Management of kranzfontein landfill site – 36-Month service contract (bid gkm 02-26/27)

Compulsory briefing: 12 November 2026 at 11h00, Adam Kok III Building, 75 Hope Street, Kokstad. Attendance is compulsory; no late comers will be admitted.

Closing: 07 December 2026 at 12H00.

Technical enquiries:

• Name: Mr. T. September
• Telephone: 039 727 3676
• Mobile: 078 845 7607
• Email: [email protected]

Supply Chain Management enquiries:

• Name: Ms. A. Mahlaka (Andiswa Mahlaka)
• Telephone: 039 797 6743
• Email: [email protected]

Submission address:

Reception Area

75 Hope Street

Kokstad

4700

Municipal address:

Greater Kokstad Municipality

75 Hope Street

P.O. Box 8

Kokstad

4700

Submission method: sealed tender deposited in the tender box at the Reception Area, 75 Hope Street, Kokstad, 4700.

Envelope marking: mark the envelope "Bid No.: GKM 02-26/27" with the bidder's name, bid number and closing date.

Closing: 07 December 2026 at 12H00. Late, telegraphic, e-mailed or faxed bids will not be considered. Postal bids received after closing are not considered and proof of posting is not accepted as proof of delivery.

Bids must be submitted on the official forms provided and must not be re-typed.

Each alteration must be initialled; use of correcting fluid is prohibited.

Bidders are responsible for ensuring their bid is placed in the marked tender box.

Returnable forms:

• MBD 1 (Invitation to Bid): bidder details, pricing and acceptance of bid conditions; must be fully completed and signed.
• MBD 4 (Declaration of Interest): disclose state employment and relationships with municipal employees, councillors or other state officials; all directors must be listed.
• MBD 5 (Declaration for Procurement above R10 million): declare whether audited annual financial statements are required by law.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declare restrictions, terminations or failure to perform on previous government contracts.
• MBD 9 (Certificate of Independent Bid Determination): certify the bid was prepared independently without collusion or price fixing.
• MBD 6.1 (Preference Points Claim Form): claim specific goals points by writing the number of points claimed; an unsigned form forfeits the points but does not disqualify the bid.
• MBD 3.1 (Pricing Schedule): detailed pricing for services offered.

Other mandatory documents: CSD report not older than 3 months (or CSD number on MBD 1), printed SARS Tax PIN, audited financial statements for the past three years if required by law, and proof of municipal rates compliance for the company and each director.

Joint ventures: submit a signed JV agreement identifying the lead partner and shareholding; separate or combined MBD 4, 8 and 9 forms listing all directors; all partners must be CSD registered and tax compliant; provide a combined specific goals declaration.

Evaluation is conducted in two stages.

Stage 1 - Functionality (out of 100): bidders must achieve a minimum qualifying score of 70/100 to proceed to stage two.

• Company experience: 50 points. Proof of landfill site management or maintenance work for municipalities or government departments, with signed appointment letter or order and positive reference letter. Minimum value of R5 000 000.00 per project. One to two references = 20 points; three to four = 30 points; five or more = 50 points.
• Proposed key personnel: 30 points.
• Plant and machinery: 20 points. Five points each for proof of ownership or lease of a 20-ton excavator, a TLB, a 10-ton tipper truck and a D6 dozer, with logbooks attached.

Stage 2 - Price and specific goals: 80/20 preferential point system (80 points for price, 20 points for specific goals).

Specific goals:

• Business owned 50% or more by a black person: 5 points.
• Business owned 50% or more by black women: 5 points.
• Business located within KwaZulu-Natal: 10 points.

Evidence: detailed CSD for ownership goals; refer to Section J for the location goal.

Scope: manage the day-to-day operations of the Kranzfontein Landfill Site for 36 months from appointment.

• Operate and record incoming and outgoing refuse volumes using the weighbridge, including calibration.
• Inspect and supervise waste loads deposited at the facility, with a person physically present at the offloading point.
• Collect and dispose of materials dropped away from the tipping face; use only the operating cell for dumping and compacting.
• Keep boundary fences in good condition and remove blown litter.
• Remove rubbish along the Landfill Gravel Access Road.
• Accept and handle builder's rubble suitable for cover material or temporary side roads.
• Import cover material from a borrow pit and spread it.
• Cover waste at the end of each working day and place final cover layers over completed areas.
• Install signage with required operational information.
• Maintain daily logs, records and monthly reports to the municipality.
• Conduct annual landfill audits and submit to the municipality and the Department of Economic Development, Tourism and Environmental Affairs.
• Maintain drains and storm water detention berms.
• Carry out dust suppression on unsealed roads and stockpiles.
• Collect leachate from leachate ponds quarterly and dispose of it accordingly; sample water and clean the ponds.
• Establish a fully equipped recycling facility.
• Manage recyclers, including protective clothing (safety boots, gloves, reflective jackets, dust masks) and laminated identity cards for 50 people, replaced annually.
• Establish market contacts for recyclable materials.
• Prepare a landfill-site management plan and operations and maintenance manual, updated every six months.
• Gravelling and maintenance of internal roads with a 150mm gravel layer; construct a road to the recycling area.
• Ensure continuous availability of required plant and machinery, or arrange an alternative on breakdown.

Required machinery: one 20-ton excavator, one TLB, one 10-ton tipper truck, one D6 dozer.

Key personnel: full-time environmentalist with NQF Level 7 in Environmental Science, Management or Natural Science, registered with EAPASA; civil engineer with NQF Level 7 in Civil Engineering, professional engineer, registered with ESCA.

Compliance: operate in terms of the DEDTEA operational licence, the National Environmental Management Waste Act, and the Occupational Health and Safety Act; report waste quantities to the South African Waste Information Centre.

Company experience (50 points): proven record of landfill site management and maintenance work for municipalities or government departments. Minimum value of R5 000 000.00 per project. Evidence: signed appointment letter or order accompanied by a signed positive reference letter. One to two references = 20 points; three to four = 30 points; five or more = 50 points.

Key personnel (30 points):

• Full-time environmentalist: minimum NQF Level 7 qualification in Environmental Science, Management or Natural Science, registered with EAPASA.
• Civil engineer: minimum NQF Level 7 qualification in Civil Engineering, professional engineer, registered with ESCA.

Plant (20 points): proof of ownership or lease of one 20-ton excavator, one TLB, one 10-ton tipper truck and one D6 dozer, with logbooks.

Prepare and maintain a landfill-site management plan and an operations and maintenance manual, updated every six months.

Submit monthly reports to the municipality.

Conduct annual landfill site audits and submit them to the municipality and the Department of Economic Development, Tourism and Environmental Affairs.

Operate in compliance with the operational licence and all applicable environmental regulations.

Pricing schedule: MBD 3.1 provides detailed pricing for the services offered.

Prices or rates must be firm and inclusive of VAT.

Prices must be valid for at least ninety (90) days from the date of the offer.

The total bid price must be carried over to MBD 1.

Incomplete pricing results in an invalid or non-responsive bid.

Bidders who do not put prices on MBD 1 will be eliminated.

Pricing: prices or rates must be firm and inclusive of VAT.

Price validity: at least ninety (90) days from the date of the offer.

The total bid price must be carried over to MBD 1.

Audited financial statements for the past three years are required if the bidder is required by law to prepare them, or since establishment if established within the past three years.

The document does not state a bid security, performance guarantee, retention amount or payment terms.

CSD registration: bidder must be registered and active on the Central Supplier Database at the time of award; submit a CSD report not older than 3 months (the CSD number on MBD 1 may be used for verification).

Tax compliance: submit a SARS Tax PIN or CSD printout for verification; a printed TCS certificate may also be submitted. Each joint venture party must submit a separate TCS certificate, PIN or CSD number.

Municipal rates and taxes: the company and each director must not owe municipal rates or service charges for more than 90 days. Submit a municipal statement not older than 90 days, a valid signed lease agreement, a rates clearance certificate or affidavit, or a letter from the landlord or body corporate. Copies of previously certified affidavits are not accepted.

B-BBEE: submit a valid B-BBEE status level verification certificate or a sworn affidavit for EMEs and QSEs to qualify for preference points.

Mandatory forms: MBD 1, 4, 5, 8 and 9 must be completed and signed or the bidder will be eliminated. MBD 6.1 must be signed to claim preference points; failure to sign forfeits the points but does not disqualify.

Other exclusions: no bids from persons in the service of the state; false declarations lead to disqualification, blacklisting or cancellation.

Joint ventures: signed JV agreement identifying the lead partner and shareholding; separate or combined MBD 4, 8 and 9 forms listing all directors; all partners CSD registered and tax compliant; combined specific goals declaration.

Meet all contractor obligations under the Occupational Health and Safety Act.

Provide recyclers with protective clothing: safety boots, gloves, reflective jackets and dust masks.

Provide laminated identity cards for 50 recyclers, replaced annually.

Carry out dust suppression on unsealed roads and stockpiles.

Keep boundary fences in good condition and remove blown litter.

Operate the landfill site in full compliance with the operational licence issued by the Department of Economic Development, Tourism and Environmental Affairs.

Comply with the National Environmental Management Waste Act.

Promote and support recycling initiatives.

Report waste quantities generated and recycled to the South African Waste Information Centre.

Cover waste at the end of each working day and place final cover layers over completed areas.

Manage leachate ponds: quarterly collection and disposal, water sampling, and cleaning of ponds.

Maintain drains and storm water detention berms.

Report all incidents to the Community Services Department: Waste and Environmental Management Section.

Contract period: 36 months from the date of appointment.

The successful bidder must sign a written contract form (MBD 7) and a service level agreement with the Greater Kokstad Municipality.

The municipality does not bind itself to accept the lowest or any bid and may accept the bid in whole or in part at the rates quoted.

Bids will be opened in public as soon as practicable after the closing time.

Late bids will not be accepted for consideration.

Stage 1 functionality (minimum 70/100 to proceed):

• Company experience: 50 points. Minimum project value R5 000 000.00. One to two references = 20 points; three to four = 30 points; five or more = 50 points.
• Key personnel: 30 points.
• Plant and machinery: 20 points (five points per item: 20-ton excavator, TLB, 10-ton tipper truck, D6 dozer; proof of ownership or lease and logbooks required).

Stage 2: 80/20 preferential point system (80 price, 20 specific goals).

Specific goals: 5 points for 50% or more black ownership; 5 points for 50% or more black women ownership; 10 points for a business located within KwaZulu-Natal.