Lease of 12 m² air monitoring premises at the port of richards bay for five years

The document is the Port of Richards Bay Development Framework Plans 2022, which describes the port's role, vision, and objectives, along with a list of development projects. It does not contain information about the leasing of premises as per the tender title.

The document describes the Port of Richards Bay Development Framework Plans 2022, not the specific tender for leasing premises. It outlines the port's role as the main gateway for coal exports and other dry bulk products, with a vision to be a premier dry bulk and liquid bulk port. Objectives include expanding dry bulk capacity, importing LNG, and improving operational efficiency. The document lists short-term (2022-2032), medium-term (2052), and long-term (beyond 2052) development projects, including new berths, terminals, and infrastructure upgrades. These details are not directly relevant to the leasing of premises described in the tender.

The document mentions 'Liquid Bulk Environmental Offsets Sites' as a project with an operational date of 2022, but provides no further environmental requirements or details relevant to the tender.

TNPA invites bids for the lease of a 12 m² property at Sub 21 (of 8) over a portion of Lot 5333 uMhlathuze, Port of Richards Bay, for five years, for use as air monitoring. The property is leased on an 'as is' basis. Exclusions include handling and storage of hazardous chemicals, staging of trucks, truck refuelling, and contained handling depot activities. The successful bidder must undertake necessary refurbishments at its own cost. Bidders must inspect the property before submitting.

Closing date: 20 November 2026 at 16:00

• Non-compulsory briefing session: 21 October 2026, 09:00–12:00, TNPA Port of Richards Bay, ECC Building, followed by site visit.
• Deadline for clarity-seeking questions: 06 November 2026 at 16:00.
• Bid validity period: 120 business days from closing date.
• Issue date: 08 October 2026.

Non-compulsory briefing session: 21 October 2026, 09:00–12:00, TNPA Port of Richards Bay, ECC Building, followed by site visit.

• Physical attendees: submit copies of IDs before 21 October 2026 to [email protected]; bring safety vests.
• Online via Microsoft Teams: Meeting ID 360 659 935 101 938, Passcode C35gg3fe.
• Bidders wishing to view property must arrange through dedicated email.

Enquiries (bidding procedure and property access):

• Email: [email protected]
• After closing date, communication only via this email.
• Contact person for unsuccessful bidder reasons: stated in SBD 1 form.
• Submission portal: https://transnetetenders.azurewebsites.net
• Briefing venue: TNPA Port of Richards Bay, ECC Building.

Submission method: upload bid response proposals onto the Transnet system at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Upload limit: 30 MB per upload; multiple uploads permitted.
• File names: use only alphabetical and/or numerical characters; other characters may corrupt documents.
• Submit at least a day before closing to avoid technical issues; Transnet not liable for upload problems.
• Late or incorrectly loaded bids will not be accepted.
• Sign and date the bottom of each page; signatory must be legally authorised (proof of authority, e.g. company resolution, required).
• All returnable documents listed in Section 5 must be returned with the proposal.
• Mandatory returnable documents (disqualification if missing):
• Section 4: Priced Rental Offer.
• Returnable documents used for scoring (zero score if missing):
• Valid proof of B-BBEE status (certificate or sworn affidavit).
• Proof of specific goals claims per Section 9.
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company profile and supporting documents.
• Business Plan.
• Reference letters.
• Bank rating.
• Essential returnable documents (opportunity to submit later; failure may lead to disqualification):
• Section 1: SBD 1 Form.
• Section 6: Certificate of Acquaintance with RFP, Terms & Conditions & Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Briefing (if attended).
• Joint ventures/consortia: submit signed JV/consortium agreement or written intention with percentage split and responsibilities.
• No changes to submission after closing date.
• No canvassing of Transnet officers between closing and award.
• Collusion leads to automatic disqualification and restriction from state business.

Evaluation stages (sequential, but Transnet may run in parallel):

• Step 1 – Administrative responsiveness: timely submission, signed documents. Must pass to proceed.
• Step 2 – Substantive responsiveness: priced rental offer as prescribed. Must pass to proceed.
• Step 3 – Functionality/Technical criteria: minimum threshold 66.67/100 points. Criteria and weights:
• Previous experience (10): minimum 2 years' experience in proposed use, with supporting evidence (lease agreement, licence, etc.).
• Reference letters (15): minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, project scope, duration.
• Bank rating (15): issued by financial institution, not older than 3 months, confirming entity as going concern (Rating A/B/C; D or below scores 0).
• Business Plan alignment to Port Development Framework Plan (PDFP) (10): address use of premises, prove Port-related use, support Port business.
• Market analysis (10): Port-related commercial activity, including status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value to Port operations (10): vision/mission, strategic objectives, innovation, short/medium-term value.
• Capital Expenditure Plan (10): detailed WBS and project schedule for refurbishment/upgrades, covering lease term.
• Maintenance Plan (10): detailed plan aligned to property and proposed use, covering lease term.
• Financial viability (10): cashflow projections over lease period, signed by finance professional; assumptions and mitigations required.
• Step 4 – Final weighted scoring (total 100):
• Rental Offer Price: 80 or 90 points (80/20 or 90/10 system).
• Specific Goals (SBD 6.2): 20 or 10 points.
• Price points formula: PS = 80(1 + (Pt - Pmax)/Pmax) or PS = 90(1 + (Pt - Pmax)/Pmax), where Pt = price of bid under consideration, Pmax = price of highest acceptable bid.
• Step 5 – Objective criteria: Transnet may award to a bidder other than highest ranked for reasons including rotation of bidders, specialised operations, poor past performance, integrity pact breach, probity risks, insolvency, lack of legal capacity, conflicts of interest.
• Step 6 – Post-tender negotiations: if rental not market-related, Transnet may negotiate with highest ranked bidder, then 2nd and 3rd, or cancel.
• Step 7 – Award: Letter of Award, then final lease agreement.

Property: Sub 21 (of 8) over a portion of Lot 5333 uMhlathuze, Port of Richards Bay.

• Extent: 12 m².
• Proposed use: air monitoring.
• Lease period: 5 years.
• Leased on 'as is' (voetstoots) basis; see Annexure 1 (Lease Plan).
• Property currently occupied and used for air quality monitoring.
• Exclusions: handling and storage of hazardous chemicals, staging of trucks, truck refuelling station, contained handling depot activities; no dust minerals stored in open areas.
• Successful bidder must undertake all necessary refurbishment, repairs, upgrades, and capital improvements at own cost to make premises fit for purpose and compliant with laws.
• Beneficial occupation may be considered if motivated in Business Plan and approved by TNPA governance; bidder liable for all property holding costs during that period.
• Bidders must inspect the property before submitting; TNPA accepts no liability for failure to do so.
• Green Economy/Carbon Footprint: bidder must address environmental commitments including waste disposal, recycling, and energy conservation.

Bidders must submit a detailed Work Breakdown Structure (WBS) and Project Schedule for refurbishment and/or upgrades, with clear project scope, measurable deliverables, logical and hierarchical structure, appropriate level of detail, and mutual exclusivity of tasks. The plan must cover the duration of the lease term.

Bidders must have a minimum of 2 years' experience in the proposed use, supported by a company profile and evidence such as lease agreements, licences, or other verifiable documents.

• Submit at least 2 reference letters not older than 5 years, including customer/company name, address, contact details, project scope, and duration.
• Bank rating not older than 3 months confirming the entity as a going concern is required.

Bidders must submit a detailed maintenance plan aligned to the property and proposed use, showing identification and prioritisation, scoping and objectives, allocation of resources, timeframes, and cost of works. The plan must cover the duration of the lease term.

Bidders must complete the rental offer schedule, providing the extent (12 m²), rate per square metre, monthly rental excluding VAT, VAT at 15%, and monthly rental including VAT.

• Provide escalation rate and five-year annual rental breakdown.
• Rental must be quoted in South African Rand inclusive of VAT.
• TNPA will verify calculations and may consider the verified offer in awarding the lease.
• If rental not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel.

Pricing format: complete the Rental Offer Schedule in Section 4.

• Provide extent (12 m²), rate per square metre, monthly rental excl. VAT, VAT at 15%, monthly rental incl. VAT.
• Provide escalation rate and five-year annual rental breakdown (Year 1–5, 12 months each).
• Rental must be quoted in South African Rand inclusive of VAT.
• TNPA will verify calculations; verified offer may be used in award.
• If highest scoring bidder's rental is not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel the RFP.
• No bid security, bond, or guarantee mentioned in the document.

CSD registration: mandatory before submitting bid; business may not be awarded to unregistered bidder. Foreign bidders without local entity must incorporate a South African company.

• Tax compliance: must be compliant at submission and for entire agreement term; submit SARS TCS PIN or CSD number; each JV/consortium/subcontractor party must provide separate TCS/CSD.
• B-BBEE: submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points; maintain status for lease duration.
• Employment Equity Act: comply with applicable requirements, including Section 53.
• Security clearance: successful bidder and personnel may need clearance to CONFIDENTIAL/SECRET/TOP SECRET level.
• Legal compliance: full compliance with all applicable laws and regulations.
• No CIDB grading required (not construction).

Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.

• Specific goals points are awarded per SBD 6.2.
• Joint ventures will be evaluated based on a consolidated B-BBEE scorecard.
• Bidders must maintain their B-BBEE status for the lease duration.

Bidders attending physical briefing and site visit must bring safety vests.

• IDs must be submitted before 21 October 2026 to [email protected] for access permits.
• Successful bidder must implement security measures as required for safe performance of agreement.

Bidders must address environmental commitments including waste disposal, recycling, and energy conservation as part of the Green Economy/Carbon Footprint requirements.

• Property use must comply with all relevant environmental laws.
• Exclusions: handling and storage of hazardous chemicals, dust minerals stored in open areas.
• Annexure 2: Environmental Management Plan.

Lease term: 5 years.

• Property leased on 'as is' (voetstoots) basis.
• Successful bidder must undertake all refurbishment, repairs, upgrades, and capital improvements at own cost.
• Beneficial occupation may be negotiated if motivated in Business Plan and approved by TNPA; bidder liable for property holding costs during that period.
• Bidders must inspect property before submitting; TNPA accepts no liability for failure to do so.
• Transnet reserves right to cancel agreement and request National Treasury to place bidder on restricted database (up to 10 years) for incorrect information.
• Changes to standard lease terms subject to Transnet Legal Counsel review.
• Security clearance may be required for successful bidder and personnel.
• Bidder must disclose directors/members and any relationships with Transnet employees.
• Bidder must maintain B-BBEE status for lease duration and renew proof as required.
• If preferred bidder fails to sign or commence agreement, Transnet may award to next ranked bidder.

The property is leased on an 'as is' (voetstoots) basis.

• The successful bidder must undertake all necessary refurbishments and upgrades at its own cost.
• Beneficial occupation may be considered if properly motivated in the business plan and approved by TNPA governance structures; the bidder will be liable for all property holding costs during that period.
• Bidders must inspect the property before submitting; TNPA accepts no liability for failure to do so.
• Bidders must comply with the Green Economy/Carbon Footprint requirements, including waste disposal, recycling, and energy conservation.

Bidders must comply with the Employment Equity Act, including Section 53.

• Successful bidder must be in full compliance with all applicable laws and regulations.
• Self-register on CSD prior to submitting bids; failure may result in no award.
• Foreign bidders without a local entity must incorporate a South African company.
• Tax compliance required, including submission of SARS PIN or CSD number; remain compliant for entire agreement term.

Evaluation is conducted in stages: Step 1 tests administrative responsiveness (timely submission, signed documents); Step 2 tests substantive responsiveness (priced rental offer); Step 3 requires a minimum threshold of 66.67 points for functionality/technical criteria, including previous experience, reference letters, bank rating, business plan alignment with the Port Development Framework Plan, market analysis, value to port operations, capital expenditure plan, maintenance plan, and financial viability. Step 4 applies the 80/20 or 90/10 preference point system: price points are calculated using the formula PS = 80(1 + (Pt - Pmax)/Pmax) or PS = 90(1 + (Pt - Pmax)/Pmax), and specific goals points are awarded per SBD 6.2. Step 5 allows objective criteria to justify award to a bidder other than the highest ranked, including rotation of bidders, specialised operations, poor past performance, integrity pact breaches, probity risks, and legal capacity. Step 6 permits post-tender negotiations with the highest ranked bidder, then 2nd and 3rd if needed, to achieve a market-related rental. Step 7 concludes with a Letter of Award and final lease agreement.

The leased premises are on Sub 21 (of 8) of Lot 5333, Port of Richards Bay, Umhlathuze, surrounded by the Pioneer Centre, Comms Building and Seafarers Club property. The land extent is 12 m². The site is proposed for an Air Centre monitoring station. The agreement plan is RBH 86-A-654, dated 20 September 2005, with amendments up to 11 November 2021.

Lease of land in extent 12 m², situated on Sub 21 (of 8) of Lot 5333, Port of Richards Bay, Umhlathuze.

The leased premises are surrounded by the Pioneer Centre, Comms Building and Seafarers Club property.

The site is proposed for an Air Centre monitoring station.

The agreement plan is RBH 86-A-654, dated 20 September 2005, with amendments up to 11 November 2021.

The drawing includes a coordinate list (System Lo 31° East) and references to a datum point (TUM No 1).

Returnable documents: The bidder must complete and sign the Non-Disclosure Agreement (NDA) provided as Annexure 5 and submit it with the bid response. The NDA must be signed by an authorised representative of the company.

The bidder must confirm it is acting as principal and not as nominee, agent or broker for any other person. The bidder is responsible for its own costs and those of its advisers in considering or pursuing the bid and in complying with the agreement.

The bidder must sign and return the Non-Disclosure Agreement (NDA) as part of the bid response. The NDA obliges the bidder to keep all confidential information secret and use it only for the purpose of the bid or subsequent contract performance.

The Non-Disclosure Agreement (NDA) governs the exchange of confidential information between Transnet and the bidder. Key obligations include:

• Confidential information must be kept secret and not disclosed without written consent.
• Information may only be used for the purpose of the bid or subsequent contract performance.
• Disclosure to agents is allowed only on a need-to-know basis, with the bidder remaining liable for any breach by its agents.
• The bidder must return or destroy all confidential information within 7 days of a written demand from Transnet, and provide a director-signed certificate of compliance.
• No announcements or use of the other party's name for publicity without prior written consent.
• The obligations survive termination of discussions for 5 years.
• The bidder acts as principal, not as agent or broker, and bears its own costs.
• The agreement is governed by South African law, with exclusive jurisdiction of South African courts.
• The agreement may not be assigned without consent, except Transnet may assign to any Transnet Group member.

The document provided is the Transnet General Bid Conditions (June 2022), which apply to all Transnet RFPs and RFQs. The specific procurement is for the leasing of premises described as RCB 10/2026/03 - property situated at Sub 21 (of 8) over a portion of Lot 5333 Umhlathuze in the Port of Richards Bay, for a period of five (5) years.

Closing date: 20 November 2026 at 16:00 (as per tender record).

• No briefing session or site visit date is stated in the document provided.

Submission method: upload the completed bid into the Transnet e-Tender Submission Portal against the selected tender (portal: transnetetenders.azurewebsites.net).

• Bids must be submitted no later than the closing date and time; late bids are not considered.
• Complete the official Transnet bid forms in full; bids on other formats or with the bidder's own terms may be rejected.
• Additional information may be attached on company letterhead, cross-referenced in the RFX, only where the official form lacks space.
• All returnable documents listed in the RFX must be submitted with the bid. Missing mandatory returnable documents cause disqualification; missing other schedules may also cause disqualification.
• Prices quoted subject to confirmation will not be considered.
• Any alteration to a bid price must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the signatory; failure may exclude the item from award.
• Delete items not tendered for or whose price is included elsewhere.
• Bids must be valid for the requested validity period after closing; extensions may be requested without allowing changes unless directly caused by the extension.
• After closing, communicate only with the contact person listed in the RFX; unauthorised communication with the Bid Adjudication Committee or other bidders may disqualify the bid.

Evaluation stages and disqualification risks:

• Bids are evaluated in accordance with the RFX document; the RFX prevails over these General Bid Conditions on any conflict.
• No award to any bidder (or its members, directors, partners or trustees) appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; Transnet may withdraw an award or cancel a contract if a bidder is later found restricted.
• Mandatory returnable documents must be submitted; failure results in disqualification.
• Compulsory site visits or briefing sessions must be attended; non-attendance disqualifies.
• Foreign bidders must submit written proof of authorisation of their South African representative or agent, and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court where a formal contract is to be signed; failure disqualifies.
• Bids must be strictly in accordance with Transnet's drawings and specifications unless officially amended; translated copies of foreign specifications and details of departures must be provided, or the bid may be disqualified.
• Unacceptable deviations from contract conditions must be withdrawn or the bidder is disqualified.

The procurement is for the leasing of premises described as RCB 10/2026/03 - property situated at Sub 21 (of 8) over a portion of Lot 5333 Umhlathuze in the Port of Richards Bay, for a period of five (5) years.

• The document provided is the Transnet General Bid Conditions (June 2022) and does not contain the detailed technical specifications, quantities, or service levels for this lease.

Pricing must be submitted in the Price Schedule of the Bid Documents:

• Local supplies: quoted on a Delivered RSA named destination basis.
• Imported supplies: quoted on a Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified.
• Prices must be inclusive of VAT, shown separately on the Tax Invoice.
• Prices subject to confirmation will not be considered.
• Any alteration to a bid price must be initialled by the signatory.

Pricing format:

• All monetary amounts must be in South African Rand (ZAR), unless the RFP specifically permits otherwise.
• Prices for goods must be quoted on a Delivered Duty Paid (latest ICC Incoterms) basis to the specified delivery point, unless otherwise stated in the Bid Documents; bids on any other delivery basis are liable to disqualification.
• Local supplies (manufactured, produced, assembled in South Africa, or imported supplies held in South Africa) must be quoted on a Delivered RSA named destination basis.
• Imported supplies must be quoted on a Delivered Duty Paid basis to end destination in South Africa, unless otherwise specified in the Bid Price Schedule.
• Prices must be inclusive of VAT, shown separately on the Tax Invoice.
• Prices subject to confirmation will not be considered.
• Conditional discounts: the conditional period is calculated from the date Transnet receives the month-end statement reflecting the relevant Tax Invoice, provided the contract conditions are fulfilled and the Tax Invoice is correct.
• Payment: the successful bidder may be required to furnish a guarantee covering any advance payments.
• Transnet prefers Rand-based agreements; forward exchange cover may be requested for foreign currency portions.
• South African Reserve Bank approval is required before any foreign currency payments.
• No price adjustment claims will be recognised if the increase arises after the due delivery date.
• Transnet does not bind itself to purchase a definitive quantity; estimated quantities are provided in the Bid Documents and are not guaranteed.
• The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance; failure may lead to contract cancellation.

Returnable documents and compliance:

• All returnable documents listed in the RFX must be submitted; missing mandatory documents disqualify.
• Bidders must complete and submit the official Transnet bid forms; non-compliance may lead to rejection.
• Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or trade name).
• Foreign bidders must provide written proof of authorisation of their South African representative or agent, and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court where a formal contract is to be signed.
• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must comply with the Terms and Conditions of Contract and any Special Conditions in the Bid Documents; unacceptable conditions must be raised in writing on company letterhead for review by Transnet's Legal Counsel, and the bidder may be required to withdraw unacceptable deviations.
• The contract is governed by South African law; bidders must specify a domicilium citandi et executandi in South Africa.
• No bid fee is applicable; documents are downloadable free of charge from www.etenders.gov.za and www.transnet.net.

Contract formation:

• The contract comprises these General Bid Conditions, the Terms and Conditions of Contract, any Special Conditions, and the bidder's response, upon receipt of Transnet's letter of acceptance.
• If a formal contract is to be signed, the above documents plus the letter of acceptance constitute a binding contract until the final contract is signed.
• The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance; failure may lead to contract cancellation.
• Transnet may apply the security to make good any loss or damage from a breach of contract.
• The bidder must adhere to the Terms and Conditions of Contract and any Special Conditions; unacceptable conditions must be raised in writing for review by Transnet's Legal Counsel, and the bidder may be required to withdraw unacceptable deviations.
• The contract is governed by South African law; bidders must specify a domicilium citandi et executandi in South Africa.
• Transnet does not bind itself to purchase a definitive quantity; estimated quantities are provided in the Bid Documents and are not guaranteed.
• The successful bidder may be required to submit periodical progress reports.
• Emergency demands: the bidder will be given first right of refusal for short-notice supplies; if unable to meet the critical delivery period, Transnet may purchase elsewhere.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with the Bid Adjudication Committee or other bidders may lead to disqualification. Bids must be evaluated in accordance with the RFX document, which prevails over these General Bid Conditions on any conflict.