Lease of government house building, port of richards bay – 5-Year term (tnpa RFP rcb 10/2026/07)

Closing date: 20 November 2026 at 16:00

Non-compulsory briefing session: 21 October 2026, 09:00–12:00, at TNPA Port of Richards Bay, ECC Building, followed by site visit

Closure of clarification questions: 06 November 2026 at 16:00

Bid validity period: 120 business days from closing date

Enquiries and submissions:

• Email: [email protected]
• Submission portal: https://transnetetenders.azurewebsites.net

Briefing attendance (physical): submit ID copies before 21 October 2026 to [email protected]

Microsoft Teams briefing:

• Meeting ID: 360 659 935 101 938
• Passcode: C35gg3fe

Submission method: upload bid response onto the Transnet e-tender system at https://transnetetenders.azurewebsites.net (use Google Chrome). Multiple uploads permitted, each up to 30 MB. File names must use only alphabetical and/or numerical characters. Submit at least a day before closing to avoid technical issues; late or incorrectly loaded bids will not be accepted.

Returnable documents — all must be signed, stamped and dated on each page by an authorised person:

• Mandatory (disqualification if missing): Section 4 Rental Offer Price.
• Essential (Transnet may allow a further deadline to submit; failure may lead to disqualification): SBD 1 Form, Certificate of Acquaintance with RFP and Lease Agreement (Section 6), RFP Declaration and Breach of Law Form (Section 7), Specific Goals Points Claim Form (Section 9), Job Creation and Skills Development (Section 10), Protection of Personal Information (Section 11), Certificate of Attendance of Briefing (Section 12).
• Used for scoring (zero score if missing): proof of Specific Goals compliance, valid B-BBEE certificate or sworn affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile, Business Plan, Reference Letters, Bank Rating.

Disqualification risks:

• Missing any mandatory returnable document.
• Submission after closing date/time.
• Unsigned or unauthorised signatures.
• Collusion with other bidders.
• Attempting to canvass Transnet officers between closing and award.

Evaluation is staged and sequential, though Transnet may run stages in parallel.

Stage 1 – Administrative responsiveness: bid lodged on time and signed by authorised bidder. Must pass to proceed.

Stage 2 – Substantive responsiveness: bid must contain a priced rental offer as prescribed in Section 4. Must pass to proceed.

Stage 3 – Technical/functionality: minimum threshold 66.67/100. Weighted criteria:

• Previous experience (10 points): minimum 2 years' experience in proposed use, with supporting evidence (lease agreement, licence, or verifiable document) and company profile.
• Reference letters (15 points): minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, email, project scope and duration.
• Bank rating (15 points): rating not older than 3 months, confirming entity as a going concern.
• Business Plan alignment to Port Development Framework Plan (PDFP) (10 points): must address use of premises, prove Port-related use, and support Port business.
• Market analysis (10 points): Port-related commercial activity analysis including status quo, potential market, gap analysis, SWOT, and economic spin-offs.
• Value to Port operations (10 points): vision/mission, strategic objectives, innovation, and short/medium-term value.
• Capital Expenditure Plan (10 points): detailed WBS and project schedule for refurbishment/upgrades over lease term.
• Maintenance Expenditure Plan (10 points): detailed maintenance plan aligned to property and proposed use.
• Financial viability (10 points): cashflow projections over lease period, signed by a finance professional, with assumptions and mitigations.

Stage 4 – Final weighted scoring:

• Rental Offer Price: 80 or 90 points (formula based on lowest acceptable bid).
• Specific Goals (SBD 6.2): 20 or 10 points.
• Total: 100 points.

Stage 5 – Objective criteria: Transnet may award to a bidder other than highest scorer based on rotation of bidders, specialised operations, poor past performance, breach of Integrity Pact, probity risks, insolvency, or conflict of interest.

Stage 6 – Post-tender negotiations: if rental not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidders, or cancel.

Stage 7 – Award: successful bidder receives Letter of Award, then final lease agreement is concluded.

Lease of a building situated on Sub 45 (of 8) over portion of Lot 5333, Umhlathuzi, at the Government House, in the Port of Richards Bay.

Extent: 37.38 m²

Proposed use: Office facilities and holding cells

Available from: Immediately

Precinct: Bayview

Property is currently vacant and approximately 100 m from the container handling facility.

Leased on an 'as is' (voetstoots) basis, as per Annexure 1 (Lease Plan).

Exclusions: handling and storage of hazardous chemicals, staging of trucks, truck refuelling station, contained handling depot activities, and no dust minerals stored in open areas.

Successful bidder obligations:

• Undertake all necessary refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and compliant with laws.
• Beneficial occupation may be negotiated, subject to motivation in Business Plan and approval by TNPA governance; bidder liable for all property holding costs during that period.
• Conduct own inspection of property before submitting bid; TNPA accepts no liability for failure to inspect.

Environmental: bidder must state position on waste disposal, recycling and energy conservation.

Pricing format: complete the Rental Offer Summary in Section 4, stating rate per square metre, monthly rental (excl. and incl. VAT at 15%), escalation rate, and annual rental for each of the 5 years.

Annual escalation must be included in the overall rental offer.

TNPA will verify the correctness of calculations; the verified offer will be used in award.

If the highest-scoring bidder's rental is not market-related, Transnet may negotiate a market-related rental with that bidder, then the 2nd and 3rd ranked bidders, or cancel the RFP.

No bid security, bond, or guarantee is specified.

Bidders may be required to provide audited financial statements for due diligence.

CSD registration: mandatory before bid submission; business cannot be awarded to unregistered bidder. Foreign bidders without local entity need not register but must incorporate a South African company for the lease.

Tax compliance: must be compliant at submission and throughout agreement term; provide SARS TCS PIN or printed certificate, or CSD number if no TCS available. Each party in a JV/consortium/sub-contractor must provide separate TCS/CSD.

B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim Specific Goals points.

Employment Equity Act: comply with applicable requirements, including Section 53.

Security clearance: successful bidder and personnel may need clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Joint ventures/consortia: must submit signed agreement or written intention stating percentage split and responsibilities; award only after signed agreement submitted.

Foreign bidders: complete questionnaire in SBD 1 if applicable.

Integrity Pact (Annexure 6) and Non-Disclosure Agreement (Annexure 5) must be accepted.

The document is a lease agreement template for leasing premises at the Port of Richards Bay. It sets out the general terms and conditions of the lease, with key commercial terms (rental, deposit, escalation, etc.) to be completed in Annexure A.

Returnable documents (all must be completed, signed and submitted with the bid):

• Signed lease agreement template (Annexure 3) with all annexures completed.
• Annexure A – Commercial Terms: completed with proposed rental, escalation rate, deposit, and other commercial terms.
• Annexure B – Diagram of Leased Premises: marked up as required.
• Annexure C – TNPA Regulatory Universe: acknowledged.
• Annexure D – Suretyship: signed by surety/ies, if applicable.
• Annexure E – Bank Guarantee: unconditional bank guarantee in the prescribed form, if applicable.
• Business Plan: full details as required by clause 5 (see below).
• Valid B-BBEE certificate or sworn affidavit (annual submission required).
• Proof of CSD registration and valid tax compliance status.

Submission method: As per the tender invitation (not specified in this document).

Closing time: 16:00 on 20 November 2026.

Evaluation is based on the following mandatory criteria:

• Legal entity capable of entering into a lease agreement.
• Minimum B-BBEE Level 4 certification, maintained for the duration of the lease.
• Provision of the required financial guarantee (bank guarantee or cash deposit).
• Submission of a complete Business Plan and supporting documentation.
• Demonstrated ability to meet ongoing rental, operating and compliance costs.
• Adherence to all lease terms, including use restrictions, insurance, maintenance and regulatory obligations.

Failure to meet any of these criteria will disqualify the bid.

Leased premises: Building situated on Sub 45 (of 8) over Portion of Lot 5333, Umhlathuzi at the Government House, in the Port of Richards Bay.

Lease period: Five (5) years.

Specified purpose: As defined in Annexure A – the premises may only be used for the specified purpose; any other use requires prior written consent of the Lessor.

Key obligations of the Lessee:

• Maintain the premises in good order and condition at own cost.
• Obtain and maintain all necessary licences and permits for the business.
• Comply with all laws, by-laws and conditions of title.
• Not use the premises for residential purposes, store hazardous substances, or install heavy machinery without consent.
• Comply with Lessor's policies and the TNPA Regulatory Universe.
• Submit an emergency plan if required by the Lessor.
• Comply with all environmental obligations (see environmental section).

No specific quality management requirements beyond maintaining the premises in good order and condition. The Lessee must keep the premises in a state satisfactory to the Lessor and deliver them back in good condition at the end of the lease.

Pricing is set out in Annexure A (Commercial Terms). The Lessee must propose rental, escalation rate, deposit, and other charges. Additional charges include operating costs, water, electricity, sewerage, refuse removal, and any increases in rates or taxes. Electricity may be supplied by the Lessor at rates subject to change with one month's notice; if no meter, the Lessee pays a pro-rata share. Rental is inclusive of pro-rata share where applicable.

Deposit:

• Initial Deposit payable on the Signature Date, as specified in Annexure A.
• Periodic Deposit may become payable at each rental review or escalation.
• Deposit may be provided as cash or an unconditional bank guarantee (Annexure E) valid for the lease term plus at least 6 months after termination.
• Deposit refunded after vacating, all obligations discharged, and take-back inspection, without interest.

Rental:

• Payable monthly in advance on or before the first business day of each month.
• Escalates annually on the anniversary of the Commencement Date by the Escalation Rate in Annexure A.
• Subject to VAT.

Additional charges:

• Operating Costs (monthly contribution).
• Water, electricity, sewerage and refuse removal charges as applicable.
• Any increases in rates, taxes or levies passed on to the Lessee.
• Administration Fee payable on Signature Date (Annexure A).

Payment method:

• Electronic funds transfer only; no cash payments.
• No set-off or deduction.

Rental review:

• Parties meet 6 months before expiry of a rental review period.
• If no agreement, a SACPVP-registered valuer determines rental and escalation; costs shared equally.

Insurance:

• Lessee must take out public liability insurance at own cost.
• Lessee must obtain contractors all-risk insurance for any improvements.
• Lessee must provide proof of insurance payments and renewals.

B-bbee:

• Minimum Level 4 B-BBEE status required for the duration of the lease.
• Annual submission of a valid B-BBEE certificate from an authorised verification agency.
• If B-BBEE status changes to above Level 4, the Lessee must notify the Lessor and provide reasons; the Lessor may terminate the lease.

Business Plan (clause 5):

• Must be submitted prior to Signature Date and include:
• Full names, ID numbers and residential addresses of management control persons.
• Full names and registration/ID numbers of beneficial shareholders.
• Projected cash flows, audited income statement (signed by auditors and shareholders), management accounts for last 6 months, detailed balance sheet, bank commitment letters, long and short term strategy, investment and development plans.
• Operation methodology and equipment to be used.

Other compliance:

• Must be a legal entity capable of entering into a lease.
• Must comply with all laws and the TNPA Regulatory Universe.
• Must obtain and maintain all necessary licences and permits.

Safety obligations:

• The Lessee is responsible for the safety, safe use and maintenance of electrical installations, including obtaining a valid certificate of compliance.
• The Lessee must comply with all safety and security stipulations of the Lessor when granting access for inspections.
• The Lessee must not cause a nuisance or inconvenience to other lessees or occupants.
• Emergency plan: The Lessor may require the Lessee to submit a detailed emergency plan, which must be implemented and complied with.
• The Lessee must cooperate with any Board of Inquiry (BOI) instituted by the Lessor, including providing reports and ensuring personnel attend sessions.

Environmental obligations:

• The Lessee must provide an Environmental Plan immediately after the Signature Date, covering pollution prevention, waste management, impact management, and remedial measures.
• The Lessee must comply with all applicable environmental laws and not pollute or contaminate the environment.
• The Lessor may require a baseline study to determine existing pollution/contamination; if pollution exists, the Lessor is responsible for remediation.
• The Lessor may require a comprehensive environmental site assessment at any time, at the Lessee's cost.
• The Lessee must allow the Lessor access to verify compliance with environmental obligations.

Lease duration: Fixed period as per Annexure A, commencing on the Commencement Date regardless of occupation.

Termination: The lease may be terminated earlier by mutual agreement or in accordance with the lease provisions.

Breach: Material breach allows the Lessor to claim damages or a penalty of 50% of monthly rental for continuing breach (e.g., failure to implement remedial measures).

Cession and subletting: Not permitted without prior written consent of the Lessor.

Indemnity: The Lessee indemnifies the Lessor against claims arising from the Lessee's use of the premises.

Limitation of liability: The Lessor is not liable for loss or damage to the Lessee's property, except for wilful or grossly negligent acts.

Change in law: The lease is subject to changes in law.

Dispute resolution: Disputes to be resolved as per clause 51 (not detailed in the extracted text).

Jurisdiction: Courts of South Africa have jurisdiction.

Confidentiality: Both parties must keep confidential information confidential.

Whole agreement: The lease and annexures constitute the entire agreement.

Ancillary agreements: May be concluded for ancillary services as listed in Annexure A.

Suretyship: If applicable, a surety must sign Annexure D.

Bank guarantee: If applicable, an unconditional bank guarantee in the form of Annexure E must be provided.

No additional evaluation criteria beyond those in the standard evaluation section. The document focuses on lease obligations rather than bid scoring.

Transnet National Ports Authority invites lease applications for an office building at the Port of Richards Bay, available immediately for up to 5 years.

Issue date: 08 October 2026.

Non-compulsory briefing session: 21 October 2026, 09:00–12:00 (CAT).

Requests for clarification deadline: 06 November 2026 at 16:00 (CAT).

Closing date: 20 November 2026 at 16:00 (CAT).

Non-compulsory briefing session: 21 October 2026, 09:00–12:00 (CAT). Venue: TNPA Port of Richards Bay, ECC Building, or online via Microsoft Teams (Meeting ID: 360 659 935 101 938, Passcode: C35gg3fe). Physical attendees must submit ID copies in advance for access permits and wear a safety vest.

Enquiries and clarifications: [email protected]

For physical briefing access permits, send ID copies to [email protected].

Submission method: upload the bid response proposal onto the Transnet system against each selected tender.

Closing time: 16:00 (CAT) on 20 November 2026.

Late submissions are disqualified.

The RFP and annexures are issued free and can be downloaded from National Treasury's e-Tender Publication Portal (www.etenders.gov.za) or the Transnet Portal (https://transnetetenders.azurewebsites.net).

Bid responses must be uploaded onto the Transnet system against each selected tender by 16:00 (CAT) on 20 November 2026. Late submissions are disqualified.

Evaluation is based on the DTI's B-BBEE Balanced Scorecard. Applicants must be accredited by an accredited agency in line with the latest DTI Codes of Good Practice. EMEs and QSEs may submit sworn affidavits.

Premises: Building situated on Sub 45 (of 8) over portion of Lot 5333, Umhlathuzi at the Government House, Port of Richards Bay.

Extent: 37.40 m² (also stated as 37.38 m²).

Available use: Office facility.

Availability: Immediately.

Tenure: Up to 5 years.

B-BBEE: Applicants must be accredited by an accredited agency in accordance with the latest DTI Codes of Good Practice. EMEs and QSEs may submit sworn affidavits.

B-BBEE accreditation is required using the DTI Balanced Scorecard. EMEs and QSEs may submit sworn affidavits.

Physical attendees at the briefing must wear a safety vest while on the Port premises.

TNPA reserves the right to cancel the lease application process at any time, not accept any application in part or full, extend dates, modify scope, or withdraw the advert or any properties without obligation.

Requests for clarification must be emailed to [email protected] by 06 November 2026 at 16:00 (CAT).

Bidders must declare no previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years with any public sector or private company that could justify exclusion. Incorrect statements may lead to rejection or removal from the supplier database.

Grounds for restriction include: bad-faith withdrawal after closing, refusal to sign contract after acceptance, unsatisfactory performance or breach, bribery, fraud, incorrect local content or B-BBEE statements, false information under Preferential Procurement Regulations 2017, undeclared subcontracting, causing unrecoverable damage, and litigating against Transnet in bad faith.

Transnet may recover all sums paid, and encash advance bank guarantees and performance/warranty bonds (with interest) if the bidder violates the Integrity Pact.

If a supplier subcontracts without declaring it, Transnet may penalise up to 10% of the contract value.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if the bidder is later found to be restricted.

Bidders must uphold the ten principles of the UN Global Compact (human rights, labour, environment, anti-corruption).

Transnet may require a copy of the bidder's code of conduct, which must address compliance and reject bribery and unethical conduct.

Bidders must uphold the ten principles of the UN Global Compact, including supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging environmentally friendly technologies.

The Integrity Pact is a mandatory agreement between Transnet and bidders/suppliers, forming part of the contract. It aims to prevent dishonesty, fraud, and corruption. Transnet commits to fair and transparent processes; bidders must avoid bribery, collusion, and misrepresentation. Violations may lead to disqualification, sanctions, contract cancellation, and exclusion from future bids. The pact is governed by South African law. Disputes should be resolved amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) may result in not doing business with the bidder. Bidders must report corrupt behaviour by Transnet employees via the Tip-Off Anonymous hotline 0800 003 056.

This document is the Transnet General Bid Conditions (June 2022) applicable to all Transnet RFPs and RFQs. It sets out the general conditions governing the submission, evaluation and award of bids, and does not contain the specific scope of the leasing requirement. The RFX document provides the details of the premises to be leased (Sub 45 (of 8) over Portion of Lot 5333, Umhlathuzi, Government House, Port of Richards Bay) and the five-year lease period.

Closing date: 20 November 2026 at 16:00 (per tender record).

Site visits / briefing sessions: may be requested by Transnet where necessary to view the site or provide information. Where indicated as compulsory in the RFX, attendance is mandatory and failure to attend results in disqualification. No specific date, time or venue is stated in this document.

No contact details are provided in this document. Enquiries before the closing date must be uploaded onto the Transnet e-Tender Submission Portal or directed to the contact person listed in the RFX document.

Submission method: upload the completed bid into the Transnet e-Tender Submission Portal against the relevant tender reference. The bidder guide is available at transnetetenders.azurewebsites.net.

Returnable documents: all returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules or documents results in disqualification; failure to submit other schedules or documents may result in disqualification.

Bid forms: use only the official Transnet forms and formats provided; bids submitted on other forms or with the bidder's own terms and conditions may be rejected. Complete the original forms in full. Additional information may be submitted on company letterhead, cross-referenced to the RFX, only where the allocated space is insufficient.

Late bids will not be considered. Bids must be held valid for the validity period stated in the RFX; an extension may be requested, during which no changes to the bid are allowed unless directly caused by the extension.

Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered. Any alteration to a bid price must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the signatory; failure to do so may result in the affected items being excluded from award.

Bid fee: none. Documents are downloadable free of charge from www.etenders.gov.za and www.transnet.net.

Evaluation stages and disqualification risks:

• Bids are evaluated in accordance with the RFX document; where a conflict arises between these General Bid Conditions and the RFX, the RFX prevails.
• No bid will be awarded to a bidder whose name, or that of any of its members, directors, partners or trustees, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is later found to have been restricted by another government institution.
• Failure to submit mandatory returnable schedules or documents results in disqualification; failure to submit other schedules or documents may result in disqualification.
• Unauthorised communication about the bid between the closing date and notification of the successful bidder may lead to disqualification.
• Bids for supply on any delivery basis other than that specified are liable to disqualification.
• Foreign bidders must provide written proof of authorisation for any representative or agent; failure to do so disqualifies the bid.
• Bidders must identify all directors (company), members (close corporation), or partners/individual (partnership or sole trader) in the bid.
• Foreign bidders must state an authorised representative in South Africa empowered to sign contracts and act on their behalf.
• After the closing date, bidders may communicate only with the contact person listed in the RFX.

This document is the Transnet General Bid Conditions (June 2022) and does not contain the technical scope of the leasing requirement. The RFX document specifies the premises, location (Sub 45 (of 8) over Portion of Lot 5333, Umhlathuzi, Government House, Port of Richards Bay) and the five-year lease period. Refer to the RFX for full technical specifications.

Prices must be quoted in the Price Schedule of the Bid Documents on the following basis:

• Local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified in the Bid Price Schedule.
• Bids for supply on any other basis of delivery are liable to disqualification.
• The lead time for delivery stated by the bidder must include all non-working days or holidays, and periods occupied in stocktaking or repairs.
• Prices must be inclusive of VAT, shown separately on the tax invoice.

Pricing basis:

• Prices for goods must be quoted on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified in the RFX, unless otherwise stated. Local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa) must be quoted on a Delivered RSA named destination basis. Imported supplies must be quoted on a Delivered Duty Paid basis to the end destination in South Africa.
• Prices must be inclusive of VAT, shown separately at the standard rate on the tax invoice.
• Payment terms are set out in the Terms and Conditions of Contract. Bidders may also submit alternative payment or financing proposals, but must first tender strictly in accordance with the stated terms; failure to do so may preclude the bid from further consideration.
• Where applicable, the successful bidder must furnish a guarantee covering any advance payments.
• Conditional discounts: the conditional period is calculated from the date Transnet receives the month-end statement reflecting the relevant tax invoice, provided the contract conditions are fulfilled and the invoice is correct. Incomplete or incorrect invoices are returned and the period recalculated from receipt of the correct documentation.
• Currency: all amounts in Rand (ZAR). For foreign currency portions, Transnet prefers Rand-based agreements and requests bidders to consider forward exchange cover. South African Reserve Bank approval is required for any foreign currency payments.
• Transnet will not recognise price adjustment claims for increases arising after the delivery date set out in the order or contract.

Security:

• The successful bidder must provide security for due fulfilment of the contract, in the form of a Deed of Suretyship furnished by an approved bank, building society, insurance or guarantee corporation operating in South Africa. The amount, if required, is stipulated in the RFX.
• Transnet supplies the Deed of Suretyship form; no other form of guarantee is accepted. The completed form must be returned within 30 calendar days from the date of the letter of acceptance. No payment is made until the form is delivered. Failure to return it within the prescribed time (unless extension granted) entitles Transnet to cancel the contract with immediate effect.

Restricted suppliers:

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Foreign bidders:

• Must state an authorised representative in South Africa empowered to sign contracts and act on their behalf.
• A representative or agent must provide written proof of authorisation from the principal; failure disqualifies the bid.
• Where a South African representative signs on behalf of a foreign principal, a legal Power of Attorney complying with Rule 63 of the Uniform Rules of Court is required, signed by the principal under the same title as used in the bid, and authorising the representative to choose domicilium citandi et executandi.

Identification:

• Full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader) must be stated in the bid.

Samples:

• If samples are required, they must be marked with the bidder's name, address, bid number and item number, and reach the addressee on or before the closing date. Failure to submit samples by the due date may result in rejection. Samples may be retained by Transnet; no payment is made for retained samples. Unsuccessful bidders may collect their samples at their own risk and cost.

Quality:

• Unless otherwise stipulated, goods offered must be new, unused, not second-hand or reconditioned.

VAT:

• Prices must be inclusive of VAT, shown separately on the tax invoice.

Security: The successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation. The completed form must be returned within 30 calendar days from the letter of acceptance; failure to do so (unless extension granted) allows Transnet to cancel the contract with immediate effect. No payment is made until the form is delivered.

Contract formation: The contract comprises these General Bid Conditions, the Terms and Conditions of Contract, any Special Conditions, and the bidder's bid response. Upon receipt of Transnet's letter of acceptance, these documents constitute a binding contract. If a formal contract is to be signed, the same documents plus the letter of acceptance remain binding until the final contract is signed.

Unacceptable conditions: If a bidder finds any contract condition unacceptable, it must indicate this in writing on company letterhead, offering amendments or alternatives. Transnet's Legal Counsel reviews any such submission. Bidders are given an opportunity to withdraw an unacceptable deviation; failing that, the bid is disqualified.

Governing law: The contract is governed by South African law. The bidder must specify a domicilium citandi et executandi in South Africa. Foreign bidders must name an authorised representative in South Africa.

Contract quantities: Transnet does not bind itself to purchase a definitive quantity. The successful bidder must supply such quantities as are ordered against the contract. Transnet accepts no liability for materials or stocks specially ordered by the bidder. Estimated annual quantities are provided in the RFX and are estimates only.

Delivery: Delivery periods are governed by the Terms and Conditions of Contract. The bidder may be required to submit progress reports. For emergency demands, the bidder is given first right of refusal; if it cannot meet the critical delivery period, Transnet may purchase elsewhere.

Default: If the successful bidder fails to enter into a formal contract, accept an order, furnish satisfactory security, or comply with any condition, Transnet may accept another bid or call for fresh bids and recover any additional expense from the defaulting bidder.

After the closing date, bidders may communicate only with the contact person listed in the RFX. Unauthorised communication with Transnet officials or other bidders during the evaluation period may lead to disqualification. Bids are evaluated in accordance with the RFX; where a conflict arises between these General Bid Conditions and the RFX, the RFX prevails.

The document provides guidelines for port users and tenants to develop an Environmental Management Plan (EMP) that addresses the environmental impacts of their operations within port limits. The EMP must outline impacts, mitigation measures, roles and responsibilities, and legal obligations.

Returnable documents:

• The Environmental Management Plan (EMP) must be submitted to TNPA for approval 30 days prior to the commencement of the lease agreement.

The EMP must include:

• Name of the organisation/entity.
• Detailed description/scope of operations, including equipment and method statements.
• Location of business operations within port limits.
• A detailed list of positive and negative impacts associated with operations, with suitable controls and mitigation measures relating to natural resources (e.g., waste, water, land, air quality, plants, animals).
• Specific mechanisms for achieving compliance with national, provincial, and local legislation (including municipal by-laws).
• An environmental monitoring programme.
• A list of environmental permits, licences, and authorisations specific to business operations within the Port.
• An environmental incident management protocol.
• An environmental awareness programme for employees.
• Roles and responsibilities for specific actions associated with implementation, mitigation, monitoring, and performance assessment of the EMP.

The EMP should include a detailed description/scope of operations, including equipment and method statements.

The EMP must address applicable legislative requirements for operations, including national, provincial, and local government requirements. Failure to meet legal environmental requirements could result in severe environmental degradation and/or transgressions with penalties.

Training and environmental awareness are key to effective EMP implementation. All personnel must be trained on the EMP requirements and understand their specific roles and responsibilities. This can be achieved through induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, emails, and other internal communication methods.

The EMP must include a summary of predicted positive and negative impacts, environmental management objectives and targets, a detailed description of actions required to achieve objectives (including how, by whom, by when, resources required, and monitoring measures), clearly outlined roles and responsibilities, communication and reporting processes, and compliance with applicable legislative requirements.

The annexure is a floor plan of the building proposed for lease. It shows the internal layout including offices, kitchenettes, ablutions, corridors, passages, a storeroom, a data room, a training room, an induction room, a foyer, a verandah, a plant room, a yard, and a truck bay. The plan is dated 2015-04-28 and references the SAPS 86-A-674 lease agreement.

The annexure is a floor plan of the building proposed for lease. The layout includes offices, kitchenettes, ablutions (male, female, disabled), corridors, passages, a storeroom, a data room, a training room, an induction room, a foyer, a verandah, a plant room, a yard, and a truck bay. The plan is dated 2015-04-28 and references the SAPS 86-A-674 lease agreement.