Guarding and electronic security services for the national credit regulator premises – 18-Month contract

The document is a confidentiality and non-disclosure agreement between the bidder and the National Credit Regulator. It defines proprietary confidential information broadly, including trade secrets, business methods, client details, and financial arrangements. Bidders must not disclose or use such information without written consent, must maintain secrecy, and must not contact clients directly unless authorised. The agreement remains in force for six months from signature or until a further agreement is concluded. Breach allows the aggrieved party to seek an interdict or specific performance without notice.

Bidders must be a registered company (Pty) Ltd and sign the confidentiality and non-disclosure agreement. The agreement requires bidders to obtain confidentiality undertakings from employees and agents who access confidential information, and to accept liability for their acts. No other eligibility criteria are stated in the provided document.

The document is a confidentiality and non-disclosure agreement between the bidder and the National Credit Regulator. It defines proprietary confidential information broadly, including trade secrets, business methods, client details, and financial arrangements. Bidders must not disclose or use such information without written consent, must maintain secrecy, and must not contact clients directly unless authorised. The agreement remains in force for six months from signature or until a further agreement is concluded. Breach allows the aggrieved party to seek an interdict or specific performance without notice.

The agreement defines proprietary confidential information broadly, including trade secrets, business methods, client details, and financial arrangements. Bidders must not disclose or use such information without written consent, must maintain secrecy, and must not contact clients directly unless authorised. The agreement remains in force for six months from signature or until a further agreement is concluded. Breach allows the aggrieved party to seek an interdict or specific performance without notice.

Submission method: bids must be delivered to the bid box at the street address specified in the bid document before the closing time. Late bids will not be considered.

• Bids must be submitted on the official forms provided, not retyped.
• The signed SBD 1 (Invitation to Bid) serves as the offer cover page; proof of authority to sign (e.g. company resolution) must be submitted.
• Returnable forms: SBD 1 (Invitation to Bid) – bidder and contact details, signed as the offer cover page.
• SBD 7 (Contract Form) – the successful bidder must complete and sign this after award.
• Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate, or provide a CSD number if registered on the Central Supplier Database.
• B-BBEE: submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Foreign suppliers: complete the questionnaire on tax status in South Africa.
• Disqualification risks: failure to provide or comply with any required particulars may render the bid invalid; late bids are not accepted.

Preference point system: subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017. The specific 80/20 or 90/10 split is not stated in the document.

• Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance Status (TCS) PIN or certificate.
• Bidders must submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Bidders must not be persons in the service of the state, nor companies or close corporations with directors/members who are persons in the service of the state.
• Foreign suppliers must complete the questionnaire regarding their tax status in South Africa.

Tax compliance: bidders must ensure compliance with tax obligations. Submit a SARS TCS PIN or printed TCS certificate, or a CSD number if registered. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

• B-BBEE: a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• State employment: bids will not be considered from persons in the service of the state, or companies/close corporations with directors/members who are persons in the service of the state.

The 80/20 preference point system applies (price 80 points, specific goals 20 points).

• Price: 80 points
• Specific goals: 20 points

Specific goals and points allocated:

• SMMEs owned by Black people: 7 points
• SMMEs owned by people with disabilities: 3 points
• SMMEs owned by women: 7 points
• SMMEs owned by youth: 3 points

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) and provide supporting documentation for any specific goals claimed. The organ of state may require substantiation of preference claims at any time.

Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) to claim preference points for specific goals. Proof or documentation supporting the claimed specific goals must accompany the tender; failure to submit such proof means no preference points are claimed.

Returnable documents:

• Annexure B.1 (General Conditions and Procedures of the NCR): must be completed and signed by the bidder.

Submission method and address are not stated in the available document.

No evaluation criteria are stated in the available document.

The tender is for the appointment of a service provider to provide guarding and electronic security services to the NCR premises for a period of eighteen (18) months.

Returnable documents: completed and signed SBD 3.1 pricing schedule (firm prices).

Submission method: not stated.

Closing time: 11:00.

Only firm prices will be considered; non-firm prices (including those subject to exchange rate variations) are disqualified.

Bids must comply with the specification; any deviations must be stated.

No other evaluation criteria are specified.

The service provider must provide guarding and electronic security services to the NCR premises for a period of eighteen (18) months.

Firm prices only; all applicable taxes included.

Delivery costs must be included in the bid price for delivery at the prescribed destination.

Pricing must be firm and in South African Rand, including all applicable taxes.

Offer validity period is not stated.

No specific compliance requirements are stated in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 7.2 (Contract Form – Rendering of Services): the service provider's undertaking to render the services at the quoted prices, binding for the validity period.
• Invitation to bid (SBD 1): bidder and contact details.
• Tax clearance certificate.
• Pricing schedule(s).
• Filled-in task directive/proposal.
• Preference claim for B-BBEE status level contribution.
• Declaration of interest (SBD 4).
• Declaration of bidder's past SCM practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9).
• Special Conditions of Contract.
• General Conditions of Contract.

Disqualification risks:

• Any required document omitted or unsigned.
• Prices or rates that do not cover all services specified.
• Errors in pricing or calculations are at the bidder's own risk.

Evaluation is based on the preference point system under the Preferential Procurement Regulations 2011. The bidder must claim B-BBEE status level contribution points. The specific 80/20 or 90/10 split and minimum qualifying score are not stated in the available document.

The scope of services is the provision of guarding and electronic security services to the National Credit Regulator premises for a period of eighteen (18) months. Specific service details, quantities, and locations are not provided in the available document.

Payment for services rendered will be made within 30 days after receipt of an invoice. No bid security, bonds, guarantees, or retention amounts are stated.

Required compliance documents:

• Valid tax clearance certificate.
• B-BBEE status level contribution claim (per Preferential Procurement Regulations 2011).
• Declaration of interest (SBD 4).
• Declaration of bidder's past SCM practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9).
• Completed SBD 7.2 contract form.

No specific B-BBEE level, CIDB grading, or local content thresholds are stated.

The contract comprises the bidding documents (invitation, tax clearance, pricing schedule, task directive/proposal, B-BBEE preference claim, declarations, special conditions) and the General Conditions of Contract. The bidder confirms the correctness and validity of the bid, that prices cover all services, and that pricing errors are at the bidder's own risk. The bidder accepts full responsibility for proper execution and fulfilment of all obligations. The bidder declares no collusive practices and confirms authorisation to sign.

B-BBEE status level contribution is claimed for preference points under the Preferential Procurement Regulations 2011. No further evaluation details are provided.

Client physical address: 127 15th Road, Randjespark, Midrand, Halfway House

Client postal address: PO Box 209, Halfway House, 1685

Client telephone: (011) 554 2646

Client email: not stated

Client contact person: not stated

Bidders must have their tax matters in order and submit an original SARS tax certificate before contract award.

The supplier must not be listed as a Restricted Service Provider on the National Treasury database.

The supplier must avoid conflicts of interest and notify the Client of any potential conflicts.

The supplier must not be guilty of serious misconduct, conduct bringing the Client into disrepute, conviction of an offence involving dishonesty, or breach of the agreement.

The contract is subject to the General Conditions of Contract (GCC) as amended by National Treasury, with hierarchy: Special Conditions of Contract (SCC), then GCC, then this Agreement.

The National Credit Regulator seeks to appoint a service provider to render guarding and electronic security services to its premises for a period of eighteen (18) months.

The scope of work is defined in Annexure A (Terms of Reference / Scope of Work), which is not included in the provided document.

The service provider must perform the services in accordance with the terms and conditions set out in Annexure A.

The Client will pay the Supplier a fee as indicated in Annexure B (Pricing), upon delivery of services to the Client's reasonable satisfaction.

The Client may withhold up to 10% of fees payable for any deliverable until it is executed to the Client's reasonable satisfaction and confirmed in writing.

Invoices are paid within 30 days from receipt of the invoice.

Disputed portions of an invoice are paid within 7 days of resolution of the dispute; the undisputed amount is paid within the normal 30-day period.

The Supplier's aggregate liability is limited to the total contract price, except for criminal negligence or willful misconduct.

The Supplier must have its tax matters in order and submit an original SARS tax certificate prior to award.

The Supplier must not be categorised as a Restricted Service Provider on the National Treasury database.

The Supplier must avoid conflicts of interest and notify the Client of any potential conflicts.

The Supplier must not be guilty of serious misconduct, conduct bringing the Client into disrepute, conviction of an offence involving dishonesty, or breach of the agreement.

The contract is subject to the General Conditions of Contract (GCC) as amended by National Treasury, with hierarchy: Special Conditions of Contract (SCC), then GCC, then this Agreement.

The document does not provide specific evaluation criteria beyond the general compliance requirements. Bidders must have their tax matters in order and submit an original SARS tax certificate before award. The supplier must not be listed as a Restricted Service Provider on the National Treasury database.

The National Credit Regulator seeks to appoint a service provider to provide guarding and electronic security services to its premises for a period of eighteen (18) months.

Closing date: 24 November 2026 at 11:00 (South African time).

• If the closing date falls on a Saturday, Sunday, or public holiday, bids may be lodged up to 11:00 on the following working day.
• No compulsory briefing or site visit is mentioned in the document.

Enquiries:

• Contact: [email protected]
• Telephone: 011 554-2646 / 2713

Submission address:

National Credit Regulator

127 15th Road

Randjies Park

Midrand

Submission method: deposit into the bid box at the NCR office, 127 15th Road, Randjies Park, Midrand, by 11:00 on the closing date.

• Two hard copies and one soft copy (memory stick) must be submitted.
• One copy must be signed and dated in ink by the bidder or authorised representative, and initialled on each page.
• Use the prescribed bid documents; complete all required information in the designated spaces.
• Seal the envelope and clearly disclose the bidder's name and address, bid reference number, and closing date on the envelope. Do not include documents for any other tender in the envelope.
• Bids posted or sent by courier must reach the NCR office at least 36 hours before closing time; otherwise the bid is invalid.
• Bids submitted by email, fax, facsimile, telegram, telex, or the internet (from within South Africa) will not be considered.
• Bids must not be qualified by the bidder's own conditions; such conditions may lead to rejection.
• Bids must not be included in packages containing samples.
• Returnable forms: all prescribed SBD forms must be completed and signed; non-submission of required SBD documents may lead to disqualification.
• Pricing schedules and the questionnaire on the status of tendered prices must be completed and submitted with the tender.
• For consortium/joint venture or subcontractors, provide signed agreements disclosing the work split and Rand value.
• Bids received after the closing date and time will not be considered.

Evaluation stages:

1. Functionality: scored out of 100 points. Bidders must achieve the minimum threshold stipulated in the terms of reference to proceed to the next stage.
2. Price and B-BBEE: under the 80/20 preference point system, a maximum of 80 points for price and 20 points for B-BBEE status level.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = comparative price of bid under consideration, Pmin = comparative price of lowest acceptable bid.

B-BBEE points (80/20 system):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 16 points
• Level 4: 10 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Preferences considered when calculating comparative price: local content, SABS standardisation mark, and other preferences determined by the Minister of Finance.

Equal bids: priority given to highest HDI equity points, then firm prices and delivery periods, then shortest delivery periods, then locally manufactured supplies, then supplies manufactured from imported raw materials, then assembled from imported components, then imported stocks held in the Republic, then imported supplies from local firms, then supplies from nearest dispatch point, and finally by drawing of lots.

The NCR is not obliged to accept the lowest or any tender.

Goods and services must be in accordance with samples, patterns, drawings, and specifications stipulated in the contract or order. Unless otherwise stipulated, supplies must be new and unused, and specific grades and brands only shall be supplied.

Where a bid requires a supply or service to a standard specification of a standards body, the bidder must take cognizance of the Standards Act.

The contractor guarantees for 12 months that no faulty material or workmanship was used and that the finish is not defective. The guarantee period starts on receipt of supplies or handing over of the service, or when brought into commission.

Inspections, tests, and analyses may be carried out by the NCR; pre-bid testing is for the bidder's account. Non-compliant supplies may be rejected, and the contractor bears costs of removal and substitution.

Pricing:

• All-inclusive bid prices are required; firm prices and delivery periods are preferred.
• Bidders may submit firm and non-firm prices. If not indicated, prices are deemed firm.
• For non-firm prices, provide a breakdown of the tender price showing portions that may fluctuate.
• Claims for exchange rate fluctuations are subject to specific conditions and documentary evidence.

Payment:

• Payment for services rendered is made only on receipt of a detailed statement of account and if the contract has been performed in accordance with the contract.
• Payment will normally be effected within 30 days of receipt of correct documentation.
• Payment is made to the contractor only; any other party must produce proof of cession, power of attorney, or authorisation.

Security:

• Where security is required, particulars are indicated in the bid documents. If advance or progress payments are approved, the NCR determines the security to be provided.
• Acceptable forms of security include guarantees from registered banks or insurers, cash, negotiable government or municipal stock, a security bond or sureties for service contracts, or other forms approved by the NCR.

Guarantee:

• Unless otherwise stipulated, the contractor guarantees for 12 months that no faulty material or workmanship was used and that the finish is not defective. The guarantee period starts on receipt of supplies or handing over of the service, or when brought into commission.

Penalties:

• If the contractor fails to supply goods or render services within the stipulated period, the NCR may deduct as a penalty one-fourteenth percent of the contract value per day of delay, or claim damages.

Eligibility:

• Bidders must be strictly South African service providers, companies, or entities.
• Bidders must not appear on the National Treasury's database of restricted persons, companies, or directors.
• Bidders must comply with all applicable legislation, including the B-BBEE Act, Sector Codes, PPPFA, and B-BBEE Regulations; contravention may lead to disqualification or contract termination.

Employment Equity:

• Bidders employing fewer than 50 people or with annual revenue below R10 million must submit an Employment Equity letter from the Department of Labour.

Foreign nationals:

• Service providers employing foreign nationals must submit proof of compliance with the Immigration Act and related legislation.
• If a service provider employs a foreign national after appointment, prior written approval from the NCR is required, and a new B-BBEE compliance certificate must be submitted.

B-bbee:

• Bidders must provide proof of B-BBEE status level to claim preference points.
• The NCR promotes procurement from companies with majority ownership by women.

Other:

• Bidders must complete and sign all prescribed bid documents, including the pricing schedule and annexures.
• Bidders must provide a domicilium et executandi in the Republic of South Africa.
• For consortium/joint venture or subcontractors, provide signed agreements disclosing the work split and Rand value.

No specific health and safety requirements are stated in the provided document. The general conditions require the contractor's premises to be open for inspection at all reasonable hours, and compliance with all applicable legislation is mandatory.

Contracts are subject to the General Conditions of Contract issued in terms of Treasury Regulation 16A under the PFMA, and the PPPFA with its 2017 Regulations. Special Conditions of Contract prevail over the General Conditions where they conflict.

Disputes: The accounting authority may determine disputes; the decision is final and binding unless the contractor rejects it in writing within 21 days of receipt. The contractor may then have recourse to the courts, but must not delay contract execution.

Orders: Supplies and services are rendered only on receipt of a written official order from the NCR.

Quality: Goods and services must conform to samples, patterns, drawings, and specifications. Supplies must be new and unused unless otherwise stipulated.

Guarantee: Unless otherwise stipulated, the contractor guarantees for 12 months against faulty material or workmanship; the NCR may demand replacement or repair at the contractor's cost.

Security: Where required, security may be provided by bank or insurer guarantees, cash, negotiable government or municipal stock, a security bond or sureties, or other approved forms.

Payment: Payment is made on receipt of a detailed statement of account and after satisfactory performance, normally within 30 days. Payment is made to the contractor only; cessions require proof.

Inspections: The contractor's premises must be open for inspection at all reasonable hours. Pre-bid testing is for the bidder's account. Non-compliant supplies may be rejected; the contractor bears costs of removal and substitution.

Failure to comply: If the contractor fails to comply with contract conditions, the NCR may cancel the contract and claim damages. Delays may incur a penalty of one-fourteenth percent of the contract value per day, or damages.

Bribes: If a bidder or contractor offers a bribe or acts fraudulently, the NCR may ignore the bid or cancel the contract and impose a penalty of 15% of the contract value or the expected profit margin, whichever is higher.

Restrictions: The NCR may restrict a bidder from bidding for a specified period for reasons such as amending or withdrawing a bid after closing, failing to sign a contract or provide security, or unsatisfactory performance.

Sub-contracting: No part of the work may be sub-let without written authorisation from the accounting authority; such authorisation does not absolve the contractor of liability.

Firm prices: If a contract is awarded on firm prices and customs or excise duties change, prices are adjusted accordingly.

Non-firm prices: Adjustments are allowed based on actual direct changes in costs, with evidence required.

Rates of exchange: Bidders may be compensated for exchange rate variations if specified in the bid; claims must be supported by documentary evidence.

Death, sequestration, liquidation: The NCR may cancel the contract and accept other tenders, complete the contract at the contractor's cost, or allow the executor/trustee to complete it.

Functionality is scored out of 100 points; bidders must achieve the minimum threshold stipulated in the terms of reference to proceed to the next evaluation stage (price and B-BBEE).

Price is scored under the 80/20 preference point system, with a maximum of 80 points for price and 20 points for B-BBEE status level.

B-BBEE points are awarded as follows (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 16, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Preferences considered in comparative pricing: local content, SABS standardisation mark, and other preferences determined by the Minister of Finance.

Equal bids are resolved by priority: highest HDI equity points, firm prices and delivery periods, shortest delivery periods, locally manufactured supplies, supplies manufactured from imported raw materials, supplies assembled from imported components, imported stocks held in the Republic, imported supplies from local firms, supplies from nearest dispatch point, and finally by drawing of lots.