Supply and delivery of protective clothing for meter readers, control and environmental health practitioners (ehp's)

Enquiries (technical):

• Contact: Ms. Nozipho Khanyile
• Telephone: 034 219 1588
• Email: [email protected]

SCM enquiries:

• Contact: SCM Unit
• Telephone: 034 219 1500 / 034 219 1549
• Fax: 034 218 1940
• Email: [email protected]

Submission address:

Princess Magogo Building

39 Victoria Street

Dundee, 3000

Submission method: deposit the completed bid document, clearly marked with the bid number and description, into the tender box at the reception area of the uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000, on or before the closing time. Bids will be opened publicly at the same location.

• Telegraphic, faxed, emailed and courier-delivered bids are not accepted unless deposited in the tender box (courier deliveries must be placed in the box, not handed to staff).
• Bids must be submitted on the official municipal bidding documents (not re-typed).
• Bidders must initial every page of the document.
• Bids must remain valid for 90 days from the closing date.
• Prices must be quoted in South African Rand and remain firm for the validity period.
• The completed bid must include all compulsory returnable documents; failure to submit or complete any of them renders the bid non-responsive and it will not be considered for the functionality stage.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): must be stamped with the company stamp and signed.
• MBD 4 (Declaration of Interest): discloses any relationship with state employees; false declaration leads to automatic disqualification.
• MBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Quotation on company letterhead.
• Original certified copy of the owner's identity document (not older than six months).
• Proof of company registration (CIPC) or copy of ID if a sole proprietor.
• Recent municipal account (rates and taxes or municipal services) in the name of the bidder, not owing more than 90 days, or proof of residence with a certified affidavit, or a lease agreement stating the bidder is not responsible for rates/services.
• Same municipal account/proof for each director of the company.
• Full CSD report.
• Samples of all items bid for (mandatory; failure to submit samples disqualifies the bid).

Disqualification risks:

• Any compulsory document missing or incomplete.
• Late bids, regardless of reason.
• Bids from persons in the service of the state.
• Bids not on official forms or not initialled on every page.
• False declaration on MBD 4 paragraph 3.14 or incorrect CSD information.

Evaluation is in terms of the Council Supply Chain Management Policy using the 80/20 preferential point system.

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Bidders must be responsive to all compulsory returnable documents to be considered for the functionality stage. The municipality is not bound to accept the lowest or any quotation.

Supply and delivery of protective clothing for meter readers, control and environmental health practitioners (EHPs). Quantities per item:

• Reflective jackets: 18 (sizes: Small x2, Medium x3, Large x2, Extra Large x3, Double Extra Large x1, Triple Extra Large x1)
• 2-piece overall top: 18
• 2-piece overall trousers: 18
• Jacket (olive): 18
• Golf shirt: 18
• Rain suit: 18
• Gumboots: 18 (sizes 5–11)
• Hand gloves: 36 pairs
• Bush hat: 18
• Long socks: 18 pairs

Item specifications:

Reflective jackets:

• Two-tone hi-vis reflective zip-off jacket, 150g/m2 100% polyester tricot with Airtex mesh embroidery.
• Municipality logo embroidered on left breast.
• Letters "EHP" embroidered on upper right breast; one jacket in size 3XL must have "EHA" instead.
• Words "ENVIRONMENTAL HEALTH" embroidered in bold, high-visibility lettering on the back across the shoulder blades.

2-piece overall top:

• SANS and SABS approved.
• 100% cotton fabric, 240g/m2.
• Triple needle stitching.
• Chest pocket with press stud closure and pen division.
• Large front pockets.
• Concealed YKK zip.
• 50mm yellow and silver reflective tape.

2-piece overall trousers:

• SANS and SABS approved.
• 100% cotton, 240g/m2.
• Triple needle stitching.
• Half elasticised waistband.
• Ruler pocket.
• Concealed YKK zip.
• Bar tacks on stress points.
• 50mm yellow and silver reflective tape.

Jacket (olive):

• Water-resistant coated polyester/polyester mesh, 140g/m2/60g/m2.
• Rainproof with Aqua Guard zip.
• Self-colour lightweight mesh lining.
• Concealed side entry pockets with zip closure.
• Concealed cell phone pocket.
• Inner chest and back safety pockets.
• Elasticised cuffs.
• Stow-away hood.
• Toggles with Petersham tape.
• YKK zip with puller.
• All seams heat sealed.

Golf shirt:

• Navy blue, 100% cotton pique knit, 220g/m2.
• Short sleeve, rib collar.
• Side slits with bar tacks.
• Regular fit.
• Top stitching on arm holes and shoulder seams.
• Specialised placket and Bioblast technology.

Rain wear:

• Polyester PVC, navy, 185g/m2.
• Clear side panels in hood.
• Posted seams.
• Heat sealed seams.
• Concealed elastic storm cuffs, stowaway hood with draw cord.
• Ankle poppers.
• Elastic waistband and YKK zip.

Hand gloves:

• Leather gloves, wrist length, cow split leather palm, thumb, back knuckle pull and tips.
• Stripe back and cuff.
• One size fits all.

Bush hat and long socks: 18 each.

All items must be SANS and SABS approved where applicable.

Pricing format: firm prices, inclusive of VAT and all disbursements, quoted on the MBD 3.1 pricing schedule.

• Prices must remain valid for at least 90 days from the date of offer.
• All delivery costs must be included in the bid price.
• Prices must be in South African Rand.
• The bid amount must be VAT inclusive.
• No bid security, performance security, or retention is specified in the document.
• Payment terms: per GCC clause 16.3, payment within 30 days of invoice submission.

CSD registration: full CSD report must be submitted; CSD number or TCS PIN required.

Tax compliance: valid tax clearance certificate or SARS TCS PIN must be submitted; tax matters must be in order before award.

Municipal account: bidder and each director must not owe municipal services for more than 90 days, or provide proof of residence/affidavit/lease agreement.

CIPC registration: proof of company registration required, or ID for sole proprietor.

B-BBEE: preference points claimed via MBD 6.1 under the 80/20 system; no specific B-BBEE level threshold stated.

State employment: no bids from persons in the service of the state.

Samples: samples of all items must be submitted; failure disqualifies.