Lease of 400 m² land and building (equipment storage and office) at lot 223, bayview precinct, port of richards bay – 5-Year lease

This document provides guidelines for port users and tenants operating within port limits to develop an Environmental Management Plan (EMP). The EMP must describe the environmental impacts of operations, proposed mitigation measures, and roles and responsibilities for implementation. It must also address applicable legislative requirements.

The EMP must be submitted to TNPA for approval 30 days prior to the commencement of the lease agreement. It is recommended that the EMP be compiled by a qualified Environmental Management Practitioner. No other eligibility or evaluation criteria are stated in this document.

The EMP must include:

• Name of the organisation/entity.
• Detailed description/scope of operations, including equipment and method statements.
• Location of business operations within port limits.
• A detailed list of positive and negative impacts with suitable controls and mitigation measures relating to natural resources (waste, water, land, air quality, plants, animals where applicable).
• Specific mechanisms for achieving compliance with national, provincial, and local legislation (including municipal by-laws).
• An environmental monitoring programme.
• A list of environmental permits, licences, and authorisations specific to operations within the port.
• An environmental incident management protocol.
• An environmental awareness programme for employees.
• Roles and responsibilities for implementation, mitigation, monitoring, and performance assessment of the EMP.

The EMP must include a detailed description/scope of operations, including equipment and method statements.

All personnel must be trained on the requirements of the EMP and understand their specific roles and responsibilities. Training can be delivered through induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, emails, and other internal communication methods.

Suggested EMP content includes: name of the organisation/entity; detailed description/scope of operations including equipment and method statements; location of business operations within port limits; detailed list of positive and negative impacts with controls and mitigation measures; mechanisms for achieving compliance with legislation (including municipal by-laws); environmental monitoring programme; list of environmental permits, licences, and authorisations; environmental incident management protocol; environmental awareness programme; roles and responsibilities for implementation, mitigation, monitoring, and performance assessment.

This document is the Transnet General Bid Conditions (June 2022), applicable to all Transnet RFPs and RFQs. It sets out the general rules for submitting bids, evaluation, and contract formation. The specific procurement is for the leasing of premises (land and building, 400m²) at Lot 223 Bayview Precinct, Umhlathuzi No. 16230, Port of Richards Bay, for five years.

Closing date: 20 November 2026 at 16:00 (per tender record).

Site visit/briefing: The General Bid Conditions state that respondents may be required to attend a site visit or briefing session. If indicated as compulsory in the RFX, attendance is mandatory and failure to attend results in disqualification. Specific date, time and venue are not stated in this document.

Respondents may be required to attend a site visit or briefing session. If indicated as compulsory in the RFX, failure to attend results in disqualification. Specific date, time and venue are not stated in this document.

Enquiries before closing: Upload questions to the Transnet e-Tender Submission Portal or direct them to the contact person listed in the RFX document. After closing, communicate only with that contact person. No specific contact names, emails or telephone numbers are provided in this document.

Bids must be submitted via the Transnet e-Tender Submission Portal by uploading against the selected tender, no later than the closing date and time. Late bids will not be considered. The bidder guide is available at transnetetenders.azurewebsites.net.

Returnable documents: All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification.

Bid forms: Use only the official Transnet forms/formats provided; do not submit bids on your own forms or with your own terms and conditions. Complete the original forms. Additional information may be submitted on company letterhead, cross-referenced in the RFX.

Alterations: Any changes to bid prices must be made by deleting incorrect figures and inserting correct ones, and must be initialled by the signatory. Uninitialled alterations may cause the item to be excluded from award consideration.

Prices: Must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered.

Communication: Before closing, upload clarification questions to the Transnet e-Tender Submission Portal or direct them to the contact person in the RFX. After closing, communicate only with that contact person. Unauthorised communication with BEC members or officials may lead to disqualification.

Foreign bidders: If submitting through a South African representative or agent, provide written proof of authorisation; failure to do so disqualifies the bid. A Power of Attorney complying with Rule 63 of the Uniform Rules of Court is required for signing contracts.

Bids will be evaluated in accordance with the RFX document. The General Bid Conditions require:

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• All mandatory returnable documents must be submitted; failure results in disqualification.
• Compulsory site visits/briefings, if indicated, must be attended; failure results in disqualification.
• Bids must be submitted on official forms and in the prescribed manner.
• Foreign bidders must provide authorisation for their South African representative.
• Prices must be firm (not subject to confirmation).
• Bids must remain valid for the requested validity period.
• Any unacceptable deviations from the terms and conditions must be raised in writing; failure to withdraw unacceptable deviations may lead to disqualification.

This document is the Transnet General Bid Conditions (June 2022) and does not contain the technical specifications for the leasing of premises. The RFX document (reference TNPA/2026/10/0015/114919/RFP- RCB 10/2026/08) covers the leasing of land and building of 400m² on Lot 223 Bayview Precinct, Umhlathuzi No. 16230, Port of Richards Bay, for a period of five years. Specific technical requirements are not detailed here.

The supplier may be required to submit periodical progress reports regarding delivery of goods/services.

Unless otherwise stipulated, the goods offered must be new, in unused condition, neither second-hand nor reconditioned.

Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered. Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory. For goods, prices must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified. Local supplies: Delivered RSA named destination. Imported supplies: Delivered Duty Paid to end destination in South Africa. VAT must be shown separately on the Tax Invoice. Conditional discounts are calculated from the date of receipt of the correct month-end statement and Tax Invoice.

Pricing: Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered.

Price basis: For goods, prices must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified. Local supplies: Delivered RSA named destination. Imported supplies: Delivered Duty Paid to end destination in South Africa.

VAT: Prices for local supplies must be inclusive of VAT, shown separately on the Tax Invoice.

Payment: Payment terms are set out in the Terms and Conditions of Contract. Alternative payment/financing proposals may be submitted but must be in addition to a bid strictly in accordance with the standard terms. Advance payments, if applicable, require a guarantee.

Conditional discounts: Calculated from the date of receipt by Transnet of the correct month-end statement and Tax Invoice.

Securities: The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance. No other form of guarantee is accepted. Failure to return the Deed may result in cancellation of the contract. The amount, if required, will be stipulated in the Bid Documents.

Restricted suppliers: Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is later found to be restricted.

Identification: Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader) in the bid.

Foreign bidders: Must provide a Power of Attorney from the principal authorising the South African representative to act and sign contracts, complying with Rule 63 of the Uniform Rules of Court. Must also specify a domicilium citandi et executandi in South Africa.

Samples: If required, samples must be marked with bidder name, address, bid number and item number, and must reach the addressee by the closing date. Failure may result in rejection.

Quality: Goods offered must be new, unused, not second-hand or reconditioned, unless otherwise stipulated.

The contract documents comprise the General Bid Conditions, the Terms and Conditions of Contract, and any schedule of Special Conditions. The bid response and Transnet's letter of acceptance constitute the contract. The law of the Republic of South Africa governs the contract. The bidder must specify a domicilium citandi et executandi in South Africa. Foreign bidders must state an authorised representative in South Africa. The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance. Failure to return the Deed may result in cancellation of the contract. Additional costs due to default are for the supplier's account.

The Transnet General Bid Conditions apply to all bids and contracts. Key points: late bids are not considered; bids must be on official forms; no bid fee; validity period as per RFX; compulsory site visits must be attended; clarifications before closing via portal or contact person; unauthorised communication may disqualify; all returnable documents must be submitted; defaults may lead to recovery of costs; prices in Rand; prices subject to confirmation not considered; alterations must be initialled; exchange and remittance rules apply; acceptance binds parties; unsuccessful bidders notified; contract governed by SA law; identification of directors/members/partners required; samples must be submitted by closing; security via Deed of Suretyship; price basis as specified; goods must be new; VAT shown separately; payment terms per contract; contract quantities are estimates; delivery period per contract; progress reports may be required; emergency demands may be sourced elsewhere; copyright and drawings per contract; foreign bidders need Power of Attorney; restricted suppliers excluded; RFX document prevails in case of conflict.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with BEC members or officials may lead to disqualification. Bids must be submitted on official forms; non-compliance may result in rejection. Bidders must not be on the Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must be a legal entity capable of signing a lease. The draft lease names South Africa Cargo Services (Pty) Ltd as Lessee, but this is a template; any qualifying entity may bid.

• Maintain at least Level 4 B-BBEE status for the lease duration.
• Submit an annual B-BBEE certificate from an authorised verification agency.
• Provide a deposit (cash or bank guarantee in the form of Annexure E).
• Comply with all TNPA policies and applicable legislation.
• Failure to maintain B-BBEE status may lead to termination at the Lessor's discretion.

Leased premises: land and building of 400 m² on Lot 223 Bayview Precinct, Umhlathuzi No. 16230, Port of Richards Bay.

• Lease period: 5 years.
• Use restricted to the Specified Purpose in Annexure A; other use requires prior written consent.
• Lessee must maintain premises in good order and condition, and deliver back in good order (fair wear and tear excepted).
• Lessee responsible for electrical installation safety, maintenance, and valid certificate of compliance.
• Lessee must arrange disinfestation at own cost if rodent infestation occurs.
• Signage requires prior written approval of Lessor.
• Loading/unloading only at designated times, areas, and entrances; no obstruction of traffic.
• Lessee must obtain and maintain all necessary licenses and permits for its business.

Rental increases per Escalation Rate in Annexure A. Lessee also pays Operating Costs monthly and additional charges. Rental due per Annexure A, payable in advance on first Business Day of each month. All amounts subject to VAT.

• Payments must be via electronic funds transfer; no cash payments. Payment deemed made when credited to Lessor's account. No set-off or deduction. Variable charges for refuse, sewerage, water, electricity as invoiced. On early termination, Lessor may claim immediate payment of outstanding amounts.
• Rental and Operating Costs increase annually on anniversary of Commencement Date by applying Escalation Rate from Annexure A.
• Rental Review: Parties meet 6 months before end of Rental Review Period to agree on new Rental and Escalation Rate. If no agreement, determined by a Transnet approved valuer or SACPVP valuer at Lessor's discretion. Valuer acts as expert, determination binding. Costs shared equally. Pending determination, Lessee continues paying previous rental escalated. Rental not less than prior. Deposit increased proportionally.
• Lessee pays additional charges: water/electricity fees if supplied by Lessor, sewerage and refuse removal charges, and any other taxes, levies, or charges. Increases in such charges passed to Lessee.
• Lessee pays Administration Fee on Signature Date as set out in Annexure A.

Deposit: Initial Deposit payable on Signature Date; Periodic Deposit at start of each Rental Review Period. Deposit may be applied to unpaid amounts; must be reinstated. Refunded after vacating, obligations discharged, and take-back inspection, free of interest. Bank guarantee may be provided instead, valid for lease duration plus 6 months. Deposit not subject to VAT.

• Rental: payable per Annexure A, in advance on first Business Day of each month. Increases annually by Escalation Rate from Annexure A.
• Operating Costs: monthly contribution as specified in Annexure A.
• Additional charges: water/electricity fees if supplied by Lessor, sewerage and refuse removal charges, and any other taxes, levies, or charges. Increases passed to Lessee.
• Administration Fee: payable on Signature Date as set out in Annexure A.
• Payment method: electronic funds transfer only; no cash. Payment deemed made when credited to Lessor's account. No set-off or deduction.
• Rental Review: parties meet 6 months before end of Rental Review Period; if no agreement, determined by Transnet approved valuer or SACPVP valuer at Lessor's discretion. Valuer acts as expert, determination binding. Costs shared equally. Pending determination, Lessee continues paying previous rental escalated. Rental not less than prior. Deposit increased proportionally.
• All amounts subject to VAT.

B-BBEE: maintain at least Level 4 status for lease duration; submit annual B-BBEE certificate from authorised verification agency.

• Business Plan: may be required prior to signature, including details of management, shareholders, financial statements, cash flows, operational methodology, and other information required by Lessor.
• Compliance with Lessor's Policies aligned to TNPA Regulatory Universe; failure to implement remedial measures constitutes material breach with penalty of 50% of monthly rental.
• Environmental: Lessee must provide Environmental Plan immediately after Signature Date, covering pollution prevention, waste management, impact management, and remedial measures. Lessor may require site assessment at Lessee's cost.
• Insurance: Lessee must obtain contractors all risk cover for its improvements and public liability insurance at own cost; failure is material breach.
• Suretyship (Annexure D) and Bank Guarantee (Annexure E) may be required.

Emergency Plan: Lessor may require Lessee to submit emergency plan for approval. Lessee must implement plan, comply with insurance policies, notify Lessor of failures and emergencies. Lessee must cooperate with Board of Inquiry, submit reports, and ensure personnel attend sessions.

• Electrical safety: Lessee responsible for safety, safe use, and maintenance of electrical installations; must procure valid certificate of compliance.
• Access: Lessor's inspectors must comply with Lessee's safety and security stipulations; Lessee must inform Lessor of such stipulations.

Environmental: Lessee may procure baseline study as at Commencement Date. Lessee responsible for pollution and contamination caused after Commencement Date; baseline study is prima facie evidence of pre-existing pollution.

• Lessee must provide Environmental Plan immediately after Signature Date, covering pollution prevention, waste management, impact management, and remedial measures.
• Lessor may require comprehensive environmental site assessment at Lessee's cost.
• Lessee must comply strictly with Environmental Plan and site assessment, and allow Lessor access to verify compliance.

Lease agreement between Transnet SOC Ltd (Lessor) and Lessee. Main Agreement prevails over annexures in case of conflict.

• Lease commences on Commencement Date regardless of occupation and subsists for the Lease Period unless terminated earlier by mutual agreement or per the agreement.
• Lessee must comply with Lessor's Policies aligned to TNPA Regulatory Universe. Lessor may amend policies with reasonable notice. Failure to implement remedial measures constitutes material breach with penalty of 50% of monthly rental.
• Lessee given vacant occupation from Commencement Date. Use restricted to Specified Purpose; other use requires prior written consent.
• Lessee restrictions: cannot vacate or leave premises unused without consent; cannot store explosives, flammable goods, or toxic substances without consent; no residential use; no nuisance; no heavy machinery without consent. Lessee must obtain and maintain all licenses and permits.
• Common Areas under exclusive control of Lessor; Lessor may establish rules and regulations.
• Loading and unloading only at designated times, areas, and entrances. Lessee must not obstruct traffic or park in customer areas.
• Lessee general obligations: comply with laws, not contravene title conditions, no withholding payment due to defects, no claims against Lessor for damage or service interruptions, no claims for accidents except gross negligence, apply for licenses, manage traffic, obtain consent for rezoning, submit BBBEE certificate annually, maintain at least Level 4 BBBEE status.
• Insurance: Lessor provides insurance for damage to Leased Premises and improvements. Lessor obtains contractors all risk cover for improvements. Lessee must obtain contractors all risk cover for its improvements and public liability insurance. Lessee pays any premium increases due to its improvements, provides proof of payments, and warrants not to void policies. Failure to comply is material breach.
• Maintenance: Lessee must keep premises in good order, prevent blockages, repair damage, report damage within 24 hours, use qualified specialists for civil/electrical maintenance, maintain airconditioning and heating. Lessor responsible for structural repairs except those caused by Lessee's failure or improper use.
• Electrical installations: Lessee indemnifies Lessor for claims due to failure to comply with obligations under this clause.
• Wayleaves: Lessee grants wayleaves for utilities to Lessor if reasonably required, without compensation. Lessee must not interfere with utility supply. Lessor compensates for damage to Lessee's assets. Lessor grants wayleaves to Lessee for utilities to the property.
• Access: Lessor may enter and inspect premises with reasonable notice to ensure compliance. Lessee must provide access and indemnifies Lessor for loss or damage arising from inspection activities.
• Rodent infestation: Lessee must arrange disinfestation at own cost and notify Lessor if premises become unoccupied.
• Services: Lessee must arrange for supply of electricity, water, sewerage, refuse removal from local authority or utilities if not provided by Lessor. Lessor may supply metered electrical connection point.
• Electricity supply: If Lessor supplies electricity, Lessee pays for meter installation if separate meter needed. Meter readings may be tested if accuracy doubted; costs borne by requesting party. Meter deemed correct within 5% tolerance. If incorrect, no retrospective adjustment. Meters sealed by Lessor.

Business Plan: may be required prior to signature, including details of management, shareholders, financial statements, cash flows, operational methodology, and other information required by Lessor. Business Plan used to decide on entering lease, monitoring activities, and renewal.

The lease is for a land and building of 400 m² on Lot 223, Umhlathuzi No. 16230, Plan No. RBH 87-A-613, Bayview Precinct, Port of Richards Bay. Use is for equipment storage and office purposes. Tenure is up to 5 years, available immediately.

Issue date: 08 October 2026.

Non-compulsory briefing session: 21 October 2026, 09:00–12:00, at TNPA Port of Richards Bay, ECC Building, or online via Microsoft Teams (Meeting ID: 360 659 935 101 938, Passcode: C35gg3fe).

Requests for clarification: email by 06 November 2026 at 16:00 (CAT).

Closing date: 20 November 2026 at 16:00 (CAT).

Non-compulsory briefing session: 21 October 2026, 09:00–12:00, at TNPA Port of Richards Bay, ECC Building, or online via Microsoft Teams (Meeting ID: 360 659 935 101 938, Passcode: C35gg3fe). Physical attendees must submit ID copies in advance to [email protected] and wear a safety vest.

Enquiries and clarification requests: [email protected]

For physical briefing attendance, send ID copies in advance to [email protected].

Fraud and corruption reporting: Transnet Tip-offs Anonymous, 0800 003 056, [email protected]

Submission method: upload the bid response proposal onto the Transnet system against each selected tender.

Closing time: 16:00 (CAT) on 20 November 2026.

Late submissions are disqualified.

The RFP and annexures are available free of charge from National Treasury's e-Tender Publication Portal (www.etenders.gov.za) or the Transnet Portal (https://transnetetenders.azurewebsites.net).

Returnable documents: complete and submit the RFP document and all annexures as required by the RFP.

Evaluation uses the DTI's B-BBEE Balanced Scorecard for accreditation of all RFP responses.

Applicants must be accredited by a B-BBEE rating agency in accordance with the latest DTI Codes of Good Practice.

EMEs and QSEs may submit sworn affidavits.

Premises: land and building of 400 m² on Lot 223, Umhlathuzi No. 16230, Plan No. RBH 87-A-613, Bayview Precinct, Port of Richards Bay.

Permitted use: equipment storage and office purposes.

Availability: immediately.

Tenure: up to 5 years.

B-BBEE accreditation: applicants must be accredited by a B-BBEE rating agency in line with the latest DTI Codes of Good Practice.

EMEs and QSEs may submit sworn affidavits instead of a certificate.

Transnet uses the DTI's B-BBEE Balanced Scorecard for accreditation. Applicants must be accredited by a B-BBEE rating agency in line with the latest DTI Codes of Good Practice. EMEs and QSEs may submit sworn affidavits.

Bidders attending the briefing physically must wear a safety vest while on the Port premises.

TNPA reserves the right to cancel the lease application process at any time, not accept any application in part or full, extend dates, modify scope, or withdraw the advert without obligation. Properties not recommended for award remain open and available for 2 months after closure of the advert.

Clarification requests must be emailed to [email protected] by 06 November 2026 at 16:00 (CAT). Information on unawarded properties is available through the same email.

Bidders must act as principal, not as nominee, agent or broker for any other person. Bidders must submit to South African law and the exclusive jurisdiction of South African courts. Bidders must comply with the confidentiality and data protection obligations of the Non-Disclosure Agreement.

Bidders must sign and return the Non-Disclosure Agreement (NDA) as part of the bid response. The NDA requires bidders to keep all Confidential Information secret, use it only for the bid and any resulting contract, store it securely, and return or destroy it within 7 days of a written demand from Transnet. Bidders must not make any announcement about their interest in the bid without Transnet's written consent. The NDA obligations survive for 5 years after the end of discussions or negotiations.

The Non-Disclosure Agreement (NDA) between Transnet SOC Ltd and the bidding company defines Confidential Information and restricts its use to the bid evaluation and any resulting contract. The receiving party must keep information secure, return or destroy it within 7 days of a written demand, and provide a director-signed certificate of compliance if requested. No announcements about the bid may be made without the other party's written consent. The NDA survives for 5 years after the end of discussions. Each party acts as principal and bears its own costs. Breach allows the disclosing party to seek legal remedies, including specific performance and damages. The agreement is governed by South African law with exclusive jurisdiction of South African courts.