Hiring of road rehabilitation machinery and equipment – gert sibande district municipality – 36 months (re-advert)

Closing date: 12 November 2026 at 12h00

Compulsory clarification meeting: 22 October 2026 at 11h00, Gert Sibande District Municipality Level 2, Auditorium Boardroom

Tender documents available from: 13 October 2026

Bidding procedure enquiries:

• Contact: Mr. L Mbuyane
• Telephone: 017 801 7155
• Email: [email protected]

Technical enquiries:

• Contact: Ms. Pamela Dayi
• Telephone: 017 801 7227
• Email: [email protected]

Submission address:

Gert Sibande District Municipality

Corner of Joubert and Oosthuise Streets

Ermelo, 2351

Submission method: sealed envelope deposited in the tender box at the Main Reception, Gert Sibande District Municipality, Corner of Joubert and Oosthuise Streets, Ermelo, 2351.

Envelope must be marked: "THE MUNICIPAL MANAGER, GERT SIBANDE DISTRICT MUNICIPALITY, GSDM 77/2025, APPOINTMENT OF A SERVICE PROVIDER FOR HIRING OF ROAD REHABILITATION MACHINES/EQUIPMENTS WITHIN GERT SIBANDE MUNICIPALITY AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS."

Closing time: 12 November 2026 at 12h00. Late bids will not be considered.

Telegraphic, telephonic, telex, facsimile, e-mail and late bids are not accepted.

Bids must be submitted on the official forms provided (not to be re-typed).

Bidders must initial all pages of the proposal document and sign the bidder particulars page in full.

The bid must be signed by an authorised agent; the Authority of Signatory form must be completed.

Bidders may not submit more than one conforming bid.

Bids must remain valid for 90 days after closing.

Returnable documents: complete all forms provided in the bid document, including MBD forms. Failure to complete all requirements leads to disqualification.

• MBD1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD7 (Contract Form): successful bidder must fill in and sign a written contract form.
• Authority of Signatory: authorises the named signatory to bind the bidder.
• Company profile must be included.
• Proof of CSD registration and tax compliance status PIN must be submitted.

Evaluation method: 80/20 preference point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

• 80 points for price.
• 20 points for GSDM specific goals.

Functionality assessment applies. Bidders must score at least 40 out of 50 points (80%) on functionality to be evaluated further.

Functionality criteria:

• Company experience (20 points): 4 or more appointment letters with completion certificates for hiring road rehabilitation machines contracts in the past 5 years (Good, 20 points); 3 or less (Fair, 10 points); none (Poor, 0 points).
• Plant and equipment (30 points): letter of ownership for Road Milling machine, Recycling machine, Road Paver, Pneumatic Tire Roller and Steel Wheel Roller (Good, 30 points); letters of intent to hire these machines (Fair, 20 points); no proof of any listed machinery (Poor, 0 points).
• A letter of commitment that machines will be delivered within 3 working days of request must be supplied.

The contract will be awarded to the bidder scoring the highest number of points, not necessarily the lowest price.

Scope: hiring of road rehabilitation machinery/equipment within Gert Sibande District Municipality as and when required for a period of 36 months.

Work includes site establishment, milling 40mm, resurfacing with 40mm Hot Mix Asphalt, compaction, and base correction with 60mm Bitumen Treated Basecourse (BTB) or recycling 150mm and stabilising with cement where the base is severely damaged.

All machines are inclusive of skilled operators.

Required equipment:

• Road Milling Machine: engine power minimum 162kW, minimum milling depth 50mm, hydraulic driving milling drum, compact three-wheeled machine with front-wheel drive.
• Road Recycler: capable of grinding asphalt and stabilising, with multipurpose heads attachable to a water tanker.
• Road Paver/Asphalt Surfacing Plant: suitable for small and medium sized job sites, single operator.
• Pneumatic Tire Roller: for smooth performance on grades and soft base material.
• Steel Wheel Roller: for surface density on shoulders and other sized jobs.
• Padfoot Roller: for deep compaction of base course.
• Skilled paving team: foreman and paving team (asphalt rakers and priming).
• Tipper Trucks (10 m3): for transporting hot mix asphalt to site.
• Water Tanker (10,000L): for filling machines and base correction.
• Lowbed Truck (minimum 35 tonnes): for loading, securing, transporting and offloading plant within 50km radius of site; must be licensed, roadworthy, operated by a qualified driver with heavy vehicle license and PrDP; abnormal load permits maintained by contractor.
• Site establishment and de-establishment for each machinery/equipment type.
• 12 hours security for machinery/equipment.

Delivery: successful service provider must deliver functional machines with skilled operators as per client instruction on the stipulated commencement date; failure may lead to termination.

Breakdowns: service provider liable to resolve faults/defects/breakdowns within 3 days turnaround, and to carry costs of wasted material, overtime and standing time. Machines must be roadworthy compliant.

Rate adjustment: escalated as per CPIX subject to approval by accounting officer in the second and third year of appointment.

Extension of time: client may extend construction duration due to unforeseen circumstances with written notice and mutual agreement.

Rates: daily rates as per Bill of Quantities, inclusive of operator, fuel and permits.

Payment: within 30 days after receipt of invoices.

Bid validity: 90 days after closing; prices must be firm and not linked to any exchange rate.

Cost proposal must not contain unbalanced rates.

Official quote must reflect trade name, legal name, VAT registration number, postal address, physical address, banking details and sufficient technical description.

CSD registration: all bidders must be registered on the Central Supplier Database (CSD).

Tax compliance: valid Tax Compliance Status PIN issued by SARS must be submitted; a printed TCS certificate may also be submitted. For consortia/JVs/sub-contractors, each party must submit a separate TCS PIN/CSD number.

Municipal clearance: contractor must provide clearance from the municipality where based confirming no arrears on municipal services accounts.

State service: bids from persons in the service of the state are not accepted.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers: must complete the pre-award questionnaire in Part B:3.

Functionality assessment: minimum 40 out of 50 points (80%) required to proceed to price and preference evaluation.

Company experience (20 points): 4+ appointment letters with completion certificates for hiring road rehabilitation machines contracts in past 5 years (Good, 20); 3 or less (Fair, 10); none (Poor, 0).

Plant and equipment (30 points): letter of ownership for Road Milling machine, Recycling machine, Road Paver, Pneumatic Tire Roller and Steel Wheel Roller (Good, 30); letters of intent to hire (Fair, 20); no proof (Poor, 0).

Letter of commitment to deliver machines within 3 working days of request required.