Purchase, collection and removal of scrapped transformers, motors and mixed steel at matla power station (olt2128227)

Returnable document

• Annexure B (Acknowledgement of Eskom OHS Legal and Other Requirements): the bidder confirms it has obtained and understands the listed OHS documents and accepts the consequences of non-compliance.
• The acknowledgement must be signed by the company's authorised person (CEO, Director or Managing Director) and countersigned by two witnesses.
• The form must carry the company/supplier name and the name of the authorised signatory.

Occupational health and safety

• The supplier must comply with Eskom contractor health and safety standard 32-136, the OHS specification issued with the tender, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
• After contract award the supplier must align its own processes with Eskom's OHS policies, procedures and standards.
• All employees of the supplier and of its contractors must complete the relevant Eskom induction.
• Penalties are enforced against the main supplier for OHS non-conformance by the supplier itself, its contractors or its suppliers, whether against Eskom or statutory requirements.

Accountability and verification

• The main supplier carries the OHS obligations of the contract and answers for its contractors and suppliers at every tier.
• Contractors and suppliers must be vetted for adequate resources and competencies before appointment, and Eskom must be notified before they start work.
• OHS compliance of contractors and suppliers is monitored through audits and assessments during execution.
• Non-conformances are pursued against the main supplier through its performance and penalty processes.
• Eskom may verify compliance and may call for testimonials, references and client contacts for similar work previously performed.

Management of contractors and suppliers

• The main supplier must demonstrate to Eskom the process and selection criteria it applies when appointing contractors and suppliers.
• Eskom must be notified before any contractor or supplier is appointed and before work commences.
• The main supplier must confirm that its contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors and suppliers so that the legal and Eskom requirements applicable to the main supplier during contract execution are met.
• Contractors and suppliers must be monitored through audits and assessments for OHS compliance while the work is carried out.
• The main supplier must set out the grounds on which work by a contractor or supplier may be terminated.
• Non-conformance by contractors or suppliers at any tier is dealt with directly with the main supplier under its performance and penalty processes.
• Eskom may verify compliance at its discretion and may instruct the contractor to provide testimonials, references and client contact details for similar previous work.

Procurement route

• Open invitations are advertised on Eskom's Tender Bulletin and the National Treasury e-Tender Portal; closed invitations are issued directly to identified bidders.
• Sole-source and single-source awards are treated as tenders meeting the requirements of Eskom's Procurement and Supply Chain Management Procedure 32-1034.
• Addenda are published on the same platform as the original invitation and form part of the tender documents.

Communication

• All dealings with Eskom must be in writing, in English, and directed to the Eskom Representative only; no other Eskom official may be approached.
• Eskom accepts no responsibility for communications that are not received.

Compulsory meetings

• Where the Tender Data identifies a site visit or clarification meeting as compulsory, bidders must attend to familiarise themselves with the work, services, supply or location.
• Failure to attend a compulsory site visit or clarification meeting results in disqualification.
• Meeting details are set out in the Tender Data.
• Bidders may ask questions for clarity during the site visit or clarification meeting.

Submission method

• Paper submission: deliver the complete original tender plus one complete hard copy to the address and tender box stated in the Tender Data.
• E-tendering: upload and finalise the tender on the Eskom Tender Bulletin e-tendering page; depositing a tender in the Eskom tender box is not accepted.
• Tenders must be in English and completed in ink; pencil is not permitted.
• Proof of posting or courier dispatch is not proof of delivery. Late tenders are returned unopened and are not accepted.

Packaging

• Submit the original and the copy as separate packages marked "ORIGINAL" and "COPY"; a requested electronic copy is packaged separately and marked "ELECTRONIC COPY".
• Each package must show the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and the contact telephone number of the authorised signatory.
• Seal the packages together in an outer package marked "Confidential" carrying the same details.
• Under e-tendering, documents go into the Technical, Commercial and Financial folders on the e-tendering page.

Returnables and formalities

• Mandatory returnables must reach Eskom by the closing date and time; returnables required for award must be in place before award. Every returned document, form, data item and schedule must be fully completed.
• Certificates, documents and proof of registration must be valid, current and, where stipulated, original for the whole tender validity period.
• The original tender must be signed by a duly authorised person, who is held liable for the tender.
• Acknowledgement Form: completed and submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.
• Authority to act as agent: an authenticated copy must be returned where an agent bids for a principal.
• SDL&I Undertaking: completed and submitted by contract award; without it the tender is not considered for award.
• Designated materials and thresholds information: submitted by contract award.

Disqualification risks

• Late receipt, or failure to submit the original or the copy in paper form.
• Omission of any mandatory returnable by the closing date and time.
• Failure to attend a compulsory site visit or clarification meeting.
• Alterations to tender documents that are not initialled by all signatories, or corrections made with correction fluid or tape.

Mandatory returnables

• All mandatory returnables must reach Eskom by the closing date and time; returnables needed for award must be in place before award. Every returned document, form, data item and schedule must be fully completed.
• Certificates, documents and proof of registration must be valid, current and, where stipulated, original for the whole tender validity period.
• The complete original tender plus one complete hard copy must be submitted in paper form; failure to submit either results in disqualification. Eskom may also call for an additional electronic copy.
• The original tender must be signed by a duly authorised person, who is held liable for the tender.
• Acknowledgement Form: completed and submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.
• Authority to act as agent: an authenticated copy must be returned where an agent bids for a principal.
• SDL&I Undertaking: completed and submitted by contract award.
• Designated materials and thresholds information: submitted by contract award.

Packaging

• Original and copy are submitted as separate packages marked "ORIGINAL" and "COPY"; a requested electronic copy is packaged separately and marked "ELECTRONIC COPY".
• Each package must state the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and the contact telephone number of the authorised signatory.
• The packages are sealed together in an outer package marked "Confidential" with the same details.
• Under e-tendering, documents are uploaded to the Technical, Commercial and Financial folders on the e-tendering page; tenders must be in English and completed in ink.

Evaluation sequence

1. Basic compliance: each tender is checked against the basic compliance requirements before detailed evaluation; failure renders the tender non-responsive.
2. Mandatory returnables: a tender missing any mandatory document or information by the closing date and time is disqualified.
3. Pre-qualification criteria: applied where stipulated; Eskom does not score the same criterion twice.
4. Functionality: where applied, bidders are scored against the functionality criteria and must meet the minimum threshold set in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of contracting with the bidder; if mitigating factors are absent, insufficient, or the risk is too high, the bidder is not considered for award.
6. Price evaluation: assessed against the Tender Data criteria, taking account of CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecast invoicing rates.
7. B-BBEE: scored from the CSD report or the certificate/affidavit supplied.
8. Specific Goals: scored against the supporting documentation submitted.

Ranking and points

• Pricing and Specific Goals scores are added and bidders ranked highest to lowest under the PPPFA 80/20 or 90/10 system.
• B-BBEE proof missing, fraudulent or expired: no disqualification if the tender is otherwise responsive, but zero PPPFA points.
• Specific Goals not met or not evidenced by closing: no disqualification if otherwise acceptable, but zero points for Specific Goals.
• Objective criteria: a contract may be awarded to a bidder that did not score highest only under section 2(1)(f) of the PPPFA, and only if the objective criteria are stated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used as objective criteria.
• Reverse e-auction: where indicated, bidders submit a complete tender without prices; any prices included are disregarded.

Arithmetical errors

• Amounts in words prevail over amounts in figures.
• The highest-ranked tenders are checked for misplaced decimal points, incomplete pricing schedules or bills of quantities, incorrect multiplication of rate by quantity, incorrect addition, and incorrect or insufficiently precise exchange rates.
• The bidder is asked to confirm the tendered prices or accept Eskom's corrections; the corrected total is binding. Refusal to correct or accept the correction results in rejection.

Grounds for rejection

• Proof of influencing the process, collusion, bid rigging, or fraudulent or illegal conduct connected with the invitation.

Pricing

• Prices must be quoted in South African Rand unless the Invitation to Tender directs otherwise; part payment in other currencies may be allowed under the selected conditions of contract, using the exchange rate and base date in the invitation.
• Rates and prices must include all duties, taxes (including VAT) and levies payable by the successful bidder as at 14 days before closing.
• Rates and prices are fixed for the contract duration, with no price adjustment except as the invitation provides.
• Where cataloguing is required, the Pricing Schedule must include a line item for it; Eskom pays for cataloguing.
• Alternative tenders are allowed only with a main tender and only if the invitation permits them.

Price evaluation and correction

• Price is evaluated on the Tender Data criteria, taking account of CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecast invoicing rates.
• Amounts in words prevail over amounts in figures.
• The highest-ranked tenders are checked for misplaced decimal points, incomplete pricing schedules or bills of quantities, incorrect multiplication of rate by quantity, incorrect addition, and incorrect or imprecise exchange rates.
• The bidder must confirm the tendered prices or accept Eskom's corrections; the corrected total binds the bidder. Failure to correct or accept the correction results in rejection.
• Clarification during evaluation may not change prices or the substance of the tender, except to correct arithmetical errors.
• Where a reverse e-auction applies, the tender is submitted without prices and any prices included are disregarded.
• Designated materials and thresholds information must be submitted by contract award.
• Functionality, where applied, is scored against the criteria and the minimum threshold in the Tender Data.
• Financial risk is assessed; if mitigating factors are absent or insufficient, or the risk is too high, the bidder is not considered for award.
• Pricing and Specific Goals scores are added and bidders ranked highest to lowest under the PPPFA 80/20 or 90/10 system.

Pricing

• Quote in South African Rand unless the Invitation to Tender directs otherwise.
• Rates and prices must include all duties, taxes (including VAT) and levies payable by the successful bidder, as applicable 14 days before the closing date and time.
• Rates and prices are fixed for the contract duration and are not subject to adjustment except as provided in the Invitation to Tender.
• Where cataloguing is required, the Pricing Schedule must carry a line item for it; Eskom pays for cataloguing.
• Alternative tenders are accepted only alongside a main tender, only where the Invitation to Tender permits them, and only on the criteria in the Tender Data.

Security and insurance

• Where performance security is required, the bidder must name at least two financial institutions it is likely to approach for the security; Eskom may reject an unsuitable institution.
• Insurance arranged by Eskom may not provide the full cover required by the conditions of contract; bidders should take qualified advice.

Costs

• Eskom does not reimburse any cost of preparing or submitting a tender, including testing needed to demonstrate compliance with the evaluation criteria, or negotiation costs.

Eligibility

• Bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or any State-Owned Company.
• Sub-contracting 100% of the scope is not permitted; such a bid is ineligible and disqualified.

Registrations and certifications

• CSD registration and a valid tax compliance status are required where the Tender Data calls for them.
• B-BBEE: where the B-BBEE level is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted by the closing date and time or the bid is disqualified. Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit is required by closing.
• CIDB: where a CIDB grading is a qualification criterion, registration must be in place by the closing date and time, or the bidder must be capable of registration within 21 working days of closing. Proof of registration is mandatory at closing; if only proof of application is available then, the CIDB database printout must be provided by contract award.
• SHEQ: proof of safety, health, environmental and quality systems, policies and capability must satisfy Eskom by the closing date and time and/or contract award; all SHEQ costs and personnel must be reflected in the tender.
• Compliance with National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act and Eskom's SHEQ requirements is required.

Contract-stage obligations

• SDL&I Undertaking must be completed and submitted by contract award.
• Designated materials and thresholds information must be submitted by contract award.
• Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more and to service or professional service contracts of R5 million or more, or engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• Contract Participation Goals (CPG) for engaging targeted enterprises apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Integrity

• Misrepresentation or falsification of any information, certificate, affidavit or document may disqualify the bid.
• Fraud relating to a B-BBEE certificate or affidavit, or evidence of fronting, is reported to the B-BBEE Commission; the bidder may be barred from business with State-Owned Companies for up to 10 years and may face imprisonment.

Sheq

• Bidders must satisfy Eskom that safety, health, environmental and quality systems, policies and capability are in place by the closing date and time and/or by contract award.
• All SHEQ costs and the personnel needed for SHEQ must be reflected in the tender.
• Compliance with the OHS Act, COIDA and Eskom's SHEQ requirements is required, alongside National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations and the Amended B-BBEE Codes.

Tender validity

• Tenders must remain valid for acceptance for the validity period after closing, and must be extended for any additional period Eskom requests. A bidder that agrees to extend may not change its tender; a bidder that refuses is excluded from further consideration.
• If validity expires before contracts are concluded, the procurement is treated as concluded without an award.

Eskom's rights

• Eskom may accept or reject any variation, deviation or alternative tender, and may accept the whole or part of a tender.
• Eskom may cancel the tender before contract conclusion and will give written reasons on request; it may then abandon the requirement, procure it otherwise, or re-invite.
• Eskom may enter mandated negotiations with one or more selected bidders.
• Eskom and its subsidiaries, shareholders, advisers, directors, employees and representatives are not liable for losses, claims or damages arising from a bidder's participation in the process, or from its amendment, termination, suspension or exclusion.
• Eskom gives no warranty as to the accuracy or completeness of the tender documents and disclaims liability for them.

Contract and confidentiality

• The Invitation to Tender documents, annexures and additional Tender Data requirements make up the tender documents; documents a bidder must provide may become part of the contract if the Tender Data says so. The Standard Conditions of Tender and the Tender Data do not form part of the contract.
• Bidders must treat all procurement matters as confidential and use Eskom's documents only to prepare and submit a tender.
• The successful bidder must check the final draft contract and sign the contract documents; authorised signatories of both parties sign the original and one copy of the Form of Agreement.
• Eskom revises the contract documents to reflect addenda, returnables, negotiated changes and other agreed revisions.

Process

• Tenders are opened in the presence of attending bidder representatives; under e-tendering there is no public opening and the names of bidders are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Eskom announces bidder names, and prices if the Tender Data provides for it.
• Evaluation and comparison information and award recommendations are not disclosed to bidders or outsiders until after award, unless the law requires it.
• Late tenders are returned unopened; the e-tendering system does not accept submissions after closing.
• Eskom may amend the invitation by addenda before closing and may extend the closing date to allow for them; bidders must monitor the Eskom Tender Bulletin and NT e-Tender Portal for addenda and clarification responses.
• Eskom responds to clarification requests received before the closing date and publishes the responses to all bidders.
• Eskom notifies acceptance to the successful bidder before the validity period expires, and informs successful and unsuccessful bidders once the Adjudication Authority has approved.

Bidder formalities

• Bidders must check the invitation documents on receipt and report discrepancies or omissions to the Eskom Representative.
• Bidders may not alter or add to the tender documents except to follow Eskom's instructions or correct their own errors; every alteration must be initialled by all signatories, and correction fluid or tape may not be used.
• Alternative tenders require a main tender and are permitted only if the invitation allows them.
• Bidders must obtain the latest revisions of any standardised specifications incorporated by reference.
• All times are South African Standard Time (GMT+2); the closing time is taken from the Telkom time signal and is strictly applied.
• Eskom does not compensate bidders for tender preparation, testing or negotiation costs.
• The Eskom Representative and bidders must act timeously and ethically; the process is run fairly, equitably, transparently, competitively and cost-effectively.
• Terms shown in italics vary per tender and are set out in the Tender Data.

Eligibility

• Bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or any State-Owned Company.
• Sub-contracting the full scope is not permitted; a bid based on 100% sub-contracting is ineligible and disqualified.

Registrations and certifications

• CIDB: where a grading is a qualification criterion, registration must be held at closing or be achievable within 21 working days of closing. Proof of registration is mandatory at closing; if only proof of application is available, the CIDB database printout must follow by contract award.
• SHEQ: proof of safety, health, environmental and quality systems, policies and capability must satisfy Eskom at closing and/or contract award, with all SHEQ costs and personnel reflected in the tender.
• Compliance with National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act and Eskom's SHEQ requirements is required.
• SDL&I Undertaking must be completed and submitted by contract award; without it the tender is not considered for award.
• Designated materials and thresholds information must be submitted by contract award.
• Where performance security is required, the bidder must name at least two financial institutions it may approach; Eskom may reject an unsuitable institution.

Contract-stage goals

• CSDG apply to contracts of 12 months or more and to service or professional service contracts of R5 million or more, or engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• CPG for engaging targeted enterprises apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Integrity

• Misrepresentation or falsification of information, a certificate, affidavit or document may disqualify the bid.
• B-BBEE fraud or fronting is reported to the B-BBEE Commission; the bidder may be barred from State-Owned Company business for up to 10 years and may face imprisonment.

Stages

• Basic compliance is determined before detailed evaluation; failure renders the tender non-responsive. Under e-tendering, failure to upload the documents renders the tender non-responsive.
• A tender missing mandatory documents or information by the closing date and time is disqualified.
• Pre-qualification criteria apply where stipulated, with no criterion measured twice.
• Functionality, where applied, is scored against the criteria and the minimum threshold in the Tender Data.
• Financial risk is assessed; if mitigating factors are absent or insufficient, or the risk is too high, the bidder is not considered for award.
• Price is evaluated on the Tender Data criteria, taking account of CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecast invoicing rates.
• B-BBEE is scored from the CSD report or the certificate/affidavit supplied; if B-BBEE is a pre-qualification criterion, proof is required at closing or the bid is disqualified. Missing, fraudulent or expired proof scores zero PPPFA points without disqualification if the tender is otherwise responsive.
• Specific Goals are scored against supporting documentation; failure to meet them or to submit proof by closing scores zero points within the 80/20 or 90/10 allocation without disqualification if otherwise acceptable.
• Pricing and Specific Goals scores are added and bidders ranked highest to lowest under the PPPFA.
• Objective criteria may be applied only under section 2(1)(f) of the PPPFA and only if stated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used.
• Where a reverse e-auction applies, the tender is submitted without prices and any prices included are disregarded.
• Clarification may be sought during evaluation, but mandatory returnables may not be submitted after closing and prices may change only to correct arithmetical errors; corrected totals bind the bidder.
• A tender may be rejected for proof of influencing the process, collusion, bid rigging, or fraudulent or illegal activity.

Purpose

• Eskom's Life-Saving Rules set zero tolerance for serious at-risk behaviour that carries a high probability of causing disability or death.
• The rules supplement existing safety practice and apply at all Eskom locations.
• They do not replace other work-related safety requirements.

Scope

• The standard promotes a safe working environment at all Eskom sites for employees, agents, consultants and contractors.
• It applies throughout Eskom Holdings SOC Ltd, its divisions, subsidiaries and controlled entities, and to Eskom contractors, unless Sustainability Systems exempts a business of a fundamentally different nature.
• Effective from the date of authorisation.

Applicability

• Applies across Eskom Holdings SOC Ltd, its divisions, subsidiaries and entities where Eskom holds a controlling interest, and to Eskom contractors, unless Sustainability Systems grants a specific exemption.
• Binds Eskom employees, agents, consultants, contractors and contractor employees. Visitors must also observe the rules and can be instructed to leave Eskom premises immediately if they refuse.
• Effective from the date of authorisation; revision 6, identifier 240-62196227.

Referenced standards

• The most recent editions of the listed Eskom standards and procedures apply, including ISO 9001, the Occupational Health and Safety Act, the National Road Traffic Act, Plant Safety Regulations (36-681), Operating Regulations for High Voltage Systems (32-848), Contractor Health and Safety Requirements (32-136), Working at Heights Standard (32-418), the Substance Abuse Procedure (32-37), PPE specifications and the Earthing Standard (34-104).

Monitoring

• Line management monitors compliance and reports through performance reporting. The revised standard takes effect immediately and may be audited six months after implementation.

Implementation

• Sustainability Systems compiles and reviews the rules, develops awareness material, communicates them across the business, monitors compliance, and consolidates and communicates violations and sanctions.
• Group, divisional, operating unit and business unit management implement the rules, brief new employees and new contractors, and display awareness material at all units.
• Line management monitors compliance and reports analysis and trends through performance reporting.
• Employees sign confirmation that the rules were discussed and understood, and copies are retained.
• The revised standard takes effect immediately and may be audited six months after implementation.
• Violations are investigated and the disciplinary process started within five working days.

Life-Saving Rules

• Contractors and their employees must comply with Eskom's five Life-Saving Rules; Eskom applies zero tolerance to violations.
• Violations are treated as serious misconduct and are dealt with under the Eskom Disciplinary Code and Procedure.
• Where a contractor manager or supervisor allows a violation, Eskom may suspend the contractor's activities while deciding on a sanction.
• A contractor whose employee allegedly violates a rule must remove that employee from site immediately, start disciplinary action within five working days, and give Eskom a copy of the sanction afterwards.

Acknowledgement

• Employees must sign confirmation that the rules were explained to them, that they understand them and the consequences of breaking them; copies must be retained.
• Life-Saving Rule Acknowledgement Form 240-63942960 is the related supporting document.

Five Life-Saving Rules

• Rule 1 — Open, isolate, test, earth, bond and/or insulate before touch: no work on, around or near an electrical network, line or apparatus unless the person is trained and authorised, holds a valid permit where required, has completed a pre-task risk assessment, follows the isolation and earthing requirements, has been shown by the authorised team leader that the apparatus is safe, and wears the appropriate PPE including face shield and insulated gloves for low-voltage work.
• Rule 2 — Hook up at heights: work at ground level is preferred; where work at height carries a fall risk, the person must be medically fit, have completed a pre-task risk assessment, be trained as the risk assessment determines, be secured while ascending and descending, and use an Eskom-approved fall arrest system where applicable.
• Rule 3 — Buckle up: drivers, operators and passengers must wear seat belts in all vehicles and equipment used for Eskom business; the driver is responsible for ensuring everyone is seated and belted. Applies on any road or parking area, at any speed, in forward or reverse.
• Rule 4 — Be sober: no person under the influence, or appearing to be under the influence, of alcohol or drugs may enter or remain on an Eskom site, conduct Eskom business, or drive or operate Eskom vehicles or equipment. Any impairing level of alcohol or presence of drugs, controlled or illegal substances is prohibited regardless of when it was used.
• Rule 5 — Ensure you have a permit to work: where an authorisation limitation exists, no work may proceed without the required Permit to Work under the Plant Safety Regulations, the Operating Regulations for High Voltage Systems, or any other activity requiring a permit. Plant may not return to service until all permits are cancelled, unless permission is granted for redundant systems. Live work requires a live work declaration form completed by the authorised person.

Employees

• Observe and adhere to the Life-Saving Rules at all times.
• Avoid shortcuts and perform only work they are authorised to do.
• May refuse to work in an unsafe situation or where asked to ignore a Life-Saving Rule.

Management

• Implement the rules in their units and ensure awareness material is available and displayed.
• Communicate the rules and the consequences of non-compliance to employees, contractors, contractor employees and visitors.

Contractors

• Ensure the rules apply to their employees and enforce the consequences of violations.

Returnable document

• Annexure A.1 Acknowledgement Form – Reverse E-auctioning Training: must be completed, signed and submitted, confirming either that the bidder attended the Reverse E-auction training presented at the clarification meeting, or that the bidder completed self-training using the Eskom e-auction video, and that the bidder is satisfied with the training and able to operate the Reverse E-auction system if recommended for award.
• The form requires the bidder's company name, contact person, landline, cellphone and email address, plus the date and venue of the training attended.

Reverse E-auction capability

• The bidder must be able to operate Eskom's Reverse E-auction system if it is the recommended supplier, evidenced by the signed Annexure A.1 acknowledgement form.
• Self-training material is available at https://eauction.eskom.co.za and https://www.youtube.com/watch?v=2OzIeM6x-fs.

The standard sets the minimum health, safety and environmental requirements for contractors, suppliers, vendors, service providers and consultants working for Eskom Holdings SOC Ltd, its divisions, subsidiaries and controlled entities.

• Goal: Zero Harm across all contractor activities.
• Contractors are accountable for the safety and health of people on site and for protecting the environment during their work.
• Contractors must ensure their own employees and those of any appointed contractors comply with occupational health and safety legislation and with Eskom's policies and procedures.
• Where the standard does not cover a specialised activity, the contractor must develop its own SHE plans, procedures or work instructions to address it.
• The standard takes effect on signature; implementation is monitored six months after authorisation and the document is reviewed every five years.
• The standard does not replace legislative requirements.

Scope

• The work is the purchase, collection and removal of scrapped items at Matla Power Station; the contractor works on an Eskom site and must meet Eskom's contractor health and safety requirements (standard 32-136).

Health and safety obligations

• Identify all occupational health and safety risks arising from the work and take measures to prevent incidents, injuries and environmental damage.
• Complete risk assessments for every task before work starts, and update them when processes, activities or hazards change.
• Provide written safe work procedures or method statements for high-risk and critical tasks.
• Prepare and maintain a SHE plan and a site SHE file for the duration of the work; hand the file to Eskom for archiving on completion.
• Ensure materials and equipment meet manufacturer and legislative safety requirements; reclaimed material must be as safe as new.
• Comply with the five Life-Saving Rules: isolate and test before touching; hook up at heights; buckle up; stay sober; hold a valid permit to work.
• Obtain a permit to work where required.
• Provide and enforce PPE, workplace signage and colour coding, and housekeeping.
• Manage specific hazards: working at heights, confined spaces, excavations and tunnelling, lifting equipment, boilers and pressure systems, hazardous materials and asbestos, and work near public roads.
• Where the 8-hour noise rating level reaches 85 dBA, run a hearing conservation programme.
• Maintain emergency preparedness, public safety controls, incident investigation and statistical reporting.
• Provide training, toolbox talks and supervision, and appoint a health and safety representative.
• Observe working hours set by the Basic Conditions of Employment Act, 1997.
• Allow Eskom audits and inspections of the work and the SHE file.

Method statements and risk assessment

• Contractors must prepare method statements or written safe work procedures for high-risk and critical tasks, and for their own subcontractors' work.
• Risk assessments must be completed before work starts and updated when processes, activities or hazards change.
• Risk assessments for long-term processes must be reviewed and updated periodically.

Key personnel

• Construction supervisors must be appointed in writing for the duration of the project and must be competent with extensive knowledge of the work they supervise; assistant supervisors carry the same responsibilities.
• Health and safety officers must be competent and registered with a statutory body approved by the Chief Inspector.
• Project managers must meet the certification requirements of the South African Council for the Project and Construction Management Professions (SACPCMP).

Material and equipment

• Materials and equipment must conform to the manufacturer's health and safety requirements and to legislation.
• Reclaimed material must meet the manufacturer's safety requirements as if it were new.
• Eskom and/or the designer, agent or client decides whether workmanship is acceptable.

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax compliance status (SARS TCS or tax pin).

Legislation and Eskom standards

• Comply with the Occupational Health and Safety Act, 1993 and its regulations, and with all applicable national, provincial and municipal legislation.
• Comply with Eskom's SHE policies, procedures and standards, including standard 32-136.
• Comply with the Mine Health and Safety Act, 1996 where work falls under mining legislation.

Appointments and registration

• Make all statutory appointments in line with Eskom standard 32-296 and record the appointment letters in the SHE file.
• For construction work, appoint a competent construction health and safety officer in writing (Construction Regulation 8(5)); the officer must be registered with a statutory body approved by the Chief Inspector.
• Construction project managers, construction managers and construction health and safety officers must be registered with SACPCMP.
• Joint ventures: each partner must meet the SHE requirements and all parties must sign a Section 37(2) agreement under the OHS Act.

Health and safety officers

• Appoint competent health and safety officers for the duration of the work, with numbers based on the nature and scope of the work.

Medical

• Employees must hold a valid Medical Certificate of Fitness (one year) issued by an occupational health practitioner registered with the HPCSA.

Eskom's Contractor Health and Safety Requirements (standard 32-136) applies to all contractors, suppliers, vendors, service providers and consultants working for Eskom Holdings SOC Ltd and its subsidiaries.

• It sets minimum legislative and organisational health and safety requirements aimed at Zero Harm.
• Covered areas include risk assessments, record keeping, disciplinary processes, Life-Saving Rules, incident investigation, training, site facilities, public safety, emergency preparedness, occupational health and hygiene, auditing, inspections, transport and mobile plant, hazardous materials, machinery and tools, explosive-powered tools, lifting equipment, boilers and pressure systems, working at heights, excavations and tunnelling, confined spaces, engulfment, barricading, explosives, demolition, permit to work, radiography and NDT, work near public roads, work stoppage, substance abuse, statistical reporting, housekeeping, signage, PPE, SHE specification/plan/file, hours of work, SHE recognition, environmental care, unlawful orders, Section 37(2) agreements and security.
• Contractors must comply with the OHS Act and other relevant legislation and with Eskom's policies and procedures.

Environmental care

• Asbestos-containing materials may only be handled under the Asbestos Regulations of the OHS Act; mishandling carries environmental, legal and financial risk.
• Contractors must take reasonable measures to prevent pollution or degradation of the environment, and to minimise and rectify it where it occurs.

Noise

• Where the 8-hour noise rating level reaches 85 dBA, the contractor must run an effective hearing conservation programme.
• Regular audits support environmental and statutory compliance.

Contractor liability

• Contractors are responsible for their own health and safety and that of their employees and appointed contractors.
• Contractors must comply with the contractual agreements they sign with Eskom and can be held liable for contraventions.
• Joint ventures: where partners operate as separate entities each must meet the SHE requirements; where the venture is a single registered entity, that entity must meet them.
• All parties to a joint venture must sign the Section 37(2) agreement under the OHS Act.
• Each company is liable for its own contraventions and may be prosecuted independently.

Contractors must:

• comply with all applicable occupational health and safety legislation and with Eskom's policies and procedures;
• carry out risk assessments and keep the required records;
• appoint competent health and safety officers where required;
• train and supervise their employees;
• comply with Eskom's Life-Saving Rules and disciplinary processes.

Eskom is disposing of scrapped Transformers, Motors and mixed steel held at Matla Power Station in Mpumalanga, offered as one lot. The successful buyer purchases, collects and removes the material, is responsible for safe handling, removal and transport, and must leave the site clean. Bidders must satisfy themselves about the condition of the items before bidding; condition disputes raised after closing will not be accepted. Payment to Eskom is due within five days of the sale, and the scrap is released once payment is received and the buyer holds a permit to remove and transport it.

Closing: 20 October 2026 at 10:00

Compulsory clarification meeting and site viewing: 19 October 2026 at 10:00, Matla Power Station — attendance is mandatory; a bidder who does not attend will not be evaluated.

Registration for the clarification meeting: email [email protected] by 16 October 2026 before 16:00.

Tender issue date: 12 October 2026.

Clarification responses: Eskom replies to written requests received one to two working days before the closing deadline, depending on the duration and complexity of the enquiry.

Offer validity: 90 days (three months) from the closing date.

Compulsory clarification meeting and site viewing

• Date: 19 October 2026 at 10:00
• Venue: Matla Power Station
• Attendance is mandatory; a bidder who does not attend will not be evaluated.
• Registration: email [email protected] by 16 October 2026 before 16:00.
• PPE required on site: safety shoes, helmet and earplugs; access is refused without the minimum PPE.

Enquiries (commercial and clarifications)

• Contact: Ntsako Machebe
• Role: Investment Recovery, Procurement & Supply Chain Management
• Email: [email protected]
• Telephone: +27 13 693 2872

Submission

• Method: email
• Submission email: [email protected]

Site

Matla Power Station

Mpumalanga

Submission method: email only

• Submission email: [email protected] — no other address is accepted; bids sent elsewhere are disqualified.
• Email subject line: OLT2128227 only, with no other text and no space between the prefix and the number. Repeat the enquiry number in the subject line of every email if more than one is sent.
• All files must be in PDF format.
• Maximum attachment size: 10MB per email; the bidder is responsible for staying within the limit.
• A confirmation email must be received after submission; follow up immediately with the asset disposal officer if none arrives.
• Closing time: 10:00 on 20 October 2026. Submissions received after the closing date and time will not be evaluated.
• Clarification requests must be sent in writing to [email protected], not to the submission address.

Returnables — all must be included by the closing deadline or the bid is disqualified:

• Offer to Purchase form, with the price schedule attached and any comments on the price schedule.
• Valid SARS Tax Clearance Certificate.
• B-BBEE affidavit on the DTI template, or a B-BBEE verification certificate from an accredited verification agency.
• Second-hand goods certificate from SAPS or a licensee.
• SBD 4 — Bidder's Disclosure.
• Integrity Pact Declaration Form.
• E-auction training acknowledgement form.
• CIPRO registration documents.
• Copies of directors' identity documents.
• Proof of registration on National Treasury's Central Supplier Database (CSD), or the MAAA number.
• Valid letter of good standing with COID.
• Technical requirements: technical inventory list and a method statement based on the scope of work.

Disqualification risks:

• Any returnable missing at the closing deadline.
• Submission to an address other than [email protected].
• Non-attendance at the compulsory clarification meeting.
• Late receipt.
• Incomplete or unclear tender documentation.

Returnables required by the closing deadline (missing items disqualify the bid):

• Offer to Purchase form with the price schedule attached and comments on the price schedule.
• Valid SARS Tax Clearance Certificate.
• B-BBEE affidavit on the DTI template, or a B-BBEE verification certificate from an accredited verification agency.
• Second-hand goods certificate from SAPS or a licensee.
• SBD 4 — Bidder's Disclosure.
• Integrity Pact Declaration Form.
• E-auction training acknowledgement form.
• CIPRO registration documents.
• Copies of directors' identity documents.
• Proof of CSD registration, or the MAAA number.
• Valid COID letter of good standing.
• Technical requirements: technical inventory list and method statement based on the scope of work.

Preference points (total 100):

• Financial — best price: 80%
• B-bbee: 20%

Technical evaluation (100% weighting):

• Approach and methodology: 100% — covers the bidder's technical and mechanical ability and capacity to manage the project quantities, industry experience and ethical track record under the Second-Hand Goods Act, and confidence that the contract will be performed effectively, efficiently, timeously and economically.
• Scrap dealers are rated 1 to 5 (1 poor, 2 fair, 3 average, 4 good, 5 excellent).

Eskom's commercial process applies and outcomes depend on its adjudicating authorities. Eskom may decline the lowest or any offer, or withdraw items it wishes to retain.

Scope

• Purchase, collect and remove scrapped Transformers, Motors and mixed steel at Matla Power Station, Mpumalanga.
• Quantity: one lot.
• The buyer is responsible for safe collection, handling, removal and transportation of the scrap, and for leaving the Eskom site clean on completion.
• The buyer must provide qualified labour and suitable certified plant, machinery, equipment and transport.
• The buyer must familiarise itself with the condition of the items before bidding; disputes about condition raised after closing will not be entertained.
• Release of the scrap follows receipt of payment by Eskom and the buyer obtaining a permit to remove and transport it.

Site rules

• Access is controlled by the Eskom site agent and an Eskom permit is required before work starts; the site agent must be notified on completion for sign-off.
• No accommodation is permitted on site.
• Littering is prohibited; waste collection facilities must be provided during dismantling and no rubble may be left behind.
• Extra precautions apply when cutting equipment is used, and portable fire-fighting equipment must be on site throughout the work programme.
• All work must comply with the Occupational Health and Safety Act, and safety documentation must be available on site.
• Eskom accepts no liability for theft, damage or personal injury during removal.
• PPE (safety shoes, helmet, earplugs) is compulsory on site; access is refused without it.

Methodology

• A method statement based on the scope of work must be submitted with the technical requirements.
• Technical evaluation (100% weighting) is on approach and methodology: technical and mechanical ability and capacity to manage the project quantities, industry experience and ethical track record under the Second-Hand Goods Act, and confidence in effective, efficient, timeous and economical performance.
• Scrap dealers are rated 1 to 5 (1 poor, 2 fair, 3 average, 4 good, 5 excellent).

Pricing schedule

• Pricing is by e-Auction; bidders must complete and submit the attached forms to take part.
• The rand rate per item is set after evaluation through the e-Auction pricing tool.
• The final bid price per item is exclusive of VAT.
• One lot: Transformers, Motors and mixed steel at Matla Power Station; the price per lot is determined at auction.
• Costs must be factored into the prices per material classification.
• Payment to Eskom Holdings SOC Limited is due within five working days after the sale, by bank cheque or electronic transfer only.
• VAT is governed by the VAT Act 89 of 1991; VAT invoices are issued on request.
• The offer is voetstoots (as is) at the price bid.

Pricing

• Pricing is conducted by e-Auction; bidders must complete and submit the attached forms to participate.
• The rand rate per item is determined after evaluation through the e-Auction pricing tool.
• The final bid price per item is exclusive of VAT.
• The offer is made voetstoots (as is) for the price bid at auction.
• Costs must be factored into the prices per material classification.

Payment

• Payment is due to Eskom Holdings SOC Limited within five working days after the sale.
• Payment methods: bank cheque or electronic bank transfer only.
• VAT is governed by the Value Added Tax Act 89 of 1991; VAT invoices are issued on request.

Other

• Offers remain valid for 90 days (three months) from the closing date.
• No guarantee or warranty is given on the workability or condition of the equipment; buyers may inspect the site before bidding in terms of the Consumer Protection Act.

Tax

• The successful bidder's tax affairs must be in order, or a suitable arrangement made with the Receiver of Revenue.
• A valid SARS Tax Clearance Certificate (in respect of tenders) must accompany the bid; the bidder must obtain it from SARS.
• If the certificate is missing or incorrect, Eskom may recover its costs, losses or damages and/or cancel the agreement and claim damages.
• Each consortium member or subcontractor must complete a separate declaration.

B-bbee

• Evidence: an affidavit on the DTI template confirming the entity's B-BBEE contribution level, or a B-BBEE verification certificate from an accredited verification agency.
• B-BBEE carries 20% of the preference points.

Registration and statutory documents

• Proof of registration on National Treasury's Central Supplier Database (CSD), or the MAAA number.
• CIPRO registration documents and copies of directors' identity documents.
• Valid letter of good standing with COID (Compensation Commissioner or a licensed mutual); a single-employee company must instead submit an insurance letter covering accidental death and disability to at least R500 000.
• Second-hand goods certificate from SAPS or a licensee.

Disqualification

• Missing any returnable by the closing deadline.
• Failure to attend the compulsory clarification meeting.
• Listing on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.
• Conviction for fraud or corruption in a procurement process in the past five years.
• Default on an existing or expired Eskom contract, or an open non-conformance.
• Submitting to an address other than [email protected], or late receipt.

SHE requirements (Annexure D) — proof must be submitted:

• Annexure B acknowledgement of Eskom's rules and requirements, signed by the tenderer.
• Baseline OHS risk assessment covering routine and non-routine tasks.
• OHS competency: the required training, knowledge and experience for the work.
• Environmental management plan for the contract scope.
• SHE plan (or an OHS manual) reflecting method statements, processes and resources; contractors with few employees may submit a SHE method statement instead.
• Valid COID letter of good standing; a single-employee company must submit an insurance letter covering accidental death and disability to at least R500 000.
• SHE policy setting out SHE objectives and management commitment.
• Costing for SHE management activities.
• PPE (safety shoes, helmet, earplugs) is compulsory on site; access is refused without it.
• Work must comply with the Occupational Health and Safety Act, and safety documentation must be available on site.
• Annexure F: Section 37(2) agreement with Eskom under the OHS Act.

Environmental requirements

• National Environmental Management Act section 28: anyone causing or likely to cause significant pollution or degradation must take reasonable measures to prevent it.
• The contractor must compile an Environmental Policy signed by the company CEO to comply with ISO 14001:2015, and submit it at evaluation stage.
• Proof of all permits, licences, registrations and approvals required for collection, transport, storage and recycling of the scrap must be submitted at evaluation stage.
• Eskom's hydrocarbons procedure ENVP0030 applies to containing fuel oil in transformers.

Contract terms

• All equipment is sold voetstoots (as is); Eskom gives no guarantee or warranty on workability or condition.
• Offers are valid for 90 days (three months) from the closing date.
• Eskom may decline the lowest or any offer, and may withdraw any item it wishes to retain.
• The successful purchaser is notified directly.
• No variation or modification of the agreement is binding unless confirmed in writing.
• A bidder who has defaulted under an existing or expired Eskom contract, or who has an open non-conformance, is disqualified from a new award.
• Annexure F is a Section 37(2) agreement with Eskom under the Occupational Health and Safety Act, signed by the contractor's responsible manager and witnessed.

Preference points: financial best price 80%, B-BBEE 20%, total 100%. Eskom's commercial process applies, with outcomes subject to the decisions of its adjudicating authorities.