Supply and delivery of a new heavy duty office shredder — quotation GMQ018/26-27, george municipality

Closing

• 06 November 2026 at 12:00 — sealed quotations must be in the tender box by this time.

Quotation opening

• 06 November 2026 at 12:05 in the Committee Room, George Municipality.

Briefing or site visit

• None stated.

Enquiries

• Contact: Mr T Craak
• Telephone: 044 801 9388
• Email: [email protected]

Submission address

George Municipality

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre

York Street

George

6530

Document collection

Supply Chain Management Unit

Fifth Floor, Civic Centre

York Street

George

Postal address

P O Box 19

George

6530

Submission method

• Sealed envelope, clearly marked with quotation number GMQ018/26-27, deposited in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, York Street, George.
• Closing: 12:00 on Friday, 06 November 2026. Quotations may not be placed in the tender box after 12:00.
• Quotations are opened the same day at 12:05 in the Committee Room.
• Posted quotations, and quotations sent by fax or email, will not be accepted.
• Late or unmarked quotations will not be considered.

Quotation documents

• Available from the Supply Chain Management Unit, Fifth Floor, Civic Centre, York Street, George at a non-refundable deposit of R70.15 per set.
• Also available free of charge on the George Municipality website, www.george.gov.za.

Returnable documents

• MBD 1 (Tax Compliance Information): records the bidder's TCS/CSD number, tax number and B-BBEE status.
• MBD 4 (Declaration of Interest): discloses whether any director, trustee, shareholder or member is in the service of the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points.
• MBD 6.1(a) (Sworn Affidavit — B-BBEE Exempted Micro Enterprise): affidavit route for EMEs claiming B-BBEE points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses prior restrictions or defaults.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, without collusion or price disclosure.
• Board / member / partner resolution authorising the signatory; consortium or joint venture resolutions plus the joint venture agreement.
• Past Experience schedule — compulsory to complete.
• Certified copies of the identity documents of the company's directors and owners.
• Status of municipal accounts.
• Valid original B-BBEE certificate or valid certified copy, or a sworn affidavit.
• Proof of address supporting the locality points claim.
• TCS PIN issued by SARS.

Completion rules

• Complete in black ink; cross out mistakes in ink and sign in full at each alteration; no correction fluid may be used.
• Do not dismember the quotation document; attach all supporting documents at the end.

Disqualification risks

• Quotations from persons in the service of the state, provincial government or a municipality will not be considered.
• A joint venture that does not submit its joint venture agreement will be disqualified.
• Late, unmarked, posted, faxed or emailed quotations.
• Any returnable form left unsigned or omitted.

Returnable forms and documents

• MBD 1 (Tax Compliance Information): records the bidder's TCS/CSD number, tax number and B-BBEE status.
• MBD 4 (Declaration of Interest): discloses any director, trustee, shareholder or member in the service of the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points.
• MBD 6.1(a) (Sworn Affidavit — B-BBEE Exempted Micro Enterprise): affidavit route for EMEs claiming B-BBEE points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses prior restrictions or defaults.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, without collusion.
• TCS PIN issued by SARS.
• Valid original or certified copy B-BBEE certificate, or sworn affidavit.
• Proof of address for the locality claim.
• Status of municipal accounts.
• Certified copies of the identity documents of the company's directors and owners.
• Board / member / partner resolution authorising the signatory; joint venture agreement and resolutions where applicable.
• Past Experience schedule (compulsory).
• The successful bidder must register on the Central Supplier Database.

System

• 80/20 preference point system under the Preferential Procurement Regulations 2022, applied to quotations above R30 000 and up to R300 000 (VAT included).

Points allocation (total 100)

• Price: 80
• B-BBEE status level of contributor: 10
• Specific goals (locality): 10

Price formula

• Ps = 80(1 − (Pt − Pmin)/Pmin), where Ps is the points scored for price, Pt the price under consideration and Pmin the lowest acceptable price.

B-BBEE points (80/20)

• Level 1: 10; Level 2: 9; Level 3: 7; Level 4: 6; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; non-compliant contributor: 0.
• No valid B-BBEE certificate or affidavit attached means no B-BBEE points are awarded.

Locality points (80/20)

• Office within the boundaries of George Municipality: 10
• Office within the boundaries of Garden Route District Municipality: 6
• Office within the boundaries of the Western Cape: 4
• Office outside the Western Cape: 2
• Proof of address (municipal account plus affidavit, rental or lease agreement, or affidavit) must be attached, failing which no specific-goal points are awarded.

Award

• The bidder scoring the highest total points is selected.
• Bidders must comply with the quotation specifications to be considered for evaluation.
• The municipality may verify a claim of a local staffed, manned and operational office by site visit or inspection, applying substance over legal form as defined in GRAP. Fronting or any attempt to circumvent the locality initiative will be reported to National Treasury for blacklisting on the Central Supplier Database.

Scope

• Supply and delivery of one new heavy duty office shredder to George Municipality.

Required specifications

• Automatic feeding: at least 40+ sheets in one pass.
• Cross-cut performance.
• Shreds credit cards, staples and paper clips.
• Minimum entry width: 305 mm.
• Maximum cut size: 4 mm x 40 mm.
• Quiet operation with a low noise level.
• Security level P4.
• Jam-free operation with anti-jam technology.
• Pull-out bin of 100 L or more, fitted with castor wheels for movement around the workplace.
• Continuous run time / cool time.
• Machine and cutter warranty: minimum 24 months.
• POPI compliant.

Other

• Bidders must comply with the specifications to be considered for evaluation.

Past Experience schedule — compulsory to complete

• Bidders must provide details of similar works or services satisfactorily completed in the past.
• Required detail: employer name and contact number, nature of the work, contract value, and duration and completion date.
• The schedule must be signed and dated by the bidder.

Pricing Schedule

• Item: heavy duty office shredder, quantity 1.
• Quote the total price excluding 15% VAT, the sub-total, the 15% VAT amount, and the total price including all applicable taxes.
• Bidders must comply with the quotation specifications to be considered for evaluation.
• The total price may not exceed the budgeted amount and the formal quotation threshold of R300 000 (VAT included).

Pricing

• Price the single heavy duty office shredder on the Pricing Schedule: total price excluding 15% VAT, sub-total, 15% VAT, and total price including all applicable taxes.
• Prices must be firm and remain valid for at least 60 days from the date of offer.
• A firm delivery period must be indicated.
• The total price may not exceed the budgeted amount and the formal quotation threshold of R300 000 (VAT included).

Tax

• Transactions exceeding R30 000 must be accompanied by a valid tax clearance certificate issued by SARS; a TCS PIN must be submitted with the quotation.

Other

• The municipality is not bound to accept the lowest or any quotation, and an alternative bidder may be appointed.

Registration and tax

• A TCS PIN issued by SARS must be submitted with the quotation; transactions above R30 000 require a valid SARS tax clearance certificate.
• The successful bidder must register on the Central Supplier Database (CSD).
• The bidder's supplier database number must be recorded on the summary page.

B-bbee

• A valid original B-BBEE certificate or a valid certified copy must be attached; EMEs may submit a sworn affidavit (MBD 6.1(a)).
• Failure to attach a valid certificate or affidavit means no B-BBEE preference points.
• A trust, consortium or joint venture qualifies for points on its B-BBEE status level as a legal entity if it submits its B-BBEE status level certificate.

Ownership and locality evidence

• Certified copies of the identity documents of the company's directors and owners.
• Status of municipal accounts.
• Proof of address supporting the locality points claim.

Exclusions

• No quotations will be considered from persons in the service of the state, provincial government or a municipality.

CIDB

• No CIDB grading is required; a CIDB registration number is requested only in the joint venture annexure, if applicable.

Specific goals — locality points (80/20)

• Office within the boundaries of George Municipality: 10 points
• Office within the boundaries of Garden Route District Municipality: 6 points
• Office within the boundaries of the Western Cape: 4 points
• Office outside the Western Cape: 2 points

Evidence and verification

• Proof of address must be attached (municipal account plus affidavit, rental or lease agreement, or affidavit); without it no specific-goal points are awarded.
• The municipality may verify a claim of a local staffed, manned and operational office through site visits and inspections, applying substance over legal form as defined in GRAP.
• Fronting or any attempt to circumvent the locality initiative will be reported to National Treasury for blacklisting on the Central Supplier Database.

Validity and governing terms

• The offer remains valid for 60 days from the closing date and time.
• The quotation and its acceptance are subject to the George Municipality's Supply Chain Management Policy.
• South African law governs the contract, and the bidder must nominate a domicilium citandi et executandi address in South Africa for service of legal notices.
• Withdrawal of the quotation within the validity period, or failure to perform when called upon, entitles the municipality to recover any additional cost of arranging replacement supply, including by set-off against amounts due or against any guarantee or deposit held.
• Acceptance may be communicated by letter or order sent by certified or registered mail, effective from the date of posting.

Popia

• The service provider must maintain security measures to safeguard personal information processed on the municipality's behalf, keep it confidential, and notify the municipality immediately where there are reasonable grounds to believe personal information has been accessed by an unauthorised person.

Joint ventures

• Consortium and joint venture members accept joint and several liability for the contract obligations.

Reservation of rights

• The municipality may withdraw the invitation to quote, readvertise, reject any quotation, or accept only part of a quotation.
• The municipality is not bound to accept the lowest or any quotation.
• An alternative bidder may be appointed.

Conditions applicable to the quotation

• Prices must be firm and valid for at least 60 days from the date of offer.
• A firm delivery period must be indicated.
• Transactions exceeding R30 000 require a valid SARS tax clearance certificate.
• Status of municipal accounts must be submitted.
• Certified copies of the identity documents of the company's directors and owners must be attached.
• Complete the documents in black ink; cross out mistakes in ink and sign in full at each alteration; no correction fluid may be used.
• Do not dismember the quotation document; attach all relevant documents at the end.
• No quotations will be considered from persons in the service of the state, provincial government or a municipality.

Quotations above R30 000 and up to R300 000 (VAT included) are evaluated on the 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: 80 points
• B-BBEE: 10 points
• Specific goals: 10 points
• Total: 100 points
• Price points: Ps = 80(1 − (Pt − Pmin)/Pmin), where Ps is the points scored for price, Pt the price under consideration and Pmin the lowest acceptable price.
• The bidder scoring the highest points is selected.