Independent facilitator for teta board strategic planning session – national tender

Bidders must meet the mandatory requirements, including submitting a Pricing Proposal/Costing Schedule, Declaration of Interest (SBD 4), Service Provider Experience, Project Manager Qualification and CV, Team Members List and Qualifications, and Company Profile with References

Purpose: Appointment of an Independent Facilitator for the TETA

Board Strategic Planning Session

The Transport Education and Training Authority (TETA) will convene its annual Board Strategic Planning

Session on 20 and 21 August 2026. The session provides the Board and Executive Management with an

opportunity to reflect on the organisation's strategic direction, assess progress against strategic objectives,

consider the evolving policy and operating environment, and align on strategic priorities and initiatives for

the forthcoming years.

The outcomes of the Strategic Planning Session will guide the enhancement and implementation of TETA's

strategic objectives, governance priorities, and organisational direction, ensuring continued alignment with

the National Skills Development Plan (NSDP), government priorities, and TETA's legislative mandate.

To ensure an objective, structured and productive strategic planning process, TETA intends to appoint an

independent and suitably qualified facilitator with demonstrated experience in facilitating Board strategic

planning sessions.

The purpose of this Terms of Reference is to appoint an independent facilitator to plan, facilitate and

oversee the TETA Board Strategic Planning Session and produce a comprehensive report outlining the

strategic deliberations, resolutions, recommendations and agreed actions arising from the session.

The appointed facilitator will be required to:

To facilitate the Board Strategic Planning Workshop of TETA Board to assist the Board during the

workshop to formulate its strategic intent

Plan and prepare for the two-day Board Strategic Planning Session in consultation with TETA.

Oversee and facilitate the proceedings of the Strategic Planning Session.

Set the tone and guide discussions to encourage meaningful participation and constructive engagement

by Board members and Executive Management.

Facilitate strategic deliberations while ensuring discussions remain focused on the approved objectives,

strategic priorities and desired outcomes.

Effectively manage participation and ensure balanced engagement throughout the session.

Capture all key discussions, strategic considerations, resolutions and recommendations.

Provide strategic guidance to assist the Board in reaching consensus on key strategic matters where

appropriate.

Facilitate the Board's review of the current Strategic Plan, including the strategic intent, legislative

mandates and strategic priorities.

Facilitate discussions to identify gaps, emerging priorities, risks and opportunities that may influence

TETA's strategic direction.

narrative of the Strategic Plan

Consolidate the Board's inputs and recommendations for incorporation into the revised Strategic Plan

by TETA Management.

Facilitate the Board's review of the Strategic Plan components in line with applicable policy and

departmental requirements.

Prepare and submit a comprehensive Strategic Planning Session Report

4. Roles and responsibilities

:

To provide all the necessary information that is useful for the execution of the project.

To make payments within the agreed timeframes.

To monitor the project on weekly bases and as when requested by each party.

:

To provide the plan/methodology of how the project will be executed. The Service provider must

provide a detailed and clear schedule on how the project will be executed in line with the scope of

service this should be included in the proposal.

To report the progress to Project Coordinator timeously.

5. Hours, fees and expenditure

The Service Provider will be required to provide the following detail:

5.1 A detailed cost proposal covering preparation, facilitation of the two-day Strategic Planning Session,

report writing and post-session engagements.

5.2 A breakdown of professional fees (VAT inclusive), together with any travel and accommodation

costs where applicable.

5.3 Manager and other relevant level of expertise) as required for service rendered and an estimated

percentage of disbursements (inclusive of VAT)

Note: No extension of scope or variation, to the accepted quote, shall be valid unless the

service provider has obtained prior written approval from the Transport Education Training

Authority.

AND The bidder must:

IMPLEMENTATION - Provide a clear methodology of how the project will be implemented in line

PLAN with the requirements mentioned above.

• Provide a detailed proposed project plan to achieve the objectives of the

Strat. Plan facilitation.

• Demonstrate the ability to carry out the task.
• Demonstrate that the bidder has the appropriate resources (i.e. personnel

and tools) to execute the plan.

in line with the Project Methodology as stated above.

1. Highly unsatisfactory (HU) - none of the parameters were met and there

were shortcomings in the methodology (1),

2. Unsatisfactory (U)- most parameters were not met and there were major

shortcomings in the methodology (2),

3. Mostly satisfactory (MS) - the parameters were particularly met with

shortcomings in the methodology (3)

4. Satisfactory (S) - all parameters were fully met with minor shortcomings

in the methodology (4)

5. Highly satisfactory (HS) - all parameters fully met and there were no

shortcomings in the methodology (5)

NB. The qualifying threshold where Project Methodology (Quality) evaluation is applied will be Mostly

satisfactory (MS) - the parameters were particularly met with shortcomings in the

methodology (3) to qualify to proceed to the next evaluation phase, which is Price and Specific Goals

evaluation.

6.3 Price and specific goals evaluation criteria - stage 3

6.3.1 Price Evaluation

TETA applies the provisions of the Preferential Procurement Policy Framework Act, (Act no.) and the Preferential Procurement Regulations of 2022.

Preferential points will be

allocated using 80/20 as follows: Points

Criteria

Price 80

6. Evaluation criteria

This bid will be evaluated in three (3) stages as follows:

Stage 1 - Pre-Compliance (Administrative Compliance) Evaluation

• Mandatory Requirements
• Administrative Requirements

Stage 2 - Quality Evaluation (Project Methodology)

Stage 3 - Price and Specific Goals

6.1 Pre-compliance evaluation - stage 1

methodology and time frames for the completion of the

facilitation, preferably with the quotation.

• Demonstrate the ability to carry out the task.
• Demonstrate that the bidder has the appropriate resources (i.e. personnel

and tools) to execute the plan.

in line with the Project Methodology as stated above.

1. Highly unsatisfactory (HU) - none of the parameters were met and there

were shortcomings in the methodology (1),

2. Unsatisfactory (U)- most parameters were not met and there were major

shortcomings in the methodology (2),

3. Mostly satisfactory (MS) - the parameters were particularly met with

shortcomings in the methodology (3)

4. Satisfactory (S) - all parameters were fully met with minor shortcomings

in the methodology (4)

5. Highly satisfactory (HS) - all parameters fully met and there were no

shortcomings in the methodology (5)

NB. The qualifying threshold where Project Methodology (Quality) evaluation is applied will be Mostly

satisfactory (MS) - the parameters were particularly met with shortcomings in the

methodology (3) to qualify to proceed to the next evaluation phase, which is Price and Specific Goals

evaluation.

6.3 Price and specific goals evaluation criteria - stage 3

6.3.1 Price Evaluation

TETA applies the provisions of the Preferential Procurement Policy Framework Act, (Act no.) and the Preferential Procurement Regulations of 2022.

independent and suitably qualified facilitator with demonstrated experience in facilitating Board strategic

planning sessions.

2. Purpose

Declaration of Interest (SBD 4) The bidder must fully complete and sign the Declaration

of interest form electronically or in black ink.

Service Provider Experience The bidder must have two (2) years of proven

experience in similar assignment.

resources available to conduct the project for the

duration of the contract, qualifications and experience

qualifications (not certified copies of copies).

information materials / Company Profile.

NB: All bidders who pass the Pre-Compliance Evaluation will be further evaluated on Quality

Central Supplier Database Registration The bidder must be registered as a supplier with

Declaration of Interest (SBD 4) The bidder must fully complete and sign the Declaration

Project Manager Qualification and CV The bidder must submit the resource CV and certified

proof of qualification as a facilitator or Corporate

Team Members List and Qualifications The bidder must submit evidence of dedicated

duration of the contract, qualifications and experience

qualification profile of the company (reference should

SARS Pin / CSD Supplier Number The bidder must submit a SARS Pin with expiry date to

If SARS Pin is not submitted provide CSD Supplier

Central Supplier Database Registration The bidder must b

CV for the Professional Team. The CV

B-BBEE Certificate Preference Points Schedule (B-BBEE) form SBD 6.1

Bidders must confirm their company registration with

B-BBEE Minimum Level: 10

B-BBEE Details: B-BBEE status of level contributor 10

Other Specific Goals (as per table

below)

Total 100

Ps =80

Where

Ps = Points scored for price of tender under consideration

Pt = Rand value of tender under consideration

Pmin = Price of lowest acceptable tender

6.3.2 Specific Goals Evaluation

The following Table will be used to allocate the scores as this is an 80/20 bid:

B-BBEE Status Level of Contributor Number of Points

(80/20)

1 10

2 9

3 7

4 6

5 4

6 3

7 2

8 1

Non-compliant contributor 0

Other Specific Goals 10

1. Who had no franchise in national

elections before 1983 and 1993 3

Constitutions

2. Who is a female 3
3. Who has disability 2
4. Who is young (youth) 2

NB: The bid will be awarded to a bidder who scores the total highest points on Price and

Specific Goals Evaluation unless there is a compelling reason not to award the bid to the

highest point scorer.

7. Duration of contract

The contract will commence upon signing the Service Level Agreement, and it is expected to run until the

completion of the Strategic Planning Session and acceptance of the final Strategic Planning Session Report.

8. Terms and conditions, NDA, and protection of personal information

The Service Provider is prohibited from subcontracting any part of the project to third parties without

the prior written approval of the Transport Education Training Authority.

The Service Provider will be required to confirm total independence relating to the Transport Education

Training Authority, before and throughout the duration of the assignment.

The Service Provider undertakes to comply with the Protection of Personal Information Act

(POPIA) in the treatment of personal information of the Transport Education Training Authority and

will be required to sign a confidentialit

(POPIA) in the treatment of personal information of the Transport Education Training Authority and

will be required to sign a confidentiality and non-disclosure written undertaking.

insurance, upon request.

This bid will be evaluated in three (3) stages as follows:

Stage 1 - Pre-Compliance (Administrative Compliance) Evaluation

• Mandatory Requirements
• Administrative Requirements

Stage 2 - Quality Evaluation (Project Methodology)

Stage 3 - Price and Specific Goals

6.1 Pre-compliance evaluation - stage 1

After the bid has closed, Supply Chain Management Unit will conduct administrative compliance of bid

submissions based on the following mandatory and administrative requirements:

6.1.1 Mandatory Requirements

Bidders who fail to meet the following mandatory requirements will be disqualified at Pre-Compliance

Phase:

Criterion Requirement

Pricing / Costing Schedule Submit the Pricing Proposal / Costing Schedule

Electronic submission via email to Supply Chain

Department.

Declaration of Interest (SBD 4) The bidder must fully complete and sign the Declaration

of interest form electronically or in black ink.

Service Provider Experience The bidder must have two (2) years of proven

experience in similar assignment.

Project Manager Qualification and CV The bidder must submit the resource CV and certified

proof of qualification as a facilitator or Corporate

Governance expert.

Team Members List and Qualifications The bidder must submit evidence of dedicated

resources available to conduct the project for the

duration of the contract, qualifications and experience

Knowledge of Audit Methodologies and Sample of the methodology submitted previously and

practices previous work that is audit related.

Company Profile with References The bidder must submit Profile of the firm, including the

qualification profile of the company (reference should

be attached to the proposals);

References for the Company The bidder must submit at least a minimum of three (3)

company references letters dated, and duly signed on

provided and the duration of the service(s).

Submission of Project and Methodology The bidder must submit Project plan, approach,

methodology and time frames for the completion of the

facilitation, preferably with the quotation.

SARS Pin / CSD Supplier Number The bidder must submit a SARS Pin with expiry date to

assist with verification of Tax Affairs.

If SARS Pin is not submitted provide CSD Supplier

Number

Central Supplier Database Registration The bidder must be registered as a supplier with

Treasury on www.csd.gov.za.

6.1.2 Administrative Requirements

As part of the administrative compliance evaluation the bidder must also furnish the following nonmandatory requirements:

Criterion Requirement

Project Team Qualifications Provide certified copies of the

qualifications (not certified copies of copies).

Criterion Requirement

Foreign qualifications should be accompanied by a SAQA

certificate of evaluation.

NB. Uncertified Qualifications certificates will not be

accepted as authentic.

Reference Letters for the company Provide project related Reference Letters, dated, and

service provided and the duration of the service(s).

CV for the Professional Team Provide a detailed CV for the Professional Team. The CV

must reflect the following information, at a minimum:

o Name of Institution

o Project Description

o Project Start and Project End Date

B-BBEE Certificate Preference Points Schedule (B-BBEE) form SBD 6.1

must be completed and signed.

A certified copy of the B-BBEE Certificate must be

submitted (not a certified copy of a copy).

Bidders must submit a valid BBBEE Verification

Certificate from SANAS Accredited Verification Agency /

Registered Auditor approved by IRBA.

The Qualifying Small Enterprise (QSE) and Exempted

Micro Enterprises (EME) must submit sworn affidavit

stamped and signed by the Commissioner of Oath

confirming the Company Annual Total Revenue and

level of black ownership.

Failure to submit a valid B-BBEE Certificate will result in

a bidder losing preference points

In a case of a JV, a combined B-BBEE Certificate must

be submitted together with a JV Agreement.

CIPC Documents The bidder must provide certified copies of Company /

Close corporation registration certificates issued by CIPC.

Bidders must confirm their company registration with

CIPC as TETA will not award any tender to any

business that appears on the CIPC List of de-registered

businesses.

General Conditions of Contract/Bid The bidder must accept General Conditions of Contract

/ Bid and provide full and accurate answers posed in this

section.

Banking Details Provide signed and bank stamped banking details.

Criterion Requirement

Company Profile including HDI status The bidder is required to provide company background

information materials / Company Profile.

NB: All bidders who pass the Pre-Compliance Evaluation will be further evaluated on Quality

Evaluation.

6.2 Quality evaluation - stage 2

TETA applies the provisions of the Preferential Procurement Policy Framework Act, (Act no. ) and the Preferential Procurement Policy Framework Act Regulations of 2022.

NB. All bids that made it through from Pre-compliance and Mandatory requirements will be evaluated

using the following Quality Evaluation Matrix:

Item NO. technical evaluation

1. PROJECT Methodology and approach/work plan: