For the provision of provision of condition monitoring services for equipment for TRANSNET port terminals, (hereinafter referred to as "tpt") operating division of TRANSNET soc ltd (reg. 1990/000900/30) at durban container terminal pier 1, for a period of thirty-six (36) months.

Technical/SCM enquiries:

• Contact: Makayla Pillay
• Email: [email protected]
• Telephone: 031 308 8244

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, then log an intent to bid for this RFP.
• Upload bid documents against the tender; each upload up to 30 MB, multiple uploads permitted.
• Complete all pricing electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least one day before closing to avoid technical issues; late submissions are not accepted.
• Each company must submit under its own registered profile; bids submitted through another company's profile are disqualified. Joint ventures may submit through any party's profile.
• A detailed bidder guide is available at transnetetenders.azurewebsites.net.

Returnable documents (all must be completed, signed, stamped and dated):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 7: Certificate of attendance for the compulsory briefing.
• Proof of technician and supervisor certifications (see compliance requirements).
• Electronic pricing schedule completed on the eSupplier portal.
• Section 5: RFP Declaration Certificate of Acquaintance & Breach of Law Form – confirms familiarity with RFP conditions and discloses any serious breach of law in the past 5 years.
• Section 6: Specific Goals Points Claim Form – claims B-BBEE preference points.
• Section 8: Protection of Personal Information – consent to processing of personal information.
• Valid B-BBEE certificate or sworn affidavit (for scoring).
• Company track record and sample reports for each discipline (for scoring).

Disqualification risks:

• Missing any mandatory returnable document at closing date/time.
• Late submission, regardless of reason.
• Submitting through another company's profile.
• Failure to attend the compulsory briefing or submit the attendance certificate.
• Bid not signed by an authorised representative.
• No priced offer.
• Material deviation from the scope or specification.
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation stages:

• Stage 1: Test for administrative and substantive responsiveness (pass/fail).
• Stage 2: Technical/functionality evaluation – minimum threshold of 80/100 points.
• Stage 3: Final weighted scoring – Price (80 points) and Specific Goals (20 points).
• Stage 4: Price negotiation (if applicable) to achieve a market-related price.
• Stage 5: Award of business and conclusion of contract.

Technical evaluation (total 100 points, minimum qualifying score 80):

• Company track record (80 points total):
• Motor Circuit Analysis (20): 3+ reference letters on client letterhead and 3+ condition monitoring award letters in past 5 years = 20; 2 of each = 10; less = 0.
• Vibration Analysis (20): 3+ reference letters and 10+ vibration reports in past 5 years = 20; 2 letters and 9 reports = 10; less = 0.
• Thermography Analysis (20): 3+ reference letters and 10+ thermography reports in past 5 years = 20; 2 letters and 9 reports = 10; less = 0.
• Alignment Services & NDT (20): 3+ alignment reference letters and 3+ NDT reference letters in past 5 years = 20; 2 of each = 10; less = 0.
• Sample reports (20 points total):
• Motor circuit analysis (5): must cover all six items – power quality, power circuit, insulation, stator, rotor, air gap.
• Vibration analysis (10): must cover all seven items – severity (velocity), value in mm/s and g, time waveform with values, frequency spectrum with values, diagnosis, report criticality, recommendation.
• Thermography analysis (5): must cover all six items – thermogram, parameters used (emissivity, reflected temperature, atmospheric temperature), measured temperature, diagnosis, report criticality, recommendation.

Final scoring:

• Price: 80 points, using formula Ps = 80 (lowest acceptable price gets 80).
• Specific Goals: 20 points, awarded per Section 6 claim form.
• Technical scores rounded to 2 decimal places.
• Transnet may negotiate price with highest-ranked bidder sequentially; if no market-related price agreed, RFP may be cancelled.

Scope: Provision of condition monitoring services for equipment at Durban Container Terminal Pier 1, for a period of 36 months.

Services required (per Annexure A – Scope of Work):

• Laser alignment of rotating components
• Motor circuit analysis
• Vibration analysis (category 2)
• Thermography analysis (category 2)
• Non-destructive testing (NDT)
• Oil sampling (level 2)

Technician certifications (mandatory, in line with ISO 18436):

• Laser Alignment of rotating components
• Motor Circuit Analysis
• Vibration Analysis category 2
• Thermography Analysis category 2
• Non-Destructive Testing Certificate (NDT) diploma
• Oil Sampling Certificate level 2

Onsite supervisor minimum qualifications:

• Engineering National Diploma
• Certified Reliability Practitioner (ARP) or Program in Asset and Maintenance Management (PAMM)

Company track record requirements (past 5 years):

• Motor Circuit Analysis: 3+ reference letters and 3+ condition monitoring award letters.
• Vibration Analysis: 3+ reference letters and 10+ vibration reports.
• Thermography Analysis: 3+ reference letters and 10+ thermography reports.
• Alignment Services & NDT: 3+ alignment reference letters and 3+ NDT reference letters.

Sample reports required for each discipline with specific content requirements.

Key personnel: technicians with ISO 18436 certifications; supervisor with Engineering National Diploma and ARP/PAMM.

Technician certifications must align with ISO 18436. Required certifications: Laser Alignment, Motor Circuit Analysis, Vibration Analysis category 2, Thermography Analysis category 2, NDT diploma, Oil Sampling level 2. Onsite supervisor must have Engineering National Diploma and Certified Reliability Practitioner (ARP) or PAMM.

Electronic pricing schedule on eSupplier portal. Prices in ZAR inclusive of VAT. No disbursements unless priced. Strict format required. Discounts only if unconditional. Delivery lead-time to be stated. Price scored out of 80 points. Transnet may negotiate market-related price; if not agreed, RFP may be cancelled.

Pricing format:

• Electronic pricing schedule must be completed on the Transnet eSupplier portal; no paper schedules accepted.
• All prices in South African Rand, inclusive of VAT.
• Any disbursement not specifically priced will not be considered.
• Pricing must follow the prescribed schedule format; deviation may lead to disqualification.
• Discounts only considered if unconditional.
• Delivery lead-time from date of purchase order must be stated.

Price evaluation:

• Price scored out of 80 points using formula Ps = 80 (lowest acceptable price gets 80).
• Transnet may negotiate a market-related price with the highest-ranked bidder, then sequentially with 2nd and 3rd ranked bidders; if no agreement, RFP may be cancelled.
• Final pricing scores rounded to 2 decimal places.

Validity period:

• 180 business days from closing date (excluding first day, including last day).
• Bidders may be asked to extend validity; failure to respond to extension request excludes bidder.

Tax compliance:

• Must have a valid Tax Compliance Status (TCS) PIN from SARS, or a CSD number if registered on Central Supplier Database.
• For joint ventures/consortia/subcontractors, each party must submit separate TCS/CSD.
• Foreign suppliers with no local entity need not register on CSD.

CSD registration:

• Mandatory for all bidders except foreign suppliers with no local registered entity. Register at https://secure.csd.gov.za/.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines) required for scoring on Specific Goals (20 points).
• B-BBEE status level claimed must be supported by the certificate/affidavit.

Employment Equity Act:

• Must comply with the Employment Equity Act, including Section 53.

Security clearance:

• Successful bidder, its personnel and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Other:

• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Must disclose any relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent Public Official (FPPO).

No specific health and safety requirements stated beyond general compliance with laws and security clearance requirements. Bidders must implement security measures as required for safe contract performance.

Contract duration: 36 months.

Validity period: 180 business days from closing date.

Transnet may cancel the contract and request restriction on the Database of Restricted Suppliers for up to 10 years if incorrect information is furnished.

Transnet may award to standby contractors (2nd and 3rd ranked) if the main contractor fails to deliver.

Successful bidder must keep all returnable documents valid for the contract duration; failure to renew may lead to immediate termination.

Bidders must comply with all applicable laws and the Employment Equity Act.

Bidders must not canvass Transnet officers between closing and award.

Collusion leads to automatic disqualification and restriction from doing business with organs of state.

Transnet may publish contract information on the National Treasury e-Tender Publication Portal and JSE debt listing requirements.

Bidders must disclose any DPIP/FPPO relationships.

Evaluation follows a five-step process: responsiveness test, technical threshold (80/100), weighted scoring (price 80, specific goals 20), price negotiation if needed, and award. Technical criteria include company track record and sample reports across motor circuit analysis, vibration analysis, thermography analysis, and alignment/NDT.