Fencing maintenance services – coega development corporation (CDC/252/26)

Closing date: Monday, 09 November 2026 at 12:00.

Mandatory briefing meeting: Monday, 12 October 2026 at 10:00.

• Venue: Vulindlela Accommodation and Conference Centre, Addo Road, Gqeberha (Building opposite the Truck-In-Stop/Caltex Garage).
• Attendance is mandatory.

Queries deadline: 26 October 2026 (no new queries after this date).

Bid documents available for download from 02 October 2026 at 12:00.

Enquiries (written only):

• Contact: Ms. Zine Mtanda
• Role: Unit Head: Supply Chain Management
• Email: [email protected]
• Queries accepted from 02 October 2026 to 26 October 2026.
• No telephonic or other communication with CDC staff other than the named contact is permitted.

Submission address: Not stated in the document.

Service delivery locations: Coega Special Economic Zone (SEZ), Nelson Mandela Bay Logistics Park (NMBLP), Sunrise Hotel, and Vulindlela Village and Conferencing Centre (VACC), within the greater Nelson Mandela Bay Metropole.

Submission method: one original completed bid document in a sealed, tamper-proof envelope or container, clearly marked with the contract number and description (e.g. "CDC/252/26 – PREFERRED SERVICE PROVIDER FOR FENCING MAINTENANCE").

• Tenders must be submitted on the issued tender document only.
• Telegraphic, telexed, tippexed, facsimiled and emailed submissions are not accepted.
• Packaging that is torn, unsealed, loose or otherwise compromised may be deemed non-responsive and disqualified.
• Incomplete submissions are deemed non-responsive.
• Misrepresentation of information leads to immediate disqualification.
• Bidders must provide correct contact details when downloading the RFP to receive communications.
• Returnable forms: complete and sign the POPI Act consent form (separate form for each JV/Consortium party).
• Nominate an Overall Project Team Leader with delegated authority to sign submissions, correspondence and the agreement, and to act as sole point of contact.
• Include a Certificate of Authority of Signatory for the nominated leader.
• Bidders must submit proof of CIDB registration or application, CSD registration number, and tax compliance status.
• Bidders must have an office establishment in the greater Nelson Mandela Bay Metropolitan Municipality, with proof (signed lease agreement with minimum six months active, or municipal billing clearance certificate), or be given 10 calendar days to satisfy this requirement.

Evaluation split: 80/20 preference points system.

• Price: 80 points.
• Specific Goals (B-BBEE Status level of Contribution): 20 points.
• Evaluation uses the total sums of tendered rates, inclusive of mark-up rates on material.
• Bidders must meet the minimum CIDB grading and PE status for the specific contract (e.g. 2SQ or higher with PE status for fencing maintenance).
• Bidders with lower CIDB grading or without PE status are not eligible.
• JV/Consortium bidders must have combined CIDB grading meeting the minimum.
• CDC reserves the right to verify CIDB registration status on the CIDB website at any stage.
• Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant.
• Bidders must not appear on the CIPC list of de-registered businesses.
• Public servants are prohibited from bidding.
• Bidders must not be part of more than one bid submission (conflict of interest).
• Bidders must submit a valid B-BBEE certificate or affidavit as required.
• Bidders must have an office establishment in the greater Nelson Mandela Bay Metropolitan Municipality or provide proof within 10 calendar days.
• Bidders must complete and sign the POPI Act consent form.
• Misrepresentation of information leads to immediate disqualification.

Scope: Reactive and corrective maintenance (alterations, refurbishments, replacements and repair work) for fencing at CDC-managed and operated buildings.

• Contract number: CDC/252/26.
• CIDB grade required: 2SQ or higher with PE status.
• Number of service providers to be appointed: minimum 3, maximum 5.
• Sites: within the greater Nelson Mandela Bay Metropole, including Coega SEZ, NMBLP, Sunrise Hotel and VACC.
• Contract period: 5 years (60 months) service level agreement.
• Bidders providing services across multiple disciplines must clearly identify the exact service(s) being tendered for.
• Successful bidders must develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Scope of work for fencing maintenance (CDC/252/26): reactive and corrective maintenance, including alterations, refurbishments, replacements and repair work.

• Bidders must have proven experience and track record in reactive and corrective maintenance.
• Bidders providing services across multiple disciplines must clearly identify the exact service(s) being tendered for.

Bidders must have proven experience and track record in the provision of reactive and corrective maintenance.

• Nominate an Overall Project Team Leader with delegated authority to sign submissions, correspondence and the agreement, and to act as sole point of contact.
• The Team Leader must review and sign off all deliverables, confirming quality and professional soundness.

The Overall Project Team Leader must review and sign off all deliverables to the CDC during contract execution, confirming their quality and professional soundness.

• The duly authorised person must conduct quality control on all documentation submitted to the CDC and sign the submission as correct and sound.
• CDC is ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 20000-1:2018, ISO 27001:2022 certified (relevant to CDC's own management systems).

Pricing: bids must be submitted VAT inclusive.

• Total sums of tendered rates (inclusive of mark-up rates on material) are used for evaluation purposes only.
• Non-VAT vendors whose turnover would exceed R1 million upon award must register with SARS as VAT vendors immediately upon award; award is conditional on proof of registration.
• No detailed pricing schedule or bill of quantities is provided in the document.

Pricing: Bids must be submitted VAT inclusive.

• Total sums of tendered rates (inclusive of mark-up rates on material) are used for evaluation purposes only.
• Non-VAT vendors whose turnover would exceed R1 million upon award must register with SARS as VAT vendors immediately upon award; award is conditional on proof of registration.
• Bidders must be tax compliant throughout the validity period of the bid.
• No bid security, bonds, guarantees, retention or payment terms are stated in the document.

CIDB: Active CIDB Contractor Grading designation of 2SQ or higher with PE status for fencing maintenance (CDC/252/26).

• Bidders must be registered with CIDB or capable of being registered, and maintain registration from closing date to award.
• If not registered at closing, submit proof of application for CIDB registration.
• JV/Consortium bidders must have combined CIDB grading meeting the minimum.

CSD: Proof of registration on the National Treasury's Central Supplier Database (CSD) or provide a Treasury CSD registration number.

CIPC: Confirm company registration with CIPC; CDC will not award to any business on the CIPC list of de-registered businesses.

Tax: Must be tax compliant; tax status verified through CSD and SARS website.

VAT: Must be VAT registered; bids submitted VAT inclusive.

B-BBEE: As per Amended Construction Codes:

• Generic entities and QSEs with less than 51% Black ownership: submit a valid SANAS-accredited B-BBEE Verification Certificate reflecting all applicable elements.
• QSEs with at least 51% Black ownership and EMEs with annual turnover above R3 million: submit a B-BBEE Verification Certificate from a SANAS-accredited agency (to comply with 40% sub-minimum for Skills Development).
• EMEs with annual turnover less than R3 million: exempt from sub-minimum; may submit a sworn affidavit or CIPC certificate confirming ownership and turnover.
• JV/Consortium: submit a consolidated B-BBEE certificate prepared for this project, accompanied by individual certificates/affidavits of each participating entity.

Public servants: prohibited from bidding.

Office establishment: required within the greater Nelson Mandela Bay Metropolitan Municipality, with proof (signed lease agreement with minimum six months active, or municipal billing clearance certificate), or 10 calendar days to satisfy.

POPI Act: complete and sign the consent form.

Legislation: PFMA, Preferential Procurement Regulations 2022, CIDB Act, National Building Regulations, Infrastructure Development Act, Disaster Management Act, B-BBEE Act, OHS Act, COIDA, NEMA, National Archives Act, National Water Act, and all applicable municipal by-laws.

Compliance required with Occupational Health and Safety Act and Regulations, Compensation for Occupational Injuries and Disease Act, Disaster Management Act, National Environmental Management Act, National Archives of SA Act, and all relevant legislation throughout the contract duration.

• Upon appointment, develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Compliance with the National Environmental Management Act (NEMA) is required.

• Develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Contract period: 5 years (60 months) service level agreement.

• CDC Service Level Agreement will manage and monitor service rendition expectations with clear turnaround times and legal provisions.
• Tender validity period: 24 weeks from date of tender closing.
• CDC reserves the right not to accept the lowest proposal in part or in whole, or any proposal.
• No disclosure of tender amounts, method of work, terms, conditions, etc., to other bidders or non-submitting parties is permitted.
• Successful JV/Consortium must provide valid proof of registration with Compensation Fund or approved Licensed Insurer for the project duration.
• Successful bidders must comply with OHS Act, COIDA, Disaster Management Act, NEMA, National Archives Act, and all relevant legislation throughout the contract.
• Upon appointment, develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.

Should a CIDB grade 7 and higher bidder be successful, they are encouraged to accord 36% of the work allocated to them to be performed by an SMME.

• Bidders must confirm company registration with CIPC; CDC will not award to any business on the CIPC list of de-registered businesses.
• An entity that is part of a JV/Consortium is not permitted to form part of more than one bid submission (conflict of interest).
• Successful JV/Consortium must provide valid proof of registration with Compensation Fund or approved Licensed Insurer for the project duration.
• Successful bidders must comply with OHS Act, COIDA, Disaster Management Act, NEMA, National Archives Act, and all relevant legislation throughout the contract.
• Upon appointment, develop Occupational Health, Safety and Environmental Management Systems in compliance with CDC Norms and Standards.
• Tender validity period: 24 weeks from date of tender closing.
• Bidders must have office establishments within the greater Nelson Mandela Bay Metropolitan Municipality, with proof (signed lease agreement with minimum six months active, or municipal billing clearance certificate), or be given 10 calendar days to satisfy this requirement.

Bidders must be registered with the Construction Industry Development Board (CIDB) and have an active CIDB Contractor Grading designation as indicated in Table 1 (2SQ or higher with PE status for fencing maintenance).

• JV/Consortium bidders must have combined CIDB grading meeting the minimum.
• Bidders must ensure CIDB registration is valid and active, or that they are capable of being registered, from bid closing date to award.
• If not registered at closing, submit proof of application for CIDB registration.
• Failure to maintain or obtain registration may result in disqualification.
• Bidders must be VAT registered and bids must be submitted VAT inclusive.
• Non-VAT vendors whose turnover would exceed R1 million must register with SARS upon award.
• Bidders must be tax compliant and provide proof of registration on the Central Supplier Database (CSD).
• Public servants are prohibited from conducting business with organs of state.
• Bidders must nominate an Overall Project Team Leader with delegated authority to sign submissions, correspondence, and the agreement, and to act as sole point of contact.
• Bidders must complete and sign the POPI Act consent form.
• Bidders must have office establishments within the greater Nelson Mandela Bay Metropolitan Municipality, with proof (signed lease agreement with minimum six months active, or municipal billing clearance certificate), or be given 10 calendar days to satisfy this requirement.