Specialised security printing panel – pricing schedule (gpw 2027–2032)

RFT documents available for collection: 02 November 2026

Compulsory briefing session: 09 November 2026 at 10:00

Venue: 389 Sophy De Bruyn Street, Pretoria, Headquarters, Second Floor Boardroom

Last date to submit written clarification questions: 16 November 2026 at 16:00

Last date for GPW to respond to written questions: 18 November 2026 at 16:00

Closing date: 27 November 2026 at 11:00

Validity period: 120 days

Technical queries:

• Contact: Advocate Lungile Ndhlovu
• Email: [email protected]
• Contact: Ms Nazhreen Ebrahim
• Email: [email protected]

SCM queries:

• Contact: Noko Kekana
• Email: [email protected]

Submission address:

Tender Box, adjacent to the main entrance

389 Sophie De Bruyn Street

Pretoria

Republic of South Africa

Submission method: hard copy only, deposited in the Tender Box at the advertised address. No email or fax submissions accepted.

Tender Box location: Adjacent to the main entrance, 389 Sophie De Bruyn Street, Pretoria.

Closing time: 27 November 2026 at 11:00. Late submissions are disqualified regardless of reason.

Bidders must initial each page of the RFT document and sign in full where required. Complete in black ink.

Returnable documents (all must be completed, signed and submitted):

• Completed price schedule (Section B).
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to GPW.
• SBD 5 (National Industrial Participation Programme): NIPP declaration.
• SBD 6.1 (Preference Point Claim Form): claims B-BBEE preference points.
• Form 4 (POPIA consent): consent to process personal information.
• Tax compliance status PIN.
• Proof of CSD registration (latest complete CSD report).
• Company profile.
• Company proxy / right to sign.
• Certified copies of ID documents of all directors.
• JV/consortium agreement (if applicable, Categories A & B only).
• Attendance certificate from the compulsory briefing (Annexure D).

Disqualification risks:

• Any returnable form omitted, unsigned or incomplete.
• Failure to initial every page.
• Subcontracting is strictly prohibited; contract terminated if contravened.
• Attempting to canvas GPW officers between closing and award disqualifies the bid.

Four-stage evaluation process:

• Stage 1: Mandatory Compliance — bidders failing any mandatory requirement are disqualified.
• Stage 2: Administrative Compliance — all SBDs and required documents must be complete and signed.
• Stage 3: Technical/Functionality — minimum threshold of 70 points per category to proceed to Stage 4.
• Stage 4: Site Visit — bidders must achieve a minimum of 100 points to be considered for appointment.

Appointment: GPW intends to appoint the top 10 bidders per category who score highest on functionality and achieve 100 points on site visit. GPW reserves the right to adjust the number appointed.

Bidders are not evaluated on price and preference points in this tender.

Technical/Functionality scoring (Category A & B, total 100 points):

• Availability of printing facility: 25 points (lease/ownership document for min 2 years + photos + OHS certificate = 25; lease/ownership + photos = 15; OHS certificate only = 5).
• Printing capacity: 20 points (all 11 listed machines = 20; 8-10 machines = 15; 4-7 machines = 10; less than 4 = 0).
• Machinery maintenance: 10 points (signed maintenance agreement/plan with service records for last 12 months or proof of purchase of new machine = 10; service records only = 5; none = 0).
• Transportation capacity: 15 points (1x 30-ton truck = 5; 1x 10-ton truck = 5; 1x LDV with closed body canopy = 5).
• Similar experience: 30 points (5 or more signed appointment letters/contracts/work orders/purchase orders with reference letters = 30; 4 = 20; 3 = 10; 2 = 5; less than 2 = 0).

Technical/Functionality scoring (General Security Printing, total 100 points):

• Availability of printing facility: 30 points (lease/ownership + photos + OHS = 30; lease/ownership + photos = 20; OHS only = 10).
• Printing capacity: 20 points (all machines = 20; 8-10 = 15; 4-7 = 5; less than 4 = 0).
• Machinery maintenance: 15 points (signed agreement/plan with service records = 15; service records only = 5; none = 0).
• Transportation capacity: 15 points (same truck points as above, plus GPS history of delivery vehicles not earlier than 6 months before closing).
• Similar experience: 20 points (5 or more = 20; 4 = 15; 3 = 10; 2 = 5; less than 2 = 0).

Similar experience requirements:

• Must supply signed appointment letters/contracts/work orders/task orders/purchase orders with contactable reference letters on client letterhead.
• Panel appointment letters not accepted without accompanying purchase/task/work orders or contracts.
• Subcontractor experience requires appointment letter plus reference letter from main contractor.

GPW requires a panel of bidders to provide printing services and deliver printed material to Government Printing Works for a period of five years.

The panel will be used on an ad hoc basis via a three-quote system, at GPW's sole discretion. No minimum volume of work is guaranteed.

Categories:

• Category A: turnover above R5 million up to R30 million; valid ISO 9001; valid OHS compliance certificate for a printing facility.
• Category B: turnover above R30 million up to R100 million; valid ISO 9001; valid OHS compliance certificate.
• General Security Printing: turnover above R30 million up to R100 million; valid ISO 9001; valid OHS compliance certificate; valid Printing SA (Print Secure General Security Printing) accreditation.
• Specialized Security Printing: turnover above R30 million up to R100 million; valid ISO 9001; valid OHS compliance certificate; valid Printing SA (Print Secure General Security Printing) accreditation.

Printing capacity required (proof of ownership via pictures and barcodes): digital printing, litho sheet-fed, litho web-fed, saddle stitching, wire binding, perfect binding, PUR binding, thread sewing, lamination, encapsulating, NCR continuous form printing.

Logistical trucks delivering security items must have: closed body, live satellite tracking, fleet camera (dash, side, front, back, cabin), locks for transit, and security escort during transit.

Successful bidders and key employees will be vetted and screened under South African Security Services; failure removes them from the panel.

Bidders must produce GPW products to 100% of specifications and comply with GPW proofing process.

A bidder who fails to provide or declines a quotation ten times will be automatically removed from the panel.

Panel utilisation: GPW will use the panel on an ad hoc basis via a three-quote system, at its sole discretion. No bidder is entitled to any specific allocation of work.

Bidders must be able to accommodate GPW's urgent requirements and create capacity as required.

Bidders must comply with GPW proofing process and produce products to 100% of specifications.

Bidders must be prepared to visit all GPW offices to entrench and execute project roll-out.

Similar experience is scored in technical evaluation. Bidders must provide signed appointment letters/contracts/work orders/task orders/purchase orders with contactable reference letters on client letterhead.

For Category A & B: 5 or more projects = 30 points; 4 = 20; 3 = 10; 2 = 5; less than 2 = 0.

For General Security Printing: 5 or more = 20; 4 = 15; 3 = 10; 2 = 5; less than 2 = 0.

Panel appointment letters not accepted without accompanying purchase/task/work orders or contracts.

Subcontractor experience requires appointment letter plus reference letter from main contractor.

Key employees and bidders must pass security vetting.

ISO 9001:2018 Quality Management System certificate issued by a SANAS-accredited service provider is mandatory for all categories. Original or certified copy required, in the name of the bidder.

All products must be produced to 100% of GPW specifications and comply with GPW proofing process.

Machinery maintenance: signed maintenance agreement or plan with service records for the last 12 months (or proof of purchase for new machines) is required for technical evaluation points.

Pricing schedule (Section B) must be completed and signed. Where no price applies, indicate R0.00 or dash (-). If an alternative pricing schedule is used, the supplied one must also be completed.

Annexure E – Basket of Goods pricing schedule is part of the tender pack.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

Pricing format: completed price schedule (Section B) with prices in South African Rand. Where no price applies, indicate R0.00 or dash (-). If an alternative pricing schedule is used, the supplied one must also be completed.

Turnover thresholds per category (mandatory):

• Category A: above R5,000,000 up to R30,000,000.
• Category B: above R30,000,000 up to R100,000,000.
• General Security Printing: above R30,000,000 up to R100,000,000.
• Specialized Security Printing: above R30,000,000 up to R100,000,000.

Proof of turnover: audited annual financial statements for the 2025/26 financial year.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

CSD registration: mandatory. Bidders must provide their CSD number and include the latest complete CSD report in the submission.

Tax compliance: bidders must submit a SARS Tax Compliance Status (TCS) PIN. If not available, a printed tax clearance certificate or CSD number may be provided. For consortia/JVs/subcontractors, each party must submit separate TCS/PIN/CSD.

B-BBEE: valid certified B-BBEE certificate or sworn affidavit required (SBD 6.1 claim form).

CIPC: ownership certificate issued by CIPC required.

ISO 9001: valid certificate issued by a SANAS-accredited service provider, in the name of the bidder (original or certified copy).

OHS: valid OHS compliance certificate for a printing facility, in the name of the bidder (original or certified copy).

Printing SA accreditation: required for General and Specialized Security Printing categories (Print Secure General Security Printing).

All certificates must be certified; copies of certified copies will not be accepted.

Joint ventures/consortia allowed only for Categories A and B, with signed agreement stating percentage split, responsibilities, joint and several liability, and business continuity strategies. JVs strictly prohibited for security printing.

Subcontracting strictly prohibited.

Bidders and key employees must pass security vetting.

Valid OHS Compliance Certificate for a printing facility is mandatory for all categories. Original or certified copy required, in the name of the bidder.

OHS certificate also contributes to technical evaluation points for facility availability.

Logistical trucks delivering security items must have security escort and remain locked during transit.

Contract term: five years, with no guaranteed volume of work. GPW may approach the market if required goods/services are not available within the panel.

Contracts entered into through the panel cover only goods/services within the scope of work and may not be amended during the contract term. Contracts may be completed after panel expiry.

Successful bidders must sign a Service Level Agreement prepared by GPW; failure to sign within a reasonable time may result in the bidder being deemed unsuccessful.

The SLA will align with the General Conditions of Contract (GCC) 2010, but GPW may deviate to protect its interests and prioritise urgent orders.

Bidders who fail to provide or decline a quotation ten times are automatically removed from the panel.

Subcontracting is strictly prohibited; contravention leads to contract termination.

Bidders and key employees must pass security vetting; failure removes them from the panel.

Additional evaluation details: Bidders must achieve a minimum threshold of 70 points in technical/functionality evaluation to proceed to Stage 4 (site visit). Site visit requires a minimum of 100 points for appointment consideration.

GPW intends to appoint top 10 bidders per category but reserves the right to adjust based on evaluation outcomes.

Bidders are not evaluated on price and preference points in this tender.