Design, manufacture, supply, install, test and commission emergency rescue equipment for confined spaces at TRANSNET engineering durban

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corruptive behaviour by Transnet employees).

Returnable documents:

• RFX Declaration Form: certifies the bidder has read and agrees to the Integrity Pact.
• Breach of Law Form: declares any previous transgressions.
• Signed Integrity Pact: forms part of the contract with the successful bidder.

Disqualification risks:

• Failure to sign the Integrity Pact or certify agreement in the RFX Declaration Form.
• Misrepresentation of facts or submission of false or forged documents.
• Withdrawal of a bid after the closing date and time.
• Failure to declare subcontracting arrangements.

Bidders must not have previous transgressions (corruption, fraud, theft, extortion, competition law contraventions) in the last 5 years.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must declare any conflicts of interest.

Bidders must not be restricted by Transnet or other organs of state.

Bidders must not subcontract to a restricted company without declaring it.

Sanctions for violations may include:

• Encashment of advance bank guarantee and performance bond or warranty bond.
• Penalty of up to 10% of contract value for undeclared subcontracting.

Bidders must comply with the Integrity Pact, including:

• No gifts, gratuities, favours or entertainment to Transnet employees.
• No collusion with competitors.
• No bribery or corrupt practices.
• Uphold the ten principles of the United Nations Global Compact (Human Rights, Labour, Environment, Anti-Corruption).
• Disclose agents or representatives in South Africa (if foreign) or foreign principals (if South African).
• Furnish a copy of the bidder's code of conduct if required by Transnet.

Bidders must uphold the ten principles of the United Nations Global Compact, including:

• Human Rights: support and respect internationally proclaimed human rights; not be complicit in human rights abuses.
• Labour: uphold freedom of association and collective bargaining; eliminate forced and compulsory labour, child labour, and discrimination in employment.
• Environment: support a precautionary approach to environmental challenges; promote greater environmental responsibility; encourage development and diffusion of environmentally friendly technologies.
• Anti-Corruption: work against corruption in all forms, including extortion and bribery.

Dispute resolution: parties should resolve disputes amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) will result in Transnet not doing business with the bidder.

Governing law: South African law.

Validity: covers all bidding processes and is valid indefinitely unless cancelled by either party.

Severability: if any provision is invalid, the remainder remains valid.

Reporting: bidders must report dishonest, fraudulent or corruptive behaviour by Transnet employees to a senior Transnet official or via the Tip-Off Anonymous hotline 0800 003 056.

Restriction: Transnet may restrict a bidder from future business for up to 10 years for violations; may also terminate existing contracts.

Subcontracting: bidders may not subcontract to a restricted company; undeclared subcontracting attracts a penalty of up to 10% of contract value.

Procurement: Appointment of a service provider to design, manufacture, supply, install, test, and commission emergency rescue equipment in confined spaces at Transnet Engineering Durban.

Closing date: 08 December 2026 at 16:00

Briefing session: 20 November 2026 at 10:00, at Transnet Engineering, corner Bayhead Road and Iran Road, Bayhead. Non-compulsory but attendance certificate required; failure to attend may lead to disqualification (see note).

Clarification deadline: 04 December 2026 at 12:00

Technical / bidding enquiries:

• Contact: Duncan Mohaleamalla
• Email: [email protected]
• Telephone: 011 820 2032

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net

Submission method: Transnet e-Tender Submission Portal at https://esupplierportal.transnet.net (Google Chrome required).

• Register on the portal and log intent to bid under your own company profile; bids submitted through another company's profile are disqualified.
• Upload bid documents against the tender; maximum 30 MB per upload, multiple uploads allowed.
• Submit at least one day before closing to avoid technical issues; Transnet accepts no liability for late submissions due to bidder's own technical problems.
• No late submissions accepted.
• Joint ventures may submit via any party's registered profile.

Returnable documents (all must be signed, stamped, and dated):

• SBD 1 (Invitation to Bid): bidder details and submission confirmation.
• Section 2 (Notice to Bidders): acknowledgement of terms.
• Section 3 (Evaluation Methodology, Criteria and Returnable Documents): confirmation of submission.
• Section 4 (Quotation Form): priced offer.
• Section 5 (Certificate of Acquaintance with RFQ Documents): confirms familiarity with all RFQ conditions.
• Section 6 (RFQ Declaration and Breach of Law Form): declares no serious breach of law in past 5 years and discloses any relationship with Transnet.
• Section 7 (Protection of Personal Information): consent to process personal information.
• Valid tax clearance certificate or TCS PIN.
• Central Supplier Database (CSD) summary report.
• Fully completed pricing schedule on the e-tender portal.
• Annexure C: Activity schedule for Confined Space BYD.
• Proof of specific goals compliance (for scoring).
• CVs of key personnel.
• Quality assurance plan (quality management and testing plan).
• Warranty and after-sales support details.
• Detailed evidence as per Annexure B (technical evaluation criteria).
• Certificate of attendance at the briefing session (if applicable).

Disqualification risks:

• Missing any mandatory returnable document at closing.
• Late submission.
• Submitting through another company's profile.
• Deviation from the prescribed pricing schedule format.
• Failure to attend the compulsory briefing (if applicable).

Evaluation stages:

1. Step 1 – Administrative and substantive responsiveness: bid lodged on time, all returnable documents submitted and signed, priced offer included, material compliance with scope. Must pass to proceed.
2. Step 2 – Technical evaluation: minimum threshold of 80 points (out of 100) on technical criteria per Annexure B. Scores rounded to 2 decimal places. Must meet or exceed to proceed.
3. Step 3 – Weighted scoring: Price (80 points) + Specific Goals (20 points).

• Price score formula: PS = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid price.
• Specific goals points: B-BBEE Level 1 or 2 (5 points), 30% Black Women Owned (5 points), 50% Black Youth Owned (5 points), Entities owned by Persons with Disability (5 points). Non-compliant or Level 3–8 get 0.

4. Step 4 – Price negotiations (if applicable): Transnet may negotiate for a market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd. If no market-related price agreed, RFQ may be cancelled.
5. Step 5 – Award: Letter of Award issued; contract concluded.

Preference point system: 80/20 (estimated value ≤ R50 million).

Minimum qualifying score: 80/100 for technical criteria.

Scope: Design, manufacture, supply, install, test, and commission emergency rescue equipment (electrically operated) for confined spaces at Transnet Engineering Durban (Bayhead Wagons).

• Equipment must be electrically operated.
• Deliver to Transnet Engineering Depot, Bayhead.
• Detailed scope in Annexure A.
• Lead time from purchase order must be stated in weeks.
• Transport cost must be included in price.
• Compliance with scope must be confirmed.

Methodology: Not explicitly detailed in the document; refer to Annexure A for scope and Annexure B for technical evaluation criteria.

Key personnel: CVs of key personnel listing experience and qualifications must be submitted (used for scoring).

Quality assurance: Quality management plan and testing plan must be provided as part of the bid (used for scoring).

Pricing schedule: Must be fully completed on the e-tender portal.

• Items: Design, manufacture, supply, installation, testing, and commissioning of emergency rescue equipment (electrically operated) for Bayhead Wagons.
• Prices in ZAR inclusive of VAT.
• Lead time in weeks from purchase order.
• Trade discount and settlement discount percentages to be stated.
• Transport cost included.
• Pricing scores rounded to 2 decimal places.
• Deviation from schedule format may disqualify.
• Split award per item possible.

Pricing format: Fully completed pricing schedule on the e-tender portal; prices in South African Rand inclusive of VAT.

• Prices on a 'delivered nominated destination' basis.
• No disbursements not specifically priced will be accepted.
• Deviation from pricing schedule format may lead to disqualification.
• Discounts only considered if unconditional.
• Transnet may split award per item (80/20 split) among highest-ranked bidders per item.
• Transnet may negotiate for market-related price; if not achieved, RFQ may be cancelled.
• Validity period: 180 business days from closing date.

CSD registration: Mandatory for all bidders except foreign suppliers with no local registered entity. CSD summary report must be submitted.

Tax compliance: Valid tax clearance certificate or TCS PIN required; each party in a JV/consortium must submit separate TCS/CSD.

B-BBEE: Valid B-BBEE certificate or sworn affidavit required for compliance and preference points. Specific goals points awarded for Level 1/2, Black Women Owned, Black Youth Owned, Persons with Disability.

Employment Equity Act: Compliance required, including Section 53.

Legal compliance: Full compliance with all applicable laws.

Security clearance: Successful bidder may need security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

DPIP/FPPO: Disclosure of any commercial relationship with Domestic Prominent Influential Persons or Foreign Prominent Public Officials required.

No collusion: Bidders found in collusion will be disqualified and restricted.

No canvassing: Prohibited between closing date and award.

Register for Tender Defaulters / List of Restricted Suppliers: Bidders listed will be disqualified.

Site briefing PPE: Attendees must wear safety shoes and reflective vest; no entry without PPE.

• Briefing session: Non-compulsory but attendance certificate required; failure to attend may lead to disqualification (see note).

Contract formation: Quotation, together with acceptance, constitutes a binding contract. Letter of Award or acceptance of letter of award forms the contract.

• Validity period: 180 business days from closing date; may be extended.
• Termination: Transnet may terminate immediately if bidder fails to keep returnable documents valid for contract duration.
• Changes to quotation: Not considered after closing.
• Binding offer: Quotation deemed an offer; exceptions must be stated.
• Disclaimers: Transnet may modify scope, split award, cancel RFQ, validate information, request audited financials, and cancel contract for incorrect information.
• Legal review: Proposed contractual terms subject to Transnet Legal Counsel review.
• Security clearance: May be required.
• JSE disclosure: Contract information may be disclosed per JSE Debt Listing Requirements.
• DPIP/FPPO: Disclosure required; Transnet may publish list of contracts with DPIP/FPPO.
• Breach of law: Bidder must disclose any serious breach in past 5 years; Transnet may exclude.
• Subcontracting: If successful bidder subcontracts without disclosure, penalty up to 10% of contract value.

Additional evaluation criteria: Technical evaluation per Annexure B with minimum threshold of 80 points. Price and specific goals weighting as per 80/20 system.

Returnable documents: the evaluation criteria document requires the bidder to sign each page of the specification and company stamp, and to submit a signed offer. No other returnable forms are listed in the provided document.

Technical evaluation only, scored out of 100 points. Minimum qualifying threshold: 80 points.

Scoring breakdown:

• Method statement and specification compliance: 35 points. A detailed method statement covering the entire scope, key risks and their management, roles and responsibilities of critical resources (including sub-contractors), and testing and commissioning methodology. Must include a signed offer and company stamp on each page of the specification, and a brochure of the proposed emergency rescue equipment. Missing or non-compliant method statement scores 0.
• Project organogram, management and CVs: 20 points. Must include an organogram and CVs of key staff with at least 3 years' experience in design, supply and installation of emergency rescue equipment (electrically/power operated). CVs must show relevant work experience (10 points) and relevant academic qualifications (10 points). Non-compliant CVs score 0.
• Lead time: 20 points. Project plan with sequence of tasks and timelines, plus confirmation from the OEM regarding lead time. Scoring: 0-30 working days = 20 points; 31-40 = 15; 41-50 = 10; 51-60 = 5; more than 60 = 5; no plan or no timelines = 0.
• Previous experience: 25 points. Reference letters or completion certificates for completed projects in the past 5 years or more, related to design, supply and installation of emergency rescue equipment. Only completed jobs count; abandoned or ongoing jobs are not considered. Each reference must be on the previous client's letterhead, signed, with two dates (project completion and signing date), and contactable contact person(s) and working numbers. Scoring: 4 references = 25 points; 3 = 10; 2 = 7; 1 = 5; none = 0.

Scope: design, manufacture, supply, install, test and commission emergency rescue equipment in confined spaces at Transnet Engineering Durban.

Equipment must be electrically or power operated.

Deliverables include:

• Method statement covering the entire scope, key risks, roles and responsibilities, and testing and commissioning methodology.
• Brochure of the proposed emergency rescue equipment.
• Project plan with sequence of tasks and timelines, including ordering from OEM, delivery on site, safety file approval, installation, test and commissioning, and hand over.
• Organogram and CVs of key staff.

Experience: key staff must have at least 3 years' experience in design, supply and installation of emergency rescue equipment (electrically/power operated).

Method statement requirements: must cover the entire scope of work, key risk elements and how they will be managed, roles and responsibilities of critical resources (including sub-contractors), and testing and commissioning methodology. The method statement must be signed on each page with company stamp. A method statement that omits any of these elements scores 0.

Key staff personnel must have at least 3 years' experience in design, supply and installation of emergency rescue equipment (electrically/power operated). CVs must demonstrate relevant work experience and academic qualifications. Supporting documents for qualifications and professional certificates must be submitted.

No CSD, tax, B-BBEE, CIDB, or local content requirements are stated in the provided document.

Safety file approval is a required step in the project plan, indicating that a safety file must be approved before installation, test and commissioning.

Technical evaluation criteria as detailed in the main evaluation section. Total 100 points, threshold 80 points.

Transnet Engineering identified work inside tankers at Tank Washout Depot as a safety hazard. Confined spaces may contain atmospheric hazards, electrical hazards, flooding or engulfment risks, poor lighting, fall hazards and chemical hazards. Emergency rescue equipment is needed because an incident inside a tanker can quickly become life-threatening, and access to and removal of an injured or unconscious person can be extremely difficult.

The project requires design, manufacture, supply, installation, testing and commissioning of emergency rescue equipment (electrically operated) in confined spaces. The system will be installed at the Wash bay area (1 off) and Barrel testing area (1 off), and commissioned at Kings Rest, tank washout depot.

Materials from alterations become property of Transnet; rubbish and debris must be removed and disposed of responsibly. Items described as 'removed' mean removed from site. Transnet reserves the right to procure materials if cost-effective. The following materials shall not be removed from Transnet Engineering premises during and after implementation: copper, brass, aluminium, stainless steel, cabling, cabling cut-offs, busbars, tap off boxes, motors, gear boxes, control boxes, transformers, transformer and motor windings, and all other metals.

Closing date: 8 December 2026 at 14:00

Compulsory site inspection: Date and time to be arranged with the Transnet Engineering Contract Manager. Attendance is compulsory; the site inspection certificate must be countersigned by the Contract Manager on the day of the visit and submitted with the tender.

Enquiries and site inspection arrangements:

• Contact: Transnet Engineering Contract Manager (name not stated)
• Role: Contract Manager
• Email: Not stated
• Telephone: Not stated

Document authorities:

• Compiled by: Zolani Mngqithi, Engineering Technician
• Reviewed by: Similo Mthembu, Health and Safety Manager
• Approved by: Mhlonipheni Nxumalo, Executive Manager, Facilities and Infrastructure

Submission address: Not stated in the document.

Service/delivery address: Kings Rest, Bayhead, Durban.

Returnable documents:

• Completed and signed site inspection certificate, countersigned by the Contract Manager on the day of the visit.
• Full particulars and sufficient literature to enable technical assessment of the offer.
• Proposed system of rescue and product literature attached to the bid.
• System layout/concept drawing, load-path description, preliminary electrical/control architecture, equipment data sheets, certificates/approvals, hazardous-area suitability information, proposed anchorage/monorail interface, deviations from specification, and a clause-by-clause compliance schedule.
• Complete and detailed reference list of similar equipment design and manufacturing experience, including addresses and contact persons.
• Complete list of proposed sub-contractors and suppliers of major components.
• Written commitment to an experienced and stable project team for the contract duration.
• Proof of spares availability within 7 working days through local agents.
• Proof of ICASA approval for radio equipment.
• Hazardous-area suitability documentation where applicable.
• Proof of load testing and certification.
• Risk assessment submitted to the Risk department via the project manager at least two weeks before project commencement.
• SHE file as required by the Risk department.
• Completed offers only will be considered; offers must be complete in every respect.

Disqualification risks:

• Failure to attend the compulsory site inspection.
• Missing or unsigned site inspection certificate.
• Incomplete offers or insufficient technical literature.
• Lack of adequate experience in design and manufacture of such equipment, in Transnet Engineering's sole opinion.
• Failure to comply with any statutory safety requirements.
• Removal of specified materials (copper, brass, aluminium, stainless steel, cabling, etc.) from Transnet premises.

Evaluation stages:

1. Technical assessment: Transnet Engineering Technical Officers assess each technical offer based on full particulars and literature provided.
2. Compliance with specification: Bidders must indicate clause-by-clause compliance or state exactly how they differ.
3. Experience check: Offers lacking adequate experience in design and manufacture of such equipment will not be considered.
4. Reference checks: Reference list may be visited for inspection of equipment during adjudication.
5. Workshop inspection: The successful tenderer may be subjected to a workshop inspection to verify quality control and manufacturing capabilities.

Preference points: Not stated in the document.

Minimum qualifying score: Not stated in the document.

Scope:

• Design, manufacture, supply, installation, testing and commissioning of electrically operated emergency rescue equipment for confined spaces at Bayhead Wagons, Kings Rest, tank washout depot.
• Install at two locations: Wash bay area (1 off) and Barrel testing area (1 off).
• In the barrel testing area, design a winch system operated by an electric system to hoist a person during evacuation.
• The rescue equipment shall be suspended from the existing monorail and able to pull a person out of a confined tank space.

Minimum equipment items:

• Full body harness
• Intrinsically safe headlamp
• Self-Contained Breathing Apparatus (2 off)
• Breathing Apparatus Cylinder (2 off)
• Respirator cartridges
• Steel carabiners
• Alloy carabiners
• Tog bag
• Rescue Haulage System in Bag

Performance requirements:

• Capacity: 250 kg safe working load.
• Electrically powered and controlled, with remote control.
• Must be manually operable during power failures.
• Must include positive load-holding brake, emergency stop, upper and lower travel limits, overload protection and controlled lowering.
• Rescue board/stretcher made of durable material (e.g. hardened plastic/PVC), fitted with straps to secure the injured person, and suitable for passage through the tanker access opening.
• Must have ICASA approval for electronic operation.
• Must not interfere with other electronic equipment.
• All statutory safety requirements must be adhered to.

Technical standards:

• Comply with the Occupational Health and Safety Act and SABS/NRCS standard specifications.
• Equipment must be fail-safe and comply with all applicable legislation and local authority bylaws.
• All installed components suitable for 0 to 45°C, 50% to 100% relative humidity, and heavy saline atmosphere.
• State enclosure/IP ratings and corrosion-protection systems.

Deliverables on completion:

• Operating manuals, maintenance manuals, spare parts list, blown-out electrical and mechanical drawings: 1 set hard copies and 2 sets PDF files on disks.
• Performance test certificate, parts catalogue, engineering drawings, maintenance schedule.
• Load test certificate.
• Calibration certificates for multi-gas detector.
• Training for 4 operators, 5 maintenance staff (electrician) and 5 maintenance staff (mechanical).
• Training manuals submitted to project manager 2 weeks before training commencement.
• Practical rescue demonstration at each installation location before handover.
• Attendance and competency records.

Supply and delivery:

• Equipment supplied at Kings Rest, Bayhead.
• All labels and markings must be indelible.

Maintenance and spares:

• 2-year maintenance plan to be included in the Schedule of Prices.
• Supply three sets of blown-out diagrams and schematics, and detailed critical spares list with OEM numbers.
• Indicate availability and lead times for critical spares.

Testing and commissioning:

• All prescribed tests to be carried out; Transnet may carry out check tests.
• Testing period of 1 month (744 hours for 24/7 shifts, 248 hours for 8-hour shifts).
• No equipment accepted without satisfying all conditions.

Site establishment:

• Contractor responsible for safety of staff and security of works and materials on site.
• Attend site meetings when convened by the Project Leader.
• Responsible for any damages caused by staff to building and civil works.

Materials:

• Materials from alterations become property of Transnet; rubbish and debris removed and disposed of responsibly.
• Transnet reserves the right to procure materials if cost-effective.
• The following materials shall not be removed from Transnet premises: copper, brass, aluminium, stainless steel, cabling, cabling cut-offs, busbars, tap off boxes, motors, gear boxes, control boxes, transformers, transformer and motor windings, and all other metals.

Quality requirements:

• Equipment must be complete in every respect, of modern design, using advanced proven technology supported by reputable local companies, and built to good engineering practices.
• All parts and components protected against damage and corrosion during shipping, transport and storage.
• Tenderers must supply a list of main components (mechanical, electrical) and addresses of local support companies.
• Clause-by-clause compliance statement required.
• Proof/load testing and functional testing after installation by a competent person; signed certificates/reports submitted before handover.
• Load test certificate to be submitted on completion.
• Calibration certificates for multi-gas detector traceable to manufacturer's requirements.
• Each major item to have unique identification/serial number and rated-capacity marking.
• Provide pre-use, periodic inspection and preventive-maintenance checklists, rejection criteria, lubrication/servicing requirements, calibration requirements and recommended inspection intervals based on OEM instructions and applicable legislation/standards.
• Workshop inspection may be conducted by Transnet to verify quality control and manufacturing capabilities.

Pricing requirements:

• Quote must cover design, manufacture, supply, installation, testing and commissioning.
• 2-year maintenance plan must be included in the Schedule of Prices.
• Maintenance contract for warranty period must be included in quoted price.
• No additional claims for extras related to safety induction or other SHE requirements will be accepted.

Pricing format:

• Quote for design, manufacture, supply, installation, testing and commissioning.
• Maintenance plan for 2 years must be included in the Schedule of Prices.
• A maintenance contract for the warranty period must be included in the quoted price.

Bid security, bonds, guarantees: Not stated in the document.

Retention: Not stated.

Payment terms: Not stated.

Financial capacity thresholds: Not stated.

Penalties:

• Penalties will be levied for late deliveries due to project criticality.

Mandatory compliance:

• Comply with the Occupational Health and Safety Act and all applicable legislation, regulations and local authority bylaws.
• Equipment must comply with SABS and/or NRCS standard specifications.
• ICASA approval required for electronically operated equipment.
• Hazardous-area suitability: assess and document whether flammable gases or vapours can be present; all electrical equipment in hazardous zones must be suitably certified.
• All statutory safety requirements must be adhered to.

Safety requirements:

• Prior to contract commencement, contractor will be issued with a SHE specification to compile a SHE file.
• All contractor and sub-contractor personnel must attend a safety induction course provided free by Transnet; attendance is compulsory.
• Risk assessment must be submitted to the Risk department via the project manager at least two weeks before project commencement.
• Safety file and associated documents required from successful tenderer.

Experience and qualifications:

• Only specialist sub-contractors who have previously successfully completed work of the type and extent specified should be engaged.
• Tenderer must provide proof of suitable experience in design and manufacturing of similar equipment.
• Transnet will not consider offers lacking adequate experience in the sole opinion of Transnet.
• All work to be completed by suitably qualified persons.

B-BBEE: Not stated in the document.

CIDB: Not applicable (not construction).

CSD registration: Not stated.

Tax clearance: Not stated.

Health and safety requirements:

• All equipment and installation must comply with the Occupational Health and Safety Act and all applicable legislation, regulations and local authority bylaws.
• Equipment must be designed to be fail-safe.
• All necessary safety equipment, such as guards over rotating equipment, must be supplied.
• Contractor responsible for safety of all persons on site and the equipment during manufacture, assembly and testing.
• Prior to contract commencement, contractor will be issued with a SHE specification to compile a SHE file in line with Transnet Engineering requirements.
• All contractor and sub-contractor personnel must attend a safety induction course provided free by Transnet; attendance is compulsory.
• Contractor must allow for all additional charges due to these requirements; no claims for extras accepted.
• Risk assessment must be conducted and formally submitted to the Risk department via the project manager at least two weeks before project commencement.
• Safety file and associated documents required from successful tenderer.
• Contractor responsible for safety of staff and providing security to safeguard works and material on site.

Contract terms:

• Warranty: 24 calendar months from acceptance of the completed installation. Contractor must rectify faults due to bad workmanship or faulty materials within 7 days of notification. Latent defects rectified at supplier's cost.
• Maintenance: 2-year maintenance plan required; quote to be included in Schedule of Prices. Maintenance contract for warranty period must be included in quoted price and involve Transnet employees for learning.
• After-sales service: Proof that spares can be procured within 7 working days through local agents.
• Commissioning: Testing period of 1 month (744 hours for 24/7 shifts, 248 hours for 8-hour shifts). No equipment accepted without satisfying all conditions.
• Penalties: Penalties will be levied for late deliveries.
• Workshop inspection: Successful tenderer may be subject to workshop inspection to verify quality control and manufacturing capabilities.
• Guarantee: Tenderer must guarantee that equipment rating and size are adequate for required duties.
• Site establishment: Contractor responsible for safety of staff and security of works; attend site meetings; responsible for damages caused by staff.
• Integration: Installation must be done simultaneously with other contractors on-site; plan work to integrate with other work.

Additional evaluation considerations:

• Transnet Engineering may conduct a workshop inspection of the successful tenderer to ensure facilities are satisfactory in terms of quality control and equipment capabilities for manufacturing such equipment.
• Tenderers must guarantee that the rating and size of equipment offered are adequate to perform required duties.

Returnable documents:

• Transnet Non-Disclosure Agreement: must be signed and returned with the bid.

The bidder must sign and return the Transnet Non-Disclosure Agreement. The bidder must act as principal, not as nominee, agent or broker. The bidder must comply with South African privacy laws (Section 14 of the Bill of Rights) and maintain appropriate technical and organisational measures for data protection.

Confidentiality obligations:

• All confidential information disclosed by either party must be kept secret and confidential.
• Confidential information may only be used for technical and commercial discussions related to the bid or for performance of any resulting contract.
• Disclosure to agents is permitted only on a need-to-know basis, with the receiving party remaining liable for any breach by its agents.
• Disclosure required by law or regulatory authority is permitted, with prompt notification to the disclosing party.
• Any unauthorised copying, disclosure or use must be reported promptly and steps taken to remedy or prevent further breach.
• All confidential information remains the property of the disclosing party; no intellectual property rights are conferred.

Records and return of information:

• The receiving party must store all information securely and keep a written record of confidential information and copies.
• Within 7 days of a written demand from Transnet, the company must return all written confidential information and expunge or destroy any copies from devices.
• On request, the company must supply a certificate signed by a director confirming full compliance with the destruction requirement.

Announcements:

• Neither party may make any announcement or disclosure of its prospective interest in the bid without prior written consent.
• Neither party may use the other's name or information for publicity or marketing without prior written consent.

Duration:

• Confidentiality obligations survive termination of discussions and continue for 5 years.

Principal:

• Each party confirms it acts as principal, not as nominee, agent or broker, and bears its own costs.

Remedies:

• The disclosing party may pursue any legal or equitable remedies for breach, including specific performance and damages.

Privacy and data protection:

• The receiving party must comply with South African privacy protections under Section 14 of the Bill of Rights.
• The receiving party warrants it has appropriate technical and organisational measures against unauthorised or unlawful processing of bid-related data.

General:

• Neither party may assign the agreement without prior written consent, except Transnet may assign to any Transnet Group member.
• No failure or delay in exercising rights constitutes a waiver.
• Provisions are severable if any are held invalid.
• Modifications require a written agreement signed by authorised persons.
• No partnership, joint venture or agency is created.
• Governed by South African law; parties submit to exclusive jurisdiction of South African courts.

Closing date: 8 December 2026 at 14:00 (from tender record).

• No briefing session or site visit date is stated in this document; the RFX may indicate if one is compulsory.

No specific contact names, emails, or telephone numbers are provided in this document. Enquiries before the closing date should be directed to the contact person listed in the RFX. Submission address: as indicated in the RFX.

Submission method: sealed envelope, with the bid number and subject marked on the front and the bidder's return address on the reverse.

• Bids must be submitted no later than the closing date and time; late bids are not considered.
• Complete all bid forms in non-erasable ink; use only the official forms supplied, not the bidder's own terms.
• All returnable documents listed in the RFX must be submitted; failure to submit mandatory schedules results in disqualification, and failure to submit other schedules may also lead to disqualification.
• Any alterations to bid prices must be made by deleting the incorrect figures and inserting the correct ones, initialled by the signatory; otherwise the affected items may be excluded from award.
• If samples are required, they must be marked with the bidder's name, address, bid number and item number, and reach the addressee by the closing date; late samples may cause rejection.
• Bids must remain valid for the validity period stated in the RFX; an extension may be requested, during which no changes to the bid are allowed unless directly caused by the extension.
• Prices must be quoted in Rand (ZAR) and must not be subject to confirmation.
• Bids for goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified; other delivery bases risk disqualification.
• Bidders must delete items for which they have not tendered or whose price is included elsewhere.
• Returnable forms: complete and sign all forms listed in the RFX, including any standard Transnet bid forms; each form's obligation is as stated in the RFX.

Evaluation stages and communication:

• After the closing date, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee.
• Unauthorised communication with any other Transnet official or competing bidder during the evaluation period may lead to disqualification.
• Bids are evaluated for compliance with the RFX; non-compliance with mandatory requirements may disqualify the bid.
• The preference point system (80/20 or 90/10) and any minimum qualifying score are not stated in this document; refer to the RFX.
• Bidders must not appear on the National Treasury Register of Tender Defaulters or the List of Restricted Suppliers; such bidders will not be awarded.
• Foreign bidders must provide written proof of authorisation for any South African representative or agent, and a legal Power of Attorney if required.

Scope: design, manufacture, supply, install, test and commission emergency rescue equipment for confined spaces at Transnet Engineering Durban.

• Goods must be new, unused, not second-hand or reconditioned.
• Bidders must tender strictly in accordance with the drawings and specifications supplied by Transnet, unless officially amended.
• If foreign specifications are quoted, translated copies must be submitted with the bid, and any departures must be detailed in a covering letter.
• Delivery lead time stated must include all non-working days, holidays, stocktaking and repair periods.

Prices must be quoted in the Price Schedule in the RFX.

• Local supplies: Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa.
• Prices must be inclusive of VAT, shown separately on the tax invoice.
• Prices subject to confirmation are not considered.
• Alterations to prices must be initialled by the signatory.

Pricing format: prices must be quoted in the Price Schedule in the RFX.

• Local supplies: Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa.
• Prices must be inclusive of VAT, shown separately on the tax invoice.
• Security: the successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, in the form supplied by Transnet, within 30 calendar days of the letter of acceptance. No payment until the deed is delivered; failure may lead to contract cancellation.
• Advance payments, if applicable, require a guarantee.
• Conditional discounts: the discount period is calculated from the date Transnet receives the correct month-end statement and tax invoice.
• Payment terms: as set out in the Terms and Conditions of Contract; alternative payment or financing proposals may be submitted but the bid must first comply with the standard terms.

CSD registration: not stated in this document; refer to the RFX.

• Tax compliance: not stated; refer to the RFX.
• B-BBEE: not stated; refer to the RFX.
• CIDB grading: not applicable (not construction-related).
• CIPC registration: not stated; refer to the RFX.
• Foreign bidders: must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court, signed by the principal, and authorising the South African representative to choose a domicilium citandi et executandi.
• Bidders must not be on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Identification: state full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).

No specific health and safety requirements are stated in this document; refer to the RFX for any OHS obligations.

Contract formation: the contract comprises the General Bid Conditions, the Terms and Conditions of Contract, any Special Conditions, and the bidder's response, upon receipt of Transnet's letter of acceptance.

• If a formal contract is to be signed, the above documents remain binding until the final contract is signed.
• South African law governs the contract; bidders must specify a domicilium citandi et executandi in South Africa.
• Bidders may propose amendments to unacceptable conditions in writing on company letterhead; Transnet's Legal Counsel reviews them. Bidders may withdraw an unacceptable deviation, failing which the bid is disqualified.
• Default by the successful bidder (failure to sign a contract, accept an order, furnish security, or comply with conditions) allows Transnet to accept another bid or call for new bids and recover additional expenses.
• Transnet does not bind itself to purchase a definitive quantity; estimated quantities are given in the RFX and are not guaranteed.
• Emergency demands: the supplier gets first right of refusal for short-notice supplies; if unable to meet the critical delivery period, Transnet may purchase elsewhere.
• Progress reports may be required.
• Unsuccessful bidders will be notified in writing and informed of the successful bidder's name and reasons for their failure.

After the closing date, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee.

• Unauthorised communication may lead to disqualification.
• Bidders must not be on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.