hazardous materials and general waste.

Each returnable is marked Y (submitted) or N (not submitted) on the environmental tender returnable schedule.

Environmental returnables are evaluated on a Recommended / Not recommended basis.

• Recommended: all three environmental returnables are submitted and acceptable.
• Not recommended: any returnable is missing or inadequate.

No points, weighting or minimum score is stated for the environmental evaluation.

Scope: supply, delivery and installation of UPS units and batteries at the Bloemfontein, Klerksdorp, Port Elizabeth and Witbank oil laboratories.

Environmental submission requirements:

• Environmental Policy signed by top management, evidencing commitment to environmental management.
• Aspects and Impacts Register built on the scope of work, covering identification, assessment and control of activities with an actual or potential environmental impact.
• The methodology applied to identify and assess those activities, submitted together with the register and the control measures.
• Environmental Method Statement describing the measures and procedures to manage the environmental aspects and impacts of the installation activity.
• Waste management procedure within the method statement, covering hazardous material management and general waste.

Aspects and Impacts Register requirements:

• Identify, assess and control activities in the scope of work that have or may have an environmental impact.
• State the methodology used to identify and assess those activities.
• List the identified activities and the control measures applied to each.

Environmental compliance returnables:

• Signed Environmental Policy.
• Aspects and Impacts Register aligned to the scope of work, with methodology and control measures.
• Environmental Method Statement including a waste management procedure for hazardous and general waste.

No CSD, tax, B-BBEE, CIDB or professional registration thresholds are stated in this document.

Environmental Method Statement requirements:

• Describe the measures and procedures that will be implemented to manage the environmental aspects and impacts of the activity.
• Include a waste management procedure covering hazardous material management and general waste.
• The method statement must cover at least these items; additional content is permitted.

Environmental returnables are assessed as Recommended or Not recommended.

• Recommended: the signed Environmental Policy, the Aspects and Impacts Register and the Environmental Method Statement are all submitted and acceptable.
• Not recommended: any of the three is missing or inadequate.

No scoring, weighting or minimum threshold is stated.

The document is a Contract Quality Plan (CQP) template that the bidder must complete to show how it will identify and plan for meeting Eskom's quality management expectations and requirements for the contract.

The template is aligned with SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2.

The completed CQP forms part of the bid submission.

Returnable document: a completed Contract Quality Plan (CQP) based on the supplied template, submitted with the bid and revised to Revision 1 after contract award.

The CQP must cover all 20 sections of the template, including scope of work, communication channels, organogram with QA/QC roles, interfacing documents, supplier and sub-supplier lists, monitoring arrangements, QCP/ITP requirements, special controls, records control, concession and non-conformance management, databook management, tool and equipment calibration, customer property, product preservation, identification and traceability, and commissioning and post-delivery activities.

The CQP must be compiled by a representative of the bidder and approved by the owner of the organisation.

Eskom review and acceptance sections are completed only after contract award.

Scope: supply, delivery and installation of uninterruptible power supplies (UPS) and batteries at the Bloemfontein, Klerksdorp, Port Elizabeth and Witbank oil laboratories.

The quality plan must address, as a minimum:

• Scope of work and the applicable works information.
• Communication channels between the supplier and Eskom for all quality-related matters, including document control, supplier representative details, minutes of meetings, fixed contract meetings and weekly progress reporting.
• An organogram showing designations, roles, responsibilities and outputs, including QA and QC functions and the personnel responsible for work verification.
• An index of interfacing documents: work instructions, processes, policies, procedures, industry standards, specifications and drawings.
• A list of suppliers and sub-suppliers for scope-specific raw materials, components and outsourced services, with selection and performance-monitoring arrangements.
• A description of how sub-suppliers interface with the supplier's quality management system.
• An index of items to be manufactured, refurbished or purchased, with full descriptions, production schedule and whether produced in-house or outsourced.
• Identification of items and activities requiring a quality control plan or inspection and test plan (QCP/ITP), both offsite and onsite.
• Identification of processes requiring special controls under manufacturing or fabrication codes (for example welding and NDT/NDE), with the quality control activities to be applied to each deliverable.
• An index of documented information to be submitted to Eskom during the project, including method statements, inspection reports, signed-off QCPs, technical assurance reports, warranty certificates, material certificates, dimension reports and test reports.
• How records will be identified, completed, retained and disposed of, using an indexed and cross-referenced filing system.
• Concession management, non-conformance (defects, repair and rework) management and inspection management processes.
• Databook management, including databook index and operating and maintenance manual, where applicable.
• A list of tools and equipment to be used, with calibration, maintenance or test status for each.
• The process for dealing with customer property in line with the latest ISO 9001 requirements.
• Product preservation: identification, handling, contamination control, packaging, storage, transmission or transportation, and protection.
• Identification and traceability methods for scope activities affected by statutory and regulatory requirements.
• Post-delivery activities and support during commissioning and after delivery, including warranty period and conditions, customer satisfaction measurement, technical support and defect correction period or retention funds.

Reference standards: SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2 (guidelines for quality plans).

The bid must include a Contract Quality Plan prepared in accordance with SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2.

The plan must be compiled by a representative of the bidder and approved by the owner of the organisation.

No other compliance requirements are stated in the document.

Eskom representative

• Name: Duncan Ntshangase
• Role: Eskom representative for the quality requirements schedule
• Email: not stated
• Telephone: not stated

Document issue date: 1 September 2026

Returnable quality documents — all must be completed, signed and submitted with the bid:

• Section A: QMS manual or equivalent document defining the QMS and its scope; approved quality policy; approved quality objectives; documented information for control of documented information (ISO 9001:2015 clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).
• Section B: organisation chart and responsibility matrix showing defined roles, responsibilities and authorities, including the quality management function (clause 5.3); documented criteria for evaluation, selection, monitoring of performance and re-evaluation of external providers (clause 8.4).
• Section C: draft contract quality plan specific to the scope of work, prepared with reference to ISO 10005.
• Section D: draft or example inspection and test plan (ITP) or quality control plan (QCP) for similar or previous work, prepared with reference to ISO 10005.
• Section E: Form A completed and signed; training plan.

Submission method, submission address and closing time are not stated in the available text.

Quality evaluation only — the available text sets out no price or preference point scoring.

Scoring structure

• Section A (Quality Management System requirements): 7 points.
• Section B (evidence of QMS in operation): 2 points.
• Section C (contract quality plan): 1 point.
• Section D (quality control plan / ITP): 1 point.
• Section E (user-defined additional requirements): 2 points.
• Total available: 13 points.

Each listed deliverable is scored 1 where it is provided.

Minimum qualifying score: not stated.

Scope

• Supply, delivery and installation of uninterruptible power supplies (UPS) and batteries.

Sites

• Bloemfontein Oil Laboratories
• Klerksdorp Oil Laboratories
• Port Elizabeth Oil Laboratories
• Witbank Oil Laboratories

Quality deliverables tied to the scope

• Draft contract quality plan specific to this scope of work (ISO 10005).
• Inspection and test plan (ITP) or quality control plan (QCP) for the works.
• Training plan.

Quantities, UPS ratings, battery specifications and installation standards are not stated in the available text.

Quality management system

• A documented QMS that complies with ISO 9001 is required; certification is not a precondition, but objective evidence of a compliant system must be submitted.
• Evidence must cover document and record control, control of nonconforming outputs, nonconformity and corrective action, and internal audit.
• Roles, responsibilities and authorities must be documented, including the quality management function.
• External providers must be evaluated, selected, monitored and re-evaluated against documented criteria.

Returnable forms

• Form A: completed and signed as part of the quality returnables.
• Training plan: submitted with the quality returnables.

CSD registration, tax compliance, B-BBEE level and CIDB grading are not stated in the available text.

Quality is assessed against five sections, each deliverable scoring 1 point where provided.

• Section A — Quality Management System requirements (ISO 9001): 7 points. Covers the QMS manual or equivalent, approved quality policy, approved quality objectives, and documented information for document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).
• Section B — Evidence of QMS in operation: 2 points. Covers the organisation chart and responsibility matrix including the quality management role (clause 5.3), and documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Section C — Contract quality plan: 1 point. A draft plan specific to the scope of work, prepared with reference to ISO 10005.
• Section D — Quality control plan: 1 point. A draft or example ITP or QCP for similar or previous work, prepared with reference to ISO 10005.
• Section E — User-defined additional requirements: 2 points. Form A completed and signed, and a training plan.

No minimum qualifying score is stated.