Maintenance of general mechanical equipment at george airport for 5 years (nec3 term service contract)

Submit the completed Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Pricing Data (C2.1 and C2.2), Service Information (C3), Site Information (C4), Schedule of Deviations, proof of insurance (Aviation liability R300,000), annual B-BBEE and Tax Clearance certificates, tools list, and CVs of key personnel. Failure to provide required documentation constitutes repudiation of the agreement.

Contractor to submit: completed Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Pricing Data (C2.1 and C2.2), Service Information (C3), Site Information (C4), Schedule of Deviations, proof of insurance (Aviation liability R300,000) before work starts and annually, annual B-BBEE Certificate and Tax Clearance Certificate, tools list at start of contract (verified monthly), CVs of key personnel appended to resource proposal, job cards for ad-hoc work signed by both parties, third-party quotes for mark-up items.

Evaluation applies the 80/20 maintenance principle. Key Performance Indicators and low service damages are defined in the Service Level Agreement (Annexure B of C3).

Maintenance of general mechanical equipment at George Airport for 60 months. Scope includes preventative maintenance of automatic sliding doors (16), roller shutter doors (28), trolleys (400), gates (17), boom gates (14), shaded nets/carports (84), turnstile (1), handrails and guardrails (9), stainless steel balustrades, lifting equipment inspections and load testing, and cleaning of shade nets. Once-off corrective maintenance for GA gate, electric hoist, sliding doors, shaded nets, security airside kitchen, CUTE/CUSS server room, fire simulator, and roller doors at maintenance complex. Ad-hoc corrective maintenance with labour rates for specialized engineer, technician/artisan, technical assistants, and call-out rates. Supply and delivery of safety harnesses (10) and temporary horizontal lifeline kits (2).

Contractor must plan work as set of activities matching programme. Activity Schedule covers measurable items with lump sum prices. Contractor may insert items, quantities, rates. Approved reports used as delivery notes prior to claiming. Tools, equipment, consumables list submitted at start, inspected monthly by ACSA. Job cards required for ad-hoc work: date, start/stop times, activities performed, approval signatures from Employer and Contractor. Call-out rate includes travelling and first hour on site; not applicable when contractors already onsite.

Contractor's key persons required: Technician, Artisan, and others with CVs appended to resource proposal. Qualifications and experience to be provided. National Code of Practice (NCOP) 2024 governs training and certification of lifting machine operators.

All work to conform to relevant SANS standards, OHS Act regulations, applicable legislation. Work carried out per prevailing industry norms and best practice, complying with OEM requirements. Contractor warrants results of Service fit for intended purpose. Low service damages: Employer can insist on correction of defects, recover cost of correction by others if Contractor fails within specified time, or accept defect with reduced prices. Key Performance Indicators per Service Level Agreement Annexure B.

Pricing per Price List including Activity Schedule, VAT-exclusive. Prices cover all risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables. Payment per activity only when complete. Supply and installation costs fully included unless separate rate called for. Daywork quantities/rates provisional, payable only on written order. Variations measured and priced at Activity Schedule rates; non-scheduled items agreed and priced. Provisional sums and contingency amounts expended as directed by Engineer, balance deducted. Main cost drivers: required labour resources and service levels, not equipment quantity. Part 1 Preventative Maintenance: monthly, quarterly, 6-monthly, yearly items with frequencies and quantities. Part 2 Once-off Corrective Maintenance: 10 items. Part 3 Ad-hoc Corrective Maintenance: labour rates (Specialized Engineer R20/qty, Technician/Artisan R96/hr, Technical Assistants R96/hr, Call-out rate R12 including first hour on site). Mark-up on third-party procured items/services: 10% (R0-R9,999.99), 7% (R10,000-R49,999.99), 5% (>R50,000). Provisional amount for permits R30,000/year. Provisional sum for specialized repairs/spares R200,000/year (actuals invoiced using Part 4 rates).

Contractor must respect OEM warranties when procuring spare parts, products, or 3rd party services; sole responsibility to ensure OEM warranty adherence. Lower quality or non-OEM parts must be clearly indicated to Service Manager. Must build relationships with key OEMs. Must adhere to airport fire, health and safety requirements when procuring replacement parts. No casual labour ('off the street') unless pre-arranged with ACSA. No subcontracting without written ACSA approval; Contractor remains responsible for all Works. All work to conform to relevant SANS standards, OHS Act regulations, applicable legislation, industry norms, best practice, and OEM requirements. Contractor to provide key personnel: Technician, Artisan, and others with CVs appended to resource proposal. Contractor to submit tools list at start of contract, inspected and verified by ACSA monthly prior to payment. Annual B-BBEE and Tax Clearance certificates required; failure is material breach.

Contractor must annually present a compliant B-BBEE Certificate and Tax Clearance Certificate. Failure to adhere is a material breach, sanction may be contract cancellation. Preferential procurement procedures apply.

Applicable standards: SANS 1545 (Parts 1-5) for lifts and goods hoists; SANS 687 for inspection/testing of non-fixed load-lifting attachments; Occupational Health and Safety Act; Driven Machinery Regulations (Regulation 18) for lifting machines; National Code of Practice (NCOP) 2024 for training/certification of lifting machine operators; SANS 18893 for MEWPs; SANS 2972 for inspection of lifting tackle; SANS 1263-1 for safety glazing; SANS 613 for mechanical performance of fenestration; National Building Regulations and Building Standards Act 1977. Risk Register includes: access to site, delay in supply of material/equipment, progress against program, working on heights, working on moving machinery, non-compliance to method statements/policies/procedures, maintenance activities impacting airport operations. Site HIRA outlines general hazards. Contractor acknowledges employer duties under OHS Act Section 37(2), Construction Regulations. PPE included in maintenance costs. Safety harnesses and temporary horizontal lifeline kits to be supplied.

No explicit environmental requirements identified in the provided text beyond general compliance with applicable legislation.

Contract based on NEC3 Term Service Contract (April 2013) with Option A (Priced contract with price list), dispute resolution Option W1, secondary Options X17 (Low Service damages), X18 (Limitation of liability), X19 (Task Order), X20 (Key Performance Indicators), Z (Additional conditions Z1-Z19). Law of Republic of South Africa, language English. Starting date upon signature by Employer. Service period 60 months. Assessment interval 15th day of each month. Payment within 30 days, interest at Nedbank prime rate. Contractor provides Contractor's Plan within 5 calendar days. Adjudication from panel, arbitration per Rules for Conduct of Arbitrations 2013, place Johannesburg. Limitation of liability: no indirect/consequential loss; liability for property damage limited to total costs/damages to Employer's property; total liability limited to total costs/damages to Employer's property. Excluded matters: property damage, defects liability, insurance liability, death/injury, IP infringement. Employer step-in rights after 2 weeks default notice. Cession/delegation/assignment requires Employer written consent. Joint and several liability for JV/consortium. Ethics clause prohibiting corrupt practices per Prevention and Combating of Corrupt Activities Act. Confidentiality obligations with exceptions. IP rights remain with originator, Employer gets royalty-free licence. Insurance: Employer provides Contract Works, SASRIA, Marine & Air Cargo, Public Liability; Contractor provides additional insurances per Insurance Schedule C1.4. Contractor must maintain Aviation liability insurance R300,000 indemnity limit, submit proof before work starts and annually. Annual B-BBEE and Tax Clearance certificates required, failure is material breach. Service Manager requires Employer written consent for design/scope changes ≥5% or completion date extension >30 days. Notification of compensation event reduced to 4 weeks. Section 37(2) OHS Act delegation acknowledged.

Additional conditions Z1-Z19: Z1 Interpretation of law (no waiver/estoppel without written agreement); Z2 Contractor warrants Service results fit for purpose; Z5 Termination includes business rescue proceedings; Z7 Limitation of liability: Employer's liability for Contractor's indirect/consequential loss limited to R0.00; insurance proceeds excluded from liability calculations; Z8 Cession/delegation/assignment restrictions; Z9 Joint and several liability for JV/consortium; Z10 Ethics/anti-corruption; Z11 Confidentiality with exceptions; Z12 Employer step-in rights; Z13 Liens and encumbrances waived; Z14 Intellectual Property; Z15 Dispute resolution (adjudicator/arbitrator appointment); Z16 Compensation event notification 4 weeks; Z17 Annual B-BBEE and Tax Clearance; Z18 Communication (Employer consent for scope changes ≥5% or completion extension >30 days); Z19 OHS Act Section 37(2) delegation.

80/20 maintenance principle applied for ad-hoc corrective maintenance evaluation. Key Performance Indicators per Service Level Agreement in Annexure B (part of C3). Low service damages per table in Service Level Agreement Annexure B.