Supply and delivery of methane and carbon dioxide gas standards (5 l aerosol cans) for gas chromatograph calibration

Supply and delivery of gas standards for gas chromatograph calibration to the ARC Institute for Soil, Climate and Water (ISCW), 600 Belvedere Street, Pretoria.

Closing: 03 November 2026 at 11:00.

Enquiries

• Contact: Fumani Mtungwa
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Delivery address

ISCW – Institute: Soil, Climate and Water

Arc-nre

600 Belvedere Street

Pretoria

Submission method: email

Submission email: [email protected]

Closing time: 11:00 on 03 November 2026

Returnable documents — all must accompany the quotation:

• Official quotation on the bidder's letterhead, signed.
• Completed and signed RFQ document.
• CSD registration number and full CSD report.
• Valid B-BBEE certificate or affidavit.
• Valid tax compliance PIN.
• Signed Standard Bidding Documents (SBD) forms.
• SBD 6.1 (Preference Points Claim Form): claims points for specific goals; goals not claimed score nothing.
• SBD 4 (Bidder's Disclosure): declares state employment and other interests of the bidder's directors, trustees, shareholders or partners; a false disclosure disqualifies the bid.

Disqualification risks:

• SBD forms not signed and returned with the quotation.
• Bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Quotation not sent to the stated submission email address.

Preference point system: 80/20, applied to quotations valued from R2 000 up to below R50 000 000 including VAT.

Price: 80 points — the lowest acceptable price scores the full 80 points.

Specific goals: 20 points.

Total: 100 points.

Specific goals scoring (80/20 points):

• Ownership by HDIs at 51% or more: 6 points.
• Ownership by women at 51% or more: 4 points.
• Ownership by youth at 51% or more: 4 points.
• Ownership by persons with disabilities at 51% or more: 2 points.
• B-BBEE status Level 1 to 4: 2 points.
• Promotion of SMMEs (RDP goals): 2 points.

Only bidders that claim specific goals are scored on the 20 points. A claim not supported by the required proof is treated as no claim. The ARC may require a bidder to substantiate any preference claim before or after adjudication.

Supply and delivery of gas standards for gas chromatograph calibration.

Quantities:

• 30% methane in a 5 L aerosol can: 1
• 50% methane in a 5 L aerosol can: 1
• 80% methane in a 5 L aerosol can: 1
• 10% carbon dioxide in a 5 L aerosol can: 1
• 50% carbon dioxide in a 5 L aerosol can: 1
• 70% carbon dioxide in a 5 L aerosol can: 1

Delivery point: ARC – Institute: Soil, Climate and Water, 600 Belvedere Street, Pretoria.

A detailed specification is contained in the second attachment to the RFQ.

The quotation must state the delivery date.

Currency: South African Rand, inclusive of VAT, delivery, insurance and taxes.

Price adjustments: none accepted, and the delivery particulars may not be amended.

Quotation validity period must be indicated.

Warranty: the period and extent of the guarantee on the goods quoted must be clearly stated.

Payment: goods are supplied on receipt of an ARC purchase order.

CSD: only bidders registered on the Central Supplier Database are considered; the CSD registration number and full CSD report must be submitted with the quotation.

Tax: a valid tax compliance PIN is required.

B-BBEE: a valid B-BBEE certificate or affidavit is required to claim specific goals points; B-BBEE status Level 1 to 4 scores 2 points.

SBD forms: all Standard Bidding Documents must be completed, signed and returned with the quotation; failure may disqualify the bid.

• SBD 4 (Bidder's Disclosure): declares whether the bidder or its directors, trustees, shareholders or partners are employed by the state or connected to anyone at the procuring institution, and lists related CSD-registered companies; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims points for specific goals.

Exclusion: bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Experience: where services are required, providers must submit documentation of relevant experience.

Quotation validity period must be indicated.

Prices in Rand, inclusive of VAT, delivery, insurance and taxes.

No price adjustments and no amendment of the delivery particulars will be considered.

The supplier carries full responsibility for proper execution and fulfilment of the goods supplied.

The ARC may accept or reject any special terms and conditions attached to the quotation.

Quotations must be on official letterhead and signed.

Goods are supplied on receipt of an ARC purchase order.

The National Treasury General Conditions of Contract apply.

The ARC supply chain management code of conduct applies.

Signed SBD forms must be returned with the quotation; non-compliance may disqualify the bid.

The quotation must state the delivery date.

The ARC may conduct due diligence on quotations and benchmark the prices quoted.

The warranty period and extent must be clearly stated.

Preference point system: 80/20, for quotations valued from R2 000 up to below R50 000 000 including VAT.

Price: 80 points, with the lowest acceptable price scoring the full 80 points.

Specific goals: 20 points.

Total: 100 points.

Specific goals scoring (80/20 points):

• Ownership by HDIs at 51% or more: 6 points.
• Ownership by women at 51% or more: 4 points.
• Ownership by youth at 51% or more: 4 points.
• Ownership by persons with disabilities at 51% or more: 2 points.
• B-BBEE status Level 1 to 4: 2 points.
• Promotion of SMMEs (RDP goals): 2 points.

Only bidders that claim specific goals are scored on the 20 points. A claim without the required supporting proof is treated as no claim. The ARC may call for substantiation of any preference claim before or after adjudication.