Purchase, collection and removal of electronic waste (excluding scrap meters) at ESKOM sites in gauteng – 36-Month as-and-when contract

Department: SUPPLY CHAIN MANAGEMENT

Returnable documents:

• SBD 4 (Bidder's Disclosure): declares whether the bidder or any director, trustee, shareholder, member, partner, or controlling-interest holder is employed by the state, has a relationship with anyone employed by Eskom, or has an interest in a related enterprise. False or incomplete disclosure disqualifies the bid.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit SBD 4 accurately; false declarations may lead to disqualification or legal action. Bidders must declare any employment relationship with the state or with Eskom personnel, and any interest in related enterprises.

Eskom is selling electronic waste (excluding scrap meters) located at various sites within the Gauteng Operating Unit (Distribution, Transmission, ERI and Generation). The successful bidder must purchase, collect and remove the waste on an "as and when" basis over 36 months. The contractor must provide all labour, plant, machinery, equipment and transport, and is responsible for safe collection, handling, removal and transportation, as well as site cleaning. The buyer must be fully familiar with the condition of the items before tendering; disputes after collection are not accepted. Eskom identifies the goods on sale.

Closing date: 09 November 2026 at 10:00

No briefing or site visit is applicable.

Enquiries:

• Contact: Nolwazi Mnisi
• Role: Investment Recovery, Procurement & Supply Chain Management
• Email: [email protected]
• Telephone: +27 13 680 3218

Submission:

• Method: email
• Submission email: [email protected]

Clarifications must be sent in writing to [email protected], not to the submission address.

Submission method: email only, to [email protected]. Tenders sent to any other address (except clarifications) will be disqualified.

Email rules:

• Subject line must contain only the enquiry number OLT2128244, with no spaces between prefix and number, and no other text.
• All files must be in PDF format.
• If multiple emails are sent, the enquiry number must appear in the subject line of each.
• Maximum attachment size per email is 10MB; it is the bidder's responsibility to keep attachments within this limit.
• A confirmation email must be received after submission; if not received, follow up immediately with the asset disposal officer.
• Submissions received after the closing date and time will not be evaluated.

Returnable forms (all must be completed, signed and submitted):

• Offer to Purchase form (price schedule and comments) — submitted via e-auction.
• Valid SARS Tax Clearance Certificate.
• B-BBEE affidavit on the DTI template or a B-BBEE Verification Certificate from an accredited agency.
• Second-hand goods certificate from SAPS or a licensee.
• SBD 4 (Bidder's Disclosure): discloses any state employment or relationships with the procuring institution; false disclosure disqualifies.
• Integrity Pact Declaration Form: declares conflicts of interest, fair tendering practices, and shareholding information.
• CIPRO registration documents.
• Copies of ID documents of directors.
• Authority to Submit form (Annexure C): certifies the signatory's authority to bind the bidder.
• Proof of registration on National Treasury's Central Supplier Database (CSD), except foreign suppliers.
• Valid letter of good standing with COID.
• Environmental requirements.
• Safety requirements.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders with an existing or expired Eskom contract where they have defaulted, or with an open non-conformance.
• Late submissions, regardless of reason.

Evaluation split:

• Financial (best price): 80%
• B-bbee: 20%

The commercial process follows Eskom's adjudicating authorities' decisions.

Technical proposal evaluation (100%):

• Approach and methodology: assessed on technical and mechanical ability, industry experience, ethical track record (Second-Hand Goods Act), and confidence in effective, efficient, timeous, and economical performance.

Scrap dealer evaluation (rated 1–5):

• Security, storage facilities, dismantling and demolition capability, machinery/plant, type and number of trucks, whether they process or act as agent only, and whether they buy off the street.

Scope: Purchase, collect and remove electronic waste (excluding scrap meters) from various Eskom sites within the Gauteng Operating Unit (Distribution, Transmission, ERI and Generation), on an "as and when" basis for 36 months.

Contractor responsibilities:

• Use only designated roads for travel.
• Provide own accommodation, transport, water and toilet facilities at own cost.
• Dump rubble only at approved waste landfill sites, with monitoring.
• Grant Eskom free and unrestricted access to premises without prior notice.
• Adhere to conditions set by the Eskom site agent regarding site access.
• No littering; no burning of waste or material on site.
• Keep portable firefighting equipment on site during all work stages, especially when using cutting equipment.
• Comply with the OHSA Act; all safety requirements and documentation must be available on site.
• Report any damage to property to Eskom and repair immediately at contractor's cost.
• Rehabilitate any oil spills; remove contaminated ground per environmental legislation.
• Weigh truck empty and loaded, and provide weighbridge tickets to the Eskom representative.
• Submit reconciliation of collected electronic waste within 2 days after collection.
• Make payment within 5 days of recon verification and submit proof of payment.
• Submit safe disposal certificates/waste manifests for collected electronic waste.
• Collect all electronic waste without sorting or choosing scrap, and leave the area clean.
• Be placed on an Eskom permit before starting work; notify the site agent on completion for sign-off.
• No accommodation allowed on site.
• Eskom identifies the goods on sale.
• Deviation from scope is a non-conformance; failure to correct within reasonable time leads to contract termination.
• The buyer is responsible for safe collection, handling, removal, and transportation, and must be fully familiar with the condition of the items before tendering; disputes after collection are not accepted.

Approach and methodology (100% of technical evaluation):

• Does the contractor have the necessary technical and mechanical ability, and the acumen to manage and process project quantities?
• Does the contractor have industry experience and an ethical track record in line with the Second-Hand Goods Act?
• Is there confidence the contractor will perform effectively, efficiently, timeously and economically?

Scrap dealer evaluation (rate 1–5): security, storage facilities, dismantling and demolition, machinery/plant, type and number of trucks, whether they process or act as agent only, and whether they buy off the street.

Price offer per kilogram (excluding VAT) for Electrical Waste – Excluding Scrap Meters. The electronic waste is purchased on a "voetstoots" (as is) basis at the tendered price. Payment to Eskom is due within 7 working days after sale, by bank cheque or electronic bank transfer. The price schedule is submitted via e-auction. VAT invoices issued on request.

Pricing format: Price offer per kilogram (excluding VAT) for Electrical Waste – Excluding Scrap Meters.

Payment to Eskom: Due within 7 working days after sale (the document also states "five (7) working days" — treat as 7 working days). Payment by bank cheque or electronic bank transfer only.

Payment timing: Payment to Eskom no later than 7 days after the date of collection; release of electronic waste occurs after receipt of work instruction from Eskom.

VAT: VAT invoices issued on request per the Value Added Tax Act.

Tax clearance: A valid SARS Tax Clearance Certificate is mandatory; if not included or incorrect, Eskom may recover costs and cancel the agreement.

Guarantee/warranty: None; all equipment sold "voetstoots" (as is).

Offer validity: Offers valid for 3 months (90 days) from closing date.

Eskom reserves the right not to accept the lowest or any offer, and to withdraw items.

Mandatory registrations and certificates:

• CSD registration (National Treasury Central Supplier Database), except foreign suppliers.
• Valid SARS Tax Clearance Certificate.
• Valid letter of good standing with COID.
• Second-hand goods certificate from SAPS or a licensee.
• CIPRO registration documents.
• Copies of ID documents of directors.

B-bbee:

• Submit an affidavit on the DTI template confirming B-BBEE contribution level, or a B-BBEE Verification Certificate from an accredited agency.
• B-BBEE contributes 20% to evaluation.

Safety and environmental:

• Comply with OHSA Act; safety requirements and documentation on site.
• Comply with environmental requirements under the National Environmental Management Act, section 28.
• Submit environmental and safety requirements as returnables.

Disqualification:

• Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Bidders with defaulted Eskom contracts or open non-conformances.

Safety requirements include:

• Project/task-specific risk assessment per OHS Act Section 8, covering tasks, risk ratings and control measures.
• Letter of good standing with COID (or equivalent for international bidders).
• SHE policy per OHS Act Section 7.
• Compliance with Annexure B 32-726 requirements.
• Section 16(2) appointments: CEO/MD to assign a person to assist with employer duties.
• Section 37(2) agreement: the service provider must sign an agreement with Eskom accepting responsibility for health and safety on Eskom premises.
• Safety file, COIDA compliance, site/yard cleanliness, oil spill kit, suitable firefighting equipment, and separation of hazardous and non-hazardous waste.
• All work must comply with the OHSA Act; safety documentation must be available on site.

Environmental requirements:

• Comply with the National Environmental Management Act, section 28: take reasonable measures to prevent pollution or degradation.
• Submit an environmental management policy (integrated or non-integrated with safety) that commits to compliance with environmental legislation, pollution prevention and continual improvement, signed by a senior member (MD/CEO).
• Rehabilitate any oil spills; remove contaminated ground per environmental legislation.
• Dump rubble only at approved waste landfill sites.
• No burning of waste or material on site.

Contract duration: 36 months on an "as and when" basis. Deviation from scope is a non-conformance; failure to correct within reasonable time results in termination. No variation or modification of the agreement is valid unless confirmed in writing. Offers valid for 90 days from closing. Eskom reserves the right not to accept the lowest or any offer and to withdraw items. Bidders with defaulted Eskom contracts or open non-conformances are disqualified.

Financial evaluation: Best price 80%, B-BBEE 20%. Technical proposal evaluation (100%) assesses approach and methodology, including technical and mechanical ability, industry experience, ethical track record, and confidence in performance. Scrap dealer evaluation rates security, storage facilities, dismantling capability, machinery/plant, truck type and number, processing vs agent status, and whether they buy off the street.

Bidders must sign and submit the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B, Eskom Identifier 240-43921804 Rev 5). Bidders must be able to comply with Eskom's OHS requirements and statutory obligations. The main supplier must be able to demonstrate management of contractors and suppliers, including providing testimonials or references of previous similar work if requested by Eskom.

Bidders must comply with Eskom's OHS legal and other requirements, including:

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier must align its processes to Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance to Eskom or statutory OHS requirements.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main supplier must manage its contractors/suppliers, including:

• Demonstrating the process and selection criteria for appointing contractors/suppliers
• Notifying Eskom before appointing contractors/suppliers for work commencement
• Ensuring contractors/suppliers have adequate resources and competencies
• Being accountable for contractor/supplier compliance with legal and Eskom requirements
• Monitoring contractors/suppliers through audits and assessments for OHS compliance
• Providing grounds for termination of work done by contractors/suppliers
• Dealing with non-conformances/non-compliance directly with the main contractor/supplier in terms of performance and penalty processes

Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

Bidders must comply with Eskom's OHS legal and other requirements, including:

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier must align its processes to Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance to Eskom or statutory OHS requirements.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main supplier must manage its contractors/suppliers, including:

• Demonstrating the process and selection criteria for appointing contractors/suppliers
• Notifying Eskom before appointing contractors/suppliers for work commencement
• Ensuring contractors/suppliers have adequate resources and competencies
• Being accountable for contractor/supplier compliance with legal and Eskom requirements
• Monitoring contractors/suppliers through audits and assessments for OHS compliance
• Providing grounds for termination of work done by contractors/suppliers
• Dealing with non-conformances/non-compliance directly with the main contractor/supplier in terms of performance and penalty processes

Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

Occupational Health and Safety Act — Section 37(2) Agreement (Eskom form 240-77037682): the successful contractor must sign this agreement, accepting that it is an employer in its own right with the duties set out in the OHS Act, and undertake that all work and plant use will comply with the Act and with the SHE specifications issued for the service. The agreement is signed by the contractor's responsible manager and by Eskom's contracts or project manager, each warranting authority to sign, and any variation is valid only if in writing and signed by both parties.

Section 37(2) Agreement — Occupational Health and Safety Act

• The contractor signs an agreement with Eskom confirming it is an employer in its own right and carries the duties imposed by the Occupational Health and Safety Act, 1993.
• The contractor must ensure all work performed, and all machinery or plant used, complies with the Act.
• The contractor and its employees must adhere to the Act at all times.
• Eskom issues SHE specifications for the specific project or service; the contractor must comply with them.
• The SHE specifications, together with this agreement, form the arrangements that secure the contractor's compliance with section 37(2) of the Act.
• The agreement is the sole agreement between the parties; no variation, waiver or departure has effect unless recorded in writing and signed by both parties, and then only for the specific instance and purpose given.
• Signatories: the contractor's responsible manager and Eskom's contracts or project manager (or representative), each warranting they have authority to bind their party; two witnesses sign for each side.

The tender is for the purchase, collection and removal of electronic waste (excluding scrap meters) from various Eskom sites within the Gauteng Operating Unit (Distribution, Transmission, ERI and Generation). The contract will run for 36 months on an "as and when" basis.

Closing date: 9 November 2026 at 08:00 (SAST).

• Site visit and/or clarification meeting: if stipulated as compulsory, attendance is mandatory; failure to attend results in disqualification. Details are stated in the Tender Data.

Contact: Eskom Representative (as identified in the Invitation to Tender)

• All communication must be directed to the Eskom Representative only, in writing, in English.
• Queries must be submitted in writing to the Eskom Representative; responses will be published on the platform where the tender was advertised.
• Submission address: as specified in the Tender Data (for e-tendering, use the Eskom Tender Bulletin site).

Submission method: E-tendering via the Eskom Tender Bulletin site on the Eskom E-tendering page. Paper submissions are not permitted for e-tendering.

• Upload and finalise the tender before the closing date and time; the system will not accept changes or submissions after closing.
• Submit the tender in English. Written tenders must be completed in ink, not pencil.
• For e-tendering, place documents in the relevant folders: Technical, Commercial, Financial.
• Ensure all uploaded documents are complete, accessible, and not corrupt.
• The original tender and one complete copy are required for paper submissions; for e-tendering, upload the complete tender.
• Sign the tender; the signatory must be duly authorised.
• Mark packages as "ORIGINAL", "COPY", and "ELECTRONIC COPY" if applicable; seal the outer package and mark it "Confidential" with the tender number, tenderer's name, address, email, and contact number.
• Returnable documents: complete and submit all mandatory tender returnables by the closing date and time. These include:
• Acknowledgement Form: confirms whether the tender is for the whole or part of the scope.
• Proof of authority to act as agent, if applicable.
• SDL&I Undertaking: must be completed and submitted by contract award.
• Information on designated materials and thresholds, if applicable, by contract award.
• Late tenders will not be accepted under any circumstances.
• Eskom will not accept responsibility for misplacement or premature opening if the outer package is not sealed or the address/references are incorrect.
• Eskom employees may not deposit tenders on behalf of tenderers.

Evaluation stages:

1. Basic compliance: tender must meet all basic compliance requirements stated in the Invitation to Tender; failure renders the tender non-responsive.
2. Mandatory tender returnables: tender must contain all mandatory documents by the closing date and time; otherwise disqualified.
3. Pre-qualification criteria: if stipulated, tenderers must comply; criteria are not measured twice (no double dipping).
4. Functionality: if applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of the tenderer; if risk is too high and no mitigating factors exist, the tenderer will not be considered for award.
6. Price evaluation: price is evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and forecasted invoicing rates.
7. B-BBEE scoring: scored as per CSD report or certificate/affidavit; if no valid proof is provided, the tenderer scores zero under PPPFA point allocation (but is not disqualified if otherwise responsive).
8. Specific Goals: scored with reference to supporting documentation; failure to meet or provide proof results in zero points for Specific Goals within the 90/10 or 80/20 allocation.

Ranking: Price and Specific Goals scores are added and suppliers ranked highest to lowest.

• The 90/10 or 80/20 preference point system applies.
• Objective criteria may be used only if stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, tenderers must submit a complete tender without prices.

Scope: Purchase, collection and removal of electronic waste (excluding scrap meters) from various Eskom sites within the Gauteng Operating Unit (Distribution, Transmission, ERI and Generation).

• Contract duration: 36 months, on an "as and when" basis.
• The tenderer must not sub-contract 100% of the scope of work; such tenders will be deemed ineligible.
• The tenderer must comply with all relevant legislation, including National Treasury instructions, CIDB regulations (if applicable), PPPFA regulations, B-BBEE codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• The tenderer must provide proof of SHEQ systems, policies, and capabilities in place at the closing date and time; all SHEQ costs and personnel must be reflected in the tender.

Tenderers must provide proof of SHEQ systems, policies, and capabilities in place at the closing date and time. All SHEQ costs and personnel must be reflected in the tender. Compliance with relevant legislation and Eskom's SHEQ requirements is mandatory.

Rates and prices must be fixed for the contract duration, stated in South African Rand, and include all duties, taxes (including VAT), and levies applicable 14 days prior to closing. Prices are subject to arithmetical error correction; the amount in words prevails over figures. Eskom may request clarification and breakdown of rates, but prices may not change except for correction of arithmetical errors. If security for performance is required, the tenderer must name at least two financial institutions.

Pricing format: Rates and prices must be fixed for the contract duration, not subject to price adjustment except as provided in the Invitation to Tender.

• Prices must be stated in South African Rand, unless otherwise instructed.
• Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date and time.
• If security for performance is required, the tenderer must indicate at least two financial institutions it is likely to approach; Eskom may reject unsuitable institutions.
• Eskom will not compensate tenderers for any costs incurred in preparing or submitting the tender.
• Arithmetical errors: if there is a discrepancy between figures and words, the amount in words prevails. Eskom will correct errors; if the tenderer does not accept corrections, the tender may be rejected.

Eligibility: Tenderer must comply with eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies.

• B-BBEE: Proof of B-BBEE level (certificate/CSD report) must be provided at the closing date and time if it is a pre-qualification criterion; otherwise, the tender will be disqualified. For PPPFA point allocation, if no valid proof is provided, the tenderer scores zero.
• CIDB: If CIDB grading is stipulated, tenderers must be registered with CIDB at closing date and time, or be capable of being registered within 21 working days. Proof of registration is mandatory; if only an application is available, that must be submitted by closing, and actual proof by contract award.
• CSD: B-BBEE level is scored as per CSD report or certificate/affidavit.
• SDL&I Undertaking: must be completed and submitted by contract award.
• Designated materials and thresholds: information must be submitted by contract award.
• Fraud or misrepresentation: any falsified information, certificate, affidavit, or document may lead to disqualification, reporting to the B-BBEE Commission, suspension from business with State-Owned Companies for up to 10 years, and possible jail time.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) may apply if the contract meets certain thresholds (e.g., R5 million or more for service contracts, or CIDB grade 7 or higher for construction).

Tenderers must comply with the OHS Act and Eskom's Safety, Health, Environment and Quality (SHEQ) requirements. Proof of SHEQ systems, policies, and capabilities must be provided. All costs and personnel associated with SHEQ must be included in the tender.

Eskom may accept or reject any variation, deviation, or alternative tender, and may cancel the tender at any time before contract conclusion. Eskom may enter into mandated negotiations with selected tenderers. Tender validity: tenderers must hold their tenders valid for acceptance within the validity period; if Eskom requests an extension, tenderers may agree or be excluded. Confidentiality: all matters related to the procurement must be treated as confidential. Site visits/clarification meetings: if compulsory, attendance is mandatory; failure results in disqualification. Eskom will not be liable for any losses or damages incurred by tenderers during the process.

Evaluation follows stages: basic compliance, mandatory returnables, pre-qualification, functionality (if applicable), financial analysis, price evaluation, B-BBEE scoring, and Specific Goals. Price and Specific Goals are added for ranking. The 90/10 or 80/20 preference point system applies. Functionality and B-BBEE elements cannot be used as objective criteria. Reverse e-auction may be used; if so, tenders must be submitted without prices.