Training women & entrepreneurs with disabilities on sanitary towel manufacturing – kwazulu-natal tender (RFQ)

• Closing Date: 19 August 2026 at 15:00.
• Compulsory Briefing Session: 11 August 2026 at 10:00 AM.
• Venue for Briefing: 270 Jabu Ndlovu Street, EDTEA Head Office (LED Boardroom), Pietermaritzburg.
• No other dates (e.g., site visits, clarification deadlines) are specified in the document.

• A compulsory briefing session will be held on 11 August 2026 at 10:00 AM.
• Venue: 270 Jabu Ndlovu Street, EDTEA Head Office (LED Boardroom), Pietermaritzburg.
• You must attend and submit the signed certificate (Section K) with your bid.

• For bidding procedure enquiries: Admin Office, Tel: (033) 264 2579/2862, Email: [email protected].
• For technical enquiries: Ntokomalo Bophela, Tel: 083 230 7447, Email: [email protected].
• Submission address: 270 Jabu Ndlovu Street, Pietermaritzburg.

• Submit your bid in a sealed envelope with the bid number (Q07 EDTEA 26/27), closing date (19 AUGUST 2026), and your name and address clearly marked on the outside.
• Deliver the envelope to the bid box located at the Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg, before the closing time of 15:00 on 19 August 2026.
• You must sign the official submission register at the reception upon delivery. Ensure your courier or driver is aware of this requirement.
• Late bids will not be accepted. No faxed, emailed, or telegraphic submissions will be considered.
• Use only the official forms provided in the document. Do not retype or redraft them. Photocopies are allowed but must have an original signature.
• Complete and submit all compulsory returnable documents listed in Section B of the document. Failure to submit any compulsory document will render your bid non-responsive.
• Initial every page of the bid document. Do not use correcting fluid or erasable pen. Any alterations must be initialed.
• Your offer must remain valid for 60 days from the closing date.

The bidder shall complete and submit the following returnable schedules and documents: Part A Invitation to BID (SBD 1) Yes Yes

• The evaluation has four stages: Administrative Compliance, Functionality, Price & Preference Points, and Price Negotiation.
• Stage 1 (Administrative Compliance): You must submit all compulsory documents (Sections A to O, including SBD forms, pricing schedules, and proof of FP&M SETA/QCTO registration for the company, facilitator, and assessor). Failure at this stage means disqualification.
• Stage 2 (Functionality): Your bid will be assessed on functionality. You must achieve a minimum score of 60% to proceed to the next stage.
• Stage 3 (Preference Points): This uses the 80/20 system. Price scores a maximum of 80 points. Specific goals (listed below) score a maximum of 20 points. Complete SBD 6.1 and provide all required proof to claim these points.
• Africans: 5 points (proof: ownership demographic form, CIPC certificate, SBD 6.1)
• Women: 5 points (proof: ownership demographic form, CIPC certificate, SBD 6.1)
• People with disabilities: 5 points (proof: ownership demographic form, doctor's certificate/letter, SBD 6.1)
• Geographical location (KZN-based): 5 points (proof: ownership demographic form, utility bill/ward councillor letter/lease agreement, SBD 6.1)
• Stage 4 (Price Negotiation): The department reserves the right to negotiate the price with the recommended bidder.

• The scope is to train women and entrepreneurs with disabilities on the manufacturing of sanitary towels in KwaZulu-Natal.
• The contract period is six months from the signing of the Service Level Agreement.
• The service provider, facilitator, and assessor must each hold valid accreditation or registration with the Fibre Processing and Manufacturing Sector Education and Training Authority (FP&M SETA). The assessor may alternatively be registered with the Quality Council for Trades and Occupations (QCTO).
• You must provide proof of these accreditations/registrations with your bid.
• The Terms of Reference (Annexure A) and Evaluation Grid (Annexure B) are referenced but their full content is not provided in the extracted text.

• The goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must permit the purchaser to inspect records and have them audited.
• Pre-bidding testing is for the bidder's account.
• The purchaser may inspect the supplier's premises at all reasonable hours.
• If inspections show non-compliance, the cost is borne by the supplier and goods may be rejected.
• No specific quality management system certification (e.g., ISO) is required in the extracted text.

• Use the official Pricing Schedule forms (Sections F and G).
• Section F (Goods/Services): Fill in item number, quantity, description, unit price, and total. Calculate sub-total, add 15% VAT, and provide the grand total. All delivery costs must be included.
• Section G (Professional Services): Provide a ceiling price for the project. List key personnel with their hourly and daily rates. Break the project into phases with cost and man-days per phase. Travel expenses are recoverable at actual cost with proof.
• Your offer must be valid for 60 days from the closing date.
• Only firm prices are accepted. Non-firm prices (e.g., subject to exchange rate variations) will not be considered.

• Pricing must be on the official Pricing Schedule forms (Sections F and G). Only firm prices will be accepted.
• Your offer must be valid for 60 days from the closing date.
• For Section F (Goods/Services): Provide unit prices, sub-total, 15% VAT, and grand total. All delivery costs must be included.
• For Section G (Professional Services): Provide a ceiling price, hourly/daily rates for key personnel, cost per phase, and estimated man-days. Travel expenses are recoverable at actual cost with proof.
• All prices must be in South African Rand and include all applicable taxes (VAT, PAYE, etc.).
• The department may negotiate price with the recommended bidder.
• No specific requirement for performance security, bonds, or guarantees is mentioned in the extracted sections.

• You must be registered on the Central Supplier Database (CSD) at the time of bid closing. Failure to do so will result in disqualification.
• Complete and submit the declaration (Section E) confirming your CSD information is correct and up to date.
• You must be tax compliant. Provide your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If you have a CSD number, you may provide that instead.
• For consortia/joint ventures/sub-contractors, each party must submit separate TCS/CSD details.
• You cannot be a person in the service of the state, nor can your company have directors/members who are.
• Complete and submit the Preference Points Claim Form (SBD 6.1) and all supporting documents (ownership forms, CIPC certificate, etc.) to claim preference points.
• Attend the compulsory briefing session and submit the signed certificate (Section K).
• Complete the Bidder's Disclosure (SBD 4) and the Questionnaire Replies (Section L) if applicable.
• Provide proof of FP&M SETA/QCTO accreditation for your company, the proposed facilitator, and the proposed assessor.

• The applicable preference point system is the 80/20 system.
• Price scores a maximum of 80 points.
• Specific goals score a maximum of 20 points, allocated as follows:
• Africans: 5 points
• Women: 5 points
• People with disabilities: 5 points
• Geographical location (KZN-based): 5 points
• To claim points, you must complete SBD 6.1 and provide the required supporting documents (ownership demographic form, CIPC certificate, doctor's certificate/letter, utility bill/ward councillor letter/lease agreement).

• Contract period is 6 months from signing of the Service Level Agreement.
• The contract is subject to the Preferential Procurement Policy Framework Act (PPPFA), its 2022 Regulations, the General Conditions of Contract (GCC), and any Special Conditions of Contract (SCC).
• Your offer must remain valid for 60 days from the closing date.
• The successful bidder will be required to sign a written contract form (SBD7).
• Standard GCC clauses cover: warranty (12 months from delivery/18 months from shipment), payment (within 30 days of invoice), penalties for delay, contract amendments (must be in writing), assignment (requires prior written consent), and subcontracts (must be notified).
• No specific performance security amount is mentioned in the extracted text.

• Your offer must remain valid for 60 days from the closing date.
• The contract period is 6 months from the signing of the Service Level Agreement.
• The contract is subject to the PPPFA, its 2022 Regulations, the GCC, and any SCC.

• The evaluation has four stages: Administrative Compliance, Functionality, Price & Preference Points, and Price Negotiation.
• Stage 1: You must submit all compulsory documents. Failure means disqualification.
• Stage 2: You must score at least 60% on functionality to proceed.
• Stage 3: The 80/20 preference point system is used. Price is 80 points, specific goals are 20 points.
• Stage 4: The department may negotiate price with the recommended bidder.