Supply and installation of a laboratory-scale high-temperature, high-pressure batch reactor with training

The Agricultural Research Council requires the supply and installation of one laboratory-scale, high-temperature, high-pressure batch reactor, together with training of users on the equipment. Delivery and installation are to the ARC Institute at 141 Cresswell Road, Weavind Park, Silverton, Pretoria, 0184. The detailed technical specification is contained in a second attachment to the RFQ pack.

Closing

• Closing date: 05 November 2026 at 11:00.

Other dates

• No compulsory briefing session or site visit is stated in the RFQ.

Enquiries

• Contact: Fumani Mtungwa
• Email: [email protected]
• Telephone: not stated

Submission

• Method: email
• Submission email: [email protected]

Delivery address

141 Cresswell Road

Weavind Park

Silverton

Pretoria

0184

Gauteng

Submission method

• Email submission only, to [email protected].
• Closing time: 11:00 on the closing date.
• Quotations must be on the bidder's official letterhead and duly signed.
• The quotation must state its validity period and the delivery date offered.

Returnable documents

• Official written quotation, signed, on company letterhead.
• Completed and signed RFQ document.
• CSD registration number plus the full CSD report.
• Valid B-BBEE certificate or affidavit.
• Valid SARS tax compliance status PIN.
• Completed and signed Standard Bidding Documents (SBD) issued with the RFQ pack.
• SBD 4 (Bidder's Disclosure): discloses state employment and relationships involving directors, shareholders or the bidder, and any interest in other CSD-registered enterprises.
• SBD 6.1 (Preference Points Claim): claims points for the specific goals listed in the RFQ.

Disqualification risks

• SBD forms not signed and returned with the quotation.
• Not registered on the CSD, or CSD report not submitted.
• Preference points claimed without the supporting proof or documentation.
• Failure to disclose all active CSD-registered companies linked to the bidder's directors on SBD 4.
• A false disclosure on SBD 4.

Note

• The detailed technical specification is contained in a second attachment to the RFQ pack.

Preference point system

• 80/20 system applies: 80 points for price and 20 points for specific goals, out of 100.
• The lowest acceptable price scores the full 80 points.
• No minimum qualifying score for functionality is stated.

Specific goals scoring (20 points)

• Ownership by HDIs at 51% or more: 6 points.
• Ownership by women at 51% or more: 4 points.
• Ownership by youth at 51% or more: 4 points.
• Ownership by persons with disabilities at 51% or more: 2 points.
• B-BBEE status Level 1 to 4: 2 points.
• Promotion of SMMEs (RDP goals): 2 points.

Claiming points

• Only bidders who claim specific goals are scored on the 20 preference points.
• Points claimed must be supported by proof or documentation submitted with the quotation; without it the points are treated as not claimed.
• The ARC may require a bidder to substantiate any preference claim before or after adjudication.
• The ARC reserves the right to conduct due diligence on quotations and to benchmark prices quoted.

Scope

• Supply and installation of one laboratory-scale, high-temperature, high-pressure batch reactor.
• User training is included in the scope.

Quantity

• 1 unit.

Delivery and installation

• Goods and services must be delivered and rendered to the ARC Institute at 141 Cresswell Road, Weavind Park, Silverton, Pretoria, 0184.
• Supply and rendering take place on receipt of a purchase order from the ARC.

Specification

• The detailed technical specification is provided in the second attachment to the RFQ pack.

Warranty and experience

• The quotation must clearly state the particulars of the guarantee applying to the goods, including the warranty period and its extent.
• Where services are required, the service provider must submit documentation of relevant experience.

Pricing

• Prices must be quoted in South African Rand and must include VAT, delivery, insurance and taxes.
• No price adjustments or amendments to the delivery particulars will be considered.
• The quotation must indicate its validity period and the delivery date.

Contract and payment

• The supplier carries full responsibility for the proper execution and fulfilment of the goods and services quoted for.
• The ARC may accept or reject any special terms and conditions that qualify the goods or services offered.
• The National Treasury General Conditions of Contract apply.
• The ARC Supply Chain Management Code of Conduct applies.

Not stated

• No bid security, performance guarantee, retention or turnover threshold is specified in the RFQ.

Mandatory registration and status

• CSD registration is compulsory; only bidders registered on the Central Supplier Database are considered, and the CSD registration number and full CSD report must accompany the bid.
• A valid SARS tax compliance status PIN must be submitted.
• A valid B-BBEE certificate or affidavit must be submitted.

Returnable forms

• SBD 4 (Bidder's Disclosure): declares state employment, relationships with the procuring institution and interests in other CSD-registered enterprises; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the specific-goal preference points; unsupported claims score no points.
• All SBD forms issued with the RFQ must be completed, signed and returned; failure may disqualify the quotation.

Not stated

• No CIDB grading, professional-body registration or local-content threshold is specified in the RFQ.

Quotation conditions

• The quotation must state its validity period and the delivery date offered.
• Prices must be in South African Rand and inclusive of VAT, delivery, insurance and taxes.
• No price adjustments and no amendment of the delivery particulars will be considered.
• The supplier accepts full responsibility for the proper execution and fulfilment of the goods and services quoted for.
• The ARC may accept or reject any special terms and conditions that qualify the goods or services offered.
• Quotations must be on official company letterhead and duly signed.
• Goods and services are supplied or rendered on receipt of an ARC purchase order.
• The quotation must clearly state the guarantee applicable to the goods, including the warranty period and its extent.
• Where services are required, the bidder must submit documentation of relevant experience.

Governing rules

• The National Treasury General Conditions of Contract apply.
• The ARC Supply Chain Management Code of Conduct applies.
• All SBD forms must be signed and returned with the quotation; failure to do so may disqualify the quotation.
• The ARC reserves the right to perform due diligence on quotations and to benchmark prices quoted.

The 80/20 preference point system applies, giving 80 points for price and 20 points for specific goals, out of a total of 100. The lowest acceptable price receives the full 80 price points.

Specific goals (20 points)

• HDI ownership of 51% or more: 6 points.
• Women ownership of 51% or more: 4 points.
• Youth ownership of 51% or more: 4 points.
• Ownership by persons with disabilities of 51% or more: 2 points.
• B-BBEE status Level 1 to 4: 2 points.
• Promotion of SMMEs (RDP goals): 2 points.

Only bidders who claim specific goals are scored on the 20 preference points, and each claim must be supported by proof or documentation submitted with the quotation. Claims without supporting documentation are treated as not claimed. The ARC may call for substantiation of any preference claim at any time, and reserves the right to conduct due diligence and to benchmark quoted prices.