Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
259 Kingsway Street - Bergville - Bergville - 3350
Organization Type
GOVERNMENT
Published
05 Nov 2026
OCDS Reference
ocds-9t57fa-177043
The okhahlamba local municipality requires a panel of service providers to coordinate and fund‑raise for major events such as the okhahlamba mega music, sports and other events over a three‑year period. Bidders must meet a minimum 70 % functionality score, submit all mandatory compliance documents (csd, tax clearance, b‑bee verification, etc.) And quote firm prices using the mbd 3.1 Schedule. The most critical consideration is the tight closing deadline of 07 december 2026 at 12:00, with bids required at the municipal bid box.
Closing deadline: 07 December 2026 at 12:00 – bids must be hand‑delivered or couriered to the bid box at 259 Kingsway Street, Bergville (reception); fax and email are not accepted.
Compliance documents: CSD registration (≤3 months), valid tax clearance with SARS TCS pin (or CSD number), company registration (CK document), certified ID copies of directors/management, B‑BEE status level verification, proof of residence (rates/lease) and a bank rating letter; omission disqualifies.
Functionality threshold: Bidders must achieve at least 70 % on the functionality evaluation (experience, capacity, sponsor relationships, fund‑raising) to proceed; points are awarded based on event numbers, project values, sponsor mix and fund‑raising amounts.
Specific‑goal evidence: Black‑ownership, women, youth, disability and locality must be proved with CK document, ID copies, medical certificate, CSD/utility bill etc.; these claims determine the 20 points under the 80/20 preferential system.
Pricing format: Firm prices only via MBD 3.1 schedule; include all applicable taxes and provide fund‑raising commission percentages; quotes must be given per audience size brackets for events‑management items with yearly totals.
Bid validity & disqualification: Bids remain open for 90 days, must be signed on official forms (not re‑typed) and any bidder in the service of the state or with conflicting interests is excluded.
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Date & Time
Monday, 07 December 2026 - 12:00
Venue
null
Request for Bid(Open-Tender)
259 Kingsway Street - Bergville - Bergville - 3350
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AI Document Analysis Stages
Description
Source: EVENTS 2026.pdf05 Nov
2026
Tender Published
Tender was published
07 Dec
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
EVENTS 2026.pdf
Okhahlamba Local Municipality invites bids for a three-year panel of service providers to coordinate major events and secure funding for mega music, sports and other events. The panel will manage 22 planned annual events including Women's Day, Rural Horse Riding, Tourism Month Launch, Matric Exam Prayer, Senior Citizens programmes, Mayoral Cup, Youth Day and various sports tournaments.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Okhahlamba Local MunicipalitySecure Okhahlamba tenders with AI Discovery, winter‑safety compliance, and intelligence for Bergville and Drakensberg.
Matched by category & region
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Open Supplier Readiness HubMedian Estimate
R 1 392 840
Range
Based on 6 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Appointment of a panel of service providers to render major events coordination and fund-raising for Okhahlamba mega music, sports and other events for a period of three years. The municipality intends to position itself as a preferred entertainment and tourism destination through 22 planned annual events plus ad-hoc events.
Important Dates
Source: EVENTS 2026.pdf (TENDER)Bid documents available: 05 November 2026 from 15:30 (free download on e-tenders portal; physical copy R400 deposit)
Compulsory briefing: None
Closing date and time: 07 December 2026 at 12:00
Bid opening: Public opening in municipal boardroom immediately after closing
Objection/appeal period: 14 days after award notification
Contact Information
Source: EVENTS 2026.pdf (TENDER)SCM/Procurement enquiries:
Technical enquiries:
Submission/delivery address:
Submission Guidelines
Source: EVENTS 2026.pdf (TENDER)Submission method: Hand delivery or courier to bid box at Okhahlamba Local Municipality, 259 Kingsway Street, Bergville 3350 (bid box at reception)
Closing: 07 December 2026 at 12:00
Bids must be on official forms (not re-typed), completed in black ink
Sealed envelope with contract number and description, bidder details
Courier at least 2 days before closing
Fax and email not accepted
Bid validity: 90 days
Returnable documents must be in issued form and order; non-compliance may disqualify
Mandatory returnable forms/documents:
Documents to submit with bid:
Compulsory for evaluation:
Disqualification risks: late submission, unsigned/omitted forms, persons in service of state, non-compliance with returnable document order
Evaluation Criteria
Source: EVENTS 2026.pdf (TENDER)Stage 1: Functionality evaluation (minimum 70% to proceed)
Stage 2: Preferential procurement (80/20 system)
Total points: 100
Technical Specifications
Source: EVENTS 2026.pdf (TENDER)Scope: Panel of service providers for major events coordination and fund-raising for Okhahlamba mega music, sports and other events for 3 years
22 planned annual events with required resources:
Additional ad-hoc events: blankets, food hampers, bursaries (as needed)
External services procurement must follow municipal supply chain policy (detailed in SLA)
Service provider role and function defined in Service Level Agreement
Panel rotation: fair, equitable, transparent based on CSD registration numbers (MAAA)
Preference to highest functionality scorers
Specialized expertise history considered
Quotations may not be requested due to nature of works
Experience & Qualifications
Source: EVENTS 2026.pdfExperience and qualification requirements assessed under functionality:
Pricing Schedule
Source: EVENTS 2026.pdfPricing schedule (MBD 3.1) requires firm prices for:
All costs inclusive of delivery and all applicable taxes (VAT, PAYE, income tax, UIF, SDL)
Financial Requirements
Source: EVENTS 2026.pdf (TENDER)Pricing: Firm prices only (non-firm not accepted); MBD 3.1 pricing schedule
Fund-raising commission: Percentage fee for minor events (up to R1M) and major events (above R1M) – bidder to provide percentage
Events management coordination: Pricing per audience size brackets (1-50, 50-200, 205-500, 500-1000, 1000-2500, 2500-5000, >5000) for items: Music, Sound system, Decoration, Lighting, Food, Transportation, Stage, Security & Crowd Management, Advertising/Marketing/Mobilising, Clean up management, Liability insurance
Totals required for Year 1, Year 2, Year 3
All delivery costs included in bid price
All applicable taxes included (VAT, PAYE, income tax, UIF, SDL)
Payment terms: Within 30 days of invoice receipt
Price adjustments: Only authorized adjustments or bid validity extension; changes up to 15% of contract value may be instructed without price escalation
Bid validity: 90 days
Estimated contract value: Not exceeding R50M (80/20 system applicable)
No bid security/bond/guarantee mentioned
Compliance Requirements
Source: EVENTS 2026.pdf (TENDER)CSD registration: Full report not older than 3 months
Tax compliance: Valid tax clearance certificate and SARS TCS pin (or CSD number if no TCS); each party in JV/consortium must submit separate TCS/pin/CSD
Company registration: Certificate (CK document)
Directors/management: Certified ID copies
B-BBEE: Status level verification certificate or certified copies (or sworn affidavit for EME/QSE per regulations)
Proof of residence: Rates statement/lease agreement/affidavit
Bank rating letter
No director/shareholder in service of the state
Mandatory forms:
Specific goals evidence:
Contractual Terms
Source: EVENTS 2026.pdfDuration: 3 years from finalisation of appointment
Payment: Within 30 days of invoice receipt
Price: Firm, no variation except authorised adjustments or bid validity extension
Contract changes up to 15% of total value may be instructed without price escalation
Returnable documents must be in issued form and order; non-compliance may disqualify
Bid validity: 90 days
Mandatory objection period: 14 days for appeals after award
Rights to award: Municipality may call presentations, not make award, award to multiple respondents, request further information, verify documentation, not accept any bid, withdraw/amend conditions, remedy incorrect award
Panel participation conditions: Rotation by CSD numbers (MAAA), preference to highest functionality scorers, specialised expertise history considered, quotations may not be requested due to nature of works
Section
Source: EVENTS 2026.pdfFunctionality evaluation (minimum 70%):
Preferential procurement (80/20):
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
259 Kingsway Street - Bergville - Bergville - 3350
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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