Rewind and refurbishment of actuators and induction motors — TRANSNET port terminals agriport terminal (once-off)

Technical / SCM enquiries:

• Contact: Noxolo Khumalo
• Role: Bidding Procedure / Technical Enquiries
• Email: [email protected]
• Telephone: 031 361 8020

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Submission method: electronic via Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

Closing date and time: 09 October 2026 at 13:00.

Bidders must register a company profile on the portal, log an intent to bid, and upload all returnable documents.

Maximum upload size: 30 MB per upload; multiple uploads permitted.

Submit at least one day before closing to avoid technical issues; no late submissions accepted.

Each bidder must use its own registered profile; no bidding through another company's profile.

Joint ventures may submit through any JV partner's registered profile.

Mandatory returnable documents (failure to submit disqualifies the bid):

• Annexure B: Technical Pre-Qualification / Legal / Minimum Requirements
• Section 4: Quotation Form (priced offer)

Returnable documents used for scoring (non-submission results in zero score for that criterion):

• Valid proof of compliance with Specific Goals requirements (Section 6)
• Annexure B: Technical Submission / Questionnaire (experience references and warranty letter)

Essential returnable documents (may be requested later with a deadline; failure to provide may lead to disqualification):

• Section 5: Certificate of Acquaintance with RFQ Documents
• Section 6: RFQ Declaration and Breach of Law Form
• Section 7: Protection of Personal Information
• Section 1: SBD 1 Form (Invitation to Bid)

All returnable sections must be signed, stamped and dated by the authorised respondent.

Proof of authority to sign (e.g. board resolution) must be submitted.

Evaluation follows a six-step methodology:

Step 1: Administrative and Substantive Responsiveness — checks on-time submission, completeness and validity of returnable documents, signed bid document, compliance with general qualification criteria, priced offer, material compliance with scope, and technical pre-qualification/legal requirements. Must pass to proceed.

Step 2: Technical / Functionality Threshold — minimum qualifying score 80/100. Criteria and weightings:

• Previous experience in induction motor repairs/refurbishments or rewinds (50 points): 5 valid references with full details = 50; 4 references = 40; 3 references = 30; fewer than 3 or incomplete = 0. References must be for work executed within the last year from closing date and include contact details, work description and value.
• Warranty on repaired motors (50 points): ≥2 years = 50; ≥1 year but <2 years = 30; <1 year = 0. Bidder must submit a letter indicating warranties and guarantees per line item.

Technical scores rounded to two decimal places. Must meet or exceed 80 points to proceed.

Step 3: Price and Specific Goals scoring (80/20 preference point system, estimated value ≤ R50 million).

• Price: 80 points using formula Ps = 80 × (1 − (Pt − Pmin) / Pmin).
• Specific Goals (B-BBEE status level of contribution): 20 points per the claim form table.

Step 4: Price negotiations (if applicable) — Transnet may negotiate with highest-ranked bidder for a market-related price; if unsuccessful, may proceed sequentially to second and third ranked bidders. Bids remain valid during negotiations.

Step 5: Best and Final Offers (if negotiations held).

Step 6: Award and contract conclusion — Letter of Award issued; acceptance constitutes contract read with RFQ response and Standard Terms and Conditions.

Bid validity: 90 business days from closing date (until 17 February 2027), excluding first day, including last day. Validity may be extended on same terms; failure to respond to extension request excludes the bidder.

Scope: Provision of services for rewind of actuators and induction motors for Transnet Port Terminals, Agriport Terminal (once-off).

Line items to be priced:

1. Rewind 2.7 kW actuator — quantity 2
2. Refurbish 18.5 kW induction motor — quantity 1
3. Refurbish 90 kW induction motor — quantity 1

Delivery: delivered nominated destination basis; lead-time to be quoted in days/weeks from purchase order date.

Technical pre-qualification: bidders must demonstrate previous experience in induction motor repairs/refurbishments or rewinds via completion certificates or reference letters from customers for work executed within the last year (from closing date), including contact details, work description and value.

Warranty requirement: bidder must submit a letter indicating warranties and guarantees per line item; scoring based on warranty duration (≥2 years, ≥1 year <2 years, <1 year).

Security clearance: successful bidder, its personnel and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of the successful respondent.

Compliance with Employment Equity Act (including Section 53) required.

Legal review of proposed contractual terms by Transnet Legal Counsel before award.

Pricing format: fixed prices per line item in South African Rand, inclusive of VAT (15%), on a delivered nominated destination basis.

Price schedule must be completed exactly as provided; deviation may lead to disqualification.

All prices must include VAT; unconditional discounts shown separately.

Total price exclusive of VAT, VAT at 15%, unconditional discounts, and total inclusive of VAT to be shown.

Transnet rounds final pricing scores to two decimal places.

If highest-scoring bidder's price is not market-related, Transnet may negotiate sequentially with top three ranked bidders or cancel the RFQ.

No bid security, bond, guarantee, retention or payment terms specified in the document.

No financial capacity or turnover thresholds stated.

Successful bidder must maintain validity of all returnable documents for contract duration; failure to renew allows Transnet to terminate immediately.

Mandatory compliance:

• Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate, or CSD number if no TCS available.
• Registration on National Treasury Central Supplier Database (CSD) — mandatory for all South African entities; foreign suppliers with no local registered entity exempt.
• B-BBEE status level verification certificate (SANAS-accredited verification agency) or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points; required for compliance with B-BBEE Act.
• Specific Goals claim form (Section 6) with valid proof of B-BBEE status level.
• SBD 1 (Invitation to Bid) completed and signed.
• SBD 4 (Declaration of Interest) — discloses state employment and relationships with Transnet employees.
• Certificate of Acquaintance with RFQ Documents (Section 5).
• RFQ Declaration and Breach of Law Form (Section 6) — declares no serious breach of law in preceding 5 years (excluding minor offences).
• Protection of Personal Information (Section 7).
• Proof of authority to sign (board resolution).
• Compliance with Employment Equity Act.
• Disclosure of any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO) per Transnet policy.
• Security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be required for successful bidder, personnel and subcontractors.

Technical pre-qualification: minimum 80/100 on functionality evaluation (experience references and warranty).

No CIDB grading mentioned (not construction-related).

No local content percentages specified.